Secretary Jobs in Sunrise, FL

Office Services / Document Specialist - SiteLogistix - Miami, Florida Job Description Office Services / Document Specialist POSITION PROFILE: Ensures jobs are completed according to company quality standards, client job specifications and client requested deadline, by effectively supervising assigned personnel, equipment operation and Workflow. Main Responsibilities (but not limited to): Copying Documents, Scanning Documents, Assembling and Binding Documents / inserting tabs and slip-sheets, 3 ring binders, velo binding, GBC binding etc. Indexing and coding of documents. Complete projects in a timely manner. Support Site Manager with office needs. Quality control all documents that are copied or scanned. Willing to work weekends or overtime when needed. Proficient with Microsoft software applications and Adobe software. Requirements: Must be comfortable standing for long periods of time, comfortable lifting at least 25 - 50 lbs. Must be detail-oriented and follow directions well. Paid Vacation Paid Holiday and sick time Health Insurance 401K Savings Plan Hours are 8:30 AM to 5:00 PM Experience Required: 1 to 2 Years Education Required: High School or equivalent Employee Job Status: Full Time Job Type: Full-time Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Work Location: In person

🌟 Family Office Administrative Assistant - South Palm Beach, FL 🌟 Palm Beach, Florida 🌟 $65k-$75k Plus Benefits! Are you a detail-oriented, highly organized professional who thrives in a fast-paced, dynamic environment? Do you have a knack for anticipating needs, managing complex schedules, and handling high-level projects with discretion and professionalism? If so, this could be the perfect role for you! We're looking for an Office Administrative Assistant to support a team and executives with top-tier administrative and project management expertise. Why This Role? 💼 High-Level Exposure - Work closely with executives, ensuring seamless operations in a fast-moving environment. ✈️ Exciting & Varied Work - From managing daily calendars to coordinating luxury travel, no two days are the same. 🔑 Confidential & Trusted Role - Handle sensitive information with discretion and professionalism. 🏡 Beautiful Location - Work in South Palm Beach, FL, a premier destination. What You'll Do: ✔️ Manage executive calendars, appointments, and travel ✔️ Provide concierge-level assistance, including dining reservations, gift purchasing, and event coordination ✔️ Assist in planning and tracking various high-level family office projects ✔️ Handle confidential documents and maintain an organized filing system ✔️ Coordinate with vendors, office maintenance, and deliveries ✔️ Manage mail, office supplies, and special projects as needed What We're Looking For: ✅ 1-3 years of administrative experience, preferably in a family office, wealth management, or high-net-worth setting ✅ Exceptional organizational & multitasking skills - Ability to shift priorities quickly ✅ Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) ✅ Professionalism, discretion, and integrity in all interactions ✅ Ability to work independently while collaborating with a dynamic team This is more than an administrative role-it's an opportunity to be a key player in an elite, high-performing environment. If you're ready to bring your expertise to a fast-moving, rewarding setting, we'd love to hear from you! 📩 Apply today!

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Miami, Florida. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/24/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in FL seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1259608. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Our client is seeking a highly organized and proactive administrative assistant to provide comprehensive administrative support to their executive offices. This role requires a detail-oriented professional with exceptional communication skills, the ability to multitask efficiently, and a strong commitment to confidentiality and discretion. This is a temp-to-perm opportunity for a candidate who is immediately available to interview and start. Responsibilities Manage executive calendars, schedule appointments, and coordinate travel arrangements. Transcribe meeting notes and prepare reports as needed. Maintain organized filing systems for documents and records, ensuring quick retrieval of information. Assist with financial tasks, including invoicing and expense tracking. Collaborate with internal teams to optimize workflows and enhance overall efficiency. Handle personal assistant tasks as required by executives to support their daily activities. Qualifications & Requirements: 4 year degree Proven experience in an administrative or executive assistant role Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational skills and the ability to prioritize tasks effectively. Strong customer service skills with a professional and polished demeanor. Experience in calendar management and scheduling for executives. Ability to work in a fast-paced environment while maintaining a high level of accuracy and discretion. Additional Details: Temp-to-Perm position with long-term potential. Must be available immediately to interview and start.

