Virtual Assistant Jobs in Austin, TX

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Key Responsibilities - Assist QS Manager by understanding basic knowledge of piping installation works - Knowledge of new construction mechanical systems process, fabrication and installation. (Preferred) - Track down Subcontractor's materials' delivery with various communications - Communicate with the Contractors' office personals, project managers, and superintendents to retrieve cost documentation. - Keep track of manpower input on site / Summarize as weekly basis - Review and provide detailed summaries of Certified Payroll, Material deliveries, transportation cost, equipment rentals and all other project related cost. - Organize data from on-site and at off-site fabrication location, for all project phases (previous, current and projected) - Verify orders and services billing items which submitted from Subcontractor - Track down the validity that are categorized from Subcontractor's per diem expense - Inspect data from subcontractor's invoices / supporting documents - Report weekly verification status to the managers - Organize manpower and labor hour documentation from site QS Apprentice Qualifications - Bachelor or Associate degrees preferred - High level of Documentation skills (Spreadsheet) preferred - Well organizational and time management skills - Ability to present expense reports on a daily, weekly and monthly basis. Key Notes - Bilingual (English, Korean) preferred - Flexible working hour preferred - Well written and verbal communication skills - Experience with large scale new construction, handling +200 field workers at peak. Benefits and Perks - Competitive Compensation: Salary and performance-based bonus (To be determined) - Health Insurance: Comprehensive medical, dental, and vision coverage - Paid Time Off : 12 days of paid vacation, and 10+ paid holidays annually - 401K

Job Posting Start Date 02-11-2025 Job Posting End DateFlex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary General Purpose: Responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities. 1st Shift: 8am-5pm Monday-Friday Principle Accountabilities: Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes and may initiate routine or non-routine correspondence and memoranda. Handles details of a highly confidential and critical nature. Organizes and maintains file system, and files correspondence and other records. Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures. Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours. Arranges and coordinates travel schedules and reservations and coordinates related arrangements. Conducts research, and compiles and types statistical reports. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists. Operates a personal computer and uses appropriate software packages as needed. Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance. Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations. Prepares reports and presentations as required. May prepare material for board meetings. May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification. May maintain time and attendance records for the department's personnel. May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate. May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs. May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries. May assist in the planning and execution of logistics for company meetings, special events, and other promotional events. May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services. May collect and prepare information for use in discussion/meetings of executive staff and outside individuals. What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Job CategoryAdministration Is Sponsorship Available? NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We celebrate diversity and do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Provide administrative support to the Trust team Process financial transactions/data entry Answer phone calls and write e-mail correspondence Respond to routine customer and internal account inquiries, performing necessary research and following up in a timely manner Use basic Trust and Tax knowledge to assist others in the department with client support Maintain documentation and files on accounts Independently perform administrative work specific to the established department processes Work cross functionally with multiple lines of business to appropriately escalate issues and inquiries Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Provide calculated data to your team in an easily digestible way upon request You champion Frost's philosophy and core values in the work you do by caring for your clients and employees, having a willingness to do more than you're asked because it's the right thing to do, and doing so with excellence What you'll need: Demonstrated attention to detail Working knowledge of business specific programs and applications Strong organizational skills Exceptional customer service skills Excellent written and verbal communication skills Proficiency in Microsoft applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

