Unit Secretary Jobs in Santa Clara, CA

Who is Anatomage? Founded in 2004, Anatomage is a world-leading health care technology company. Anatomage is committed to transcending the limitations of existing medical education with innovative products that elevate the teaching and learning process. Our staff is relentlessly committed to quality and customer satisfaction, striving to make sure our customers realize the full benefits of our unique products. Anatomage is the global 3D medical application leader. Our products are currently installed and used in thousands of universities, institutions, clinics, and hospitals all over the US and world-wide. The Anatomage Table is the most technologically advanced 3D anatomy visualization system for anatomy education and is being adopted by many of the world's leading medical schools and institutions. About the Role Anatomage is seeking a highly motivated Administrative Assistant to join our team! This role will primarily focus on supporting day-to-day office operations, including managing the front desk, greeting visitors, answering phone calls, and directing inquiries to the appropriate team members. The ideal candidate will possess excellent organizational skills, a friendly and professional demeanor, and a can-do attitude to enhance the overall office environment. The Administrative Assistant will also assist with scheduling appointments, managing office supplies, and ensuring a smooth workflow across various departments. **This position is full time on-site Monday-Friday 8:45 am- 5:15 pm with 30 minutes lunch break, at our headquarters location in Santa Clara. This position will be seated at the front desk at all times, unless performing other duties which require you to leave the front desk.** This job is set at $25/hr. What You'll Do Perform general office duties, such as answering front desk phone calls, responding to emails, and greeting visitors Schedule weekly catering and DoorDash orders as well as set up and clean up Coordinate and order office supplies and equipment Handle confidential information with discretion Schedule appointments and maintain calendars for the office staff Travel bookings Assign legal training courses to new employees through Mineral Deliver packages to appropriate employees Assist with quarterly events in the office as well as company events such as holiday parties, etc. Organizing, filing and scanning documents Other duties as assigned Requirements: Great organization skills Excellent verbal and written communication Attention to detail Ability to multitask Positive attitude and excellent interpersonal skills. Qualifications: High school diploma or equivalent required; Associates degree 1-2 years of Administrative assistant experience preferred Strong communication skills, both verbal and written Excellent organizational skills and attention to detail Ability to prioritize and manage multiple tasks Professional demeanor and appearance Ability to work independently and as a part of a team What We Offer Health, Dental, and Vision care for you and your family 401K savings plan with employer matching Generous PTO leave and paid holidays Casual work culture Team bonding activities, catered lunches, free snacks and more at our office! Anatomage is an Equal Employment Opportunity employer. We do not offer H1B Sponsorship at this time. Local candidates preferred. About Anatomage Anatomage has been financially robust and growing for 18 consecutive years. Doctors world-wide have enthusiastically responded to the company's products, making us a market leader and setting the industry standard. Currently, thousands of clinics and hospitals use Anatomage's software for patient diagnosis and treatment planning. Leading radiology equipment companies use Anatomage's software as a key component in their systems. Anatomage offers the world's first and only life-sized virtual dissection table. Students can learn anatomy and physiology using highly interactive and accurate real human-based digital data. Institutions can offer high quality education without worrying about chemicals, facility costs, and regulatory issues. Hundreds of schools have adopted the Anatomage Table as the main teaching tool for students. At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company. Fraud Recruitment Disclaimer It has come to our notice that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. The main purpose of these correspondences and announcements is to obtain privileged information from individuals, or to induce people to pay a fee for services related to recruitment or training or a new role. Anatomage does not: Send job offers from free email services like Gmail, Yahoo mail, Hotmail, etc.; Request payment of any kind from prospective candidates for employment or any sort of fees; Authorize anyone to either collect money or arrive at any monetary arrangement in return for a job at Anatomage; and Request or require personal documents like bank account details, tax forms or credit card information as part of the recruitment process. Legitimate emails ******************* domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email. If you have received an offer from any domain other *******************, it is likely a scam and not a legitimate offer. Please do not provide any personal information to the imposters posing as recruiters or the HR manager of Anatomage, Inc. We recommend blocking and reporting their accounts for unauthorized and fraudulent behaviors.

Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a prominent consulting firm in the Bay Area, is seeking a highly service-oriented and organized Front Desk Receptionist to support their office operations in Foster City and South San Francisco. This role is perfect for someone with a background in hospitality, retail, or office administration who thrives in a professional environment and enjoys creating a welcoming, well-maintained workspace. **Please note there are two positions available: one in Foster City and one in San Francisco. Both are temporary roles with the potential for extension, offering a pay rate of $25/hr.** Key Responsibilities: Serve as the first point of contact for visitors, providing a warm and professional welcome. Manage visitor check-ins, security protocols, and notify appropriate staff of guest arrivals. Maintain a polished and professional front desk and reception area. Oversee incoming and outgoing mail, packages, and deliveries, ensuring timely distribution. Monitor and maintain office supply inventory, placing orders as needed. Ensure common areas, including conference rooms, kitchen, and shared spaces, are tidy and well-stocked. Provide general administrative support as needed, including handling incoming calls and emails. Set up and break down meeting spaces, ensuring all A/V equipment and materials are ready. Arrange catering for meetings and company events, coordinating with vendors. Assist with scheduling and logistics for office events, team gatherings, and executive meetings. Proactively ensure a clean, organized, and professional office environment. Liaise with building management and vendors for maintenance and facility-related needs. Restock kitchen and office essentials, keeping the workspace functional and inviting. Qualifications: Ability to interact professionally and courteously with guests, clients, and colleagues. Clear, concise verbal and written communication, with the ability to relay information effectively. Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy. Experience with basic office software (e.g., Microsoft Office Suite, email platforms) and phone systems. Comfortable handling a variety of tasks at once, including greeting guests, answering calls, and scheduling appointments. Ability to handle customer concerns and requests with a calm, professional demeanor. Presentable and approachable, with a friendly and positive attitude. Ability to adapt to different work environments and respond to changing priorities as needed. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Mountain View, CA 94040 (*Local candidate only. Onsite) $30hr ( Weekly pay) Part-time: M-F 7:30am-12:30pm (25hrs a week) 1 yr contract (Excellent potential for extension) Our client is a thriving educational tech company that envisions a world where anyone, anywhere can transform their life by accessing the world's best learning experience. Their mission and vision unite their team; above all, they share a common passion for ambitious goals. They are also a strong, fun-loving community that shares meals, music, volunteering, sports, and more! Job Description: In this role, you will be the first point of contact for visitors at the front desk and integral to creating a welcoming and efficient office atmosphere. Your duties will cover a range of areas including liaising with building maintenance and security, managing employee badging, assisting with event setups, and handling mail sorting and forwarding for various departments. The ideal candidate will be organized, proactive, and possess excellent communication skills. Key Responsibilities: Reception and Front Desk Management Greet visitors and employees professionally and courteously. Manage incoming calls (very few a week) and direct them to the appropriate personnel or department. Maintain the front desk area, ensuring it is clean and welcoming. Facilities & Vendor Management Oversee daily building operations at HQ. Oversee tasks and address building-related issues with maintenance, security and property management. Manage procurement of office and kitchen supplies. Handle the creation and deactivation of employee badges. Act as the point of contact for security alarms and alerts. Shipping and Receiving Organize and categorize incoming mail efficiently. Utilize package scanning to notify employees of deliveries. Manage the rerouting of packages and important documents. Administrative Support Scan and digitally upload mail for specific departments. (NDA required) Handle time-sensitive documents and invoices. Assist Finance with check deposits. Monitor and respond to messages in the #campusmountainview Slack channel. Analyze and maintain daily and weekly reports from ;our ticket tracking system and desk reservation software, Event Management Under the direction of our West Coast Events Coordinator Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Act as additional guidance and support to event attendees on event days. Collaborate with vendors and caterers. Conduct pre- and post-event walkthroughs with the event Point of Contact (POC). Qualifications: High school diploma or equivalent. 2+yrs experience in a front desk, Mailroom, administrative, office assistant, or facilities management role. Must be comfortable being the face of the company; sitting at the front desk and greeting guests Requires being personable and friendly with staff and guests Must have ability or experience to handle highly sensitive information with high discretion; very capable of keeping confidentiality due opening mail from legal and finance teams( may requires to sign NDA) Able to open and scan mail, digitally upload mail for specific depts and forward them to the recipients in different states. Some understanding with supporting events ( speaking with vendors and caterers and moving chairs around. assist with setup and breakdown of office events). Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Hours would still be 5hrs a day) Experience with manage and provide badging for guests and employees Proficiency in Microsoft Office Suite, Google Drive and Slack or similar chats Physically capable of lifting up to 40 lbs and moving furniture for events set-up. Bonus: Working for a legal dept or a role that required handling very sensitive information. Bonus: Experience with ServiceNow ticketing Bonus: Experience with shipping to FedEx and rerouting of packages. Excellent communication and interpersonal skills. .

