Secretary Jobs in Wheeling, IL

LHH is seeking an experienced Intellectual Property Litigation Secretary to join our client's team and provide comprehensive administrative and secretarial support to attorneys specializing in intellectual property litigation. This role involves managing legal documents, coordinating court filings, and maintaining communication with clients and court officials. What You'll Do Assist attorneys with the preparation and filing of legal documents, including briefs, motions, and pleadings. Manage and organize case files, ensuring all documents are accurately filed and easily accessible. Coordinate and schedule court dates, meetings, and appointments. Prepare and maintain Tables of Authorities (TOA) and Tables of Content (TOC) for legal documents. Handle electronic court filings (e-filings) and ensure compliance with federal and state court rules. Communicate with clients, law firm partners, judges, and court administrators. Perform dictation and transcription tasks as needed. Maintain and update attorney calendars, ensuring all deadlines are met. Conduct legal research and assist with trial preparation, including the organization of trial binders and exhibits. Qualifications: Minimum of 5 years of experience as a legal secretary, with a focus on intellectual property litigation. Strong knowledge of legal terminology, court rules, and procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software (e.g., iManage, ProLaw). Pay Details: $60,000 - $80,000/year

As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format, and finalize a wide variety of legal documents Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively Manage travel itineraries with assistance from the Firm's travel agency Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Illinois and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Illinois and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Send your resume today if this is the job for you!

Job Title: Office Services Specialist Pay Rate: $26 - $31 per hour (based on experience) We are seeking a motivated and detail-oriented Office Services Specialist to join our administrative team. The ideal candidate will possess strong communication and interpersonal skills, a proactive work ethic, and the ability to thrive in a fast-paced environment. This is a highly visible role where professionalism and the ability to engage with employees at all levels-including C-suite executives-are essential. The position is based at a global headquarters in downtown Chicago. Key Responsibilities: Greet and assist visitors, ensuring timely communication with the appropriate staff upon guest arrival. Register guests with the building security system as needed. Manage shipping and receiving: distribute incoming mail and parcels to staff; ensure outbound packages (e.g., FedEx, UPS) are properly placed at drop-off centers nightly. Monitor secured operating floors, ensuring access is limited to authorized personnel and registered guests. Proactively review and manage conference room and guest space calendars to prevent scheduling conflicts. Provide meeting support, including coordinating food and beverage, catering deliveries, and guest registration. Set up and clean up beverage and catering services in conference rooms as required. Manage early and late meetings, including occasional weekend support, as needed. Perform daily rounds to maintain office common spaces across three floors: ensure pantries and beverage coolers are stocked, printers have paper, and water coolers are replenished. Monitor inventory and place orders for pantry and office supplies, maintaining par levels. Tidy up conference rooms after meetings and maintain organized prep kitchens and storage closets. Assist with special projects, such as setting up workstations for new employees or resetting workstations. Required Skills & Experience: Associate Degree preferred 3 - 5 years of relevant experience Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint Strong communication and collaboration skills, with the ability to interact professionally with all levels of staff Customer-focused, with a strong service mindset Excellent organizational, problem-solving, and interpersonal skills Hands-on, with a willingness to perform all necessary tasks to ensure success Ability to lift up to 40 lbs ABOUT ACCURATE PERSONNEL Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today! --- Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Title: Administrative Assistant Industry: Global Legal Company Pay: $80,000 - $90,000 per year About Our Client: Addison Group is hiring for our client, a leading global law firm, seeking an experienced Administrative Assistant to support its growing Data & AI department. This is a full-time, on-site position based in downtown Chicago. Job Description: This role provides high-level administrative support to the Chief Data & AI Officer and multiple department directors. The ideal candidate is proactive, detail-oriented, and capable of handling executive-level communications and confidential information with professionalism. Key Responsibilities: Manage complex calendars, prioritize and schedule meetings, and coordinate travel arrangements. Serve as a liaison between executives, internal teams, and external vendors. Oversee administrative projects, including document preparation, presentations, and event coordination. Process expense reports, invoices, and financial documentation. Maintain confidential records and sensitive information with discretion. Run and format reports from internal systems as needed. Qualifications: 5+ years of executive-level administrative support experience, ideally 10+ years total. Experience in professional services, financial services, or law firms preferred. Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong written and verbal communication skills, including proofreading and grammar. Bachelor's degree preferred. Ability to work independently, manage multiple priorities, and maintain confidentiality. Additional Details: Schedule: Monday - Friday, 9 AM - 5 PM (35-hour workweek). Occasional overtime may be required. Work Environment: Business casual, professional setting. Perks: Opportunity to work closely with senior leadership in a fast-growing department. Exposure to cutting-edge AI and data initiatives within a top-tier firm. Stability and career growth potential within a highly reputable organization. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