WHO WE ARE GivePower's mission is to electrify the world with clean energy, and provide greater health, economic and educational opportunities to developing regions that need it most. Our growing team is made up of passionate, creative problem-solvers who value community, vision, and impact. We focus on building and operating projects that provide solar-powered solutions for improving education, water access, food production, and conservation. We also provide life-changing voluntourism treks for donors and teams wishing to be a part of the impact they're making. If you crave an opportunity to meaningfully improve the lives of those in need, come join the charge! YOUR ROLE This role will work closely with the GivePower leadership team to help organize, manage and execute on key projects. As an Assembly Worker, you will be instrumental in helping GivePower accomplish ambitious goals by building GivePower's Solar Water Farm products in our warehouse in Austin. You will have the opportunity to work on the manufacture and assembly of projects that will be deployed around the globe. Your role will be responsible for adhering to the production timeline for GivePower's Solar Water Farms, maintaining a high build quality standard, and a commitment to continuous improvement. You will be contributing greatly to the level of GivePower's impact firsthand and be an instrumental team member creating sustainable solutions to some of the world's most pressing challenges. II. Essential Job Duties and Responsibilities: Read and understand engineering drawings, process and instrumentation diagrams, mechanical assembly drawings, wiring schematics, and electrical instructions. Assist lead assembler in day-to-day operations, following directions as given. Assist with troubleshooting and servicing solar systems. Assist in providing completed and thorough documentation during process, and upon completion of each project including inspection, calibration, commissioning, and financial acceptance testing. Read and follow SOP's and OEM equipment manuals to adhere to best installation practices. Maintain high levels of workmanship and installations quality. Assist Lead Assembler in the install, repair, and maintenance of plumbing systems in GivePower's Solar Water Farms Operate light to medium equipment including forklift, scissor lift, and other lifting equipment. Understand and properly use all issued PPE. Daily cleaning, maintenance, and organization of workspaces. Complete other duties as assigned. IV. Required Skills, Knowledge and Abilities 2+ years in assembly manufacturing preferred Take pride in your craftsmanship Experience with basic wiring Strong focus on providing timely solutions and deliverables Innovative, creative, “outside-the-box” thinking Thrives in dynamic environment, natural problem solver Maintains a positive can-do attitude with growth mindset Willingness to roll up your sleeves and make things happen Experience with 5S and Kaizen a plus Compensation: $18-$20 an hour. Additional Information Regarding Job Duties and s: Job duties include additional responsibilities as assigned by one's supervisor or other managers related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and other skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law. If you are an extraordinary professional who thrives in a collaborative work culture and values a rewarding career, then we want to work with you! Apply today!

Join Our Team as an Administrative Assistant in Austin, TX! Are you ready to make a real impact in a company that values collaboration, creativity, and growth? Since 1967, Joe W. Fly Company has been a leader in air filtration products and services, and we're looking for a proactive and detail-oriented Administrative Assistant to join our Austin, TX team. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping operations running smoothly. As the Administrative Assistant, you'll provide direct support to the Branch Manager, ensuring the seamless execution of daily operations. If you love organization, efficiency, and supporting a dynamic team, we want to hear from you! What We're Looking For: * A detail-oriented multitasker with a strong work ethic and positive attitude. * A fast learner who enjoys taking on new challenges and finding creative solutions. * Proficiency in Microsoft 365 and other office technology. * Strong verbal and written communication skills to collaborate effectively. * Excellent organizational skills with the ability to prioritize and meet deadlines. What You'll Do: * Administrative Support: Prepare proposals, quotes, sales orders, and dispatch services to help keep operations organized and on track. * Customer & Order Management: Maintain accurate records, process payments, and assist with collections to ensure seamless transactions. * Safety & Compliance: Support scheduled safety tasks, audits, and compliance tracking to maintain a safe and efficient workplace. * Problem-Solving & Coordination: Act as a liaison between the Branch Manager and corporate teams, handling administrative requests and ensuring smooth communication. * Team Support & Office Logistics: Organize meetings, events, and office logistics to keep the team well-coordinated and engaged. Qualifications Experience, Education, and Work Eligibility * 0-2 years of experience in an administrative or relevant field. * High school diploma or GED required. * All candidates must be eligible to work in the U.S. * Ability to pass a background check and drug screen (if required). * Reliable transportation to and from work. * Detail-oriented mindset with a high degree of accuracy. * Professional demeanor and strong customer service skills. Preferred Qualifications * Bilingual (Spanish/English) is a plus! * Related certification(s) or an associate or bachelor's degree preferred. Physical Requirements * Ability to sit or stand at a desk and work on a computer for extended periods. * Frequent use of hands for typing, writing, and handling office equipment. * Ability to read screens and documents and communicate effectively in person, over the phone, and via email. * Occasional movement required to attend meetings, file documents, and manage office inventory. * Ability to bend, stoop, and reach as needed. Eligibility and Compensation * All candidates must be eligible to work in the US and able to pass a background check; and drug screen (if required). * Pay rate is based on experience. Benefits * Benefits include, but are not limited to, health insurance, 401(k) with 100% match up to 4%, profit sharing, and paid time off. Ready to Join Us? If you're excited about making an impact, we'd love to meet you! Apply today and become part of a team that values innovation, teamwork, and excellence. Joe Fly Co., Inc. is an equal employment opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