Role : Office Admin Duration : 3-6 month role with possibility of extension Working Hours: Part time role about 24 hours a week Pay rate : $20/hr on W2 Only for W2 Candidates/ No C2C Description We are seeking a reliable and proactive Office Admin to manage our office operations and provide administrative support to our WW Business Process Reengineering (BPR) team, located in Sunnyvale. The ideal candidate will have excellent organizational skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role with be 3 days/week onsite (part-time position 24 hours/week). Key Responsibilities: • Manage office supplies and inventory, ensuring all necessary materials are stocked. • Assist with team requests, including but not limited to equipment, conference rooms, and other office-related requests. • Perform data entry and maintain databases to ensure information is up to date. • Answer phone calls, respond to emails, and handle inquiries in a timely and professional manner. • Coordinate office events, meetings, team summits, etc. • Assist with new hire and contractor onboarding. • Ensure a clean, organized, and welcoming office environment. Preferred Qualifications: • Able to understand assignments and complete them with confidence. • Commitment to excellence, responsiveness, and attention to detail. • Strong organizational skills with the ability to prioritize tasks. • The ability to remain positive and innovative in ambiguous situations. • Resourceful and able to work collaboratively with others. • Excellent communication and interpersonal abilities. • Excellent written and verbal skills with a strong sense of professionalism. • Ability to lift and carry items up to 30 pounds (e.g., office supplies, equipment, documents). • High school diploma or equivalent. • Proven experience as an office administrator or in a similar administrative role is a plus. • Proficient in products and programs such as Calendar, Numbers, and Keynote is a plus.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

Our client, a software company located near Union Square in San Francisco, CA, is seeking a Temporary Office Coordinator to start work February 21st - March 6th. This role requires someone with flexibility, punctuality, and a desire for great customer service. This position sits at reception, greets employees and clients, stocks supplies, orders lunches, sets up for happy hours, and makes sure the bathroom is stocked with supplies. They want this candidate to set the overall atmosphere and really uplevel the role and employee experience. The position will restock the kitchens of two floors, make sure the conference rooms are tidy, and help with some event support. GSuite experience is required. Hours are 8:30am to 5pm. Hourly rate up to 25/hr. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Medical Receptionist Duration: 3 Months+ Contract to Hire The role although stationed in the Emeryville location, the candidates will need to go offsites to our Walnut Creek, Davis, and Castro Valley location as well. Required skills: • Experience working in a medical office (e.g. medical office administrative assistant, medical assistant certification, etc.) is highly desirable • Previous workers' compensation experience preferred • Previous HMO and PPO insurance verification experience • Working knowledge of EMR systems preferred • Exceptional customer service skills • Outgoing and energetic personality • Excellent phone etiquette • Highly effective interpersonal, verbal, and written communication skills • Dedicated to providing excellent service to all patients • Strong organizational skills and the ability to multitask • Exercised patience in a high-volume, high-stress environment • Great team player • Type at least 40 wpm • Bilingual in Spanish Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

