Secretary Jobs in Union, NJ

The Deal Participations Closing and Monitoring Analyst within the Middle Office - FinOps team plays a critical role in collaborating with various Business Lines, including Infrastructure, Acquisition, Sponsor Finance, Aviation, Real Estate, Coverage, Financial Institutions, and Credit Markets. This position is essential for ensuring optimal support, exceptional customer service, effective risk management, and ongoing process improvement. The ideal candidate will be organized, proactive, highly motivated, and able to maintain professionalism while working under pressure. Key Responsibilities: Credit Process Involvement: Participate in all major steps of the credit process, including pre-closing and closing of facilities, daily monitoring, and approval of client deals, including repayments. Expertise and Technical Support: Provide expertise and technical support to the Front Office, ensuring seamless communication and collaboration. Credit Insurance Management: Actively monitor and process credit insurance arrangements, including the payment of premiums for deals that are partially or fully covered by these arrangements. Compliance Monitoring: Ensure that all operations adhere to Natixis' requirements, facilitating process improvements and compliance execution. Collateral and Covenant Oversight: Monitor and analyze collateral and covenant activities, maintaining appropriate operational risk controls. Cross-Team Coordination: Collaborate with various teams within Natixis (Loan Booking, Operations, Legal, Risk, Finance, IT, BPO, Front Office, and Compliance) to ensure cohesive operations. Client Interaction: Maintain daily communication with clients to process their financing requests efficiently. Process Improvement Coordination: Assist in coordinating and executing process improvements across operations. Essential duties and responsibilities Assist the Front Office by attending pre-closing meetings for new deals as needed. Review credit agreements to ensure compliance with credit approvals and collaborate with the Deal Closing team to book deals in Loan IQ. Address any discrepancies with credit approvals by requesting waivers from the Front Office. Confirm that all conditions precedent (CPs) are met before processing any funding. Work with the Loan Booking team to provide necessary information for deal bookings and ensure compliance with internal procedures. Monitor deals from closing to termination, coordinating closely with the Front Office and Deal Closing team on amendments and waivers. Facilitate the timely booking of credit insurance and calculate premiums for insured deals, ensuring compliance with Insurance Certificate requirements. Set up and monitor covenants in Loan IQ for bilateral and participated deals, tracking financial and reporting covenants due from borrowers on a monthly, quarterly, and annual basis. Manage collateral setup in Loan IQ and update values as required for specific Business Lines. Create and maintain spreadsheets for facilities requiring Front Office approval for funding, overseeing daily reconciliations and payment processing activities. Conduct monthly reporting, including reviewing distributions, contributions, and cash availability on collateral accounts. Ensure compliance with regulatory requirements, including collateral reporting. Maintain close connections with business units, GFO Operations teams, and internal support groups to drive process improvements. Collaborate with supervisors to optimize processes, controls, automation, and staff utilization across full-time employees, temporary staff, and outsourced providers. Actively monitor and seek to minimize operational risks. Identify process improvement opportunities and collaborate with support teams (IT, Operations) to implement necessary changes. Qualifications Five+ years of experience in commercial lending and asset financing support management at a commercial bank is essential. Bachelor's degree in Finance or a related business field. Familiarity with banking systems, such as Cash Plus and Loan IQ, is a plus. Proficient in MS Office applications, particularly Excel and PowerPoint. Strong understanding of financial statements, including the ability to calculate and interpret financial ratios. Basic knowledge of Letters of Credit and associated products is advantageous. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for the VP-level position will be between $120,000 - $150,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

Prominent National Law Firm Legal Secretary Hackensack, NJ Office Salary: $90K - $115K Hybrid Schedule The Northern New Jersey office of a national law firm is recruiting for a Legal Secretary. This is a hybrid position. As the Legal Secretary with this prestigious law firm, you will be exposed to a variety of interesting cases while supporting a team of attorneys. The firm is interested in meeting enthusiastic, hardworking candidates who enjoy working in a fast-paced environment. Candidates should have 5+ years of litigation or corporate legal secretary experience. For consideration, email your resume today! DNA Partners - 25 Years of Excellence Expect the Exceptional - Step Up Your Recruiting Game

