Unit Secretary Jobs in Decatur, IL

Job Brief: Under general direction, assists SECA leadership staff with general clerical duties; schedules meetings and conference calls, maintains calendars, assists with meeting minutes, and prepares and maintains reports, documents and files related SECA; assists with mass mailings, receives, tracks and coordinates contributions between employees and receiving organizations; may perform other special projects as assigned Skills Required: Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires extensive knowledge of composition, grammar, spelling and punctuation; working knowledge of office practices, procedures and programs, basic mathematics; requires the ability to follow oral or written instructions and the ability to operate commonly used manual and automated office equipment and perform routine maintenance. Requires the ability to sit for long periods of time, repetitive hand movement, bending twisting, and lifting up to 20 lbs. Ability to create spreadsheets in Excel is of added benefit. How to apply for this position: To apply for this position, applicants must submit the Comptroller's application and any applicable grade notice by the closing date of this posting in order to be considered for this position. Illinois Office of Comptroller applications can be found on the State of Illinois Comptroller Susana A. Mendoza website, ******************************************* No other application, including the CMS100, will be accepted when applying for IOC positions. SCO-251 (illinoiscomptroller.gov)

Under the supervision of director or delegate, assists in the performance of clerical and administrative duties. Qualifications High school graduate or equivalent. Responsibilities Receives, prioritizes and disseminates information to appropriate persons or other departments. Responsibility for sending for patients and answering phones in a timely fashion. Handle intercom calls appropriately. Handle emergency situations including add-on cases appropriately. Ability to operate and trouble shoot copier, printers and fax machine, including ability to print labels, clear paper jams and change cartridges. Knowledge of computer scheduling, documentation and other programs Schedules surgical procedures and able to accurately move or change cases as needed. Print reports from systems Able to access patient charts, lab and x-ray results when requested. Communicate with surgeon offices regarding cases, schedules, blocks, etc. Input surgical case documentation and charges accurately into systems Input tissue tracking and implant tracking data into appropriate systems Organizes and prioritizes assigned clerical duties. Maintains safe, efficient and adequately supplied environment. Displays a self-directed, mature, disciplined and tactful approach to work duties. Seeks help appropriately. Protects patient confidentiality. Demonstrates knowledge of unit standards. Performs other duties as assigned. Not ready to apply? Connect with us for general consideration.

Serves as the primary communication and information "hub" for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner. Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy. Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values. Qualifications Education: * High school graduate or GED required, associates or bachelor's degree preferred. Licensure/Certification/Registry: * Experience: * Two (2) years secretarial or comparable clerical experience required. * Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience. Other Knowledge/Skills/Abilities: * Demonstrates excellent interpersonal and customer service skills. * Knowledge of medical terminology is strongly preferred. * Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint). * Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines. Responsibilities Communication * Promptly and courteously greets others in a friendly manner. * Receives and directs others by using AIDET and Greet & Feet. * Within scope of , responds to questions and provides direction. * Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally. * Consistently uses the Physician Profile to ascertain the correct method/number to page physicians. * Updates and maintains call light system assignments accurately and efficiently during each shift. * Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office. Information Processing * Prioritizes stat orders and immediate needs. * Processes orders accurately. * Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized. * Refers patient/visitor concerns to nursing and/or customer service staff. * Refers news media to nursing or public relations staff. * Demonstrates safe, accurate, and effective use of office equipment. * Writes legibly and clearly. Medical Records Maintenance * Assembles chart forms. * Puts patient identifier on all chart forms. * Thins charts when needed and forwards documents to Medical Records. * Files patient data after review by nurse. * Sends discharge patient record to Medical Records. * Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities. * Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents. Service Requisitions * In partnership with the Nursing Material Specialists, assures adequate supplies are available. * Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location. * Sends service requisitions to interdisciplinary departments. * Promptly and accurately enters data and maintains unit activity sheets as directed. * Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: * SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. * COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. * QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. * EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Unit Operations * Utilizes time and resources effectively and efficiently. * Assists in maintaining safe environment and reports unsafe conditions. * Completes assigned tasks accurately and timely. * Completes basic patient care tasks as directed by registered nurse. * Freshens drinking water. * Serves/collects food trays. * Responds to call lights and bed/chair alarms. * Provides 1:1 direct and constant patient observation as delegated. * Expedites timely admission, discharge, and transfer of patients to facilitate patient flow. * Participates in QI activities; maintaining logs, statistical records, and data collection. * Acts as a preceptor as needed. * Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff. * May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis. * Assists with stocking unit supply stations. Accountability * Complies with established policies, procedures, standards, and guidelines. * Follows the chain of command. * Consistently utilizes time and resources effectively and efficiently. * Maintains cleanliness of unit, service area, and equipment. * Cooperates with all members of the healthcare team. * Enthusiastically supports and participates in planned changes. * Accepts responsibility for accurate and timely completion of tasks as assigned. * Upholds the mission and vision of MHS. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