WHY TRAVEL VISA PRO & PASSPORTOLOGY: Flexible Schedule Part-time Position Weekend Shifts Available Unused sick and vacation bonus pay out Sick time Vacation/PTO time Sales Commission 1% of everything you sell Six (6) Paid Federal holidays: New Years, Memorial, Independence, Labor, Thanksgiving, and Christmas Days. Annual COLA (Cost of Living Adjustment : 8.7% in 2022, 3.2% in 2023, 2.5% in 2024). Public/Transit (i.e. bus/metro pass) coverage Travel Miles Reimbursement for use of personal vehicle for business needs 401k with a 3% safe-harbor contribution to all eligible employees Potential Profit-sharing bonuses Trusted name in the industry over 16 years Very competitive pay Very quick path for growth and advancement much more, apply to inquire ABOUT TRAVEL VISA PRO & PASSPORTOLOGY Travel Visa Pro specializes in helping people traveling internationally by obtaining international travel documents (i.e. US Passports, Travel Visas, Legalizations, Apostles) for them. We work with all kinds of great customers going to all kinds of cool places - we don't get to go, but we get to help them go. Travel Visa Pro was established in 2009 and grew into over 150 service locations nationwide in 2024. Passportology specializes in assisting people with their virtual mail and package handling as well as service of process/registered agent and new business registrations. WHAT TRAVEL VISA PRO & PASSPORTOLOGY IS LOOKING FOR - FRONT DESK RECEPTIONIST: Currently, we are looking for a customer friendly, team-player for Front-Desk receptionist to help us serve our customers at our busy office in Lower Pacific Heights neighborhood in San Francisco on the corner of Pine St and Fillmore St. Ideal candidates will provide an exceptional customer service experience through tailored solutions that meet specific client's travel document needs in person & via phone/e-mail. As a member of our team, you will also play a crucial role in assisting clients with their mail, passport, visa, legalization/apostille application processes, ensuring a smooth and hassle-free experience. We offer part-time positions with work hours for shifts: mornings 9am-1pm & afternoons 1pm-5am. Monday thru Friday & Saturday 10.30am-2.30pm weekend shifts are all available. We are flexible if you are flexible. You can work as much or as little as you'd like. Qualified and experienced candidates may be offered a full-time position. DUTIES AND RESPONSIBILITIES: Be “Face” of our office in Lower Pacific Heights neighborhood in San Francisco - meet and greet customers. Manage incoming customer inquiries: online, on the phone and in-person. Scan and process incoming mail for our virtual mail clients. Assist customers with pick up and drop off documents and mail/packages. Direct customer-traffic to/amongst other staff members. Welcome walk-in customers, check them in, take payments, print passport photos, and explain the service process. Assist walk-in clients in completing application forms accurately and efficiently. Review and verify application documents for completeness and accuracy. Resolve any issues and/or challenges that may arise during the customer's visit. Advise and guide clients, based on their specific travel needs, ensuring realistic expectations. Provide personalized guidance and support to clients regarding passport, visa, legalization/apostle requirements; provide detailed information on available services that align with requirements, assisting the customer in making informed decisions. Maintain a high level of professionalism and confidentiality in handling sensitive client information. IDEAL QUALITIES: The Ideal candidate MUST arrive to work on time, punctuality is required. Integrity & sensitivity dealing with personal data is mandatory. All employees will be required to consent to & pass a federal & state background check. The ideal candidate should: Have previous experience in a receptionist and a mail-room operator role. Have high attention to detail and strong organizational skills. Be able to work independently and efficiently in a fast-paced environment. Have strong communication and interpersonal skills. Quick to learn new skills quickly. Be a team player. Be punctual & flexible. Have a proven track record in outstanding customer service. Be able to perform under tight and stressful deadlines. Be to lift package(s) up to 30lbs Possess great telephone skills. Be able to perform under tight and stressful deadlines.