General Description Assists the TBLS Associate Executive Director (Associate ED) in performing various responsibilities which includes implementing policies established by the Texas Board of Legal Specialization (TBLS). Works closely with the Executive Director of TBLS, the Board, and other volunteers involved in the certification program. Responsible for member and public communications, publicity of the certification program, and the design and maintenance of the TBLS website including the TBLS database. Assists in the development and administration of TBLS attorney and paralegal certification exams. Primary Functions 1. Assists in management and development of the TBLS database, including the preparation of reports and coordination with the website. 2. Assists in development of internal systems for information management and internal training. 3. Attends meetings of TBLS, TBLS committees, advisory and exam commissions as needed and presents and/or reports as needed. 4. Assists in the implementation of the policies of the TBLS. 5. Assists in the coordination of the review of attorney discipline and the TBLS appellate process. 6. Assists in the maintenance of organizational documents (plan, standards, rules, policies, and Supreme Court orders). 7. Assists in the certification process for attorneys and paralegals and the accreditation process for private certifying organizations. 8. Assists in the gathering of information from the State Bar's Membership, MCLE, and CDC departments concerning the membership, MCLE, and disciplinary status of certified attorneys. 9. Assists in the design and maintenance of the TBLS website. 10. Assists in the development and maintenance of an online member communication system. 11. Assists with the publicity/public communication about the TBLS certification program. 12. Assists with the website interface with the TBLS database. 13. Assists with the development of reports (including statistical reports) from the TBLS database. 14. Assists with the development of internal systems for information management. 15. Assists with the creation of forms for online reporting and filing. 16. Assists with exam development and grading. Position Requirements A minimum of two years related work experience required. College level education preferred. The applicant must be familiar with: website composition and function, electronic communication, database management, and computer networks. The applicant must have the ability to develop and organize office procedures, manage database information, work with computer networks, and develop statistical reports. The applicant should have experience working with volunteers, preferably with professional boards and committees. Ability to communicate effectively, both orally and in writing, required.

At NRG, we're bringing the power of energy to people and organizations by putting customers at the center of everything we do. We generate electricity and provide energy solutions and natural gas to millions of customers through our diverse portfolio of retail brands. A Fortune 500 company, operating in the United States and Canada, NRG delivers innovative solutions while advocating for competitive energy markets and customer choice, working towards a sustainable energy future. More information is available at ************ Connect with NRG on Facebook, LinkedIn and follow us on Twitter @nrgenergy. Test NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability EEO is the Law Poster (The poster can be found at ************************************************************************ Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.

The Administrative Assistant is responsible for providing support for the corporate office and staff and overseeing all general office and administrative duties. This includes office organization and cleanliness, inventory management, data entry, filing, mailings, program/event registrations and related duties, and customer service. This position requires the incumbent to work both independently and effectively with customers and other staff to achieve and maintain the excellent standards set forth by the company. Job Components Oversee office administration, organization and cleanliness Retrieve and distribute mail on a daily basis Inventory supplies on a regular basis and place orders when necessary Oversee office machines to make sure they are in working order (add paper to printers/faxes, empty shredder, etc) Send employee birthday and anniversary cards on a weekly basis Administer program/camp registration procedures Assist with marketing efforts and mass mailings Assist with special projects when available Assist President with invoice matching on a monthly schedule Job Requirements General office experience Proven ability to deliver high quality customer service and support Proficiency with standard word processing, spreadsheet, and database software Excellent organizational skills Excellent written and verbal communication skills Professional, enthusiastic, team-oriented attitude Ability to multi-task, complete detail-oriented tasks, and work independently This job description is not intended to be all-inclusive. It is understood that the employee will also perform reasonable, related duties if requested by immediate supervisor or other management staff. This is a test disclaimer