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Assist attorneys in busy litigation department with drafting of various legal documents. Assist attorneys with timesheets and reports. Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs. Prepare and format Excel spreadsheets. Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities. Screen and forward telephone calls to appropriate recipient. Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc. Prepare New Case Forms & E-mail New Case Opening. Enter time in 3E. Prepare Check Request forms. Prepare Amex and Out of Pocket Statements. Prepare Travel Authorization Forms, Travel Memos, & Benefit Day Memos. Organize various binders w/ tabs. Photocopying & Filing Additional Responsibilities: Reception coverage on a daily/ weekly basis. Job Qualifications: Expert knowledge of Legal Documents. Expert knowledge of Word and Excel. TOA and TOC knowledge preferred

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office. Salary when perm: $75-80K Responsibilities: Answer multi-line telephone system, screen and direct calls Empty dishwasher Take and relay messages Greet persons entering organization Direct guests to correct destination General administrative and clerical support Typing, filing, faxing Notify proper personnel of overnight deliveries Maintain conference room calendars Maintain company extension list Tidy and maintain reception area and conference rooms Proficient in Word, Excel, PowerPoint and Outlook Filing to include electronic, hard copy and email Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps Assist with managing and track internal and corporate deadlines for the office. Understand internal reports, purchasing and invoice systems Assume responsibility for and execute special projects Sort incoming mail, create a log of all checks received and fill out deposit of checks Special event committee recorder Assist with weekly manager's office payroll Complete expense reports for monthly and one time purchases Assist office with creation of contracts, agreements, reports, and presentations Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases Complete check requests for donations, capital and special events Participate in other departmental projects and operational functions when requested Required Qualifications: High School diploma Receptionist, Administrative, and/or HR experience is a plus Knowledge of administrative and clerical procedures Knowledge of computers and relevant software applications Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner. Must be able to multitask and prioritize. Detail oriented. Must be able to maintain confidentiality of information. Must be able to show initiative. Perform other duties as requested by management. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Legal Secretary - Litigation (3-5 Years Experience) Arons & Arons, LLC is a well-established, family-run law firm based in South Orange, NJ. We focus on delivering practical, results-oriented legal services across a range of areas including personal injury, business litigation, landlord-tenant disputes, workers' compensation, and general civil matters. Our firm is known for providing personalized attention and strong advocacy for our clients, whether individuals or small businesses. We pride ourselves on maintaining a supportive, collegial work environment while delivering high-quality legal representation. Location: Northern New Jersey (In-office position) Practice Areas: Personal Injury, NJ Civil Litigation, Landlord/Tenant matters / Special Civil We are a small but busy law firm seeking an experienced Legal Secretary to join our team. The ideal candidate will have at least 3-5 years of legal experience working in New Jersey and be familiar with handling NJ litigation matter such as personal injury, workers compensation, special civil cases, and landlord-tenant matters. Responsibilities: • Draft, edit, and file pleadings, motions, certifications, and correspondence in NJ courts (including eCourts and JEDS systems) • Prepare discovery demands, responses, and document productions • Calendar court dates, filing deadlines, and ensure timely follow-ups • Communicate with clients, courts, adversaries, and insurance adjusters • Maintain case files (both electronic and paper) • Assist with trial preparation, including compiling exhibits and coordinating witness availability • General administrative support including answering phones, scheduling, and handling incoming/outgoing mail Requirements: • 3-5+ years of legal secretary experience in a New Jersey law firm • Solid understanding of New Jersey litigation procedures (Such as NJ Superior Court, Special Civil Part/ Landlord-Tenant Court) • Familiarity with electronic filing systems (eCourts, JEDS) • Strong organizational skills and attention to detail • Proficiency in Microsoft Word, Excell, and PDF editing software • Ability to handle multiple tasks in a fast-paced environment • Professional and courteous communication skills • Self-motivated with the ability to work independently and as part of a team Preferred but Not Required: • Experience with billing and time entry software • Spanish language skills a plus Compensation: • Competitive salary commensurate with experience • Opportunity for growth within the firm