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Our client, a prominent consulting firm in the Bay Area, is seeking a highly service-oriented and organized Front Desk Receptionist to support their office operations in Foster City and South San Francisco. This role is perfect for someone with a background in hospitality, retail, or office administration who thrives in a professional environment and enjoys creating a welcoming, well-maintained workspace. **Please note there are two positions available: one in Foster City and one in San Francisco. Both are temporary roles with the potential for extension, offering a pay rate of $25/hr.** Key Responsibilities: Serve as the first point of contact for visitors, providing a warm and professional welcome. Manage visitor check-ins, security protocols, and notify appropriate staff of guest arrivals. Maintain a polished and professional front desk and reception area. Oversee incoming and outgoing mail, packages, and deliveries, ensuring timely distribution. Monitor and maintain office supply inventory, placing orders as needed. Ensure common areas, including conference rooms, kitchen, and shared spaces, are tidy and well-stocked. Provide general administrative support as needed, including handling incoming calls and emails. Set up and break down meeting spaces, ensuring all A/V equipment and materials are ready. Arrange catering for meetings and company events, coordinating with vendors. Assist with scheduling and logistics for office events, team gatherings, and executive meetings. Proactively ensure a clean, organized, and professional office environment. Liaise with building management and vendors for maintenance and facility-related needs. Restock kitchen and office essentials, keeping the workspace functional and inviting. Qualifications: Ability to interact professionally and courteously with guests, clients, and colleagues. Clear, concise verbal and written communication, with the ability to relay information effectively. Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy. Experience with basic office software (e.g., Microsoft Office Suite, email platforms) and phone systems. Comfortable handling a variety of tasks at once, including greeting guests, answering calls, and scheduling appointments. Ability to handle customer concerns and requests with a calm, professional demeanor. Presentable and approachable, with a friendly and positive attitude. Ability to adapt to different work environments and respond to changing priorities as needed. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

This is a 100% on-site job. Primary responsibilities: ● Respond to routine inquiries from students, faculty, external constituents, and staff. ● Contribute to general office administration and process improvements, which may include report creation and distribution, filing, data entry, collating, guest check in and out, billing, audits, and preparing reservation material. ● Process and sort all incoming and outgoing mail and deliveries. ● Ensure security and safety of residents by following protocol. ● Regularly engage with executive program guests, students, and vendors. ● Research and resolve routine issues such as service requests and minor maintenance. Refer complex issues to other staff. ● Other duties may also be assigned Requirements: To be successful in this position, you will bring: ● Flexibility with regard to the weekly schedule. ● 2 years of customer service experience, preferably within the hospitality, academic, and/or facilities industries. ● Strong written and verbal communication skills. ● Basic computer skills, including experience with Microsoft Office Suite. ● Customer service skills. ● Basic office administration skills. ● Strong critical thinking and sound decision-making capacity. Physical Requirements: ● Often sit, perform desk-based computer tasks. ● Frequently stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 50 pounds. Working Schedule: ● 100% Onsite ● Work schedule: Saturday-Wednesday, 6:30am-3pm OR 10am-6:30pm Consistent schedule is NOT guaranteed Schedule will likely change every 2 weeks 30-40 hours every week Working holidays is expected

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

Our client, a prominent consulting firm in the Bay Area, is seeking a highly service-oriented and organized Front Desk Receptionist to support their office operations in Foster City and South San Francisco. This role is perfect for someone with a background in hospitality, retail, or office administration who thrives in a professional environment and enjoys creating a welcoming, well-maintained workspace. **Please note there are two positions available: one in Foster City and one in San Francisco. Both are temporary roles with the potential for extension, offering a pay rate of $25/hr.** Key Responsibilities: Serve as the first point of contact for visitors, providing a warm and professional welcome. Manage visitor check-ins, security protocols, and notify appropriate staff of guest arrivals. Maintain a polished and professional front desk and reception area. Oversee incoming and outgoing mail, packages, and deliveries, ensuring timely distribution. Monitor and maintain office supply inventory, placing orders as needed. Ensure common areas, including conference rooms, kitchen, and shared spaces, are tidy and well-stocked. Provide general administrative support as needed, including handling incoming calls and emails. Set up and break down meeting spaces, ensuring all A/V equipment and materials are ready. Arrange catering for meetings and company events, coordinating with vendors. Assist with scheduling and logistics for office events, team gatherings, and executive meetings. Proactively ensure a clean, organized, and professional office environment. Liaise with building management and vendors for maintenance and facility-related needs. Restock kitchen and office essentials, keeping the workspace functional and inviting. Qualifications: Ability to interact professionally and courteously with guests, clients, and colleagues. Clear, concise verbal and written communication, with the ability to relay information effectively. Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy. Experience with basic office software (e.g., Microsoft Office Suite, email platforms) and phone systems. Comfortable handling a variety of tasks at once, including greeting guests, answering calls, and scheduling appointments. Ability to handle customer concerns and requests with a calm, professional demeanor. Presentable and approachable, with a friendly and positive attitude. Ability to adapt to different work environments and respond to changing priorities as needed. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.