⏳ Job Type: Temporary-to-Hire 💲 Compensation: $21-25/hr We are assisting a client in the Fort Lauderdale area in hiring a highly organized and detail-oriented Administrative Assistant for a temporary-to-hire opportunity. The ideal candidate will have a bachelor's degree, strong technical skills, and exceptional communication abilities. This role requires someone who thrives in a fast-paced environment, is professional and polished, and is proficient in Microsoft Office Suite. Key Responsibilities: ✅ Provide administrative support to executives and team members. ✅ Manage calendars, scheduling, and travel arrangements. ✅ Prepare and edit documents, reports, and presentations. ✅ Handle phone calls, emails, and correspondence with professionalism. ✅ Coordinate meetings, conferences, and events. ✅ Maintain electronic and physical files, ensuring organization and confidentiality. ✅ Assist with data entry, expense reports, and basic bookkeeping tasks. ✅ Serve as a point of contact for internal teams and external clients. ✅ Perform other administrative duties as assigned. Qualifications & Skills: 🎓 Bachelor's degree required (Business Administration, Communications, or related field preferred). 🖥️ Strong technical skills, including MS Office (Word, Excel, PowerPoint, Outlook). 📞 Excellent written and verbal communication skills-able to interact with all levels of an organization. 📊 Detail-oriented and highly organized with the ability to manage multiple tasks. 💼 Polished, professional demeanor with a strong sense of discretion and confidentiality. ⏳ Adaptable and proactive-able to work independently and as part of a team. 🚀 Eager to learn and grow within an organization. Why Join Us? 🌟 Potential for permanent employment with career growth opportunities. 🏢 Work in a dynamic, professional environment with a collaborative team. 📈 Gain valuable hands-on experience in administrative operations. If you are an organized, tech-savvy, and professional candidate looking for a long-term career opportunity, apply today!

About GCB GCB Building Group, LLC is a full-service General Contracting and Construction Management Firm located in West Palm Beach, FL. We specialize in offering a complete line-up of services for both commercial and luxury residential sectors, delivering innovative solutions to tackle complex building challenges. Our team is dedicated to upholding best industry practices with professionalism, world-class workmanship, and superior procedural customer service. Role Overview This is a full-time role for a Project Administrative Assistant at GCB Building Group, LLC, in West Palm Beach, FL. The Project Administrative Assistant will be responsible for providing administrative support, managing phone communications, facilitating effective communication, and assisting with executive administrative tasks and clerical duties. The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Role Responsibilities & Primary Duties Responsibilities will include managing & maintaining schedules, data entry, task management & allocation, as well as preparing & managing project documentation. This position requires well-organized, detail-oriented planners who can multi-task and operate efficiently and effectively in a collaborative environment. This position will work closely with all team members, requiring effective communication within a team environment; as well as the ability to work independently. Qualifications Administrative Assistance and Clerical Skills Experience in Phone Etiquette and Communication Ability to prioritize tasks and work under tight deadlines Excellent time management skills Strong organizational and planning skills Ability to learn company software, programs, and processes in a timely manner Attention to detail and organizational skills Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Experience in the construction industry is a plus Associate's or Bachelor's degree in Construction Management (or related field) is preferred, but not required Compensation: $45,000.00 - $65,000.00 (based on experience and qualifications) Transportation Reimbursement Paid time off - Sick leave, Vacation and Holidays Career development and opportunities for advancement GCB Building Group, LLC is an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.

A major international firm (our client) is looking for a Litigation Legal Secretary to join their team in Miami. Will be handling highly complex, low volume insurance litigation cases. Experience working with senior level attorneys or partners, and be accustomed to working in a high stakes, busy environment is highly preferred. Varied responsibilities, including, providing administrative support to litigation attorneys/paralegals, reviewing and proofreading correspondence and documents, e-filing with state and federal courts, managing multiple attorney calendars using Outlook calendars to schedule appointments and meetings, inputting case related deadlines into firm's docketing program, preparing shells for various pleadings, discovery, and motions, and handling arrangements for in-house and external depositions, including booking court reporters. Experience with FileSite, iManage, or equivalent document management system is highly desired. Must have knowledge of e-filing procedures for Federal and State Courts. Experience with hand calendaring and handwritten time keeping notes is highly preferred. Excellent benefits, compensation, and the opportunity to work at one of the world's leading law firms. Please apply to Bridgeline Solutions today!