Serves as the primary communication and information “hub” for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner. Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy. Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values Qualifications Education: High school graduate or GED required, associates or bachelor's degree preferred. Experience: Two (2) years secretarial or comparable clerical experience required. Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience. Other Knowledge/Skills/Abilities: Demonstrates excellent interpersonal and customer service skills. Knowledge of medical terminology is strongly preferred. Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint). Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines. Responsibilities 1. Communication Promptly and courteously greets others in a friendly manner. Receives and directs others by using AIDET and Greet & Feet. Within scope of , responds to questions and provides direction. Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally. Consistently uses the Physician Profile to ascertain the correct method/number to page physicians. Updates and maintains call light system assignments accurately and efficiently during each shift. Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office. 2. Information Processing Prioritizes stat orders and immediate needs. Processes orders accurately. Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized. Refers patient/visitor concerns to nursing and/or customer service staff. Refers news media to nursing or public relations staff. Demonstrates safe, accurate, and effective use of office equipment. Writes legibly and clearly. 3. Medical Records Maintenance Assembles chart forms. Puts patient identifier on all chart forms. Thins charts when needed and forwards documents to Medical Records. Files patient data after review by nurse. Sends discharge patient record to Medical Records. Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities. Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents. 4. Service Requisitions In partnership with the Nursing Material Specialists, assures adequate supplies are available. Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location. Sends service requisitions to interdisciplinary departments. Promptly and accurately enters data and maintains unit activity sheets as directed. Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department. 5. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. 6. Unit Operations Utilizes time and resources effectively and efficiently. Assists in maintaining safe environment and reports unsafe conditions. Completes assigned tasks accurately and timely. Completes basic patient care tasks as directed by registered nurse. Freshens drinking water. Serves/collects food trays. Responds to call lights and bed/chair alarms. Provides 1:1 direct and constant patient observation as delegated. Expedites timely admission, discharge, and transfer of patients to facilitate patient flow. Participates in QI activities; maintaining logs, statistical records, and data collection. Acts as a preceptor as needed. Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff. May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis. Assists with stocking unit supply stations. 7. Accountability Complies with established policies, procedures, standards, and guidelines. Follows the chain of command. Consistently utilizes time and resources effectively and efficiently. Maintains cleanliness of unit, service area, and equipment. Cooperates with all members of the healthcare team. Enthusiastically supports and participates in planned changes. Accepts responsibility for accurate and timely completion of tasks as assigned. Upholds the mission and vision of MHS. 8. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

The starting range for this position is $45,931 to $54,035, depending on qualifications. The full salary range is $45,931 to $73,041. The Public Works & Engineering Department provides a diverse range of services through Public Works Administration and five operating divisions, including Engineering, Street Maintenance, Fleet Maintenance, Waste Removal, and Sewer Maintenance. Public Works responsibilities are primarily related to public infrastructure and environmental services. The Office Associate role consists of highly responsible work performing varied clerical duties supplemented by some technical work. This position reports to the Public Works Director and directly supports that position. The nature of the work is such that an employee frequently has considerable independence of action in the disposition of routine work matters, in giving information, and in other public contact work; as such, significant attention to detail is required. This position requires a high level of customer service and accuracy in daily activities. * Performs office support duties for the Department. * Provides information to the public on a wide variety of Public Works programs, typically in response to telephone or email inquiries. * Processes large volumes of accounts payable invoices for all divisions. * Compiles and edits data from each division for monthly operations reports. * Sets up and maintains files, correspondence, reports, and forms. * Performs data entry. * Works closely with other staff members to complete assigned projects and customer service tasks * Routes work items, complaints, reports and information to the appropriate division or department. * Key operator of office equipment, such as computers, printers, copier, fax, radios, phone system, etc. * Prepares purchase orders, field orders, work orders and invoices. * Performs other duties as assigned. * Must possess strong verbal and written communications skills. * Must have considerable knowledge of modern office equipment and procedures, including Microsoft Office suite. * Ability to prepare effective correspondence on routine matters and to perform routine office management details without supervision. * Ability to work independently and to follow-up on projects without supervision. * Ability to establish and maintain effective working relationships with the employees and the public and to deal with public relations problems courteously and tactfully. * Knowledge of general accounting procedures and practices. Graduation from a standard high school or equivalent; minimum of two years of experience in performing progressively responsible clerical and office management work; supplemental general business courses preferred. Experience in serving municipal customers is useful, or any other training and experience which provides the required knowledge, skills and abilities to successfully perform the job requirements.