Beacon Hill Legal's client, a law firm located in Lower Manhattan, is seeking a Legal Secretary for a contract coverage with the potential for conversion to full-time. Candidates must have experience drafting ToC/ToA and have 5+ years of experience as a legal secretary at a law firm. The candidate hired must commute to their office in Lower Manhattan 5x a week and be available to work overtime as needed. Job Duties and Responsibilities Prepare, edit, and format documents such as letters, memos, forms, etc. Generate Table of Contents, Table of Authorities, and other components of litigation papers Prepare New Case Memos and Engagement Letters Manage and enter attorney time into the Firm's billing system Prepare and submit attorney expense reports to the Accounting Department Maintain, file, and organize client files in the Firm's Document Management System Format and edit PowerPoint presentations Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc. Provide vacation/absence coverage for other Secretaries as needed Qualifications High school diploma required; associate or bachelor's degree preferred Candidate must have 5+ years of law firm experience Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred Ability to work overtime as needed Interested candidates should send a Word version of their resume for consideration. All relevant work experience should be listed on resume submissions.

SpineSearch is seeking an experienced legal Secretary with personal injury and workers compensation experience. This candidate will be working directly with a private pain and spine practice acting as the liaison between the attorneys, insurance companies, and the practice itself. This is a full time, on-site, Monday through Friday position. Key Responsibilities: Liaison with Attorneys & Insurance Companies - Communicate with legal representatives and insurers to facilitate patient case management. Case Documentation & Management - Maintain accurate records of legal cases, medical reports, and correspondence. Claims Processing & Follow-Up - Assist in submitting and tracking medical claims related to personal injury and workers' compensation cases. Compliance & Legal Support - Ensure adherence to relevant regulations and legal requirements in medical-legal cases. Patient Support - Assist patients in understanding their legal and insurance-related documentation as it pertains to their treatment. Qualifications: Experience: At least 2+ years of experience as a paralegal handling personal injury, motor vehicle accidents, and workers' compensation cases. Skills: Strong knowledge of medical records review, insurance claims processing, and legal correspondence. Communication: Excellent written and verbal skills to effectively interact with attorneys, insurance adjusters, and medical staff. Attention to Detail: Ability to manage multiple cases and ensure accuracy in documentation.

We are seeking a detail-oriented and experienced Commercial Litigation Legal Secretary to support a dynamic team of litigation attorneys. The ideal candidate will be highly organized, proactive, and possess extensive knowledge of litigation procedures, court filings, and document management. This role is vital in ensuring the smooth operation of legal processes and supporting attorneys throughout all phases of litigation. Key Responsibilities: Provide administrative and clerical support to litigation attorneys. Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, correspondence, and discovery materials. File legal documents electronically with federal and state courts (e-filing). Manage attorney calendars, including scheduling depositions, hearings, client meetings, and court dates. Maintain case files, document databases, and litigation support systems. Coordinate with court personnel, clients, and opposing counsel. Assist with trial preparation including organizing exhibits, witness files, and trial binders. Track deadlines, manage tickler systems, and ensure timely filings. Process billing, time entries, expense reports, and coordinate travel arrangements as needed. Qualifications: High school diploma or equivalent required; associate degree or legal secretary certification preferred. Minimum of 10 years of experience as a legal secretary, preferably in commercial litigation. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), document management systems, and court e-filing systems (e.g., PACER, state portals). Familiarity with legal terminology, litigation procedures, and court rules. Strong organizational, multitasking, and communication skills. Ability to handle confidential information with discretion. Excellent attention to detail and accuracy under tight deadlines. Preferred Qualifications: Experience supporting multiple attorneys in a fast-paced litigation environment. Knowledge of legal billing software Notary Public certification is a plus.

