Secretary Jobs in Tulsa, OK

Details Req ID: req19274 Administrative Assistant - Security Staff Full-Time GS9109 OSU Campus: Tulsa - Center for Health Sciences/OSU Medicine Department: Administrative Affairs 1716 South Phoenix Ave Tulsa , Oklahoma, 74108 United States Hiring Supervisor: Hiring Range: (Contingent upon available funding): 16.00 - 18.00, Hourly Work Schedule: Varies; Typically, 5 days per week, 8 hours per day; Occasional overtime as needed Faculty Appt Period: Job Summary: Job Summary: The Administrative Assistant will deliver exceptional customer service and provide clerical support. This role includes assisting with departmental reporting and publications, as well as managing financial activities such as monthly budget forecasts, account reconciliations, accounts receivable and payable, requisitions, contracts, and revenue and expenditure transactions utilizing systems such as OKCorral, P-Card, Banner, and various additional forms. The position may also involve interaction with other systems, including but not limited to the OSU Banner System, AIRS, Microsoft Word, Excel, PowerPoint, and Outlook, to facilitate the office's administrative functions. Furthermore, the Administrative Assistant will handle the routing of mail and calls, organize and maintain confidential filing systems, and prepare travel requests. Additionally, Captains may assign further responsibilities related to projects as they arise. This position will serve as the primary administrative support for the CHS Security department. They will report to the Captain and or the Chief of Police. Environmental Hazard: Typical Office Environment Physical Requirements: Ability to lift and carry 30 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see and perform repetitive motions with or without reasonable accommodations. Must be able to sit for long periods of time. Special Instructions to Applicants IMPORTANT! APPLICANTS PLEASE READ! For full consideration, please ensure all employment history is correct and complete. An Edit button (on the right) is available which allows you to add information. In addition, OSU Medicine's Customer Service Philosophy is: "We enrich lives by providing compassionate care and amazing service to every life we touch." We achieve our service standards with employee behaviors centered on safety, courtesy, presentation, and efficiency. Safety is: * Be aware of environment * Be intentional in your actions * Ensure accuracy * Mitigate potential hazards Courtesy is: * Welcome and actively engage in a friendly and respectful manner * Be responsive, polite, and helpful * Smile * Demonstrate care and concern * Show appreciation and say "Thank You" Presentation is: * Be professional * Have a clean and neat appearance * Maintain a clean and organized work area * Remember what you represent at all times Efficiency is: * Respond to needs in a timely manner * Organize and prioritize your work * Be available and respect others' time * Be innovative Education & Experience Position Qualifications: Requirements: * 2 years of college, technical training, or equivalent experience * At least 6 months - 1 year of experience; Post-secondary education may substitute for years of required experience. * Valid Driver's License Skills, Proficiencies and Knowledge: * Demonstrates exceptional skills in customer service. * Exhibits strong organizational capabilities. * Possesses advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. * Proactively identifies and recommends process enhancements. * Maintains effective communication, both verbally and in writing, while ensuring attention to detail and confidentiality. Preferred: * Bachelor's Degree in Business, Finance, Management, Communications, or related field. * Five years of administrative experience with supervisory responsibilities.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Full Job Description: Principal's Secretary Grade: H-9 without administrative professional certification H-10 with administrative professional certification Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: To assist the principal in daily administrative work. Minimum Qualifications: Education: • High School diploma or equivalent Experience: • Two (2) years' administrative experience Specialized Knowledge, Licenses, Etc.: • Proficient in Microsoft Office Suite and Google Office Suite • Bilingual in Spanish preferred About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Job Details Parkside Hospital - Tulsa, OK Full TimeAdministrative Support Clerk Parkside provides professional purpose, hope and healing. As a member of our staff, you will be part of a mission-driven team, dedicated to changing lives and changing communities, one patient at a time. Parkside Psychiatric Hospital & Clinic is a comprehensive mental healthcare system providing acute in-patient care, residential treatment, and outpatient therapy. With a focus on society's most vulnerable population, Parkside provides world-class mental health services focused on youth, ages 5 to 26. For over 65 years, Parkside's physicians, therapists, and staff have provided state of the art, patient-centered care that propel families from hopeful to hope-filled. As a center of excellence, we cultivate talent and provide professional purpose. Together we facilitate healing, one patient at a time. The Administrative Support Clerk works independently performing a wide range of complex and confidential administrative and clerical duties to support Parkside business. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems, updates supervisor on status of projects. Must be detail oriented and strong computer skills are must! Administrative Support Clerk Medical or nursing knowledge is preferred but not required 2 years of related experience Excellent customer service and interpersonal skills with an ability to build strong working relationships with a diverse workforce Ability to effectively communicate in English, both verbally and in writing Proficient computer knowledge required in all Office products and Adobe Benefits include: Medical, Dental, and Vision Generous Paid Time Off and Holidays 401K and match start immediately, and includes a generous match Company Paid Life Insurance and Disability and more! We are an Equal Opportunity Employer!