What you'll bring to the team... * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office

Class Title: OFFICE ASSOCIATE - 30015 Skill Option: None Bilingual Option: None Closing Date/Time: 03/25/2025 Salary: Anticipated Starting Salary is $3,852 a month. Full Range $3,852 - $5,256 a month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 45572 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Corrections (DOC) Property Control and Vehicles is seeking an individual to perform a variety of typing various correspondence, and reports, compiling information for property and vehicle reports, and completing special projects. Additionally, the position involves providing assistance to staff, monitoring email inquiries, logging property transaction forms, saving monthly vehicle mileage reports, and supporting the Annual Inventory Certification. We encourage all qualified applicants to apply. Essential Functions * Under direction of the Manager of Property Control and Vehicles, performs a variety of specialized clerical duties associated with the practices of IDOC. * Gathers and reviews information to assist supervisor and other professional staff in monitoring the operations of the Property Control and Vehicle areas. * Assists with the Department's Annual Inventory Certification. * Recommends new or improved methods and procedures related to transactions, reports, and files specific to the section. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications * Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience. Condition of Employment * Requires ability to pass the IDOC/IDJJ background check. * Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. * Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. * The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday-Friday 8:30am-5:00pm; Saturday/Sunday off Work Location: 1021 North Grand Avenue East, Springfield, IL 62702 Email: ******************************** Posting Group: Public Safety; Fiscal, Finance & Procurement This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As an IDOC employee, you are entitled to a robust benefits package that includes: * Flexible work schedule in some program areas (Flexible time and hybrid options) * Health, life, vision, and dental insurance * 12 weeks paid maternity/paternity leave * Pension Plan - vesting at 10 years for Tier II * Full 20‐year retirement awards free health insurance during retirement. * Deferred compensation and other pre‐tax benefits programs * Paid state holidays 13‐14 days annually * 3 Paid Personal Business Days annually * 12 Paid Sick Days annually (Sick days carry over from year to year) * 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment) * Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.) * Employee Assistance Program and/or mental health resources * For more information about our benefits please follow this link: Bureau of Benefits (illinois.gov) Nearest Major Market: Springfield

Thomas Eye Group is a leading ophthalmology and optometry practice dedicated to providing a lifetime of outstanding comprehensive eye care. We are see...Education: High school diploma or GED (college degree is preferred but not required). Experience: 1-2 years of customer service experience, preferably in a medical setting or office. Knowledge of CPT and ICD10 codes is strongly preferred. Job Qualifications: Professional and compassionate patient interaction. Exceptional interpersonal skills with a polished professional image. Strong attention to detail and ability to multitask effectively. Excellent verbal and written communication skills. Efficient data management and scheduling. Ability to handle high patient volumes with composure. Strong organizational and time management skills. Proficient in MS Word and Excel with strong typing/data entry skills. Familiarity with EHR systems and knowledge of HIPAA regulations. Knowledge of medical billing codes and terminology is preferred. Experience and Knowledge using Modernizing Medicine is strongly preferred but not required.

