Contract Administrator/Contract Specialist Jobs At University of Virginia

- 24 Jobs

Business and Contract Coordinator
Virginia Community College System 3.9
Fairfax, VA Jobs
Posting Details Working Title Business and Contract Coordinator Role Title Gen Admin Supv I/Coord I Role Code 19221-FP FLSA Exempt Pay Band 04 Position Number 28000832 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $65,000 - $75,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule M-F- 8:30am - 5:00pm Eligible for one day telework following successful completion of probationary period and approval of supervisor. Sensitive Position No Job Description General Description: The Business & Contract Coordinator will provide college-wide procurement support and serving as a liaison between college and shared services center staff, holding and utilizing a state small purchase charge card, and purchase order receiving and tracking. Duties and Tasks: * Performs technical administrative and support service tasks utilizing computer systems. * Responsible for a wide range of administrative activities related to procurement, risk management, inventory management, and other administrative activities. * Frequently applies knowledge of programs, operations, and administrative policies and procedures. * Frequent contacts with management, campus department heads, and directors. * Prepares, organizes, and conducts trainings on complex administrative business processes, systems, policies, and procedures. * Serves as a resource person on administrative policies and procedures. * Identify and provide input on opportunities and methods to improve business processes and organizational efficiency. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications KSAs: * Highly organized and ability to manage and learn a variety of new tasks, processes, policies, and procedures. * Self-motivated and ability to work independently with minimal day-to-day supervision. * Strong interpersonal, verbal, and written communication. * Skilled in the area of customer relations, focusing on building and fostering positive working relationships with a broad spectrum of customers at the campus, central offices, and the Shared Services Center. * Highly technical with a strength in business process management and analysis. * Ability to support staff with escalated issues as it relates to departmental inquiries/problems. * Ability to plan and conduct trainings for campus personnel on complex business processes on receiving processes and systems, accounts payable policies and procedures, and travel policies and procedures. Required Qualifications: * Experience working in finance, operations, business management, or procurement related field. * Experience with Microsoft Office Suite, particularly Excel. * Experience with customer and vendor relationship management or personnel management * Experience in analyzing and running reports from automated systems. * Experience preparing and conducting professional training session on complex business processes. Additional Considerations Additional Considerations: * Experience in contract and/or lease Management. * Experience using a Procurement Card to make small purchases on behalf of a dept. * Experience working in the Virginia Procurement System (eVA), performing procurement and receiving functions and generating reports. * Experience utilizing PeopleSoft SIS, AIS, and HRMS, including utilization of query functions. * Experience interpreting and implementing public policies and procedures Operation of a State Vehicle No Supervises Employees No Required Travel Maybe required to travel between NOVA Campuses occasionally. Posting Detail Information Posting Number CLS_3661P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/12/2025 Job Close Date 03/30/2025 Open Until Filled No Agency Website ************ Contact Name Email Phone Number Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ Additional Information Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at ************.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports. Employees must reside in Virginia, Maryland or District of Columbia Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: ******************************* EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting ************************************ Supplemental Questions Required fields are indicated with an asterisk (*). * * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited. * Yes * No * * I understand that this position is not telework eligible and I will be required to attend work in-person. * Yes * No * * I understand this position is located in Virginia and I will be required to reside in the DMV metro area. * Yes * No * * Do you now or in the future require visa sponsorship to work in the United States? * Yes * No * * Do you have experience working in finance, operations, business management, or procurement related field ? * Yes * No * * Do you have experience with Microsoft Office Suite, particularly Excel ? * Yes * No * * Do you have experience with customer and vendor relationship management or personnel management ? * Yes * No * * Do you have experience in analyzing and running reports from automated systems ? * Yes * No * * Do you have experience preparing and conducting professional training session on complex business processes? * Yes * No Applicant Documents Required Documents * Resume Optional Documents * Cover Letter/Letter of Application * Other Document * Alternative Hiring Process Letter
$65k-75k yearly 13d ago
Business and Contract Coordinator
Virginia's Community Colleges System Portal 3.9
Virginia Jobs
General Description: The Business & Contract Coordinator will provide college-wide procurement support and serving as a liaison between college and shared services center staff, holding and utilizing a state small purchase charge card, and purchase order receiving and tracking. Duties and Tasks: Performs technical administrative and support service tasks utilizing computer systems. Responsible for a wide range of administrative activities related to procurement, risk management, inventory management, and other administrative activities. Frequently applies knowledge of programs, operations, and administrative policies and procedures. Frequent contacts with management, campus department heads, and directors. Prepares, organizes, and conducts trainings on complex administrative business processes, systems, policies, and procedures. Serves as a resource person on administrative policies and procedures. Identify and provide input on opportunities and methods to improve business processes and organizational efficiency. Work Schedule M-F- 8:30am - 5:00pm Eligible for one day telework following successful completion of probationary period and approval of supervisor.
$42k-55k yearly est. 2d ago
Pre-Award Grant and Contract Specialist II - Research Administration
The University of Texas at Arlington Portal 4.3
Arlington, TX Jobs
Grant Contract Specialist II is familiar with the common federal and state grant guidelines and submission portals. The Grant Contract Specialist II Provides Pre-Award administrative guidance and substantive review of proposal documents in the processing of grant and contract proposals. Assists in proposal development. This is the intermediate level position in research administration and under administrative direction of Senior Grant & Contract Specialist(s) and/or Manager. 100% remote available, Texas residents only. Essential Duties And Responsibilities Find funding opportunities for faculty members using sponsor websites and search engines based on research interests provided by faculty. Be able to read and understand funding opportunities to determine feasibility, eligibility and appropriateness. Read, understand and explain the funding announcement requirements to the faculty and students. Provide the faculty or students with a checklist of external and internal requirements for submission. Prepare detailed proposal application information, and/or related materials. This includes but is not limited to the proposal budgets, current and pending support for the researcher/faculty, budget justifications and institutional letters of commitment. Review all contents of the proposal to determine feasibility, eligibility and appropriateness. Cross check contents of proposal with internal routing form/approval to make certain all appropriate approvals are received ( IRB , IACUC , Biohazard, export control, conflict of interest, etc.) and/or offices notified. Manage large, complex proposal submissions. Complex proposal submissions (P applications, center grants, MRI , etc.) include managing commitments from multiple sub-awards and/or large numbers of faculty. Complex proposals often require a greater amount of GCS involvement due to the amount of institutional administrative information required. Project management skills are key to submitting compliant proposals within the dictated timeline. Review and submit proposals in the appropriate external portal complying with the requirements of the funding announcement and knowledge of the portal ( ASSIST , research.gov, grants.gov, proposalcentral, etc). Manage multiple submissions, PIs and deadlines on a daily basis. Document activities and tracks progress of proposal preparation and submission through detailed documentation and record keeping. Identify during proposal review any elements requiring additional internal or external approval (export control, foreign involvement, facility renovation, sub-awards, cost share, IDC waiver, etc.) Ensure appropriate documentation is kept to justify any atypical proposal elements. Maintain mentis ( UTA ERA platform) data for each proposal (routing, follow approvals, status, etc.). Create the mentis BlueSheet (as needed) for the faculty member using information obtained from the proposal review and/or check the mentis data for accuracy and congruency with the proposal materials. Confirms that necessary approvals for higher risk factors (cost share, IDC waivers, foreign involvement, COI disclosure, etc.) are in place prior to submission. Follows up with approvers to explain the risk items and obtain approvals or make the changes needed to mitigate the risk. Review sub-award proposal documents for risk assessment and compliance and other pre- and post-award issues. Assigning risk levels based on information provided by the sub, completing risk assessment and data gathered during the review process ( FDP clearinghouse, etc.). Ensuring the sub-award budget and associated documents are accurate and acceptable to the sponsor terms. Mitigates components and determine operational feasibility by obtaining complete information that will require additional review and approval by Regulatory Services or other UTA compliance offices in the award process that may include foreign involvement, conflict of interest, biohazards, export control, human subjects and animal subjects. Proofread and edit technical proposals for compliance to sponsor guidelines, responsiveness to the RFA , grammar and general writing style. Advise and make suggestions to the faculty on coherence and congruency to the sponsor request. Assist new UTA faculty and staff (internal and external to OGCS ) with OGCS departmental policies and procedures. Advise on sponsor policies, practices and procedures. Requires the incumbent to stay up to date on relevant internal and external communications. Develop and deliver training to faculty, staff, and students on preaward topics. Establish and maintain timeline priorities and deadlines independently and escalate conflicts and urgent requests. Partner with pre-award manager to ensure on-time submission and customer satisfaction. Communicates timely with the faculty, students and staff via email, Teams and phone calls. Performs other duties assigned. Minimum Qualifications Bachelor's Degree with two (2) years of related experience, including one (1) year of experience as a Grant Contract Specialist 1 or equivalent or, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved. Preferred Qualifications CRA (Certified Research Administrator) or CPRA (Certified Proposal Research Administrator) Work Schedule Monday-Friday; 8:00am-5:00pm 100% remote available, Texas residents only.