Mid-Sr Level Legal Assistant - Commercial Real Estate Miami, FL 5+ Years of Experience in Commercial Real Estate is Required Evolve Workforce Solutions is representing a prestigious law firm in Miami, Florida, seeking a skilled Legal Assistant - Real Estate to support their dynamic Real Estate Practice Group. This role involves performing various administrative tasks, providing exceptional client service, and ensuring the accurate and timely completion of assignments. The ideal candidate will have extensive law firm experience and a proactive approach to managing responsibilities in a fast-paced environment. What's in it for You Competitive Compensation: A salary package that reflects your experience and qualifications. Comprehensive Benefits: Medical, dental, and vision coverage, alongside a 401(k) plan with profit sharing. Paid Time Off: PTO, including holidays, bereavement, and parental leave, plus resources focused on health and well-being. Professional Growth: A collaborative, team-oriented work environment with opportunities for career advancement and skill development. Key Responsibilities As a Legal Assistant - Real Estate, you will: Create, edit, proofread, and transcribe documents following established firm standards for accuracy and completeness. Prepare forms and documents using the firm's Best Practice methods. Manage timekeepers' calendars and schedule appointments as needed. Input, review, edit, and close timekeepers' time entries through the firm's time entry program. Handle monthly client billing, including reviewing prebills for accuracy and completeness. Prepare timekeepers' expense reports and arrange payment for vendor invoices. Open new matters, generate conflict checks, and maintain paper and electronic files. Print and organize documents received in various formats, including emails and attachments. Answer telephone calls, relay accurate messages, and arrange video conferences and conference calls. Actively seek ways to maximize productivity, promote teamwork, and assist with overflow work. Maintain the highest level of confidentiality for all firm and client information. Respond to client requests professionally and meet deadlines for firm processes, including timesheets, time entry, and financial documentation. Qualifications & Experience The ideal Legal Assistant - Real Estate candidate will have: 5+ years of law firm experience, with a background in real estate and condominium law. Excellent grammar, spelling, punctuation, and communication skills. Strong organizational and analytical skills with keen attention to detail. Proficiency in Microsoft Office applications and familiarity with FileSite, SAP Concur, Smart Time, and Aderant. A flexible attitude and the ability to adapt to changing assignments and priorities. Availability for overtime and physical attendance at the workplace during core hours (Monday to Friday, 9:00 a.m. - 5:30 p.m.). About the Firm This prestigious law firm, represented by Evolve Workforce Solutions, is known for its exceptional client service and collaborative work environment. With a strong focus on real estate law, the firm provides excellent long-term career opportunities and full benefits, fostering professional growth for its team members. Apply now by clicking the "Easy Apply" button to join this dynamic team and advance your career as a Legal Assistant - Real Estate!

. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Answering the phone, transfering calls and taking messages. Invoicing (Quickbooks Experience) Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Quickbooks Experience or Invoicing Experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite FULL TIME

Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening. Determine urgency and respond to all inquiries/requests promptly. Prepare work order requests and dispatch promptly. Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager. Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner. Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail. Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter. Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance. Coordinate tenant parties and Christmas decorations. Order tenant signage, update web directory. Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly. Code all incoming invoices timely and submit to Assistant Property Manager for processing. Ensure all tenant and vendors. EDUCATION and EXPERIENCE: Associate degree preferred and minimum of five years' experience. Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.