Job Posting: Administrative Assistant Department: Public Works Department Salary: DOE, range $35k-45k General Purpose: The City of Bixby is seeking an administrative assistant to represent the City and serve as the first point of contact for those calling and visiting our City offices Monday through Friday from 8:00 AM to 5:00 PM. This person is the vital hub, or center, that supports the entire staff and building in its various needs. They may be called upon to assist different departments. Key Responsibilities: * Opens and closes the building during business hours * Answer phones, assist, transfer calls, send messages * Greet all visitors to the building. Determine their needs, gathers information, assists as appropriate * Keep and manage the conference room calendar * Assist and support employees with limited research * Perform recordkeeping, scanning and filing * Collect and distribute documents, engineering drawings, mail, and packages for the building * Keep universal copy machines and break rooms stocked and ready for use * Order office, building, and break room supplies * Support Department Heads as needed Qualifications: * A high school diploma, or equivalent; preferably a 2-year college education * At least two years of relevant work experience * Competent with Microsoft Office software (Excel, Word, Outlook) and the ability to grasp navigation of other various computer applications. * Ability to operate scanners, copiers, printers * Strong communication skills: able to speak and write clearly and professionally * Excellent organizational skills * Great attention to detail * Ability to multitask and manage time * Ability to be a team player * Ability to work independently How to Apply: Interested candidates should submit a formal application and resume to: Beatriz Aamodt Public Works Director ******************* or, Submit an Application Online. Interviews, reference checks, and job-related tests may be required. The City of Bixby is an equal opportunity employer committed to a diverse workforce.

Secretarial/Clerical/Secretary - 12 Months Job description attached. For salary, please refer to hourly support pay scale at **************************** Attachment(s): PRINCIPAL'S SECRETARY.pdf

The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Our staff and faculty actually make a difference in the lives of our students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better! CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - PART TIME Location: Tulsa, OK Our CityPlex team is seeking a highly organized individual to serve as a front-facing point of contact for CityPlex guests and/or tenants. This individual is responsible for providing administrative and clerical support that contributes to the overall function of the department; serves as the main liaison between the public and department members answering general inquiries and connecting individuals to the appropriate department team member for assistance. RESPONSIBILITIES Maintains different contact lists and distributes them monthly to office personnel. Opens and closes office. Makes sure the front doors are locked, and phone is forwarded. Answers phone calls, schedules meetings and supports visitors. Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail. Prepare communications, such as memos, emails, invoices, reports and other correspondence. Schedules meetings on calendar for conference room and/or auditoriums, noting who and what time the rooms are needed. Greets tenants and answers phones. Directs calls or tenants to appropriate person. Take all maintenance and housekeeping calls and record the calls on a maintenance request order. Prints/saves a monthly report of the activity. Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents. Orders office supplies on an as needed basis. Receives and logs tenant payments and makes copies prior to being picked up by ORU for deposit. REQUIREMENTS EDUCATION: Requires a High School diploma or GED. EXPERIENCE/SKILLS/ABILITIES: Requires two years of applicable experience. Proficiency in Microsoft Office Suite is a must. Must have the ability to effectively balance and prioritize multi-tasks in the midst of a high-paced office environment. Requires excellent communication skills. Must maintain a professional demeanor at all times. Must maintain a high level of confidentiality of information. Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

** We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible. Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose. **Job Description** Are you an organized, detail-oriented professional looking to play a key administrative role within an office? We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our technical teams. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials. Responsibilities include: + Greeting visitors professionally, maintaining visitor logs, and ensuring a welcoming environment. + Receiving and directing incoming phone calls ensuring prompt message delivery. + Coordinating and organizing business meetings, travel arrangements, and other activities. + Working closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness. + Reviewing, updating, and retrieving information in systems such as project files, contact lists, and team schedules. + Working with project managers to compile, format, and prepare contracts, letter agreements and utilize firm software to establish project structure. _This role is based in our Tulsa office with in-person attendance expected Monday through Friday._ **Qualifications** **You bring to the team:** + Associate degree in business or a related area preferred + Strong communication skills + Ability to contribute and work well on a team + Skills in organizing and writing, paying strong attention to details + Develops and fosters effective professional relationships internally and externally + Exhibits good interpersonal and problem-solving skills **Additional Information** Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it. As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll: + Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP) + Engage in work that has a positive impact in communities + Receive an excellent 401(k) match + Participate in a wellness program promoting balanced lifestyles + Benefit from a bonus system that rewards performance Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status. \#LI-AS1