$53k-67k yearly est. 21d ago
Grants Administrator II - Office of Sponsored Programs and Research
Liberty University 3.6
Lynchburg, VA Jobs
The Grants Administrator II provides research administration duties which include but are not limited to: proposal submissions, budget development, post award management, effort review, report submission, closeout guidance, and financial oversight. This role will also provide guidance to the research community, and associated LU administrative offices, on regulations which govern sponsored program administration and compliance. The Grant Administrator II monitors and provides management and oversight related to federal, state, industry and private foundation regulations for sponsored program administration in alignment with LU institutional policies and procedures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES * Facilitates awarded grant administration activities and ensures timelines are met. * Disseminates relevant information to LU staff, faculty, and administrators. * Interprets and ensures compliance with agency rules, regulations, guidelines, etc. Assists PI in award compliance. * Assists with grant orientation for new PI's and deans on policies, forms, and procedures required for managing sponsored projects. * Coordinates and submits requests for No Cost Extensions, Carryover, budgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. * Assists with the preparation of funding agency reports both technical and financial, in conjunction with the PI and/or Contracts and Finance. * Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions including, purchasing reports, burn rates, salary, reclass requests, and expense allowability. * Creates and reviews time and effort reports and manages bi-annual effort certification process for assigned units. * Assists with Just-In-Time (JIT) requests as needed. * Reviews and prepares quarterly reports and assists with annual reporting requirements. * Maintains calendar of reporting and provides closeout reminders to PI's for sponsored programs. * Develops educational materials and resources to guide PI's and LU staff on relevant sponsored programs guidelines and policies. * Informs PIs of any compliance issues regarding grantor agency regulations, and disallowances with their program. Assists in correcting discrepancies and monitors corrective actions in conjunction with Contracts and/or Finance. * Closes out all funded projects consistent with funder requirements and university processes. * Pre-award activities including but not limited to: assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. * Participate in discussions of standard policies and procedures with Legal, Contracts and/or Finance. * Maintains necessary records, files, reports, databases, and resource materials pertinent to OSP activities. * Works with the Research Ethics Office to ensure compliance protocols receive the appropriate review and approval. SUPERVISORY RESPONSIBILITIES This position is not responsible for any staff but may assist Grants Administrators with day to day activities QUALIFICATIONS AND CREDENTIALS Education and Experience 3-5 years of experience in research administrator or related field. Four-year college degree. Master's degree preferred. Relevant research administration certifications preferred. Well-developed communications skills. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension * Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. * Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner. * Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates. * Strong organizational skills. * Excellent computer skills including competency in excel and relational databases. Business and Financial Knowledge * Proficient with grant budgeting, accounting, and financial systems preferred. * Proficient with research administration software. Problem Solving * Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature. * Ability to comprehend complex regulatory language. Physical and Sensory Abilities * Occasionally required to travel to local and campus locations. * Frequently required to sit for extended periods to perform deskwork or type on a keyboard. (If not administrative duties, such as labor, define general physical abilities. * Regularly required to hear and speak in order to effectively communicate orally. * Occasionally required to stand, walk, and climb stairs to move about the building. * Handle materials, reach overhead, kneel or stoop in order to conduct business. * Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lit, and the noise level is moderate. Driving Requirements Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. Target Hire Date 2025-02-26 Time Type Full time Location Remote Location The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.
$39k-48k yearly est. 48d ago
Payer Relations and Contract Coordinator-Intermediate (REMOTE)
Ut Health San Antonio 4.5
San Antonio, TX Jobs
Under general supervision, participates in the negotiation of Managed Care agreements. Responsible for monitoring and coordinating Managed Care contractual arrangements for all affiliated entities of the medical facility. Analyzes contractual language for functional, financial and ethical appropriateness, determining compliance and consistency with established legal requirements and parameters. Fundamental knowledge of claims processes, medical management processes, medical terminology, and CPT coding. Fundamental knowledge of reimbursement methodologies, including Fee-for-service (FFS) and Professional Reimbursement. Academic knowledge a plus. Fundamental knowledge of industry regulations related to contracting and negotiation techniques Ability to build and maintain positive working relationships, with individual work groups, across departments and external contacts, through open communication and collaboration. Detailed in documenting information, highly organized, and practices good follow-through techniques. Proficiency in word processing, spreadsheet, and database software. Expereince: Four (4) years experience is required. Education: Bachelors Degree in Business Administration or a healthcare field is required. Responsible for maintaining and resolving payment and contractual issues with assigned payers. Coordinate meetings with assigned payers to discuss updates and claim issues when necessary. Participates in reviewing, understanding, and interpreting new and existing Managed Care relationships/contracts, including value based, shared savings and incentive programs for negotiation, renegotiation, and termination (when appropriate). Establish, track, and maintain letters of agreement (LOA), and single case agreements (SCA) with commercial, Medicaid, and Medicare health plans. Delivers new and updated fee schedule data that accurately reflects contract language, rates, and intent. Assists with Payer setup process, education on new and existing payer relationships and coordinates administrative access duties for: Rev. Cycle, department staff to appropriate web portals, and web dashboard related payer tools. Responsible for disseminating payer updates and changes to the organization. Communicates Managed Care updates and content within the department and organization through internal systems, including but not limited to: SharePoint, website information, and newsletters. Builds a collaborative relationship with internal/external staff. Collaborates with Patient Accounts staff in working on Payer contracts/Claims/Administrative issues. Performs all other duties as assigned.