MILA International Language Academy is the ideal choice for international students aiming to study abroad in the United States. MILA is renowned for its quality teaching, robust infrastructure, and exceptional student support. Diverse and vibrant, our community includes thousands of students from over 60 nationalities. Our campuses in Miami, Orlando, Boca Raton, Jacksonville, and Boston offer immersive language experiences with advanced technological resources. Role Description This is a full-time, on-site role for an Academic Administrative Assistant (ESL) based in Sunny Isles Beach, FL. The Academic Administrative Assistant will provide administrative support, ensuring smooth daily operations within the academic department and contribute to a positive and efficient learning environment. The Academic Administrative Assistant is expected to: ● Report to Academic Supervisor on a daily basis. ●Conduct placement tests for new students ● Assist with class observations and teacher evaluation ●Improve pedagogical documents such as tests. ●Assist in training new teachers, assist teachers during class when needed. ●Sub classes if a substitute teacher cannot make it. ●Work hours: Full time. Monday-Thursday 8AM-620PM. With possible evening shifts if we require a last minute substitute teacher. MINIMUM REQUIREMENTS: ●Native level of English ●1 Year of ESL teaching preferred. ● experience teaching at the post-secondary level preferred. ●Knowledge of Spanish, Portuguese or Russian preferred, but not required. ●Bachelor's degree required, preferably in ESOL/EFL. In cases where the bachelor's or master's degree is not in ESL/EFL,the candidate must demonstrate knowledge base and skill set that includes, at a minimum, the following: ● language teaching methodologies ● the structure of English (e.g., syntax, phonology, morphology, discourse) ● second language acquisition

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you. Summary Corient is seeking a detail-oriented and highly organized Administrative Assistant to provide support to the Senior Executive Assistant to the CEO. This role will assist with standard administrative duties as well as tasks related to aviation operations. Key Responsibilities: Provide comprehensive administrative support including managing calendars, scheduling meetings, and handling correspondence. Assist with travel arrangements, particularly related to aviation scheduling and logistics. Manage CEO's schedule and calendar during Senior EA's scheduled PTO Prepare reports, presentations, and documents as required. Maintain and organize records, files, and contact lists. Coordinate with internal teams and external partners as needed. Support event planning, meeting coordination, and special projects. Manage office supplies, equipment, and other administrative functions. Qualifications: Minimum of 5 years of administrative experience in a fast-paced environment. Strong organizational and multitasking skills with attention to detail. Experience with travel coordination, including aviation-related logistics, is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Physical Requirements This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week. U.S. Eligibility Requirements Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure. What You Can Expect From Us Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through: 401(k) Plan with Employer Matching Four Medical Plan options that is generously subsidized by Corient Employer paid Dental, Vision & Life and AD&D Insurance Employer paid Short-term & Long-term Disability Paid Maternity & Parental Leave Flexible Spending Accounts & Health Savings Accounts Dependent Care FSA Commuter & Transit FSA Corporate Discount Program - Perkspot Training Reimbursement Paid Professional Designations Giving back to the community - Volunteer days Corient is an integrated national U.S. wealth management firm providing comprehensive solutions to ultra-high-net-worth and high-net-worth clients. We combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of experienced advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we put our clients at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

Hourly Pay: 19/hr - 5 days onsite MUST HAVES: 1+ year of experience doing Data Entry Proficient in Excel and Microsoft Word Bilingual in English and Spanish (both verbal and written) High School Diploma Day to day: My client is looking for a highly organized and detail oriented Administrative Assistant to join their team in Miami, FL. This individual will be responsible for providing administrative support for the HR team, as well as other individuals to ensure the efficient operation of the office. This position includes managing a variety of tasks including scanning documents, helping with insurance/claims, handling correspondence, and many other general administrative tasks. It is crucial to the organization that this individual is fluent in both English and Spanish, including proper spelling and punctuation. Lastly, the work hours will mainly be consistent, but it is important that this individual is flexible because they will play a vital role in the smooth functioning day-to-day to the team.

