How to hire a Transportation Clerk

Transportation clerk hiring summary. Here are some key points about hiring transportation clerks in the United States:

  • In the United States, the median cost per hire a transportation clerk is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new transportation clerk to become settled and show total productivity levels at work.

How to hire a transportation clerk, step by step

To hire a transportation clerk, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a transportation clerk:

Here's a step-by-step transportation clerk hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a transportation clerk job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new transportation clerk
  • Step 8: Go through the hiring process checklist

What does a Transportation Clerk do?

As a Transportation Clerk, your job is to assess the contents of freight goods and their associated documents. You will be required to check the consignment and the designation details of all containers, passengers, and articles. It is also the responsibility of the Transport Clerk to make bookings for transportation and make freight and other arrangements. You may be required to be in charge of identifying the right routes, transportation means, and developing the right schedule.

Learn more about the specifics of what a transportation clerk does
jobs
Post A Transportation Clerk Job For Free, Promote It For A Fee
  1. Identify your hiring needs

    Before you post your transportation clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a transportation clerk for hire on a part-time basis or as a contractor.

    Determine Employee vs Contractor Status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect transportation clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    This list presents transportation clerk salaries for various positions.

    Type Of Transportation ClerkDescriptionHourly Rate
    ascdesc
    Transportation ClerkInformation clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.$9-19
    Passenger Service AgentPassenger service agents are professionals who work inside airport terminals to provide assistance and related customer services to the airlines they serve. These agents are required to issue airline tickets for clients while checking if their requested dates of flights are available and then prepare their itineraries accordingly... Show More$11-17
    Ticket AgentTicket agents are responsible for making and confirming travel arrangements for passengers. They are employed by railroads, airlines, bus companies, and cruise lines... Show More$10-18
  2. Create an ideal candidate profile

    Common Skills:
    • Data Entry
    • Patients
    • Phone Calls
    • Driver Logs
    • CDL
    • Computer System
    • Check-In
    • AS400
    • Outbound Calls
    • Inbound Calls
    • Driver Payroll
    • Customer Complaints
    • Collating
    • Administrative Tasks
    Check All Skills
    Responsibilities:
    • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
    • Apply knowledge of AS400, WMS, and RF systems in maintaining customer orders.
    • Process BOL's for inbound and outbound loads.
    • Scan and index BOL's into system for Canadian stores.
    • Create transportation charges for any new pickups and set them up in the AS400.
    • Process daily export shipments via parcel, LTL, and air freight to freight forwarders and direct to overseas customers.
    More Transportation Clerk duties
  3. Make a budget

    Including a salary range in the transportation clerk job description is a good way to get more applicants. A transportation clerk salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

    For example, the average salary for a transportation clerk in Utah may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level transportation clerk. Additionally, a transportation clerk with lots of experience in the field may command a higher salary as a result.

    Average transportation clerk salary

    $13.34hourly

    $27,742 yearly

    Entry-level transportation clerk salary
    $19,000 yearly salary
    Updated March 30, 2025

    Average transportation clerk salary by state

    Rank
    ascdesc
    State
    ascdesc
    Avg. Salary
    ascdesc
    Hourly Rate
    ascdesc
    1Washington$29,962$14
    2Massachusetts$29,432$14
    3California$28,422$14
    4Virginia$27,751$13
    5Illinois$27,600$13
    6Alabama$27,244$13
    7Pennsylvania$27,171$13
    8South Carolina$26,304$13
    9North Carolina$26,217$13
    10Texas$25,711$12
    11Colorado$25,687$12
    12Puerto Rico$25,510$12
    13Wisconsin$25,264$12
    14New York$25,206$12
    15Oregon$24,985$12
    16Florida$24,705$12
    17Missouri$23,601$11
    18Ohio$22,609$11
    19Nebraska$20,083$10
    20Idaho$19,581$9