Murphy Schiller & Wilkes LLP (MSW) is a boutique law firm servicing the commercial real estate and construction industries. Headquartered in Newark, New Jersey, the firm provides expertise in transactional, corporate, finance, land use, and litigation matters. The firm's attorneys represent businesses, investors, and lenders in complex transactions and litigation, as well as advising clients on planning, zoning, development approvals, and securing real estate incentives. Founded to deliver effective and creative legal services, the firm boasts a team with broad public and private sector experience from top national law firms and high-level governmental positions. Job Description As a Legal Secretary at Murphy Schiller & Wilkes LLP, you will play a crucial role in supporting our attorneys and ensuring the smooth operation of our legal practice. Your responsibilities will include a variety of administrative and clerical tasks, as well as direct support to our legal team. PLEASE NOTE: THIS IS A FULL-TIME, ON-SITE POSITION IN THE FIRM'S NEWARK, NEW JERSEY OFFICE. IF YOU ARE LOOKING FOR A HYBRID OR WORK-FROM-HOME ARRANGEMENT, PLEASE DO NOT APPLY. Key Responsibilities Administrative Support: Provide comprehensive administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements. Document Preparation: Draft, format, and proofread legal documents, correspondence, and reports. Ensure all documents are accurate and comply with legal standards. File Management: Maintain and organize both physical and electronic files. Ensure all documents are filed correctly and are easily accessible. Client Interaction: Serve as a point of contact for clients, answering phone calls, responding to emails, and addressing client inquiries in a professional and courteous manner. Court Filings: Prepare and file legal documents with courts and other relevant authorities. Ensure all filings are completed accurately and within deadlines. Research: Conduct basic legal research and gather information as needed to assist attorneys with case preparation. Billing and Invoicing: Assist with the preparation and processing of client invoices. Track billable hours and ensure accurate billing records. Office Coordination: Assist with general office duties, including ordering supplies, managing office equipment, and coordinating with vendors. Qualifications Education: High school diploma or equivalent required. Associate's or Bachelor's degree in a related field preferred. Experience: Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a law firm. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Excellent written and verbal communication skills; Strong organizational and time-management abilities; Attention to detail and accuracy in all tasks; Ability to handle sensitive and confidential information with discretion; Familiarity with legal terminology and procedures; Experience with legal research tools and case management software is a plus. Personal Attributes Ability to work independently and as part of a team. Strong problem-solving skills and the ability to prioritize tasks effectively. High level of integrity and ethical standards. Benefits Competitive salary commensurate with experience. Comprehensive health, dental, and vision insurance. Retirement plan with employer contributions. Paid time off and holidays. Opportunities for professional development and career advancement.

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team. FT Hybrid in NYC 4 days on site, 1 remote Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment. Key Responsibilities Prepare, proofread, format, and redact legal documents and exhibits for filing Handle state and federal court filings, including electronic filing (e-filing) Stay current on court rules and filing procedures across New York and New Jersey Open new legal matters and manage document workflows and filing systems Retrieve legal research materials and court decisions (e.g., via Westlaw) Prepare correspondence, including cover letters for attorney billing Enter billing information into internal billing software systems Coordinate schedules for depositions, conferences, and maintain attorney calendars Process invoices and check requests for third-party vendors; follow up with accounting Qualifications Minimum 3 years of litigation legal secretary experience Strong knowledge of litigation procedures, court rules, and e-filing processes Experience preparing Tables of Authorities Familiarity with both New York and New Jersey State and Federal courts Proven ability to work collaboratively with other secretaries and legal professionals Highly organized with the ability to manage multiple priorities in a fast-paced setting Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel) Strong communication skills, both written and verbal Current Notary Public license is a plus

Legal Assistant Law Firm: Top 20 Ranked Globally Size: 4,000 Employees Onsite Schedule: Onsite Target Salary: $70,000 - $125,000 with OT and Bonus as additional compensation Job Description: As a Legal Assistant, your duties will include but not be limited to: Prepare and revise, format, and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, and audit letters Accurately enter attorney time into the timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Assist Shareholders in preparing for all internal/external meetings Establish and maintain paper and electronic client and administrative files per current Firm policies. Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Knowledge of e-filings and Federal Court procedures Associate's degree preferred Minimum of two (2) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Experience with managing monthly client billings preferred

Administrative Assistant - Financial services, Private Sector or Government Duration:6 Months ONSITE pay rate: 35.00 S3 is searching for a highly motivated Floating Administrative Assistant to provide coverage throughout Asset & Wealth Management. -(exact coverage needs subject to change per business & location) Job Summary & Responsibilities Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinate travel arrangements as required and provide travel logistics & itinerary support Process expense reports in a timely manner for those within the coverage assignment Arrange internal and client meetings on and off the campus working with local conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government Comfortable operating in a dynamic environment working across multiple different teams / executives as needed. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel Supportive team player with a positive attitude.