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

We are seeking a reliable and professional Administrative Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, providing exceptional customer service, and supporting various administrative tasks. This role requires punctuality, a positive attitude, and strong organizational skills. Responsibilities Answer and direct incoming phone calls in a courteous and professional manner. Greet visitors, clients, and employees, ensuring a welcoming and professional lobby environment. Manage mail operations, including scanning, organizing, and distributing incoming and outgoing documents. Perform general clerical duties, such as filing documents and maintaining organized records. Utilize Microsoft Word and Outlook for correspondence, scheduling, and communication. Restock and maintain the beverage cooler and office supplies in the lobby area. Assist with additional office support tasks as needed. Job Order ID: 120153

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The Project Assistant will travel to the job sites and provide estimating and administrative support to the Ellsworth Pavement Maintenance team. In this role, you will need to be highly organized, adaptable, and able to prioritize tasks. The Project Assistant must be able to work independently without supervisor as well as within a collaborative team environment. Key Responsibilities: Coordinate efforts and complete assigned tasks efficiently Report updates verbally and in written form to leadership team Complete any necessary administrative tasks, such as research and email Maintain project documentation and files Maintain spreadsheet of working leads, bids submitted, bids won, jobs, etc. Assist in preparing and distributing project-related materials Assist in preparing and distributing marketing materials Provide general administrative support to the EPM team Assist with calendar management for project deadlines and milestones Requirements Collaborative working style and team-player attitude Excellent customer service skills Computer literacy a must: Word, Excel, Microsoft Teams, IOS devices, & specialized software Highly motivated with a strong work ethic Reliable, trustworthy, and committed to the team's success Outstanding organizational skills and ability to prioritize tasks Able to thrive in a high-volume, deadline-driven work environment Ability to handle confidential information with discretion

Co-manage executives calendar/schedule; schedule and organize activities such as meetings and travel. Initiate and respond to executive correspondence while maintaining confidential and non-routine information. Reconcile/process expense reports and credit card receipts. Create spreadsheets, proposals, and presentations, including any needed research. Attend various committee meetings, prepare meeting packets/materials, and take minutes. Act as a liaison with other departments and outside agencies for the executive-level staff. Work independently and together within a team on special non-recurring and ongoing projects. Inventory, monitor and purchase office supplies for the executive team. Keep boardroom and executive kitchen organized and stocked with required refreshments and supplies. Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Performs other duties as assigned. SKILLS AND COMPETENCIES Strong oral and written communications skills required; ability to interpret, create and present information/correspondences effectively. Organized and detail oriented, with firm time management skills; able to balance multiple priorities, working within deadlines. Advanced proficiency in the use of Windows and Microsoft Office based programs, including Outlook, Word, Excel, and PowerPoint. Able to interface with employees and external contacts, building and maintaining positive and effective working relationships; positive customer service and interpersonal skills. Solid problem-solving skills; ability to analyze situations and stick with problem until solution is found. Able to work independently and exercise good judgment, initiative, tact and professionalism in representing WeStreet with members, managers, staff and vendors. Takes initiative and follows through on projects. Ability to improve, update and manage databases and files in an organized manor, as well as complete research requests.

Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JHCC Job Posting End Date (Continuous if Blank) April 03, 2025 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions * Trains other staff * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Joseph Harp Correctional Center This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

We are seeking a detail-oriented and organized Administrative Assistant / Inventory Specialist for a company specializing in landfill equipment. This role requires a strong mix of administrative skills, inventory management, and hands-on work. Schedule: Monday - Friday, 7:00 AM - 5:00 PM Key Responsibilities: Maintain inventory of parts and filters for landfill equipment as they move in and out of the machine shop. Develop and implement an efficient inventory tracking system. Handle administrative tasks including data entry, record-keeping, and document management. Utilize QuickBooks, Microsoft Word, and other computer programs efficiently. Ensure proper use of PPE and safety protocols in the workspace. Assist with occasional lifting (up to 50 lbs) and be comfortable working in a dusty environment when necessary.

Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period! For more information about our benefits, see below! We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands and serve consumer and business customers across multiple industries. We are extremely proud of our legacy of excellence and constantly work to fulfill our mission to "protect people, enhance lives, and preserve the planet." What do our Administrative Assistants do? Our Administrative Assistants perform office work and administrative support work, as part of an integrated mosquito management program. Responsibilities include, but are not limited to; * Receive and record service requests and complaints from government officials and the general public, and report them to the Contract Supervisor or Regional Director * Assist the Contract Supervisor or Regional Director with any administrative needs, such as completing forms, paperwork, shipping/receiving, and supervising seasonal employees * Assist Ambius's corporate office with tasks as requested * Perform all general office duties such as filing, data entry, answering telephones, etc. * Perform laboratory duties as required, such as mosquito identification and arbovirus testing * Communicate openly, honestly, and knowledgeably with all governing bodies, regulatory agencies, and the general public at all times * Enter all program data into Ambius's database completely and accurately on a daily basis * Download all GPS units and truck monitor data to the computer correctly on a daily basis * Report all incidents, accidents, or safety hazards to the Contract Supervisor or Regional Director immediately * Work with the Contract Supervisor or Regional Director to develop and implement the most effective mosquito control program possible, including personnel requirements, control activities, budget management, safety considerations, etc. while maintaining open communication at all times * Use VDCI's database to generate complete and accurate reports * Clean offices and bathrooms regularly as requested by the Contract Supervisor or Regional Director * Fully support, enforce, promote, and implement the company's safety policies and programs * React to change promptly and effectively, and handle other essential tasks as assigned What do you need? * Must be 18 years of age or older * High school diploma or equivalent with strong math skills * Communicate effectively in English in both written and verbal forms * Proficiency in the use of computers and office equipment * May be required to obtain state pesticide applicator licensing (training provided) * Successfully meet pre-employment background screen * Must possess a valid driver's license and pass a motor vehicle record search Why Choose Us? A career with the Rentokil family of companies can be a professional trajectory filled with opportunity. We pride ourselves on being a world-class team that rewards high performance, and we love to promote from within. We offer competitive pay and many of our roles offer performance incentives. Below you'll find information about some of what we have to offer. All Full-Time Colleagues qualify for the following and Part-Time Colleagues qualify for most benefits after they meet certain criteria. Click here to read more about our Total Rewards Program which includes: Professional and Personal Growth * Multiple avenues to grow your career * Training and development programs available * Tuition Reimbursement benefits (for FT Colleagues) Health and Wellness * Full-time colleagues are eligible to begin enrollment immediately upon hire with benefits starting on day 1 * Health benefits including Medical, Dental, Vision, Disability, and Life Insurance plus much more Savings and Retirement * 401(k) retirement plan with company-matching contributions Work-Life Balance * Vacation days & sick days * Company-paid holidays & floating holidays * A company mindset that prioritizes health, safety, and flexibility We are looking for individuals who want to make a difference where our customers live and work. Is that you? This company is a Drug Free workplace. Rentokil is committed to complying with all Federal, State, and local laws related to the employment of qualified individuals with disabilities. Know Your Rights - Workplace Discrimination is Illegal Pay Transparency - Nondiscrimination Provision California residents click here to review your privacy rights. By applying to this position, you consent to receive an initial text message to collect your communication preferences. Message and data rates may apply. You can opt-out any time.

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required.