    Average transportation clerk salary by company

    Rank
    ascdesc
    Company
    ascdesc
    Average Salary
    ascdesc
    Hourly Rate
    ascdesc
    Job Openings
    ascdesc
    1Erie 2-Chautauqua-Cattaraugus BOCES$35,008$16.83
    2Green Mountain Coffee Roasters$34,303$16.49
    3Fresenius Medical Care North America Holdings Limited Partnership$34,241$16.46
    4Rittal US$33,351$16.03
    5Sysco$31,886$15.3348
    6UniFirst$31,422$15.115
    7McLane$30,946$14.8837
    8Ryder System$30,536$14.68108
    9CPC Logistics$30,411$14.622
    10US Foods$30,314$14.57107
    11Caterpillar$30,203$14.524
    12The GEO Group$30,053$14.4551
    13Big Lots$29,694$14.28
    14Randstad North America, Inc.$29,520$14.1928
    15Core-Mark International$29,283$14.0817
    16Parker Global Strategies$29,253$14.0616
    17CVI$29,134$14.011
    18The SYGMA Network$29,129$14.006
    19TEC Group$28,778$13.84
    20Fresenius Medical Care Windsor, LLC$28,475$13.69
  4. Writing a Transportation Clerk Job Description

    A transportation clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a transportation clerk job description:

    Transportation Clerk job description example

    • Service level agreement to respond to customers in a specified time (2-4 hours max)

    • Definitely need to have customer facing skills. Cannot go off on customers and will look for interpersonal skills heavily.

    • Building own version of a Fedex basically. Offering Amazon capacity to other suppliers and shippers to external customers. (dumbed down)

    • Instant messaging internal stake holders to effectively execute these movements, in amazon yards, in customers yards, and on the road nationally.

    • Will help coordinate shipments and problem solve to get trucks to customers quicker if one breaks down or is lost in transit.

    Shifts: MUST BE OPEN TO ALL SHIFTS

    • Sunday - Wednesday / 8am to 6:30 CST

    • Wednesday - Saturday / 8am to 6:30 CST

    • Monday, Tuesday, Thursday, Friday / 8am to 6:30 CST

    • Monday - Friday / 8am to 4:30pm CST

    Location: Remote to Start, but eventually will report to Downtown Corporate Office Next on January 9th for a hybrid schedule.

    Skills:

    Bachelors, Microsoft office, Outlook, Microsoft excel, Inventory, Freight, Dispatch, Email, Third-party logistics, Routing, Transportation, Customer service, Logistics, logistics support, logistics analysis, transportation management, Transportation clerk, Vendor Management, Excel, SQL, Supply Chain, Data Management, Six Sigma, data analysis, Operations, operational support, Purchasing, Procurement, Logistics clerk, Bachelor's

    Top Skills Details:

    Bachelors,Microsoft office,Outlook,Microsoft excel,Inventory,Freight,Dispatch,Email,Third-party logistics,Routing

    Additional Skills & Qualifications:

    An ideal candidate has a background in transportation and excellent program management skills. He/she has the ability to pull and analyze data with ease, drive process improvements, standardize our processes and eliminate the root cause of defects within the current systems. This job will require exceptional communication skills while having the ability to work independently in a high pressure environment.

    BASIC QUALIFICATIONS

    A completed Bachelor's Degree from an accredited university, or equivalent experience

    MS Office experience required, with intermediate level in Excel

    Knowledge of Lean and Six Sigma methodologies

    Must be flexible to work some weekend shifts as needed.

    PREFERRED QUALIFICATIONS

    Degree in Engineering, Operations, Logistics or related field

    2+ years work experience in logistics/transportation industry

    Expertise in MS Access and SQL

    Proficiency in Lean and Six Sigma

    Experience in manufacturing, transportation, customer service, and/or distribution environments.

    Data management & data quality control experience with experience pulling and analyzing large sets of data

    Demonstrated experience using data to drive root cause elimination and process improvement.

    A self-starter who loves data and who enjoys spotting the trends in it!

    Experience Level:

    Entry Level

    About Aston Carter:

    Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

    At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

    Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions.

    The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

  5. Post your job

    There are a few common ways to find transportation clerks for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your transportation clerk job on Zippia to find and recruit transportation clerk candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with transportation clerk candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new transportation clerk

    Once you have selected a candidate for the transportation clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    Once that's done, you can draft an onboarding schedule for the new transportation clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
    Sign Up To Download Full List

How much does it cost to hire a transportation clerk?

Hiring a transportation clerk comes with both the one-time cost per hire and ongoing costs. The cost of recruiting transportation clerks involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of transportation clerk recruiting as well the ongoing costs of maintaining the new employee.

You can expect to pay around $27,742 per year for a transportation clerk, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for transportation clerks in the US typically range between $9 and $19 an hour.

Find Better Transportation Clerks In Less Time
Post a job on Zippia and hire the best from over 7 million monthly job seekers.

Hiring transportation clerks faqs

Search for transportation clerk jobs

Loading...
Loading...
Ready To Start Hiring?

Browse office and administrative jobs