This is a long term temporary, fully onsite role located in Downtown Chicago, IL. Schedule: Monday through Friday Pay Rate: $20-23/per hour DOE Our client, a respected Chicago nonprofit, is looking for a Temporary Administrative Assistant to join their team! Administrative Assistant Responsibilities: Provide general administrative assistance, including scheduling meetings, maintaining calendars, and organizing departmental files. Act as a point of contact for internal and external inquiries, directing them to the appropriate team members or resources. Prepare, file, and retrieve records and other documentation as needed. Enter and update information accurately in spreadsheets, databases, and departmental systems. Support the creation and formatting of reports, presentations, and other departmental documents. Help with managing office supplies, coordinating deliveries, and maintaining an organized workspace. Perform additional clerical and administrative duties as assigned to support departmental needs. Administrative Assistant Qualifications: High school diploma or equivalent required. 1-2 years of prior administrative or office support experience. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems. Ability to handle sensitive information with discretion and maintain confidentiality. Attention to detail and accuracy in all tasks. This is a long term temporary, fully onsite role located in Downtown Chicago, IL. Schedule: Monday through Friday Pay Rate: $20-23/per hour DOE City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

Amundsen Davis, a full-service business and litigation law firm, is seeking a Legal Secretary - Floater to support a variety of legal support and administrative duties. This is an excellent opportunity for professional growth and to continue to develop strong skills. Essential Duties and Responsibilities This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and team-oriented atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements. Assist in the tracking of files, providing updates, reports, and charts for attorney review. Set up new clients and matters, including running conflict checks and preparing engagement letters. Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents. Calculate, calendar and track court and other filing deadlines. Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings. Document and file organization (paper and electronic filing systems), document creation, conversion and formatting. Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures. Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts. Perform general research and support activities to assist attorneys. Other duties as assigned. Required Competencies, Education and Experience 2+ years of experience as a litigation legal assistant in a private law firm setting, preferred High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems. Outstanding organizational, interpersonal, and administrative skills. Excellent attention to detail with the ability to multi-task. Must be self-motivated, proactive, and able to meet deadlines under pressure. Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently Must provide excellent internal and external client service Must be able to communicate clearly and concisely with a solution oriented approach. High School Diploma or GED required; Bachelor's degree preferred. A full overview of the culture and benefits can be found here: Benefits This position is not open to recruiters. Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN. Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Our client, a financial services firm, is seeking a highly organized and detail oriented Administrative Assistant to provide support to the Chief Operating Officer. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in administrative and project support. Responsibilities: Managing the COO's calendar, scheduling meetings, arranging travel, and processing expenses. Assisting in the preparation of presentations, reports, and meeting materials. Handling routine correspondence and communications on behalf of the COO. Supporting special projects through research, task management, and coordinating deadlines. Ensuring smooth communication and collaboration between the COO's office and internal teams. Managing and organizing documents, maintaining confidentiality, and ensuring proper file management. Qualifications: 2+ years of experience as an Administrative Assistant, in a corporate setting. Strong organizational, time management, and multitasking abilities. Detail-oriented with excellent interpersonal and communication skills. Ability to maintain confidentiality and handle sensitive information with discretion Ability to thrive in a fast-paced, ever-changing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Pro. Benefits: The client offers a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) plan, and reimbursement for transportation and gym expenses. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized and detail-oriented Legal Secretary to join a prestigious global law firm. This role provides essential administrative support to attorneys, ensuring seamless office operations and efficient workflows. The ideal candidate will have a strong understanding of legal business functions, exercise sound judgment, and uphold strict confidentiality while delivering exceptional service to both internal teams and external clients. Success in this role requires adaptability to diverse work styles, a commitment to professionalism, and the ability to navigate a fast-paced, dynamic legal environment. Responsibilities Manage complex calendar and email communications, prioritizing messages, and responding on behalf of attorneys when appropriate. Proofread all documents and correspondence to ensure accuracy of copy, grammar, punctuation, and syntax. Receive, screen, and route telephone calls, conference calls, and messages to attorneys, clients, and business professionals with a high degree of professionalism. Process incoming and outgoing mail and deliveries and distribute promptly upon receipt. Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa documentation for attorneys and clients; maintain travel expenses. Prepare, format, edit, and finalize documents (e.g., correspondence, charts, motions, briefs, pleadings, exhibits, contracts) using MS Office and other Firm software. Organize and manage electronic and physical court filings, clerical functions, and workflow. Accurately input, edit, and finalize attorney daily time entries using the Firm billing system ensuring compliance with time entry policies and client billing guidelines. Plan and coordinate internal/external meetings, conferences, events, scheduling, logistics, and catering services. Prepare materials for meetings, such as agendas, presentations, and spreadsheets, and ensure preparedness. Track and organize material and information related to attorney leadership roles within the Firm, in bar, and in other professional organizations. Assist in client relationships, maintain contact lists, track client interactions, and prepare reports. Handle confidential and sensitive information with discretion and following Firm policies. Perform a variety of tasks, including processing new client/matter reports, and running conflict checks. Transcribe and revise digital audio recordings and other dictated materials. Delegate tasks to appropriate resources and ensure timely and accurate completion. Proactively handle regular activities without prompting and provide advance notice of potential issues or delays. Perform other duties as assigned or as judgment or necessity dictates. Ideal Experience Bachelor's degree preferred. Minimum of 5 years of experience as a legal secretary or in a similar role. Proficiency in Microsoft applications. Experience with document management systems (DMS). Strong organizational skills and attention to detail. Excellent analytical, judgment and problem-solving abilities. Superior interpersonal and communication skills. Ability to work harmoniously and effectively with others. Ability to maintain confidentiality and exercise discretion. Ability to work under pressure and manage multiple projects with competing deadlines. #117800 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Job Title: Adminstrative Assistant/ Office Coordinator Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). Job Duties: Support with calendar management, expense reporting, travel coordination, meeting coordination and set up, other duties, as assigned • Behavior Preferences: Outgoing, willing to flex to various personality types and support preferences Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to six leaders. This role will focus on calendar management, expense reporting, travel coordination, meeting coordination, and general administrative support. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses strong communication and problem-solving skills. Key Responsibilities Calendar Management • Proactively manage and coordinate complex calendars across multiple time zones. • Schedule, reschedule, and prioritize meetings to optimize leaders' time. • Anticipate scheduling conflicts and resolve them efficiently. Expense Reporting • Prepare, submit, and track expense reports in compliance with company policies. • Reconcile expenses and ensure timely reimbursements. • Maintain accurate financial records for reporting and audit purposes. Travel Coordination • Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. • Process travel requests and approvals in alignment with company policies. • Address last-minute travel changes and troubleshoot issues as needed. Meeting Coordination & Support • Plan and organize on-site and virtual meetings, ensuring logistical needs are met. • Prepare agendas, presentations, and meeting materials. • Capture meeting minutes, track action items, and follow up as necessary. General Administrative Support • Serve as a liaison between leaders and internal/external stakeholders. • Handle confidential information with discretion. • Support office operations, including document management and communication flow. • Assist with special projects and other administrative tasks as assigned. Qualifications • Experience: Minimum 1-3 years of administrative support experience, preferably in a corporate environment. • Skills: • Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams). • Exceptional organizational and time-management skills. • Strong attention to detail and problem-solving abilities. • Excellent verbal and written communication skills. • Ability to manage multiple priorities and adapt to shifting demands. • Professional discretion when handling sensitive information.