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Garden Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $18/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

Silver Screen Dental, a state-of-the-art, one-doctor practice in Austin, TX is looking for a Registered Dental Assistant to join our team full-time, Monday through Thursday. We are looking for a Registered Dental Assistant with a great personality and a warm, friendly demeano r. Our team strives to give each patient the quality care they deserve daily. We believe everyone deserves a healthy smile and work hard to ensure your dental health is our number one priority. This position offers full benefits, a supportive team environment, and growth and advancement opportunities. This position might sometimes share front office duties, offering you variety throughout the day. Schedule: Monday 9am-6pm, Tuesday-Thursday 6:30am-3pm Responsibilities Include (but are not limited to):*Welcome patients into the office - make them feel at ease.*Prepare patients for treatment and/or exams.*Select and set up instruments, equipment, and materials needed*Sterilize instruments according to regulations*Assist the dentist through 4-handed dentistry*Undertake lab tasks as instructed*Provide oral hygiene and post-operative care instructions*Keep the operatories clean and well-stocked*Schedule appointments*Maintain accurate patient records and assist with payment procedures*Assist with ordering dental supplies and keeping track of dental supply inventory*Assist front office team members with administrative duties as needed Benefits: Medical, Dental, Vision, PTO, Paid Holidays, 401K with matching, Attainable Bonuses, Daytime Hours, and a supportive team offering growth and development opportunities. Requirements*1+ years of experience as an RDA*Active Registered Dental Assistant License with the Texas Board of Dental Examiners*CPR Certification*Radiology Certification*Nitrous Certified, is preferred but not required*Knowledge of dental instruments and sterilization methods*Understanding of health & safety regulations*Ability to perform regulated surgical and nonsurgical tasks*Strong computer skills - Denticon experience is a plus!*Willingness to help in the front office*Excellent communication skills*Attention to detail*Well-organized and reliable*Graduation from an accredited Dental Assisting school*Experience with Sleep Apnea, Invisalign, implants, root canals, and oral surgery would be a plus!$18 - $20 an hour

Full-time Description This job posting is for future/general interest as our ECDC program grows into a full Montessori program. St. Louis Catholic Church Early Childhood Development Center currently offers a traditional play-based program. We are seeking qualified Montessori Guides for ages 0-3 who can support the transition and implementation of a full Montessori program. The Guides will possess a deep understanding of human development and the early years of life. We are accepting Assistant to Infancy Montessori Guides interested in both the Nido environment (babies ages 4 months +) and the Toddler environment (18 months - 3 years of age). Essential Duties Create peaceful, loving and respectful environments using the Montessori method of education. Create a rich language environment and facilitate plenty of opportunities for free movement for the children. Observe and respond to the constantly-changing needs of the children under her care. Instill values of independence and collaboration not only in the children but also in the families that we serve. Cultivate a solid relationship with the parents, mentoring them and finding ways to support them with the precious task of raising caring and independent children. Mentor other teachers and assistants. Support and uphold the principles and values of the Catholic faith. Act as a witness to the Gospel by modeling the teachings of the Catholic Church. Support and adheres to the Standards of Conduct and policies and procedures of the parish Requirements Minimum Qualifications Bachelor's degree, educational field preferred Montessori Assistance to Infancy training, MACTE accredited 3+ years experience preferred Catechesis of the Good Shepherd training preferred Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment. Must participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete application for ministry. Must maintain EIM compliance during the entire term of employment. Working Conditions: All employees of the parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. The parish is an at-will employer, which means the employment relationship can be terminated at any time, with or without notice, by either the employee or the employer. All buildings and vehicles owned by the parish are tobacco free. Working in a fast-paced environment with priorities and plans that may change rapidly. Working on weekends, evenings, and some holidays may be required. Will be exposed to religious ceremonies, conduct, and speech including Catholic Christian prayer and liturgical celebrations. Will be required to adhere to established dress codes and conduct standards. May be required to use personal or parish vehicles to drive to off-site locations. Traveling within and outside the parish to meetings and other events may be required, and travel may include overnight lodging. Ministerial Character The Pastor is the visible principle and foundation of unity in the parish (St. Louis King of France Catholic Church and School - Austin, Texas) which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clergy and lay people). He shares with them his mission and entrusts various responsibilities to them.Positions employed at St. Louis King of France Catholic Church and School - Austin, Texas help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. Salary Description Base rate is $40k/year, offer based on experience