The Illinois House of Representatives is seeking an individual to fill a clerical position supporting the delivery of administrative tasks and services within the Office of the Speaker. Job Type: Full-time, Payroll Reports to: Executive Assistant to the Chief of Staff Location: Springfield, Illinois Number of Positions: 1 Date: March 14, 2025 Responsibilities: ● Greet visitors at the door and direct them to the appropriate offices; ● Manage large groups that may come into the office (security will assist on busier days); ● Answer incoming calls, take messages and transfer calls; ● Take accurate, clear messages to be relayed to members within Leadership; ● Provide and maintain contact information re the office, Members of the Leadership team and Leadership staff; ● Produce form letters; ● Email and copy documents; ● Utilize various web-based tools (e.g. Secretary of State Lobbyist database); ● Exhibit attention to detail; ● Assist with office supply ordering and inventory; and ● Other tasks as assigned. Required Qualifications: ● Basic knowledge of Google programs comparable to Microsoft Word, Outlook and Excel; ● High School Degree or equivalent; ● Prior experience in a receptionist or office assistant role; ● Strong verbal communication skills; ● Professional demeanor and the ability to adapt and work with various personalities; and ● Ability to work in an unpredictable work environment and the willingness to work long hours, when needed. Work Environment: ● Work is largely performed in the Illinois State Capitol Building Complex in Springfield, Illinois, which is open to the public. Security for the Capitol Complex is provided by the Illinois Secretary of State Police. ● The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators. ● The person in this position needs to be able to remain in a stationary position for extended periods of time. ● The person in this position must frequently communicate with staff, legislators, lobbyists, and members of the public, and must be able to professionally exchange accurate information in these situations. ● Typical work hours are 8:30 am to 4:30 pm on non-session days. Session week hours can be unpredictable and irregular. Compensation: ● Minimum of $42,000, compensation based on experience and education; ● Health, dental, vision, prescription, behavioral health, and life insurance, for details visit: *********************************************************************************** px; ● Participation in State Employees' Retirement System; ● Optional participation in health savings account and deferred compensation programs; and ● Competitive vacation, sick, and personal time. Application Information: Qualified applicants should submit cover letter, resume, and contact information for three professional references to: Pamela Lassiter Human Resources Director & EEO Officer Illinois House of Representatives Office of the Speaker Stratton Building Room 419 Springfield, IL 62706 ***************** The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.

pspanstrong Receptionist Job Description/strong/span/p p /p pspan Essential Duties and Responsibilities/span/p pspan The Cashier-Receptionist serves as the first point of contact for customers, providing administrative support across the organization. This role ensures smooth customer flow and accurate, high-quality service delivery in a timely manner./span/p ul lispan Greet, welcome, and direct customers while announcing them appropriately./span/li lispan Answer, screen, and forward incoming phone calls while providing basic information as needed./span/li lispan Maintain security by following established procedures./span/li lispan Perform other clerical receptionist duties as assigned./span/li lispan Listen attentively to customers to meet their needs effectively./span/li lispan Comply with federal, state, and local regulations affecting the new and used vehicle and finance departments./span/li lispan Execute related duties as assigned by the Office Manager./span/li lispan Adhere to company policies and procedures, including the NADA Code of Ethics and O'Brien Auto Team Code of Conduct./span/li /ul pspan Education and Work Experience Requirements/span/p ul lispan Excellent verbal and written communication skills for effective interaction with internal and external customers./span/li lispan Proficiency in MS Office (Word, Excel, Outlook)./span/li lispan Maintain a professional appearance./span/li lispan Strong organizational, multitasking, and prioritization skills while working under pressure./span/li lispan Ability to meet deadlines with a positive attitude and exemplary customer service./span/li lispan Work independently and complete assignments within prescribed routines and standard practices./span/li lispan High school diploma or GED required; Associate degree preferred./span/li lispan Prior experience in a similar role desired; auto industry and/or accounting experience preferred./span/li /ul pspan Environmental and Physical Requirements/span/p ul lispan Work is performed in an office environment with occasional temperature changes./span/li lispan Safely and successfully perform job functions consistent with ADA, FMLA, and other federal, state, and local standards./span/li lispan Maintain regular, punctual attendance./span/li lispan Physical activities include sitting, standing, talking, walking, hearing, bending, stooping, reaching, and repetitive hand motions (e.g., typing)./span/li lispan Ability to lift and carry up to 20 lbs./span/li lispan Clear communication via telephone./span/li /ul pspanO'Brien Auto Team Employee Benefits/span/p pspanstrong Insurance/strong/span/p ul lispan Health Insurance (Blue Cross Blue Shield - PPO or HSA) available after 90 days for employees working 30+ hours per week. OAT contributes to premium costs./span/li lispan Dental Insurance (Blue Cross Blue Shield)./span/li lispan Vision Insurance (Blue Cross Blue Shield)./span/li lispan Life Insurance (up to $25,000 at no cost; additional coverage available for employee, spouse, and dependents)./span/li lispan Supplemental Insurance options: Short and Long-Term Disability, Hospital Indemnity/GAP Insurance, Accident Insurance, Critical Illness Insurance./span/li /ul pspanstrong 401K Retirement Plan/strong/span/p ul lispan Available after six months of employment and age 21./span/li lispan OAT matches employee contributions up to $500 per year./span/li lispan Enrollment occurs twice per year./span/li lispan Automatic enrollment at 3% salary contribution unless opted out./span/li /ul pspanstrong Vacation and Paid Time Off (PTO)/strong/span/p ul lispan One week of vacation for full-time employees after one calendar year./span/li lispan PTO earned at 2 hours per month for a total of 4 days per year (accrual begins after 90 days)./span/li lispan Part-time employees earn 0.77 hours of paid time off per week worked, available after 90 days./span/li lispan Paid holidays for full-time employees after 90 days: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day./span/li lispan Sales employees receive paid holidays on Thanksgiving Day, Christmas Eve, and Christmas Day./span/li /ul pspanstrong Paid Training/Career Development/strong/span/p ul lispan Opportunities for professional development and paid job-specific or manufacturer training./span/li /ul pspanstrong Employee Amenities/strong/span/p ul lispan Complimentary coffee, snacks, and soda bar./span/li lispan Digital benefits tracking via BambooHR./span/li lispan Uniforms provided./span/li lispan Vehicle purchase discount./span/li lispan Service and parts discount./span/li /ul p /p