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Administrative Assistant (Remote) We are seeking a personable and detail-oriented Administrative Assistant to assist the CEO and his team of financial advisors, attorneys, and other staff. The ideal candidate must possess a high level of client, vendor, and inter-team interaction skills and the ability to prioritize daily projects. This person will have excellent customer and organizational service skills, knowledge of the professional services industry, and a strong passion for serving others. Key Traits: Honesty, integrity and accountability Maintains professional competencies and adheres to the firm's ethical standards and culture Possess a passion to assist CEO and team members Dedicated and loyal High work ethic Flexible and accommodating High level of interpersonal skills Reliable, follows through on commitments Minimum Requirements: Bachelor's Degree preferred Effective communication with clients, advisors, and staff members Significant familiarity with financial markets and strong understanding of the advice process Keep an organized account of client needs and objective Ability to prioritize and work in a deadline-driven environment Effective and efficient time management CRM experience Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Respond to client call-ins and needs daily Assist CEO in projects/scheduling Assist Financial Advisors, Wealth Managers, Accountants, and Attorneys in new acquisitions Assist in organizing and maintaining calendars Help, prep, and execute financial planning paperwork Reviewing and compiling account reviews Document CRM system with all client communications Help build and foster a client referral system Salary: $55,000-$65,000 Benefits Health Insurance 401k PTO Hours: Monday - Friday: 8:00 am -5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Company is seeking an Administrative Assistant in our Underwriting department that is able to work in a fast-paced environment and handle administrative tasks and technical administrative support for the Senior Vice President of Underwriting & Sales and provide broader support for the Underwriting Division. Primary Responsibilities: This position will act as a resource to handle all assigned projects and assignments for the Underwriting Division including but not limited to management of the Underwriting Division general mailbox, Certificate of Insurance issuance, and preparation and maintenance of ad hoc project-related worksheets. The primary responsibilities of the position also include the following: • Prepare reports and correspondence. • Develop memoranda regarding administrative issues. • Prepare and coordinate material for Board and Committee meetings. • Prepare, develop, and update spreadsheet files. Create reports. • Prepare expense reports. • Answer telephones and direct calls. Education and Required Skills: • High school graduate or equivalent. • Bachelor's degree is desirable. • Administrative training at an accredited business school. • At least three years of administrative support experience in related field. • Proficient in Microsoft Office software (Word, Outlook, Excel) • Excellent spreadsheet development and maintenance skills. • Demonstrated ability to navigate the internet and perform internet research. • Excellent attention to detail. Excellent organizational skills. • Excellent oral and written communication skills with a need for flexibility as priorities change. • Ability to hold and maintain confidentiality is an absolute must. • Professional services-oriented demeanor and commitment to excellent customer service. • Ability to multi-task and capable of juggling tasks, deliverables and projects with changing priorities and deadlines. • Action oriented with a strong work ethic. • Ability to cover Reception. Compensation and Benefits: The pay range is estimated to be between $50,000 and $60,000 per year for Chicago residents. * The Company has a robust benefit package. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans, policies and associated governing plan documents. The benefit package includes the following: • 401(k) Retirement Savings Plan • Medical Plan • Dental Plan • Vision Plan • Healthcare FSA Medical Reimbursement Account • Health Savings Account • Life and Accidental Death & Dismemberment Insurance Coverage • Supplemental Life Insurance Coverage • Short-term Disability Benefits • Long-term Disability Insurance Coverage • Commuter Benefit Plan • Legal Services Plan • Employee Assistance Program • Annual Allotments of Paid Sick, Personal and Vacation Time *Note: When defining the pay range for this position, several factors are evaluated and considered, including but not limited to experience, education, training, licensure, certifications, skill sets and other business needs. Geographic differentials that correlate with the location where the position may be filled have not been contemplated in the disclosed pay range estimate. Each case is analyzed thoroughly according to the factors noted. Not often is an individual hired at or near the top of the pay range for the position. Equal Opportunity Statement: ISMIE is an Equal Opportunity Employer committed to supporting a diverse and inclusive work environment that promotes respect for all individuals. ISMIE adheres to a policy of non- discrimination based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability gender identity, Veteran status, or any other protected status recognized by applicable laws and regulations.