$40k-52k yearly est. 2d ago
GRANTS ADMINISTRATOR, Sponsored Programs
Boston University 4.6
Boston, MA Jobs
Sponsored Programs is part of the Office of Research, a group dedicated to aiding the research community in navigating the lifecycle of their work, from finding funding to creating proposals to helping inventions find their way to the public. The Grant and Finance Administrator (GFA) report to the Director, Shared Services, Sponsored Programs and be an integral part of a team that provides direct support for faculty and staff throughout the lifecycle of a funded project. The individual will be involved in both pre- and post-award activities and will work collaboratively with Schools, Centers, or Departments supported by the Shared Services network. The GFA will be responsible for providing guidance and assistance to faculty and staff in their development and submission of proposals for sponsored research; managing financial accounts; and representing them in communication with university administrative offices and federal and private funding agencies for sponsored research. This position necessitates knowledge of Uniform Guidance, federal funding agencies (e.g., NIH, NSF, IES) funding guidelines, as well as familiarity with other major foundations and sponsors. The individual will also be engaged in a variety of initiatives ranging from systems implementation to policy and process development and will remain up to date on developments in research administration through involvement with university committees and meetings. Essential Functions: (1) Advise and assist faculty with the development, preparation, and submission of grant proposals, including budget development, preparation of all internal BU paperwork and serves as an interface between the faculty member and Sponsored Programs RA/AD. Primarily responsible for the non-scientific administrative content (ensuring all content is complete, up to date and compliant with sponsor guidelines). Responsible for assembling the entire proposal package in accordance with agency guidelines for a handoff to SP for final review and submission. (2) Serve as the primary contact for all outgoing sub-award proposals. Work with the sub award site administrative offices to collect all necessary proposal documentation. (3) Interact with related university offices on behalf of the PI's to provide clarification or amplifying information and to facilitate interpretation of guidelines. (4) In collaboration with PI's, assist in the preparation and submission of Progress and Final reports to sponsors. Prepare through internal channels grant modifications, pre-award requests and no-cost extensions. (5) If applicable, in collaboration with PI home departments, maintain documentation such as biographical sketches and Current and Pending Support to ensure they are up to date. (40%) (1) Provide PI with financial statements showing actual and encumbered expenses, advise faculty of financial progress and projections, and generate plans for appropriate expenditures with regard to project relevance and fund availability. (2) Advise faculty of University and funding agency guidelines on appropriateness of funding expenditures and compliance issues. (3) Work with others to appropriately allocate expenditures for reimbursements and other financial transactions related to sponsored awards. (4) Manage student payroll on sponsored awards. (5) Coordinate with Department or College Payroll Coordinator for all faculty actions required to ensure continuity of proper salary payments on sponsored awards. (6) perform After-the-Fact reviews monthly on all sponsored awards. (40%) The GFA will engage in a variety of initiatives ranging from systems implementation to policy and process development. GFA participates in efforts to improve and simplify research administration including serving on university committees, attending, and presenting at internal and external forums and staying abreast of developments in the research administration arena. (10%) Other Research Administration and Related Activities: (1) Liaise with colleagues on shared workloads (approving purchase requisitions, transactions, hiring, etc.). (2) Provide back-up coverage to other Grant and Finance Administrators as part of the Shared Services Model, especially during vacation or high-volume workload times. (3) Related duties as required. (10%) Required Skills Work experience: 5 years Education experience: Bachelor's degree required or related experience Strong computer skills, excellent interpersonal skills, ability to be flexible and work independently, preferably in research administration at an institution for higher education. Familiarity with SAP preferred. About Our Benefits This position is eligible to work remotely. Boston University offers generous benefits including health insurance, dental insurance, life insurance, tuition remission, retirement plan, and paid time off. All applications must include a cover letter to be considered. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
$53k-63k yearly est. 18d ago
Sponsored Contracts Specialist in Sponsored Projects Administration
Ut Health Science Center at Houston 4.8
Houston, TX Jobs
We are looking for a Contract Specialists who will, in partnership with the Office of Technology Management (OTM) and Sponsored Projects Administration (SPA), be responsible for the coordination, review, negotiation, and acceptance of all research agreements with industry that contain complex or atypical intellectual property (IP) or data/materials ownership issues, terms, and conditions. They will assist Sponsored Projects team members with interpreting and applying Intellectual property terms, rules, and regulations. You will help negotiate contracts that can include subjects such as what we do with intellectual property, how materials will be transferred, or how compliance will be enforced. You will be looking at and analyzing contracts to make sure that UTHealth can meet the requirements asked for and that we are all set for any language about approvals or conditions. You will need to be a problem solver who can think critically and communicate complex projects in simple terms. You will also need an understanding of budgets. Ideally, candidates will come with experience in either research or contracts, and it is suggested you have at least one or the other, if not both. This role is full-time, and it is classified as exempt. It is eligible for all UTHealth benefits, including employer-paid healthcare for individuals and one of the best pension plans in the Texas Medical Center. You will be working at our University Center Tower location at the intersection of Fannin and Pressler. This position will work a hybrid schedule of in-office and remote work. What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave days, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' well-being is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts include entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus, many more! Position Key Accountabilities: 1. Coordinates SPA and OTM internal discussions and attends meetings with the Principal Investigator (PI) to help determine the relationship between the PI, the commercial entity, and UTHealth. Further determines the intellectual property agreement terms needed and obtains approval of such language from Sr. IP Specialist. 2. Negotiates and prepares industry contracts for investigator-initiated studies and other sponsored projects agreements with complex or atypical IP or data/materials ownership terms and conditions, ensuring compliance with Federal, State, UT System, and institutional requirements, as well as adherence to terms and conditions of existing agreements relating to the same IP and data/materials. 3. Serves as subject matter expert for the Sponsored Projects Grants and Contract team in the review and evaluation of non-industry grants and contracts to ensure appropriate IP and data/materials ownership terms and conditions are included in each document and are congruent across all documents, assists in revising language as needed. 4. Works with schools/departments, Legal Affairs, Technology Management, CPHS, Procurement, and UT System to resolve problems and negotiate IP and data/materials ownership issues. 5. Coordinates project account setup with the post-award team. 6. Participates in on-campus trainings and forums to disseminate information and guidance on IP and contractual regulations and policies to faculty and departmental administrators. 7. Performs other duties as assigned. Certification/Skills: Excellent communication skills, both written and verbal. Effective time management and organization skills with the ability to be priority-oriented. Critical thinking/problem-solving abilities are crucial. Minimum Education: Bachelor's degree. Master's degree is preferred. Minimum Experience: Two (2) years of experience at an academic research institution. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215 Residency Requirement: Employees must permanently reside and work in the State of Texas.