Office Support Associate Audiology & Speech-Language Pathology Clinic The University of Illinois Audiology & Speech-Language Pathology Clinic is looking for an Office Support Associate to join their team. The clinic provides skilled speech and hearing related services for all ages in Champaign-Urbana as well as the surrounding areas in the state of Illinois. For more information view the clinic website. Job Summary The Office Support Associate is the first point of contact for the Speech & Hearing patients as they arrive at the clinic. Responsibilities include greeting patients and visitors, answering phone calls, scheduling appointments for multiple providers, verifying insurance, accurate billing including processing payments and collecting copayments, maintaining patient records, and assisting with administrative tasks for a fast paced, busy medical clinic. Duties & Responsibilities * Patient Interaction and Support - Welcome patients and visitors with a friendly and professional demeanor. - Ensure a warm and inviting atmosphere in the reception area. - Help patients complete necessary forms and paperwork. - Provide clear instructions and assistance to ensure all required information is obtained. * Appointment and Scheduling Management - Efficiently handle patient check-ins, ensuring all required forms and information are completed and accurate. - Manage patient check-outs, scheduling follow-up appointments as needed. - Answer incoming phone calls promptly and professionally on multi-line phone. - Schedule and confirm patient appointments for multiple providers with varying schedules, managing the clinic's calendar. - Respond to inquiries about clinic services, policies, and procedures. * Financial Transactions - Collect co-payments and other payments from patients. - Process credit card transactions and provide receipts. - Maintain accurate financial billing records and charges and reconcile daily transactions. * Patient Information Management - Verify and update patient information and insurance details. - Ensure accuracy in data entry to maintain up-to-date patient records. - Manage electronic and paper medical records, ensuring confidentiality and compliance with HIPAA regulations. - File, scan, and fax documents as needed to maintain organized records. * Communication Coordination - Relay messages between patients and clinicians promptly and accurately. - Ensure effective communication to support patient care and clinic operations. - Other duties as assigned and appropriate for classification. * Administrative and Operational Support - Maintain professional appearance of front desk and waiting area. - Perform administrative tasks such as filing, data entry, and correspondence. - Monitor and maintain inventory of office supplies. - Place orders for supplies as needed to ensure the clinic is well-equipped. Other administrative duties as assigned. Additional Physical Demands This position works at the front desk of clinic environment which is open to the public. This is a multi-tasking position with many distractions throughout the day. Minimum Qualifications * High school diploma or equivalent. * Any one or combination totaling eighteen (18) months from the categories below: * College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: * 30 semester hours equals one (1) year (12 months) * Associate's Degree (60 semester hours) equals eighteen months (18 months) * Work experience performing office/clerical activities, including the use of computer systems. Preferred Qualifications Previous experience in a medical office or healthcare setting Knowledge, Skills and Abilities * Strong communication skills in order to interact effectively on a day-to-day basis with faculty, staff, students, and other persons. * Experience using Microsoft Office software and the ability to learn additional systems. * Knowledge of University business applications including Chrome River, Clinic EMR systems and iBuy, is preferred. * Willingness to request and/or pursue information and training necessary to fulfill duties and responsibilities is required, even when those resources are external to the University. * Ability to understand HIPAA laws, policy and practices as well as medical terminology and clinic practices. * Ability to maintain confidentiality and patient privacy. Appointment Information This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/28/2025. The Collective Bargaining Agreement sets the starting salary at $18.92/hr. Salary is commensurate with experience. This position is not eligible for sponsorship. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Sunday, March 30th. To apply for this position, click the 'Apply Now' button at the top or bottom of this posting and submit the following: * Resume (Please include a detailed list of responsibilities for each job. Job start dates and end dates should include both month and year.) * Cover letter * Contact information for three references In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Samantha Willits-Rosten at *******************. For questions regarding the application process, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1029801 Job Category: Administrative Support Apply at: *************************

Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF. Expected pay for this position is $17.14/hour. This is an Hourly position. Overview POSITION SUMMARY: The Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a patient-first environment. This creates an excellent first impression of OSF's services to patients, families and other external customers over the phone or in person. Performs a variety of reception/clerical duties in a medical practice front office and adheres to department guidelines for scheduling and registration. Works collaboratively with patients, providers, office staff and insurance companies to ensure that patient needs are met. Communicates with insurance companies to determine patient benefits, completes prior-authorizations, and is responsible for incoming and outgoing patient calls, co-pay collection, appointment and procedure scheduling for patients. Qualifications REQUIRED QUALIFICATIONS: * Education: High School or GED equivalent * Customer service experience * Typing, filing, telephone skills * Basic Microsoft application proficiency * Excellent Customer Service skills PREFERRED QUALIFICATIONS: * Basic knowledge of medical terminology, ICD-10 and CPT codes * Electronic Medical Record experience OSF HealthCare is an Equal Opportunity Employer.

The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests. As the Front Desk Coordinator is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance. The Front Desk Coordinator is responsible for welcoming all new and existing patients and guests to the practice. This may occur via front desk reception, telephone, email, etc. The Front Desk Coordinator ensures efficient patient flow within the practice and maintains a full appointment schedule. The Front Desk Coordinator will check-in and check-out patients and be responsible for collection of patient fees at time of service. The Front Desk Coordinator is responsible for maintaining the reception area in a way that is consistent with the practice's brand.

Salary: $35,000.00 Shift: Monday - Friday 7:30am-3:30pm WHO WE ARE Hope is a clinical, educational, and therapeutic provider for individuals with intellectual and developmental disabilities, including Autism Spectrum Disorder. Our mission is to provide the best services in the most inclusive environments to encourage persons to fulfill their individual potential through evidence-based treatment, advocacy, and community education. WHAT YOU WILL BRING High School diploma or GED equivalent One year clerical experience Ability to use computer systems or learn to use computer systems Pleasant telephone voice and excellent telephone manners Good human relation skills Ability to work with the public Good oral and written communication skills Detail oriented and ability to prioritize, organize and complete multiple tasks Successful background clearance, physical and drub/alcohol screening WHAT YOU WILL DO Receives all visitors coming to the Learning Center, ensuring they sign-in and are taken/directed to the appropriate site and that they have an identifying badge. Answers incoming calls and directs caller to the right party as appropriate. For teaching staff, unless the call is an emergency, takes messages and delivers said when appropriate. Receives all incoming mail and distributes to appropriate party. Takes outgoing mail to the Administrative Reception area. Serves as Forms Controller for Professional Development, ensuring that sufficient number of required forms are available at all times. Maintains all training files ensuring that all supporting documentation is inserted appropriately and that confidentiality is maintained. Orders supplies for copier, calls repair person, runs numerous copies or duplicates materials per day/week for various departments. Assists other staff who experience copier problems or have questions regarding the copier or duplicator. Maintains the attendance controller for Professional Development Staff - maintains confidentiality of materials. Works with the Principal to track IIR's and ensure timely responses are issued. Maintains confidentiality of materials. Presents self in a professional manner at all times Switches telephone lines to answering service at closing and distributes messages in the morning. Enters all training data into the computer system, using spreadsheets and other applicablecomputer programs. Maintains confidentiality of material. Enters information into the Student Information file - maintains confidentiality of materials. Maintains student attendance controller. Maintains confidentiality of material. Maintains confidentiality and standards for records according to all State and Federal guidelines Types reports as needed by the Learning Center Administrative Staff. Performs other duties as required or assigned. WHAT WE PREFER Knowledge of Illinois State Board of Education standards Working knowledge of word processing and spreadsheet software WHAT YOU WILL GET Health, dental, vision, and life insurance. Short & long term disability. Sick and Personal Leave Time Employee & Dependent Tuition reimbursement 401(k), Profit Share, Match Hope is an Equal Opportunity Employer.