A financial services company in Florida is looking to add a new Administrative Assistant for a promising opportunity with their growing team in Miami. Responsibilities: Add, update, and remove contacts, request territory changes, and manage branch movements Create and update guides to ensure the team has accurate and up-to-date information for clients Submit reallocations and assist other regions, ensuring future trades are correctly allocated Organize and coordinate events and conferences, including ordering and shipping materials such as literature, banners, and trinkets Create and follow up on PM requests, ensuring all agendas are submitted and meetings are recorded Organize orientation and training for new hires, including system access, equipment setup, and training schedules Reduce bounced-back emails by researching and updating system information Assist with reviewing and managing expenses in Workday Compile Due Diligence lists and work with firms to obtain proper approvals Perform other duties, as needed Qualifications: Experience with CRM, invoicing, compliance tasks, relocation of trades Proficiency in Microsoft Dynamics and Workday Experience in Event Coordination and Project Management Excellent communication and interpersonal abilities Attention to detail and problem-solving skills Organizational and multitasking skills Desired Skills: Bachelor Degree Bilingual (English and Spanish)

Office Administrative Assistant Classification Non-Exempt Hours 8:30 AM to 5:00 PM, Monday thru Saturday, will have a day off during the week, will need to work on Saturday. Summary & Objective To provide administrative support to the office through clerical tasks. Duties and responsibilities are to be carried out in a manner consistent with the mission; values and operating principles of the Catholic Cemeteries of the Archdiocese of Miami, Inc. Knowledge & Experience Requirements High School diploma or general education degree (GED) Must have knowledge of computer office software Must be able to read, write and understand the English and Spanish Essential Functions File room maintenance Scanning and organizing documentation Insuring documentation is uploaded correctly into cemetery's software Preparing documentation and folders which are given to clients Assisting with rotating coverage of the reception area Assisting with the creation and sharing of burial schedule, as needed. Assisting with placing memorial orders (such as emblems, memorial markers, etc.), as needed. Other clerical duties to assist the sales department, such as reserving locations and providing contracts, may be assigned as needed. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Other Duties Maintain your required license, certifications and mandatory skill updates. Comply with all policies, local, state and federal laws and regulations. Supervisory Responsibility May serve as an interim department leader depending on need Physical Requirements Must be able to lift and/or move up to 50 pounds and push/pull up to 250+ pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc. Disclaimer The is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. EEOC Statement CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Acknowledgment I have read this position description and fully understand the requirements set forth therein, and that my job performance evaluation will be based on this job description. I further understand that my employment is at-will and may be terminated at-will by myself or the facility.

Title: Administrative Assistant | Temp-to-Perm Compensation: $26/hr +PLUS (depending on experience) Industry: Insurance Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week) Job Description We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Enter, update, and track data in internal systems related to engineering and loss control. Prepare and distribute reports, including property loss control fee reports and monthly quoting reports. Track and analyze hit ratios and identify opportunities for targeted outreach. Assist with account review preparation for new and existing accounts. Generate reports by combining data from multiple sources. Support form template creation for internal use. Coordinate travel and expense bookings. Provide general administrative support as needed. Skills & Qualifications: Proficiency in Microsoft Excel and Word. Strong interpersonal and communication skills. Experience with Power BI is a plus. Ability to prioritize tasks and manage time effectively in a fast-paced setting. High attention to detail with strong organizational skills. Ability to handle confidential and sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