QUALIFICATIONS Experience and enthusiasm for ministering to the church body and a heart to serve A minimum of three years professional administrative experience should include significant skills in leadership, organization, and administration Ability to work on a team towards specific goals in a mutually edifying and supportive manner Ability to work on multiple tasks, be flexible, and work with little supervision Strong attention to detail Strong communication skills, both verbal and written Proficiency in Microsoft Word, Microsoft Outlook, and Microsoft Excel with the ability to learn website updating and database administration Commitment to and agreement with the statement of faith of Austin Ridge Bible Church It is expected that this person is now or will become an active member of Austin Ridge Bible Church

ALL APPLICANTS MUST COMPLETE THIS 2-MINUTE ASSESSMENT TO BE CONSIDERED: *********************************************************************** Job Title: Real Estate Administrative Assistant Company: Smooth Closing Industry: Real Estate Job Summary Smooth Closing is seeking a driven and detail-oriented Real Estate Administrative Assistant to oversee and optimize key functions across various departments. The ideal candidate will take pride in producing high-quality work, demonstrating exceptional organizational and leadership skills. This role is ideal for someone who finds fulfillment in executing responsibilities with precision and strives for excellence in every aspect of their work. Behavioral Traits The ideal candidate will exhibit the following qualities: Independent: Capable of working autonomously with minimal supervision. Reserved: Focused and thoughtful, excelling in a structured environment. Driving: Goal-oriented and determined to achieve measurable success. Precise: Detail-oriented with a commitment to accuracy. Objective: Analytical and solution-focused. Tracking KPIs: Monitor and analyze performance metrics across multiple departments. Hiring Assistance: Post job ads, prescreen applicants, and manage interview schedules. Onboarding: Schedule and conduct training for new hires, and document processes for future reference. Payroll and Finance: Assist in payroll preparation and financial reconciliations. Project Management: Support the CEO by managing key projects and ensuring timely completion. Experience Minimum of 1 year of relevant experience in operations or a related field. Proven ability to achieve goals with a success rate of 90% or more. Demonstrated expertise in training others and documenting procedures. Strong problem-solving and critical-thinking skills. Effective verbal and written communication skills. Growth and Development We are looking for someone who: Demonstrates the potential for growth within this role or contributes to its evolution. Is eager to embrace new challenges and consistently seeks opportunities to learn and improve.