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses. JOB RESPONSIBILITIES Schedules meetings Makes travel arrangements Plans events Completes management expense reports Responds to inquiries in writing and or verbally Pulls monthly reports Enters contract details into information system and maintains other related documents Orders and checks memorial to ensure accuracy Processes annual funeral home and cemetery license renewals Codes and scans invoices Processes accounts payable and other accounting support transactions Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members Schedules call-in appointments for Sales Files and maintains customer information Maintains office and facility supplies as well as fax machines, copiers and network printers Prepares daily schedules Administers HR processes including new hire paperwork, background checks and bonus processing Maintains processes to ensure compliance with policies and procedures including SOX administration and audit Trains others on policies, procedures and new company initiatives Maintains a friendly attitude offering assistance and guidance to all persons entering the location MINIMUM REQUIREMENTS Education High school diploma or equivalent Experience 3 years of experience working in a customer-focused and fast-paced professional environment Knowledge, Skills and Abilities Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console Ability to handle confidential and sensitive information with discretion Effective communication skills, both orally and in writing High level of compassion and integrity Ability to follow instructions and work with minimal supervision Compensation: Salary: $16.00/hr. Benefits: Part-time associates working an average of 20 hours a week may be eligible for 401(k). Postal Code: 62703Category (Portal Searching): Administration and ClericalJob Location: US-IL - Springfield

Who we are Are you looking for a practice that prides itself on providing outstanding patient care and exceptional client service? Do you enjoy a work-life balance that includes those previously elusive things like predictable schedules and actual lunch breaks? If so, Animal Hospital at the Crossing would love to hear from you! Animal Hospital at the Crossing is looking for a veterinary receptionist to add to their fantastic team. Ever wonder what it would be like to work in the vet field and still have a life? Well, at Animal Hospital at the Crossing, we don't work nights or holidays, and our 8-12 shifts on Saturdays are rotated through, so we have most weekends off! We also offer awesome benefits to support a healthy and rewarding work environment, including: Financial Benefits: * A flexible approach to compensation that will reflect your skillset and future performance * 401(k) matching & Roth Retirement Savings Plan * Flexible Spending Account * 529 Savings Plan * Tuition Support Program * Referral bonus program Wellness Benefits: * Health Insurance, including medical, dental, and vision * Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance * All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child * Sick Time / Paid Time Off * Free/discounted lab work for all employee pets * Pet discounts on services and products * Pet food discount program Workplace Benefits: * Quarterly Team Rewards Bonus Program * Professional development opportunities * Continuing education allowance * Uniform allowance * A vibrant Facebook community where like-minded teammates come together to share ideas, swap experiences, and uplift each other with support and inspiration! Lifestyle Benefits: * Six paid holidays * Employee Assistance Program * Employee discount program Our veterinary receptionists should be ready to: * Life is short; smile while you still have teeth. * Occasionally partake in a midday dance party. * Celebrate birthdays, new babies, anniversaries, and other life events because they're important! * Broaden your skill set by exploring new services such as exotic medicine and anesthesia, acupuncture, and laser therapy. * Be a part of weekly and monthly meetings to encourage open communication and collaboration. What's in it for you: * Lunch breaks on the reg * 4-day work weeks * Rotating Saturday shifts * No nights, no on-call shifts, and no holiday hours Think you're the veterinary receptionist we've been dreaming of? Awesome! Join our team and see the difference we can make in the lives of our people and our patients! Diversity, equity, and inclusion are core values at Animal Hospital at the Crossing and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.