JOB SUMMARY: This position is responsible for providing support for and coordinating cases referred to pro bono or contract attorneys. This position is also responsible for helping recruit and maintain a pro bono or contract attorney panel for such referrals and assisting with other Private Attorney Involvement projects as assigned. ESSENTIAL JOB FUNCTIONS: Oversee and act as the office point of contact for clients and cases that have been accepted for handling by the office PAI program. Refer appropriate cases to pro bono or contract attorneys. Maintain pro bono or contract case files. Communicate regularly with PAI attorneys regarding assigned cases, including requesting necessary status reports or case updates. Where relevant, maintain financial records for contract cases and coordinate with Administration bookkeeping and the Managing Attorney concerning financial records and budget for contract attorney cases. Work with the Managing Attorney and other staff to maintain positive and professional relations with the local bar throughout the service area and help recruit, reward, and recognize members of the office PAI program. Attend training and meetings concerning private attorney involvement, and participates in the PAI working group/committee. Participate in training in high-priority substantive law practice areas. Assist in development, organization and presentation of PAI training events, Acquire and maintain knowledge of services available for clients throughout service area. Demonstrate knowledge and expertise of the law and legal system. Provide assistance to other staff, PAI attorneys, and clients as directed by the office Managing Attorney. Work on statewide and other PAI activities with management and other program staff as assigned. Embrace and support the Organization's overall mission, standards, policies and procedures, and confidentiality guidelines. ADDITIONAL RESPONSIBILITIES: • Perform other duties and projects as required by management. The position is a member of Broward Lawyers Care Pro Bono Project reporting directly to the Pro Bono Director, and Pro Bono Coordinator. KNOWLEDGE, SKILLS, AND ABILITIES: Good verbal and written communication skills. Good interpersonal skills: able to work well with a wide range of people. Strong organizational and time management skills. Demonstrate dependability through good attendance and adherence to timelines and schedules. Good follow-through on projects. Good analytical skills. Good problem-solving skills. Demonstrate resourcefulness and ability to take initiative in development and completion of projects. Strong sense of community service Excellent computer skills. Proficient in Word, Excel, and related office equipment Able and willing to continue professional development Ability to multi-task Bilingual ability in English/Spanish is strongly preferred.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Administrative Tasks Qualifications Bachelor's degree required

Shoma Group is a real estate development company located in Miami, FL. With over 30 years of history and a strong track record, Shoma Group has completed over 6 billion dollars in real estate transactions, specializing in residential, commercial, and mixed-use projects. The company is committed to delivering exceptional communities with the latest advances in technology, materials, and design. Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to oversee daily operations at our luxury real estate sales gallery. The ideal candidate will play a key role in ensuring the smooth functioning of the office, supporting our sales team, and maintaining the high standards of luxury and professionalism that our brand represents. This position will involve managing our CRM system (Spark), handling marketing material, ensuring the office is pristine, overseeing office supplies, and managing a team of cleaning staff. Key Responsibilities: 1. Reception, Administrative Support & Guest Management: Assist in various administrative tasks including scheduling, document management, and correspondence. Manage reception duties, greeting all visitors and clients with a warm, professional, and welcoming demeanor. Answer and direct incoming calls, emails, and inquiries, ensuring a timely and professional response to all requests. Direct walk-ins to the appropriate team members and provide relevant information or assistance when needed. Manage the office calendar and ensure guest arrivals are properly scheduled and prepared for. Assist in arranging meetings and events, including preparing meeting spaces, providing refreshments, and coordinating logistics. Act as the point of contact for office inquiries, aiding and maintaining a positive and professional environment. 2. CRM Management (Spark): Oversee and maintain the Spark CRM system to ensure all leads and client information are logged, tracked, and updated in a timely manner. Collaborate with the sales team to ensure that all agents follow up with leads and potential clients according to set standards. Regularly review Spark reports to ensure efficient lead management and performance tracking. Provide training and ongoing support to agents in using the CRM system effectively. 3. Marketing Material & Stock Management: Manage the preparation, ordering, and restocking of all marketing materials including brochures, floor plans, promotional items, and signage. Ensure marketing materials reflect the luxury image of the brand and are always readily available for agents and client interactions. Coordinate with the marketing team to update and refresh materials as necessary. 4. Office Cleanliness & Maintenance: Ensure the office space is consistently maintained to the highest standards of cleanliness and luxury. Supervise and manage the cleaning staff, ensuring that all areas of the office are cleaned to the Shoma standard. Perform regular inspections of the office to ensure it is welcoming, professional, and organized at all times. Coordinate any maintenance or repairs with Kathy/ Gael to keep the office in optimal condition. 5. Supplies & Inventory Management: Order and manage office supplies, ensuring that all necessary items (stationery, office tools, etc.) are always in stock. Monitor inventory levels for office beverages and snacks, ensuring they meet the needs and preferences of the clients.