Please read the job posting and description, then click "Apply for this Position" to the right. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your interest in Northeast Tech. We do not accept application documents or resumes by email; please submit all documentation through our website. All applications are carefully reviewed and considered. If you have difficulty completing the application, try a different browser or contact tech support at ************, then select options 2, 1, 1. If you have specific questions about the job posting, don't hesitate to contact Human Resources at ************ ext. 6328 or ************************. Northeast Technology Center POSITION ANNOUNCEMENT Position: Administrative Assistant in Adult Ed Non-Exempt Support, Full-Time, 12-month Staff District Employee Assigned to Pryor Campus Starting Date: May 1, 2025 Reports to: Adult Ed Director Schedule: Monday through Thursday, 10:30am to 7:00pm, Friday 8:00am-4:00pm with a 30-minute lunch each day. The supervisor retains the right to adjust the work schedule based on the needs of the district. Compensation Package: $34,833 minimum annually, commensurate with experience. Health, dental, vision, paid life insurance, and teachers' retirement paid; flexible benefits plan; sick leave, vacation, and paid holidays. Health insurance allowance. The total minimum compensation package is approximately $54,820 minimum annually. Primary Function: Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus. Filing, correspondence, and operation of business machines, including entering information on a computer, generating reports to the board of education or accrediting institution/agency, HCP training and testing, receipting tuition, ordering classroom supplies, assisting with the development of semester classes and catalog, scheduling facility usage meetings. Education: High School Diploma or GED required. Experience: Three years of clerical/business office experience and competency in the following areas needed: Friendly and outgoing personality, proficient in Google Workspace, Microsoft Word, Excel, and Outlook required. Excellent human relations skills, proficiency in record keeping, typing, filing, faxing, phone usage, prioritizing, and scheduling; ability to exercise initiative, independent judgment, and discretion in the performance of duties; must demonstrate excellent attendance and punctuality; must know the importance of confidentiality. Application Deadline: Tentative closing date of April 1, 2025, 12:00 PM, or until a suitable candidate is identified. Application may be found at the Northeast Tech website: ************** or by calling ************. The application packet must have a completed application and resume to be considered. Northeast Technology Center is an equal-opportunity employer. NORTHEAST TECHNOLOGY CENTER Non-Exempt, Support, Full-time, 12-month Staff TITLE: ADMINISTRATIVE ASSISTANT IN ADULT ED Hours: Work days are typically Monday - Friday, work hours are set by each campus and include a 30-minute meal break. The supervisor retains the right to adjust the work schedule and job description/duties based on the needs of the district. Essential Duties and Responsibilities: * Comply with all state, federal laws and policies, and procedures of the school district * Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous, professional manner. * Receive visitors; answer inquiries personally or refer to appropriate staff members, and coordinate activities with internal and external customers. * Prepare correspondence, notices, and district and state reports, and verify the accuracy of the work done. * Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary. * Operate all business machines necessary to complete reports and clerical work required in the operation of the office. * Maintain confidentiality as required and appropriate. Maintain highly confidential records and files, ensuring that the material is properly marked and secured. * Provide clerical support to campus personnel accurately and efficiently, including managing records, preparing reports, correspondence, tests, and class materials, updating and maintaining course syllabi, and assisting with conference and meeting arrangements, travel arrangements, registrations, and reservations. * Open, scan, read, and distribute mail; compose official correspondence for supervisor's signature; properly dispose of routine correspondence. Maintain confidentiality of sensitive correspondence. * Enter and retrieve information using a computer or other data processing equipment, receive and review documents, and make routine corrections. * Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting, securing, and depositing collected monies and processing refunds by district policy when requested. * Regular attendance following a designated work schedule. Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities. * Any other responsibilities or duties assigned by the Supervisor and/or Superintendent. Education, Experience, and Qualifications: * High school diploma/GED required, business school or some college preferred. * A minimum of three years of clerical/business office experience with proficiency in Microsoft Word, Excel, and Outlook is * Friendly and outgoing personality with excellent communication and human relations skills. * Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality. * Must have demonstration of excellent attendance and punctuality and be able to work scheduled hours as required by position responsibilities. * Required criminal history check and proof of U.S. citizenship or resident alien status. * Cannot be related to currently seated district school board members within the second degree of affinity or consanguinity. Job Knowledge, Skills, and Abilities Requirements: * Ability to handle multiple assignments simultaneously with associated deadlines. * Excellent written and verbal communication skills. * Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. * Must be able to effectively handle multiple, simultaneous, and changing priorities. * Proficiency in record keeping, typing, filing, faxing, and other office equipment usage, phone etiquette and switchboard use, prioritizing, and scheduling using efficient office procedures. * Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality. * Must be proficient in Microsoft Office computer programs: Excel, PowerPoint, Outlook, and Word. Training and Meeting Requirements: * View or attend required Safety Training either by video or in person quarterly. * Attend professional development training opportunities as required by district policy. * Attend meetings and provide information to the Administration and Board of Education as requested. Work Environment: * Operate in a professional office environment and/or classroom. * Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. * Must have a valid Oklahoma Driver's license and the ability to drive to client meetings and training using a school vehicle. Physical, Mental Demands, and Dependability: * Light physical effort is required, for example: loading paper in a copier and answering and returning phone calls. * Must be able to: care for oneself, see, hear, walk, stand, lift, bend, reach, climb, stoop, squat, speak, breathe, learn, read, concentrate, think, and perform work by doing manual tasks, with or without reasonable accommodation. Reports to: Adult Ed Director Terms of Employment: At-will for the first year of employment. After the first year, employment is considered annually in accordance with Oklahoma law. Hourly rate and work schedule will be determined by the board of education. Annual Evaluation: The performance of this job will be evaluated annually in accordance with Oklahoma law and the provisions of the board's policy on evaluations.