Job Title Administrative Associate IV (Small Business Development Center) Agency Texas A&M International University Department Small Business Development Center Proposed Minimum Salary $14.43 hourly Job Type Staff Job Description Works under general supervision and provides advanced administrative support work. Essential Duties and Responsibilities * Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. * Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. * Maintains a variety of fiscal and administrative records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. * Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. * May assists management in the supervision of student workers and support staff including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities * Answering phone calls from clients & other business owners and professionals, assessing the needs of the caller, and directing them appropriately to training, advising, website resources, or resource partners throughout the Texas South-West SBDC Network and TAMIU. * Supporting the needs of the Director, which includes understanding the dynamics of TAMIU, Texas South-West SBDC Network reporting requirements, internal MIS requirements, travel reimbursement and similar functions. * Supporting the needs of the Business Advisors, which may include an appropriate role in the MIS management, including but not limited to entering intake forms, monitoring timely entry of client session notes, reconciling client impact forms with MIS impact and the like. * Information management to include completion and oversight of the internal document transmittal process, information repository process, equipment inventory management and retention policy compliance. * Supporting center-level administrative processes and procedures including but not limited to pipeline-stakeholder process, legislative pipeline communication process, electronic filing systems, website updates, social media account management, inventory control, office opening/closing procedures, adherence to confidentiality agreement & cooperative agreement. * Liaison to various internal departments and external partners. * Facilitates the operation of the office within the Values-Based Leadership System. Minimum Requirements * Education - High school diploma or GED. * Experience - Four years of related experience. Preferred Education and Experience * Some experience at the executive assistant level of support. * Bilingual English/Spanish Knowledge and Ability Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Preferred Knowledge and Abilities Knowledge of: * Social Media Platforms and Platform Management. * Event management experience to include being primary coordinator of professional business events. Ability to: * To write effective memos, draft press releases & statements, and proofread documents. * Edit photos using commonly used photo-editing software packages. * Edit video using commonly used video editing software packages. * Analytical skills with attention to detail. * Work independently once given a project. Licensing / Professional Certification - Will be required to obtain administrative associate certification from the Texas South-West SBDC network within 6 months of employment. Physical Requirements - General office environment, sitting, standing, bending, occasional standing for long periods of time and lifting of up to 50 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervises employees. Other Requirements * Evening and weekend work may occasionally be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Salary: $14.43/hourly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume * Cover Letter * 3 professional references and their full contact information * Unofficial transcripts (if required) Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Position Description We are currently seeking an Administrative Assistant to join our team in Austin, TX. We have opportunities to support executives in our Client Management, Human Resources, Global Wealth Management, and Technology businesses. This position offers a unique opportunity to gain insight into various areas of the firm, collaborate with diverse teams, and contribute to our commitment to exceptional client service. In this role, you will thrive as a resourceful self-starter in a fast-paced environment that demands professionalism, organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. Your responsibilities will include managing executives' calendars, scheduling and coordinating meetings, and ensuring smooth communication between leaders and internal/external stakeholders. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience. Location Austin, TX. Responsibilities The key responsibilities include, but are not limited to: Administrative Support Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations. Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail. Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events. Calendar & Meeting Management Proactively manage and prioritize executives' calendars, scheduling internal and external meetings efficiently. Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes. Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events. Travel & Expense Management Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies. Process expense reporting with precision and timeliness. Client & Event Management Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience. Communication & Relationship Management Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders. Research & Documentation Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity. Conduct research, gather data, and prepare reports and presentations to support decision-making processes. Team Collaboration & Development Collaborate with HR and GWM Admins to ensure backup coverage. Drive key team activities and events, such as all-hands meetings, team meetings, and social events. Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access. Proactive Engagement Actively engage with the executive's direct report team to ensure alignment of priorities and open communication paths. Keep leaders informed of upcoming commitments and responsibilities, anticipating their needs in advance of meetings. Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations. Position Requirements Experience and Education Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams. Two-year college degree preferred but not required. Technical Skills Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now. Organizational & Time Management Skills Excellent organizational, time-management, and multitasking skills with strong attention to detail. Ability to maintain composure under pressure and effectively manage high-stress situations. Strong capability to reprioritize tasks as business needs change. Communication Skills Strong written and verbal communication skills, including superior telephone etiquette and effective email composition. High ethical standards with the ability to handle confidential information professionally. Interpersonal & Soft Skills Ability to work independently, take initiative, and collaborate effectively with team members. Proactive mindset with a sense of urgency, anticipating needs to support executives. Strong prioritization, client focus, solutions-oriented approach, and follow-through skills. Flexibility and adaptability to changing priorities and demands. Self-starter with a strong aptitude for learning and exercising good judgment in various situations. Critical Success Factors The successful candidate will have demonstrated a consistent and proven track record in the following key areas: Client Focus Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction. Effective Communication Strong written and verbal communication skills, ensuring clear interactions and effective engagement with diverse audiences. Attention to Detail Exhibits accuracy and timeliness across all core functions-such as travel, calendaring, meeting coordination, expenses, and phone coverage-ensuring the delivery of individual goals while supporting team priorities. Meticulous in handling logistics, documentation, and communication with professionalism. PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance. Hourly Rate: $ 40.87 Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at ************ and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Job Details Austin, TXDescription Join Our Team as an Administrative Assistant in Austin, TX! Are you ready to make a real impact in a company that values collaboration, creativity, and growth? Since 1967, Joe W. Fly Company has been a leader in air filtration products and services, and we're looking for a proactive and detail-oriented Administrative Assistant to join our Austin, TX team. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping operations running smoothly. As the Administrative Assistant, you'll provide direct support to the Branch Manager, ensuring the seamless execution of daily operations. If you love organization, efficiency, and supporting a dynamic team, we want to hear from you! What We're Looking For: A detail-oriented multitasker with a strong work ethic and positive attitude. A fast learner who enjoys taking on new challenges and finding creative solutions. Proficiency in Microsoft 365 and other office technology. Strong verbal and written communication skills to collaborate effectively. Excellent organizational skills with the ability to prioritize and meet deadlines. What You'll Do: Administrative Support: Prepare proposals, quotes, sales orders, and dispatch services to help keep operations organized and on track. Customer & Order Management: Maintain accurate records, process payments, and assist with collections to ensure seamless transactions. Safety & Compliance: Support scheduled safety tasks, audits, and compliance tracking to maintain a safe and efficient workplace. Problem-Solving & Coordination: Act as a liaison between the Branch Manager and corporate teams, handling administrative requests and ensuring smooth communication. Team Support & Office Logistics: Organize meetings, events, and office logistics to keep the team well-coordinated and engaged. Qualifications Experience, Education, and Work Eligibility 0-2 years of experience in an administrative or relevant field. High school diploma or GED required. All candidates must be eligible to work in the U.S. Ability to pass a background check and drug screen (if required). Reliable transportation to and from work. Detail-oriented mindset with a high degree of accuracy. Professional demeanor and strong customer service skills. Preferred Qualifications Bilingual (Spanish/English) is a plus! Related certification(s) or an associate or bachelor's degree preferred. Physical Requirements Ability to sit or stand at a desk and work on a computer for extended periods. Frequent use of hands for typing, writing, and handling office equipment. Ability to read screens and documents and communicate effectively in person, over the phone, and via email. Occasional movement required to attend meetings, file documents, and manage office inventory. Ability to bend, stoop, and reach as needed. Eligibility and Compensation All candidates must be eligible to work in the US and able to pass a background check; and drug screen (if required). Pay rate is based on experience. Benefits Benefits include, but are not limited to, health insurance, 401(k) with 100% match up to 4%, profit sharing, and paid time off. Ready to Join Us? If you're excited about making an impact, we'd love to meet you! Apply today and become part of a team that values innovation, teamwork, and excellence. Joe Fly Co., Inc. is an equal employment opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

As an NRG employee, we encourage you to think creatively and proactively about your career choices. Our work environment is dynamic and the career opportunities across our businesses offer variety and challenge. Providing career growth to our own employees is critical to our ongoing success--take charge of your career goals and empower your future! Airtron Heating and Air is looking for an Administrative Assistant to join the Austin team. Requirements: Must be computer literate Ability to Schedule jobs and warranty calls, High School Diploma or GED equivalent required. Must have excellent written and verbal communication skills. Must be self-motivated, self-started, results driven individual. Must be detail oriented and well organized. Responsibilities: Assisting the manager with various duties. Production assist - Answer phone calls Be detail oriented, outgoing, task driven and highly organized. General computer competency is required and knowledge of Microsoft Excel, Word, and Outlook is also necessary. Excellent Customer Service skills. Ability to multi-task and pay attention to details. Excellent written and verbal communication skills. Able to work in a fast-paced environment NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Human Resources.