Progress on your journey to success! ECLARO is currently recruiting for an Administrative Assistant in the Chicago, IL area for one of our clients. ECLARO's client is a leading provider of healthcare workforce software and solutions. If you're up to the challenge, then take a chance at this rewarding opportunity! Responsibilities: Seeking individual with a strong background in customer service, managing departmental emails and schedules, and supporting a department in completing required assignments (a mix of simple to complex). Qualifications: Prefer BA, accounting, finance, or financial aid/higher education background available. Shift: Day 5x8-Hour (08:00 - 16:30); Job Duration: 4 months (with possibility of contract-to-hire) Pay Rate: $25.00 / hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Claudine Pamaranglas ******************************* ************** Claudine Pamaranglas | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Our client, a highly successful public accounting firm, is hiring an Administrative Assistant for their Northbrook office. They are a trusted provider of tax and business consulting services, serving clients across the U.S. and internationally. With a strong team-oriented culture, they offer a supportive and engaging work environment where employees can thrive. This role will provide administrative support to all levels of the firm, interacting directly with partners, staff, and clients. The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage confidential information with discretion. Key Responsibilities Answer and direct phone calls professionally. Sort and distribute incoming mail and faxes. Schedule meetings and manage calendars using Outlook and Teams. Prepare and handle outgoing mail, UPS, FedEx, and courier deliveries. Draft, finalize, and distribute engagement letters and client correspondence. Scan, organize, and manage client documents and monthly statements. Assign tax returns to interns and oversee the 1040 queue. Maintain and update client records in the practice management system. Prepare, print, and assemble tax organizers and returns (individual, trust, entity, gift, estate). Download and upload client data from various portals. Assist with tax preparation processes, including SurePrep binder creation and GoSystem imports. Coordinate batch filings and record client-related expenses. Draft, review, and process client invoices. Prepare reports and manage annual 1099 filings. Support office operations and assist with facility coordination as needed. Qualifications Bachelor's degree preferred. Experience in the accounting industry is a plus. Minimum of 5 years of administrative experience in a professional services environment. Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams). Familiarity with e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, and SurePrep is a plus. Strong organizational, communication, and problem-solving skills. Ability to work independently and think creatively to improve processes. High attention to detail and accuracy. Basic accounting knowledge is a plus. If you are interested in the position or want to learn more, please reach out to Casey Crawford with Engtal who is managing the search.

The position is responsible for providing administrative/secretarial support to President of European Imports. RESPONSIBILITIES Provide administrative support to the department as required. Establish and maintain complete and accurate filing systems as needed. This will include, but not be limed to attendance records/ transfers, expense reports, customer complaints/ requests, vendor/ supplier contract information, purchase orders, projects, budgets, travel schedules, etc. Analyzing data and information, creating and running reports. Create and distribute correspondence (memos, letters, presentations, etc.). Arrange travel accommodations. Answer telephone calls and take messages. Open and distribute incoming mail. Copy and fax as needed. Prepare express mail as needed. Other administrative/ secretarial duties as required. QUALIFICATIONS Education High school diploma required. Experience Minimum 3 years of professional secretarial experience is required. Experience with Pivot Tables and V-Look Up Certificates, Licenses, and Registrations Certified Professional Secretary (CPS) certification preferred, but not required. Professional Skills Ability to read and comprehend instructions, correspondence, and memos. Able to write correspondence. Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Must have strong communication skills, both verbal and written. Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several discrete variables in standardized situations. Proficient in Microsoft products (Word, Excel, (Pivot Tables & V-Look-Ups) PowerPoint, Outlook, Access, and Project). Knowledge with tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc. Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills. Strong organization, analytical, attention to detail and follow up skills. Must be able to work on multiple projects concurrently and capable of working with little direct supervision. Will communicate with all levels (Presidents, Senior Vice Presidents, Vice Presidents and Directors of all Sysco operating companies and staff levels). Profit plan preparation as required. Strong sense of urgency and work ethic. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear. Frequently is required to sit. Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl. The employee must occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. An individual should contact his or her supervisor or the human resources department if he or she believes that an accommodation is needed.