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

A client of Innova Solutions is hiring a “Administrative Assistant - IV”. Position type: Full time - Contract Duration: 6+ Months As an Administrative Assistant - IV, you will: Ability to juggle multiple high priority projects Experience supporting a team for their administrative needs. Google Workspace skills (Gmail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills. Demonstrated ability to stay organized and meet deadlines. Strong networking & relationship building skills Excellent verbal & written skills/Time Management/Problem-Solving The ideal candidate will have: Proficiency in Excel, G Suite and Power Point Smart Sheets and VSAP knowledge Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Aman Singh Email: ******************************* & Contact no: (+1) ************ PAY RANGE AND BENEFITS: Pay Range*: 30 /hr. to 35/hr. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Title: Administrative Associate Salary: $45,000 Benefits: 401(k), Dental insurance, Health insurance, Health Savings Account, Employee Discount, Life Insurance, PTO, Vision Insurance - Starts first day of employment. Company pays 75% of premium Work Schedule: M-F 8:30am - 5:30pm hour lunch Position Type: Permanent/Direct-Hire Company Overview: Rapidly growing Insurance Agency is in search of an Administrative Associate. This person must have strong administrative skills, excellent multitasking abilities, and a solid phone presence. Responsibilities: - Assist customer with online transactions - Managing mail and handling incoming emails. - Editing bonds in PDF format. - Input client notes following email and calls with client into CRM - Answer inbound service calls and make outbound service calls and pdf edits - Consistent follow up on client calls, emails, inquires, requests, timely and accurately - Assist customers with online applications and online payments - Handle customer issues - Follow up on online quotes to inform customers of the benefits of our products and pricing - Practice customer focus, collaboration, and communication with team - Retains up to date knowledge of company products - Performs additional duties as required and or requested Requirements: B.A or B.S Preferred Excellent communication and presentation skills Ability to multi-task, prioritize, and manage time effectively

JBM Recruitment has been hired to identify an Asset Management Coordinator for our real estate investment client. Our client's office is in Saddle Brook, NJ and they offer a hybrid working environment. Responsible for providing intermediate administrative support to the SVP, Regional Manager and Property Management team in the Region. RESPONSIBILITIES Performs and creates efficient processes for administrative duties to include copying, binding, filing, scanning, etc. Responds to phone, email, fax, and other inquiries; takes messages, greets, and directs others to appropriate person(s) for assistance. Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.) Executes routine documents and communications. Maintains files, invoices, and data in Yardi system and performs data entry. Produces departmental reports, submittals, presentations, etc. Schedules appointments and meetings; may be asked to attend meetings. May conduct basic market research and gather information for projects, reports, and presentations. Provides assistance at off-site events as required. Process and submit expense reports for the SVP, Asset Manager and other Asset Management team members as needed. Provide assistance with office management duties. Handles all FedEx related shipments for SVP, Asset Management. Assesses department needs and offers suggestions to solve basic problems. Participate and attend Company and Department specific events; Ability to travel as needed. Acts in accordance with the values of the company and complies with all company processes and procedures. Maintains tenant contact information and property data in CUB. Creates service agreements/ contracts for vendor/ contractor signatures. Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies. Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties. Prepares monthly tenant back charges. Ability to provide administrative support to other regions, as needed. REQUIREMENTS Bachelor's degree preferred. Minimum of 3+ years of previous experience. Excellent written and oral communication skills. Perform accurate and thorough data entry tasks, ensuring data integrity and precision. Demonstrate a commitment to excellence, and sound judgment. Excellent organizational skills. Adaptable to work assignments and work flow. Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word. Working knowledge of Yardi strongly preferred. Ability to collaborate and work as part of a team; readily assists others. Flexible with respect to work schedule. Ability to remain composed under pressure, comfortable working in a fast paced environment.

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.