$55k-64k yearly est. 24d ago
Grants and Contracts Administrator
University of Chicago 4.7
Park City, IL Jobs
Department PSD Local Business Center About the Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD's mission in research and education. Job Summary The Grants and Contracts Administrator provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. This position is eligible for a remote work schedule. Responsibilities Works with faculty and program staff, and other administrators to advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting. Performs compliance review of all proposals for adherence to university, agency, and federal requirements. Coordinates active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements. Communicates and collaborates with URA to facilitate smooth transition throughout the full grant life cycle. Advises faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement. Performs financial accounting, including financial projections, account closing and account reconciliation. Provides professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment. Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses. Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Experience: Previous experience with financial services or sponsored projects. Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations. Previous experience with systems used to manage grant submissions. Working knowledge of University systems such as AURA, Oracle, Orbit, and Workday. Preferred Competencies Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel). Excellent attention to detail and organizational skills. Budgeting and financial accounting skills. Ability to work independently to manage a diverse range of activities and deadlines. Time management skills and the ability to handle multiple, concurrent tasks within deadlines. Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university. Ability to be flexible and adaptable to changes in workflow and procedures. Ability to understand and interpret University, federal and non-federal grants and contract guidelines, policies, and procedures. Ability to multitask and manage multiple projects in client-service environment. Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets. Diplomatic and customer service-based approach to interacting with colleagues and others. Ability to work effectively as a part of a team. Working Conditions This position is eligible for a remote work schedule. Application Documents Resume (required) Cover Letter (preferred) References (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $72,000.00 - $85,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call ************ or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: *********************************** Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
$72k-85k yearly 12d ago
Contract Specialist
Liberty University 3.6
Lynchburg, VA Jobs
The Contract Specialist requires experience in procurement and contract execution. This position, with supervision, uses contract management software to execute the day-to-day processing and reviewing of University agreements. This position provides front-line customer service to assigned departments and is responsible for keeping appropriate levels of management informed of issues and coordinates/initiates required actions. Their duties include negotiating contract terms and conditions with each party, analyzing potential risks involved with certain contract agreements and helping employees and leadership better understand the information outlined in the contracts. FUNCTIONS AND RESPONSIBILITIES 1. Reviews, among other types, template contracts, affiliation agreements and non-disclosure agreements for appropriate legal language and makes recommendations to interested parties regarding changes. 2. Responsible for setting customer expectations and level of service; provide assistance to internal customers in developing statements of work and agreements. 3. Negotiates specifications, terms, and conditions for assigned contracts. 4. Has signature authority, with supervisor approval, for template agreements and zero-dollar agreements. 5. Responsible for the maintenance of assigned aging and expired contracts; follows up with customer to ensure contract milestones are met. 6. Works with internal departments concerning specific contract questions, issues, and problems 7. Works with third parties, vendors, and contractors on contract language. 8. Performs other duties and assists in procurement projects as assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS AND CREDENTIALS Minimum Qualifications Associates degree in business related field or Paralegal Certificate required; or relevant equivalent experience. One to three years' experience in contract administration, procurement, paralegal, sourcing, or other business related field. Excellent communication skills, both oral and written. Experience in a large, multi-layered organization. Familiarity with contract administration principles. Familiar with contract management software. Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups. Individual must not be in default on any federal student or parent loan. Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)). Preferred Qualifications Bachelors Degree in Business, Finance, or other related field. Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer. Fluent in Spanish or American Sign Language. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively understand and communicate in English, both verbally and in writing, in a clear, articulate, and professional manner, conveying complex ideas and information. Possess public communication skills for professional representation of Liberty University. Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Strong organizational skills, with ability to manage changes in priorities as need arises. Physical and Sensory Abilities Frequently requires sitting for extended periods to perform deskwork and efficiently and accurately interface with computer systems via keyboard and mouse. Regularly required to hear and speak to effectively communicate orally, including use of phone, video conferencing software, instant chat, and other communication methods. Occasionally required to stand, walk, and climb stairs to move about the workplace. Handle materials, reach overhead, kneel or stoop to conduct business. Regularly lift 10 or fewer pounds, and occasionally lift up to 50 pounds. WORKING CONDITIONS The work environment to typically perform the essential functions of this position is a climate-controlled office environment, including a mix of cubicles and offices, with moderate noise levels. Additional time may be spent in Internal Customer work areas and warehouse environments. Use of one's personal vehicle may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. Target Hire Date 2025-03-03 Time Type Full time Location Lynchburg - In Office The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.
$41k-58k yearly est. 33d ago
Pre-award Grant and Contract Administrator II - Remote Optional
University System of New Hampshire 4.3
New Hampshire Jobs
The GCA II provides excellent customer service to all partners, while performing research administration activities. This includes, but is not limited to, proposal submissions and budget development. GCA II will be responsible for working with assigned departments. The position works closely with Principal Investigators (PIs), with a focus on decision-making ability and analytical skills ensuring that PIs have accurate and timely information to support the outcomes of their research. This is a full-time position that will strive to meet the financial and administrative needs of Principal Investigators. The GCA II will report to the manager on proposal development and submissions. Pre-Award Grants Management: Manages the proposal submission process for PIs within their assigned portfolio, including meeting with the PI for budget development and discussing and recommending proposed resources (labor and non-labor), developing all administrative components of the proposal and coordinating submission to the sponsor with Sponsored Programs Administration (SPA), Pre-Award: Meets with PIs to discuss upcoming proposal submissions· May coordinate with Research and Large Center Development in advance of proposal submission (as applicable)· Acts as liaison between PI and SPA, Pre-Award to communicate and resolve any issues that arise concerning proposal submission Qualifications: Bachelor's degree in a field related to finance or business and 3 years of experience in sponsored projects proposal development and submissions. Excellent oral and written communication skills, proposal budget development skills, and· computer skills. Experience working with research administration software applications in both pre- and post-award. Working knowledge of a proposal's administrative components, including understanding of standard proposal requirements, terms, and conditions; budget development and resource requirements; bio-sketches; facilities pages; and sub-awards. Demonstrated knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including OMB Uniform Guidance. Ability to work independently in a team environment, demonstrating strong critical thinking skills that contribute to innovative problem-solving, taking ownership of the resolution of problems, being flexible and accountable, managing conflicting responsibilities, prioritizing tasks, and consistently meeting deadlines. Ability to establish and maintain effective working relationships with teammates, faculty, administrative staff and students in a higher education environment Knowledge of college/university business policies and practices especially in research administration. Additional preferred qualifications: Experience with Cayuse, Workday Certified Pre-award Research Administrator. Required Application Documents: Cover Letter Resume/CV Contact Information for 3 Professional References The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
$45k-52k yearly est. 22d ago
Grant & Contract Administrator II - REMOTE
University System of New Hampshire Portal 4.3
Durham, NH Jobs