AMS Industries, Inc. is a MEP+™ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are an equal-opportunity employer. Located in our beautiful Woodridge, IL facility and reporting to the Administrative Services Director. In this position, the Administrative Assistant supports and assists in a variety of responsibilities which include communicating with customers and inner office teams as well as answering inbound calls and emails. This person will be responsible for assignments and entering necessary data into our computer database system. Duties/Responsibilities Assist Account Executives in document and file management. Develop effective communication program with the Account Executives. Schedules and coordinates meetings, and appointments. Customer Service and follow-up. Scheduling calendar invites and tracking. Maintains and updates files, spreadsheets, and logs with current data. Prepare maintenance contracts and become acclimated in their development, formatting, and qualifications. Maintain maintenance contracts in the dispatch software. Assist with managing and administering uniform program. Assist with managing customer contracts and contract status tracking. Interact with marketing to coordinate holiday gifts, golf outings, client presentations and events. Word document preparation, formatting, and grammatical review. Excel spreadsheet development including creating formulas and evaluation of financial and project information. Collect and assemble data. Develop an understanding of the HVAC/Refrigeration terminology within the industry. Work with management in forming, developing, expediting and reviewing additional process to complement our direction. Ensure all company, client, and project policies, procedures, and standards are adhered to through communication of expectations. Support Account Executives by providing an efficient use of construction and accounting software systems. Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned. Back-up to reception and working together and at times as a back-up with other administrative staff. Qualifications: At least 3 years of experience in a professional, administrative support position is preferred for this position. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough.

Are you someone who thrives on structure, loves checking things off your to-do list, and enjoys learning different aspects of a business? If you have a knack for details, a love for organization, and a willingness to jump in where needed, this role is for you! What You'll Be Doing: Data Entry & Organization: Handling detailed data entry tasks with accuracy and keeping everything up-to-date. Excel Mastery: Using spreadsheets to track, organize, and manage various business operations. Payroll & HR Management: Managing payroll for contractors, assisting with onboarding, and supporting HR functions with precision. Program Scheduling & Event Coordination: Helping with program scheduling and event logistics using systems like Square and Toast. Problem-Solving & Adaptability: Being ready to pivot, troubleshoot, and assist in different areas as the business evolves. Attention to Detail: Ensuring accuracy in all tasks, spotting discrepancies, and following through on projects. Hands-On Support: While this role involves independent work, you'll also be part of a team, stepping in to assist where needed and learning different facets of the business. What We're Looking For: Someone who loves structure and can manage tasks efficiently on their own. A self-starter who enjoys working behind the scenes but also jumps in when help is needed. A team player who thrives in an entrepreneurial environment and is excited to learn different aspects of business operations. Someone who is highly detail-oriented and takes pride in accuracy. Strong communication skills and the ability to ask questions for clarity. Experience with Excel, payroll, HR management, scheduling, and POS systems like Square and Toast is a plus. This is an in-office, in-person role-remote work is not an option. If you're an organized, adaptable problem-solver who enjoys both structure and variety in your work, we'd love to meet you!