Christie Clinic's department of Gastroenterology is seeking a full-time Receptionist from Monday-Friday 8:00am-5:00pm at The Fields clinic. Duties include greeting clinic patients upon arrival, assisting with the check in process, answering incoming phone calls, scheduling appointments and assisting with the checkout or rescheduling process. The receptionist will also serve as a liaison between patient and medical support staff. JOB DUTIES: (This list may not include all of the duties assigned.) Greet patients and visitors in an efficient, professional and courteous manner and solicit customer feedback to improve service. Demonstrate the ability to promptly answer a high volume of phone calls and schedule patient appointments with providers. Provide check-in process for patients. Verify and update necessary demographic information. Maintain provider schedules. Keep a neat and orderly work and lobby area. Maintain relevant office supplies for department effectiveness. Compile documents as needed for providers. Perform related work as required. TYPICAL PHYSICAL DEMANDS: Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required. TYPICAL WORKING CONDITIONS: Work is performed in the reception area and involves frequent contact with patients as well as exposure to communicable illnesses. Requirements may include working irregular hours. PAY AND BENEFITS: The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria. We also offer a substantial benefits package, including: · Paid Time Off (Vacation, Sick, Personal, Holiday, Birthday) · Dependent Care Flexible Spending Account · 401k Plan · Medical Flexible Spending Account · Health Insurance · Group Term Life Insurance · Dental Insurance · Identity Theft Protection · Vision Insurance · Long Term Disability · Accidental Death & Dismemberment Insurance

Job Details Req ID: 99679 Supported Practice: Springfield Dental Care Category: Business Assistant Location: 3820 Wabash Ave, Springfield, IL 62704 Salary: $18.00 - $25.75 per hour Springfield Dental Care is looking for a Business Assistant to join our team. This position would have a strong focus on Accounts Receivables and Insurance. Monday - Thursday 7 a.m. - 4 p.m. Friday - 7:30 a.m. - 2 p.m. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you'll work in an environment that encourages learning, team cohesion, and puts patients first. Supporting our front office as a Business Assistant, you'll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve. Heartland Dental was recently recognized by Newsweek for two awards: America's Greatest Workplaces and America's Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards. More about the role * Greet and welcome patients as they enter the office to create a great first impression of our team * Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies * Utilize Dentrix for patient scheduling and records * Schedule and confirm appointments for multiple providers in the office * File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage * Post insurance and patient payments and process accounts receivables * Review treatment plan fees and payment options with patients * Partner with the providers and team to implement Heartland Dental systems to optimize office potential What You'll Gain * Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off) * Front loaded education and training, providing you the opportunity to develop to your full potential * Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential * Access to on-demand Daily Pay About Springfield Dental Care Springfield Dental Care, like each Heartland Dental supported office, is unique to the community and the patients they serve. * Join a 24 person team that thrives on collaboration, communication, and community * Located on Wabash Ave * Fast-paced environment Minimum Qualifications * Experience working in a fast-paced and customer-centric environment * Excellent communication and organizational skills * The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards. Preferred Experience * 1+ years of experience in a dental or medical setting * 1+ years of experience with insurance billing and accounts receivable * Dentrix or other dental software experience Physical Requirements: * Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position * Prolonged periods sitting at a desk and working on a computer * Must be able to lift up to 15 pounds at times * Availability to attend virtual training sessions (or in-person) periodically throughout the year * As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN. Who is Heartland Dental? As the largest and one of the fastest growing Dental Support Organizations, Heartland Dental provides exceptional service to its more than 2300 supported doctors in 38 states and over 1,400 supported offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported Doctors are the leaders of their practice and set forth their own clinical care philosophies. With the largest network of doctors, we are founded by a doctor for doctors with a mission to support dentists and their teams as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders. At Heartland Dental, we're committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment. Apply Share This Page * Share on Facebook * Share on Twitter * Share on LinkedIn * Share via Email

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits package which includes numerous continuing education options. WellNow has over 170+ locations across New York, Illinois, Indiana, Michigan, Pennsylvania and we are continuing to grow! That means our colleagues can transfer facilities in any of the markets we serve. We are committed to offering our patients the best care by adding talented healthcare professionals. Salary: · Starting at $18 per hour At WellNow Urgent Care you'll enjoy: Competitive salary Parental leave Continuing education opportunities Medical benefits, including vision coverage, FSA/HSA options, and prescription drug coverage 401(k) plan with a company match for your future financial security Free urgent care visits for you and your immediate family members Scrubs provided to ensure a professional and comfortable work environment Opportunities for promotional growth as we continue to expand our presence Monthly bonus based on your performance and productivity Responsibilities Greets and registers patients Answers and appropriately triages phone calls Takes payments for visits Printing, scanning, and faxing reports Other front desk responsibilities as assigned 0-25% Travel Requirements Minimum Education and Experience: High School Diploma or equivalent required Associates degree preferred Ability to manage high call volume Desire to exceed customer service expectations WellNow is an EOE.