The GCA II provides excellent customer service to all partners, while performing research administration activities. This includes, but is not limited to, proposal submissions and budget development, monthly expense reconciliation, personnel effort review, and monitoring account balances. GCA II will be responsible for working with assigned departments as well as their Team Lead to perform pre- and post-award research activities. The position works closely with Principal Investigators (PIs), with a focus on decision-making ability and analytical skills ensuring that PIs have accurate and timely information to support the outcomes of their research. This is a full-time position that will strive to meet the financial and administrative needs of Principal Investigators. The GCA II will report to the STAR Team Lead - GCA III Other Minimum Qualifications 1. Bachelor's degree in field related to finance or business and 3 years of experience in sponsored projects administration, negotiation, budgeting or related field. 2. Good oral and written communication skills and financial skills. 3. Good computer skills. 4. Experience working with research administration software applications in both pre- and post-award. 5. Working knowledge of the administrative components of a proposal including: understanding of standard proposal requirements, terms, and conditions; budget development and resource requirements; bio-sketches; facilities pages; and sub-awards. 6. Demonstrated knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including OMB Uniform Guidance. 7. Analytical and problem-solving skills, including experience researching and analyzing data to develop accurate reports, identify valid solutions, forecast consequences of proposed action and implement a course of action. 8. Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines. 9. Ability to establish and maintain effective working relationships with faculty, administrative staff and students in a higher education environment. Additional Preferred Qualifications Knowledge of college/university business policies and practices especially in research administration. Experience with Banner Certified Research Administrator
$45k-52k yearly est. 60d+ ago
Contract Administrator
Embry-Riddle Aeronautical University 4.2
Daytona Beach, FL Jobs
Discover Your Future with Embry-Riddle Aeronautical University! Embry-Riddle: A Global Leader in Aviation and Aerospace With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world's largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space. Perks Await You at Embry-Riddle! Generous Time Off: Relax with 15 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period. Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law. Opportunity: Join the Aviation and Aerospace vanguard! Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that's at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today. This member of the Contracts Administration team at Embry-Riddle Aeronautical University will manage both pre-award and post-award activities for an assigned portfolio of contracts within the Office of Sponsored Research. The role requires knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills. The Contract Administrator will provide guidance on contractual issues that may present compliance liabilities to the university. The Contract Administrator is involved in the entire contract lifecycle, including pre-award and post-award support. Responsibilities include coordinating with Principal Investigators (PIs) in the pre-award phase for proposal development, budget preparation and justification, and proposal package submission. In the post-award phase, the individual will work in partnership with Accounting and Budget staff to set up, fund, and fiscally manage awards. The Contract Administrator will also manage sub-agreements and modifications as needed, track progress by monitoring deliverables and project tasks, oversee budget management, and report to sponsors for contracts awarded to the university. Additionally, the position involves performing data entry in relevant administrative systems, such as MS Workday, managing award closeout, and providing reports as needed for internal and external audits. The Contract Administrator is responsible for guiding principal investigators on compliance with federal and private contract administration, including adherence to internal policies and procedures, FAR, DFAR, OMB, and other government rules and regulations, as well as sponsoring agency terms and conditions. This position requires collaboration with internal and external stakeholders on contract proposals and awards, including project sponsors from federal, state, municipal, or private organizations. The incumbent will be expected to provide clear and concise communication to all stakeholders across the university and externally with sponsors. The position offers the possibility of hybrid/remote work locations. Responsibilities include the following: Pre-award activity: Support in the proposal preparation, budget justification and submissions for government and industry research contracts. Pre-award responsibilities include providing guidance to principal investigators, project budget creation and review, compliance review, and interpretation of funding agency regulations, and submitting approved proposals to sponsors. Perform data entry in appropriate administrative systems to include MS Workday. Post-award activity: Manage awarded research contracts, including fiscal management, invoicing, monitoring of allowable expenses, effort monitoring, cost sharing, tracking and reporting contract performance and overall financial administration of contracts. Perform data entry in appropriate administrative systems to include MS Workday. Maintain contract files, sub-contracts, contract modifications, consulting agreements, split-funding forms, effort reporting, sub-recipient monitoring, record retention of contract documents. Coordinate other activities, special reports, projects, and other related duties as assigned. Generate reports as requested, and raise potential concerns involving contract budget management, administration, compliance issues and other key issues regarding contract administration and compliance. Qualifications Required Qualifications: Bachelor's degree. Combination of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. Finance/Accounting experience in preparing and managing budgets, highly recommended. 5+ years with multiple contracts management experience. Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, Workday, and Internet end-user applications. Proficient communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Preferred Qualifications: Familiarity with contracting guidelines as detailed in the FAR, ITAR and CFR. Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance. Master's degree
$43k-50k yearly est. 60d+ ago
OSP Grant and Contract Specialist III - 526008
The University of Alabama 3.7
Tuscaloosa, AL Jobs
Pay Grade/Pay Range: Minimum: $62,300 - Midpoint: $81,000 (Salaried E10) Department/Organization: 702201 - Sponsored Program Admin Normal Work Schedule: Monday - Friday 8:00am to 5:00pm is eligible for remote work subject to University policy. Job Summary: The OSP Grant and Contract Specialist III independently assists researchers and staff in the review and processing of sponsored project proposals and budgets under limited supervision. Ensures compliance with Federal, State, and Local government regulations related to pre-award and/or post-award sponsored project activities. Provides oversight and review of grant and contract activities prepared by the researchers and their administrative teams and provides resolution on complex highly matters. Reviews and approves proposals with responsibility for timely submission to the sponsor. Develops and provides training to OSP and college level staff, including use of electronic research administration systems. Serves as the liaison between the University and the sponsor. Collaborates with key stakeholders to develop procedures and processes that improve business practices. Additional Department Summary: Mentors Grant and Contract Specialists and assist with resolution of unique and complex matters that arise. Maintains a working knowledge of University policies and procedures, and various federal and state regulations governing sponsored research administration and independently interpret and apply them in a variety of situations. Required Minimum Qualifications: Bachelor's degree and six (6) years of grant and/or contract administration experience; OR master's degree and four (4) years of grant and/or contract administration experience. Preferred Qualifications: CRA is preferred. Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made. Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
$62.3k-81k yearly 17d ago
Grant and Contract Specialist II, Post Award
The University of Texas at Arlington Portal 4.3
Arlington, TX Jobs
Provides Post-Award guidance in the administration and processing of external and internal sponsored projects. Provides support to researchers, departmental and center/institute administrators, regarding the reasonableness, allow ability and allocability of grant related expenses, budget changes/revisions, and other compliance activities. Responsible for administering and monitoring procedures designed to comply with UTA policies and procedures and enforce sponsor regulatory requirements pertaining to the interpretation and application of such regulations, policies and procedures. Essential Duties And Responsibilities Review terms and conditions of new awards and sets up projects in the grant tracking and financial system appropriately to allow for notification and PI spending Monitors post award activities to ensure compliance for issues involving allowable costs, re-budgeting and reporting requirements, faculty time and effort monitoring, cost sharing and spending limitation, etc. Facilitates, reviews and approves budget revisions and cost transfer requests in compliance with sponsoring agencies' regulations and university policies and procedures. Process and submit prior approval request to the sponsor that includes actions such as No Cost Extensions, budget transfer requests and requests for additional funds. The Specialist drafts and submits these requests to the funding agency when necessary. Serve as primary resource for post award grant questions; communicate with and recommend and advise faculty and staff regarding post award issues; requests corrections and resolve discrepancies; interpret rules, regulations and compliance issues with respect to sponsored awards. Review and negotiate continuing projects and amendments to existing grants, contracts, cooperative agreements and incoming and outgoing subawards Works with the PI and administrators to close out projects in accordance with the sponsor and university closeout guidelines and requirements Works in collaboration with the PI, Office of Technology Management, Grant Accounting and Asset Management to facilitate timely submission of all agency required project reports Create and execute subaward agreements for all new and existing awards, as well as process budget changes, extensions, and closeout procedures during and throughout the life of the subaward Assists management in the preparation of ad-hoc reports Monitors compliance with sponsored project related time and effort commitments and federal effort reporting requirements Participate in special projects such as, development and presentation of training workshops, drafting, updating and amending post award processes, procedures, and report development Other duties as assigned Minimum Qualifications Bachelor's degree in business or public administration, social sciences, or a related field. Preferred Qualifications Two (2) years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, including one year of experience as Grant and Contract Specialist I or its equivalent. Work Schedule Monday-Friday; 8:00 am - 5:00 pm 100% remote available eligible for Texas residents only.