LaSalle Network is excited to partner with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's prominent development departments. Located in the Chicagoland area, this esteemed institution is consistently ranked as one of America's premier educational organizations, and it takes pride in its commitment to both academic excellence and employee satisfaction.In this dynamic role, you will be an integral part of a passionate and driven team dedicated to fostering donor relations and ensuring the continued success of the institution's fundraising efforts. This is your chance to work in an organization that makes a lasting impact on students, faculty, and the community, while also contributing to the growth and success of one of the country's leading educational institutions. Administrative Assistant Responsibilities: You'll serve as the central hub for all administrative functions within the department, helping to manage the day-to-day activities that keep the team running smoothly. You'll handle scheduling, coordinate meetings, and keep track of key deadlines, ensuring nothing slips through the cracks Coordinate travel arrangements for department supervisors, ensuring all logistics are seamless. You'll also manage the department calendar, ensuring that meetings, events, and donor engagements are properly scheduled and that there is adequate preparation time for each task A key part of your role will be to support the department's efforts in managing donor relations. You'll correspond directly with donors and alumni regarding major gifts, maintaining professionalism and clarity in your communications. You'll also monitor and update donor information to keep the department's records accurate and up-to-date You'll monitor the department's donor pipeline, including tracking gifts and pledges, entering updates, and researching potential new donors. Your organizational skills will ensure that all data is entered correctly, and you will help with the planning and strategy behind cultivating new and existing donor relationships Organizing successful events will be a major part of your responsibilities. You will work with vendors, create event timelines, manage agendas, and develop event budgets. From small donor meetings to large fundraising events, your attention to detail will ensure everything runs smoothly Assist the team with light budgeting, invoicing, and tracking departmental financials. Your ability to handle financial documents with accuracy will help keep the department on track with its fundraising goals and within budget Administrative Assistant Requirements: Bachelor's degree is required. Your educational background will help you to think critically, communicate effectively, and manage various aspects of the role At least two years of administrative experience in a fast-paced environment, preferably supporting a department or team. You should be comfortable coordinating schedules, managing multiple tasks, and providing administrative support for multiple individuals simultaneously Exceptional writing and proofreading skills are a must. You will be drafting emails, letters, reports, and event materials that represent the department and its mission. Your ability to communicate clearly and professionally will be essential in all interactions with donors, alumni, and internal staff Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required. You should be highly skilled in managing documents, creating reports, tracking data, and organizing meetings using these tools A high-energy, detail-oriented individual who can effectively manage multiple priorities. You will need to stay organized and keep track of key details in a fast-paced environment, ensuring smooth execution of administrative functions and departmental goals You'll be working in a high-energy environment where flexibility and adaptability are key. We're looking for someone who is proactive, with a "no task is too small" attitude, and the drive to get things done efficiently and effectively If you are an Administrative Assistant who is passionate about working in the education sector and eager to contribute to the success of a renowned institution, we encourage you to apply for this exciting opportunity. Thank you, Katie Webb Project Manager LaSalle Network LaSalle Network is an Equal Opportunity Employer m/f/d/v. LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

For 100 years, ABOC has fostered deep ties to our customers and our community, serving the banking needs of countless businesses, organizations, institutions, and individuals, many for multiple generations. These relationships are based on profound trust, in-depth understanding and highly personal and responsive service provided by our experienced bankers. We take tremendous pride in being a great place to work! We value the contributions our employees bring to the table every day. We work hard to nurture and maintain a mutually respectful, diverse culture that fosters teamwork and a commitment to exceptional customer service. ABOC is hiring an Administrative Assistant. This position is responsible for providing operational and administrative support to sales staff, administrators and investment portfolio managers within the Trust Administration, Investment and Marketing area. RESPONSIBILITIES: Performs various departmental administrative functions in accordance with operational priorities including daily attendance reporting, document preparation (tickets, checks, wires, forms, spreadsheets, reports, tax forms, etc.) and supply maintenance. Assists with the preparation of and maintains detailed instructions and procedures for custody trust accounts. Completes RFP's, RFI's, consultant questionnaires and client presentations. Provides phone coverage, scans departmental documents and maintains database and filing systems. Enters, updates and balances transaction data, information and applicable rates in various software applications. Participates in the preparation of quarterly fact sheets. Coordinates Bank arrangements for and personnel involvement at client professional conferences and exhibits. Maintains Trust Custody mailing list and departmental legal files for Trust/Investments. Generates monthly data reports for presentation to the Board of Directors. Responds to annual audit/5500 requests as needed. Attends client meetings and events as required. Completes special projects as assigned. Performs other related duties as assigned. REQUIRED EDUCATION, EXPERIENCE AND SKILLS: High school diploma or equivalent (required) Microsoft 365 Experience Three (3) years of financial experience which demonstrates knowledge of financial practices (required) Experience in a Taft-Hartley administrative or trust administration environment (preferred). BENEFITS: Full health insurance (medical, dental and vision), Pension Employee Assistance Program Open-door work environment Opportunities for advancement Community Service Opportunities Compensation: $40,000 - $50,000 This salary range is inclusive of several factors, including experience, qualifications, and market trends. We are an equal opportunity employer and value diversity, equity, and inclusion at our company. We do not discriminate based on any protected category. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.