$49k-60k yearly est. 21d ago
Contract Negotiation Specialist (HOURLY)
Virginia Commonwealth University 4.6
Richmond, VA Jobs
Welcome to Virginia Commonwealth University (VCU) … a world UNLIKE any other! At VCU, we are UNCOMMON and UNLIKE any other university. A premier, urban, public research university nationally recognized as one of the best employers. We know that the unique backgrounds and life experiences of the Virginia Commonwealth University (VCU) community are what drive the university forward. Together, we're forging a future that is built by us. Here, artists and engineers, doctors and designers come together to re-imagine the human experience and tackle the problems of tomorrow. VCU is a great place to work. It's a place of opportunity where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work. VCU's Office of the Vice President for Research and Innovation and it's Division of Sponsored Programs invites all interested candidates to apply for our (HOURLY) Contract Negotiation Specialist position! Our impact is measured one student and patient at a time. VCU's unequaled combination of excellence, research and creativity makes success possible for every one of our 300,000+ "RAMily" members. And that makes us one of the most innovative universities in the country. Primary Purpose and General Responsibilities: This position provides support to the Division of Sponsored Programs- Industry and Clinical Trials. Responsibilities include: Encourage and support VCU's research activities by serving as a liaison on matters related to non-funded agreements and industry related clinical trials. Draft, review, and negotiate confidentiality agreements ensuring compliance with federal, state, and VCU laws/regulations/policies/procedures. Prepare final documents for execution by a VCU Authorized Official to include to include: task orders, no-cost extensions, prior-approval extensions, administrative actions, subject injury consent form review and WIRB memorandum submission. Ensure work is completed accurately and promptly. Independently manage workload and priorities. Track and document activities in RAMSPOT, ensuring that tasks are recorded, monitored, and completed according to current office procedures. Assist Red Team members with transactional processes and conduct follow up with internal and external entities. Coordinate with Supervisor on unusual or complex situations or contracting issues. Minimum Hiring Requirements: Experience reviewing and negotiating clinical trial Confidentiality and Non-Disclosure Agreements. Working knowledge of academic research operations and generally accepted business practices. Previous experience with Research Administration Management System Sponsored Program Possess strong organization, analytical and problem-solving skills with attention to detail Excellent written and oral communication skills are essential Strong team and collaborative skills are essential Ability to prioritize and perform multiple tasks in a dynamic and fast-paced environment is required Ability to provide excellent customer service to a diverse population required Must demonstrate the ability to creatively resolve problems related to sponsored programs administration in negotiating and managing contracting for clinical trials research. Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU. Preferred Hiring Requirements: Experience working in a central contracting Sponsored Programs Office in a university setting. Bachelor's degree in a related field with progressive work experience in research administration preferred or equivalent combination of education and experience. Working knowledge of academic research operations and generally accepted business practices Online Tracking (RAMS-SPOT) or comparable sponsored program electronic database preferred Strong knowledge of federal regulations including but not limited to Uniformed Guidance and Federal Acquisition Regulations preferred Salary Range: 16.50 Position Details: Department: Office of the Vice President for Research & Innovation Employment Type: H1 - Hourly Restricted Status: No FTE: .5 Exemption Status: Non-Exempt Contact Information: Contact Name: Contact Email: Contact Phone:
$50k-61k yearly est. 18d ago
Budget and Grants Administrator
George Mason University 4.0
Fairfax, VA Jobs
Department: Col of Humanities and Soc Science Classification: Financial Svcs Specialist 1 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Workplace Type: Hybrid Eligible Pay Band: 04 Salary: Salary commensurate with education and experience Criminal Background Check: Yes Financial Background Check: Yes About the Department: The mission of the Center for Climate Change Communication (4C) is to develop and apply social science insights to help society make informed decisions that will stabilize the earth's life-sustaining climate and prevent further harm from climate change. To achieve this goal, we engage in three broad activities: conduct unbiased communication research; help government agencies, civic organizations, professional associations, and companies apply social science research to improve their public engagement initiatives; and train students and professionals with the knowledge and skills necessary to improve public engagement with climate change. Mason 4C is an academic research center crafted as a 'think-and-do tank.' We perform cutting-edge social science research on public understanding and climate communication and apply our research findings in the public sphere through a variety of programs and educational initiatives. About the Position: The Center for Climate Change Communication (4C) at George Mason University is seeking a highly organized Budget and Grants Administrator to support our research center. This position offers a salary range of $50,000-$60,000, commensurate with education and experience. The position, funded equally by the College of Humanities and Social Sciences (CHSS) and external sources, assists in pre-award, post-award, and overall grant and research administration services. The position aids in grant and contract management, processing budget adjustments, financial reporting, compliance monitoring, and award setup and closeouts to ensure adherence to university, state, federal, and sponsor guidelines. Reporting to the Finance and Operations Manager, this role collaborates closely with faculty, project teams, and administrative offices to facilitate efficient research operations. Key responsibilities include regular reviews, reconciliation of award finances, preparing budget adjustments, and providing high-quality customer service to faculty members. The Budget and Grants Administrator coordinates with the CHSS Dean's Office and the Office of Sponsored Programs to ensure effective and compliant management of research projects. Responsibilities: Award Activity Processing: * Coordinates and adjusts payroll for budgeted positions, including cost-sharing and funding changes; * Reviews, reconciles, and adjusts award expenditures and budgets (processing JVs as needed); * Submits tuition grants as necessary; * Tracks and monitors petty cash and any revenue transactions; * Coordinates No Cost Extensions, carryover, and re-budgeting requests; * Manages all purchasing (equipment over $5K and consultants); * Facilitates invoice approvals for subcontractor payments; * Reviews labor allocations and manages the annual payroll certification process; and * Ensures appropriate effort allocation per federal and university guidelines. Proactive Award Management: * Oversees budget, reporting, and compliance through the grant or contract lifecycle; * Communicates with PIs on budget and expense adjustments; * Reviews direct expense activities for award allowability and allocability; and * Monitors compliance with university, state, sponsor, and federal requirements. New Award Administration: * Sets up new awards by reviewing account parameters, billing/reporting requirements, budgets, and cost-sharing obligations. Award Closeout: * Ensures timely closeout of funded projects following university procedures; and * Coordinates with PIs, project teams, and the Office of Sponsored Programs to reconcile final expenditures, prepare reports, and ensure all deliverables are submitted. Address residual balances or deficits, close accounts per university guidelines, and archive required documentation. Other Duties as Assigned: * Assists PIs with non-financial report submissions; * Provides support in research activities. Supports compliance with export control, IRB, and IACUC requirements by assisting with protocol submissions, facilitating training notices, and ensuring proper documentation. Provides administrative support for human subject research and helps monitor ongoing compliance, particularly for projects involving international collaboration or ethical considerations; and * Offers general administrative support, including donor communication, liaising with the Advisory Council, and event management for Mason 4C. Required Qualifications: * High school diploma or equivalent; * Demonstrated experience with budget tracking, reconciliation, or compliance in financial or grant-related roles; * Experience with customer service and direct communication with internal or external stakeholders; * Knowledge of financial management principles, including budgeting, expense tracking, and compliance with financial protocols; * Knowledge of or ability to learn and operate Banner Finance or similar financial management systems; * Skill in adapting to complex electronic systems, with demonstrated capacity to learn and use new software tools relevant to financial and grant management; * Skill in using Microsoft Office applications, particularly Excel, Word, and Outlook, for daily administrative and financial tasks; * Ability to communicate effectively with diverse stakeholders, including faculty, staff, and university administrative offices; * Ability to provide high-quality customer service, assisting faculty and staff in understanding and navigating financial and grant processes; * Ability to work independently, demonstrating self-motivation and reliability in managing multiple grant administration tasks; * Ability to maintain strong attention to detail in financial data entry, reporting, and compliance tasks; and * Certified Research Administrator (CRA) designation or similar certification is preferred, indicating advanced proficiency in research financial management. Preferred Qualifications: * Bachelor's degree in related field; * Experience in grants and contracts administration, preferably within a university or research institution (typically 2 years); * Experience in managing research grants: award setup to closeout, including experience with compliance requirements; * Hands-on experience with Banner Finance or other university financial systems; * Experience in federal and foundation grants management; * Knowledge of federal regulations and compliance requirements for research grants and contracts, including cost principles and reporting standards; * Knowledge of university policies and procedures related to sponsored research projects and grant management; * Knowledge of grant and contract management best practices, particularly within an academic research setting; * Skill in managing financial aspects of research grants, including award setup, monitoring, and closeout activities; and * Ability to support research compliance processes, including familiarity with export control, IRB, and IACUC protocols. Instructions to Applicants: For full consideration, applicants must apply for the Budget and Grants Administrator at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume. Posting Open Date: December 17, 2024 For Full Consideration, Apply by: February 17, 2025 Open Until Filled: Yes
$50k-60k yearly 60d+ ago
Budget and Grants Administrator
George Mason University 4.0
Fairfax, VA Jobs
Department: Col of Humanities and Soc Science Classification: Financial Svcs Specialist 1 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Workplace Type: Hybrid Eligible Pay Band: 04 Salary: Salary commensurate with education and experience Criminal Background Check: Yes Financial Background Check: Yes About the Department: The mission of the Center for Climate Change Communication (4C) is to develop and apply social science insights to help society make informed decisions that will stabilize the earth's life-sustaining climate and prevent further harm from climate change. To achieve this goal, we engage in three broad activities: conduct unbiased communication research; help government agencies, civic organizations, professional associations, and companies apply social science research to improve their public engagement initiatives; and train students and professionals with the knowledge and skills necessary to improve public engagement with climate change. Mason 4C is an academic research center crafted as a ‘think-and-do tank.' We perform cutting-edge social science research on public understanding and climate communication and apply our research findings in the public sphere through a variety of programs and educational initiatives. About the Position: The Center for Climate Change Communication (4C) at George Mason University is seeking a highly organized Budget and Grants Administrator to support our research center. This position offers a salary range of $50,000-$60,000, commensurate with education and experience. The position, funded equally by the College of Humanities and Social Sciences (CHSS) and external sources, assists in pre-award, post-award, and overall grant and research administration services. The position aids in grant and contract management, processing budget adjustments, financial reporting, compliance monitoring, and award setup and closeouts to ensure adherence to university, state, federal, and sponsor guidelines. Reporting to the Finance and Operations Manager, this role collaborates closely with faculty, project teams, and administrative offices to facilitate efficient research operations. Key responsibilities include regular reviews, reconciliation of award finances, preparing budget adjustments, and providing high-quality customer service to faculty members. The Budget and Grants Administrator coordinates with the CHSS Dean's Office and the Office of Sponsored Programs to ensure effective and compliant management of research projects. Responsibilities: Award Activity Processing: Coordinates and adjusts payroll for budgeted positions, including cost-sharing and funding changes; Reviews, reconciles, and adjusts award expenditures and budgets (processing JVs as needed); Submits tuition grants as necessary; Tracks and monitors petty cash and any revenue transactions; Coordinates No Cost Extensions, carryover, and re-budgeting requests; Manages all purchasing (equipment over $5K and consultants); Facilitates invoice approvals for subcontractor payments; Reviews labor allocations and manages the annual payroll certification process; and Ensures appropriate effort allocation per federal and university guidelines. Proactive Award Management: Oversees budget, reporting, and compliance through the grant or contract lifecycle; Communicates with PIs on budget and expense adjustments; Reviews direct expense activities for award allowability and allocability; and Monitors compliance with university, state, sponsor, and federal requirements. New Award Administration: Sets up new awards by reviewing account parameters, billing/reporting requirements, budgets, and cost-sharing obligations. Award Closeout: Ensures timely closeout of funded projects following university procedures; and Coordinates with PIs, project teams, and the Office of Sponsored Programs to reconcile final expenditures, prepare reports, and ensure all deliverables are submitted. Address residual balances or deficits, close accounts per university guidelines, and archive required documentation. Other Duties as Assigned: Assists PIs with non-financial report submissions; Provides support in research activities. Supports compliance with export control, IRB, and IACUC requirements by assisting with protocol submissions, facilitating training notices, and ensuring proper documentation. Provides administrative support for human subject research and helps monitor ongoing compliance, particularly for projects involving international collaboration or ethical considerations; and Offers general administrative support, including donor communication, liaising with the Advisory Council, and event management for Mason 4C. Required Qualifications: High school diploma or equivalent; Demonstrated experience with budget tracking, reconciliation, or compliance in financial or grant-related roles; Experience with customer service and direct communication with internal or external stakeholders; Knowledge of financial management principles, including budgeting, expense tracking, and compliance with financial protocols; Knowledge of or ability to learn and operate Banner Finance or similar financial management systems; Skill in adapting to complex electronic systems, with demonstrated capacity to learn and use new software tools relevant to financial and grant management; Skill in using Microsoft Office applications, particularly Excel, Word, and Outlook, for daily administrative and financial tasks; Ability to communicate effectively with diverse stakeholders, including faculty, staff, and university administrative offices; Ability to provide high-quality customer service, assisting faculty and staff in understanding and navigating financial and grant processes; Ability to work independently, demonstrating self-motivation and reliability in managing multiple grant administration tasks; Ability to maintain strong attention to detail in financial data entry, reporting, and compliance tasks; and Certified Research Administrator (CRA) designation or similar certification is preferred, indicating advanced proficiency in research financial management. Preferred Qualifications: Bachelor's degree in related field; Experience in grants and contracts administration, preferably within a university or research institution (typically 2 years); Experience in managing research grants: award setup to closeout, including experience with compliance requirements; Hands-on experience with Banner Finance or other university financial systems; Experience in federal and foundation grants management; Knowledge of federal regulations and compliance requirements for research grants and contracts, including cost principles and reporting standards; Knowledge of university policies and procedures related to sponsored research projects and grant management; Knowledge of grant and contract management best practices, particularly within an academic research setting; Skill in managing financial aspects of research grants, including award setup, monitoring, and closeout activities; and Ability to support research compliance processes, including familiarity with export control, IRB, and IACUC protocols. Instructions to Applicants: For full consideration, applicants must apply for the Budget and Grants Administrator at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume. Posting Open Date: December 17, 2024 For Full Consideration, Apply by: February 17, 2025 Open Until Filled: Yes
$50k-60k yearly 60d+ ago
Contract Specialist (remote)
Samuel Merritt University 4.6
Oakland, CA Jobs
Contract Specialist (CS) works independently and proactively to ensure all contracts are in compliance. The CS serves as the primary liaison between Samuel Merritt University (SMU) and Sutter Health (SH) General Counsel, monitoring compliance, policies and procedures. In addition, maintains compliance with all State and Federal laws and policies. CS will serve as a resource for SMU staff and faculty to provide information and advice on contract procedures and policies. Duties and Responsibilities: [50%] Review clinical contracts and work closely with staff and faculty clinical coordinators across academic programs. Work with external agencies and administrative offices to ensure regulatory compliance. [20%] Verify proper paperwork; SMU checklist, federal forms, insurance, and licensing requirements, and all necessary forms for independent contractor agreements. Forward vendor agreements to Legal Counsel (if needed) for legal review and approval. [20%] Review and process all contracts. Provide organizational consistency, and acquires and maintains appropriate signature approval and legal review for all SMU contracts. Responsible for the maintenance of the SMU contract database system (iContracts). [20%] Generate and distribute certificates of insurance. Other duties as assigned. REQUIREMENTS: Skills Knowledge of laws and legal requirements for both clinical and non-clinical contracts. Mathematical and analytical skills. Excellent communication skills. Ability to function in an atmosphere of frequently changing priorities and multitasking. Discretion, tact, problem-solving skills, and the ability to work as a team player. Knowledge of computer systems and complex database management programs. Must be able to work independently in a team setting. Must be highly organized and detail-oriented. Education and/or Experience Bachelor's degree (required). Paralegal experience (preferred). Three to four years of broad experience in positions of increased responsibility (required) in an academic setting (preferred). Experience with record management and contract law (preferred). Understanding of contract language / intimate knowledge of contract language and contract style guides. Employee Status:RegularExemption Status:United States of America (Non-Exempt) Time Type:Full time Job Shift: Pay Range: $33.37 ~ $35 per hour (non-exempt) Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.
$33.4-35 hourly 22d ago
Sr. Contract Specialist (Technology)
University of Connecticut 4.3
Storrs, CT Jobs
Under the general direction of the University Director of Procurement Contracting & Compliance or designated administrator, the Senior Contract Specialist is responsible for the oversight and administration of all contracting activities relating to the technology needs for all University of Connecticut campuses. The Senior Contract Specialist is accountable for performing and managing the most complex tasks within the technology portfolio of contracts, including but not limited to contracts for IT hardware, software, maintenance/support and consulting services. Responsibilities include, but are not limited to drafting, negotiating, and reviewing contracts, preparing reports, supervising professional staff, and serving as a primary liaison with the Office of the General Counsel, Office of the Attorney General (when required), outside legal counsel and senior University administrators and officials. DUTIES AND RESPONSIBILITIES Include but are not limited to: * Manages and performs technically challenging and complex duties related to the development and negotiation of technology contracts (e.g., contracts for the purchase or licensing of computer hardware, software, SaaS, cloud storage, system maintenance/support, and IT consulting services). * Develops and implements complex technology related contracts through vendor negotiations and in consultation with university officials, departmental clients, and the Office of the General Counsel. * Serves as a liaison between the Office of General Counsel and vendors, and acts as a resource to the University community regarding statutory requirements, Board of Trustee and Office of the Attorney General requirements, and procedures and guidelines. * Supervises and reviews work of professional staff, clerical staff, students and/or consultants as assigned; delegates work assignments and work schedules to most effectively meet department/unit needs; and trains and develops staff as needed. * Responsible for the preparation and legal review of contracts and agreements that are submitted to the Office of General Counsel; drafts technical language relating to the technology category. * Monitors and tracks vendor agreements, contracting status and related documents for compliance with federal and state statutes/regulations, Board of Trustees policies, Office of the Attorney General guidelines, University procedures and contract terms and conditions. * Develops and maintains requisite knowledge of technology contracting and expertise in procurement laws, principles, and practices, including federal and state statutes/regulations, the Uniform Commercial Code, the State Code of Ethics, Board of Trustees policies, Office of the Attorney General guidelines and University procedures. * Contributes to the improvement of internal contracting procedures, makes recommendations as needed to improve efficiency and effectiveness of processes, and communicates such recommendations to leadership and departmental staff. * Conducts training seminars for staff pertaining to University compliance for all related contractual issues. Actively serves on university committees to develop policies and procedures that enhance and promote the mission of University Business Services and the overall mission of the University. MINIMUM QUALIFICATIONS * Bachelor's degree and six (6) years of related professional experience in contract law, purchasing/procurement of technology-related commodities in a comparable environment, OR Master's degree or J.D. and four (4) years of related professional experience in contract law, purchasing/procurement of technology-related commodities in a comparable environment OR an Associate's degree and eight (8) years of related professional experience in contract law, purchasing/procurement of technology-related commodities in a comparable environment. * General working knowledge of accepted procurement and contracting practices and the ability to negotiate contract language to meet the needs of the University while also ensuring compliance with the requirements of the State of Connecticut. * Strong interpersonal and collaboration skills with experience working effectively across teams and with a wide range of stakeholders. * Excellent written and verbal communication skills. * Strong computer skills including experience with Microsoft Office. PREFERRED QUALIFICATIONS * Advanced degree in related discipline or Juris Doctor (JD). * Knowledge of contract theory, technology principles, data privacy and security laws, regulations and applicable federal and state procurement statutes, policies and regulations. * Experience with drafting complex technology-related contracts (e.g. software licenses, subscriptions, SaaS and cloud computing). * Strong supervisory, leadership, organizational, and project management skills. * Ability to meet deadlines and facilitate solutions in a fast-paced environment. * Knowledge of contract management and procurement systems. APPOINTMENT TERMS This is a full-time position at the Storrs campus working Monday-Friday 8:30 a.m. - 4:30 p.m. but could require travel to meetings and/or other campus locations as needed. The salary range for this position is $90,000 to $100,000 and will be commensurate with the successful candidate's background and experience. The department is currently working under a hybrid model requiring all staff to be on the Storrs campus two (2) days per week and to work remotely three (3) days per week. This hybrid work schedule may change subject to authorization and University policy. For additional information regarding benefits visit: ************************************** Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA). TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at ************************** Staff Positions, Search #498705 to upload a letter of application, resume and contact information for three (3) professional references. References will not be contacted without prior notice to the successful candidate(s). Screening will begin immediately. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on March 31, 2025. All employees are subject to adherence to the State Code of Ethics which may be found at ****************************************** All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.
$90k-100k yearly 29d ago
Contract Analyst-FT-Day Shift
Washington Hospital, Inc., Mary 4.6
Fredericksburg, VA Jobs
Start the day excited to make a difference…end the day knowing you did. Come join our team. Organizational expert in determining overall financial impact of product and service offerings from the supplier community. Collaborates with physicians, clinical & non-clinical and executive staff across Mary Washington Healthcare (MWHC) as well as sources outside the enterprise to gather sufficient data to determine the total cost of ownership for products and/or services. Integrity of the data produced is critical in achieving the best financial outcomes for the organization. Initiates a progressive and complex set of business processes for each opportunity to include but not limited to validating requirements, conducting market research on requested product and/or service to determine efficacy, market share & comparable product offerings; completing a pricing and cost analysis; and collecting and aggregating direct and indirect (ancillary) costs needed to determine total cost of ownership. Advises key stakeholders on bottom line position. When required coordinates and integrates input as appropriate into a negotiation strategy; performs additional analysis and conducts or participates in negotiations with supplier representative(s) up to the point of signature. Participates in periodic reviews of supplier contract performance. The incumbent will support the mission, vision, values and strategic initiatives of the Department as well as MWHC, demonstrating a commitment to quality service to patients, physicians, the public and co-workers. Essential Functions & Responsibilities: * Conducts business cases analysis for new product/service requests * Validates requirement with end user * Conducts market research and obtain regulatory approval Clinical Use Validation Product Alert or Recall History * Comparable Products in Market Market Share by Supplier * Analyzes pricing and proposals Develops comparative pricing data * GPO Contract Pricing VHA Supply Chain Network Contract Pricing * Spend Analytics Data Central Atlantic Healthcare Network * Aggregates direct and ancillary costs * Determines total cost of ownership * Advises Clinical Quality Value Analysis (CQVA) Team(s) and/or other end users on findings. * Conducts supplier negotiations as directed * Serves as key departmental contact with suppliers and supplier relations. * When required coordinates and integrates input as appropriate into a negotiation strategy. * Performs negotiation analysis * Conducts or participates in negotiations with supplier representative(s) up to the point of signature. * Effectively manages and utilizes GPO contracts with Contract Compliance and Contract Penetration Conduct Healthcare System Expert Spend Analytics in the systems: Lawson, Spend Compass, Crystal Business Objects, Novation, MD Buyline and Excel. * Responsible for Contract Management in regards to recording, maintenance, monitoring, reporting and disposition. * Identifies and recommends opportunities for standardization of goods and/or services * Conduct documentation and reporting requirements for savings, rebates and historical consumption * Provides assistance to Clinical Value Analysis Coordinator on product trials, manages product conversion, representation at CQVA and other ongoing initiatives * Assists in special projects and other departmental areas as needed to ensure all required daily tasks are completed to support customer service and functions of the Supply Chain Management Department * Perform other duties as assigned. Qualifications: * Bachelor's degree required and/or equivalent experience. * Three to five years experience with progressive responsibility in contracting and/or procurement. * Contract analysis and negotiation experience required * Strong organizational and analytical skills and attention to detail required. * Able to work under pressure, handle negative interactions, multiple projects an numerous interruptions. * Proficient in use of automated spreadsheet, databases and word processing applications required. * Excellent written and oral communication skills required. * Experience in a healthcare setting with experience in medical/surgical supplies, services, and equipment is preferred. * Certification in a Nationally recognized purchasing organization preferred. As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
$64k-79k yearly est. 28d ago