Secretary Jobs in Skippack, PA

Our client, an asset management firm in Conshohocken, is seeking a temporary Administrative & Reception Coordinator to join their team, starting this May through November. This onsite role offers a great opportunity for a detail-oriented professional to support both administrative operations and front desk responsibilities in a highly visible position. The schedule for this role is Monday through Friday, 9AM-3PM. About You: 2+ years of administrative, reception, or office support experience Ability to manage multiple priorities in a fast-paced environment Strong organizational and time management skills High level of confidentiality, ethics, and integrity Proficiency in MS Office Suite (Excel, PowerPoint, Outlook, Word) Strong business writing and communication skills The Job: Manage calendars, travel arrangements, and scheduling for the team Handle front desk reception duties, including answering calls and welcoming guests Maintain and organize marketing materials, client communications, and electronic files Oversee conference room bookings, catering, expenses, and invoices Assist with team events, recruiting, and special projects as needed This contract opportunity is onsite from May through November, working a 9AM-3PM, and is paying up to $30/hour. If you are a proactive and organized professional looking for an engaging role within an innovative and growing firm, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Seeking a polished and professional Administrative Assistant / Office Manager to support an intimate firm in Malvern, PA! Seeking candidates out of financial or professional service firms. This role will provide administration and accounting function, while expressing a positive attitude, strong work ethic, attention to detail, and ability to take leadership of projects. This role is 100% on site. If you're interested in this exciting opportunity, apply today! RESPONSIBILITIES: Book travel and prepare travel agendas for employees. Schedule and coordinate staff and other meetings. Assist with managing calendars. Answer telephones. Greet guests and coordinate visit. Perform data entry into customer relationship management (CRM) system. Provide leadership in meeting planning, including the firm's annual meeting. Perform administrative tasks associated with operating an office, including filing, organizing, expense management, record keeping, etc. Support the CFO with accounting support (billing, invoicing, etc.) REQUIREMENTS: 2+ years of prior administrative experience in a financial or professional services firm required Experience with Customer Relationship Management (CRM) systems preferred Familiarity with booking corporate travel. Willing to work full time on site at the company's Malvern office. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 42400 #PHILLYAFT

Company: Pioneer Academics Data and Process Specialist Location: Hybrid - Jenkintown, PA (Hybrid 2 days remote (Mon & Fri), 3 days in-office (Tues-Thurs) Compensation: Commensurate with Experience Company Description: Pioneer Academics is a growing global organization that offers transformative co-curricular educational programming to students from around the world. Based in the Philadelphia region, Pioneer has employees working in multiple countries ranging from business development to instructional design. Culture in this team is prioritized and celebrated, and key aspects of that culture include integrity, accountability, and the keen ability to seek AND solve problems to spark innovation. Pioneer Academics has the rare combination of being a values-prioritizing public benefit corporation that has also been named to the Inc 5000 list of fastest growing companies. Mission of the Position: The mission of this role is to help the Admissions team. The role will be responsible for processing and communicating appropriate responses to applicants in a timely fashion. The incumbent will have to ensure that the admitted scholars complete enrollment requirements by the given deadlines. The role will direct projects including, but not limited to, verification process, congratulations calls, payment confirmations, Admissions Mailbox, etc. They will also communicate post-decision-related issues or concerns to the Data and Process Manager and proactively assist with troubleshooting. The responsibilities will also include generating relevant admissions data at all different stages of the admissions and enrollment processes, including scholarships, drops and associated feedback, etc . The incumbent will execute the scholarship application process and, as/when appropriate, direct the Data and Process Coordinator in ensuring scholarship information is prepared and ready for scholar admission and placement. The incumbent will provide technical support and training to team members on data systems and processes, identify ways to improve relevant processes and streamline workflows as appropriate. Key Criteria/Requirements The role requires strong relationship development capabilities and excellent project management skills. The ideal candidate needs to be detail oriented, solution driven and to have high levels of emotional intelligence. ● 3+ years' experience with process-related functions including administration, operations, and communications. ● Strong technical orientation to design processes around newly implemented systems. ● Exceptional attention to detail and strong organization, time management and problem-solving skills. ● Ability to work extended hours and weekends and maintain high-quality work during peak enrollment periods. ● Ability to work independently, manage priorities, and meet deadlines. ● Possess discretion and judgment to handle confidential information and data in a professional manner. ● Excellent interpersonal, oral, and written communication skills. ● Proficiency in Google spreadsheets and Excel is a must ● Experience with CRM or ERP systems a plus ● Experience in Operations or process-specific design, implementation, and execution. Experience in data management and process optimization. ● Knowledge of pivot tables, v-look ups, Zoom and/or Asana functions.

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer's signature brands include Belgard and Echelon hardscape and masonry materials; Barrette Outdoor Living and MoistureShield fencing, decking and railing; Sakrete and Amerimix packaged concrete and mortar; Techniseal sands, jointing technologies and surface protectors; PebbleTec pool finishes; plus popular brands of landscape and gardening materials. Job Summary This position will perform general administrative duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously. Job Responsibilities Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines Prepare simple forms or reports; sort and files documentation Maintain historical records by filing documents Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials Maintain postage meter and stamp outgoing mail Compose and type routine correspondence Organize and maintain file systems, and file correspondence and other records Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule Greet visitors and direct to appropriate area or person Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes Order and maintain supplies and arrange for equipment maintenance Provide support for assigned department (s) Develop and grow internal and external customer relationships for the purpose of improving the company's growth Conduct research and compile and type statistical reports Some A/P & A/R filing and file maintenance Update and maintain company phone list Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc. Answer phone calls and support the receptionist as needed Assist the Site Manager in the day to day office functions to ensure efficiency Assist the Site Manager with Human Resources and Payroll Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed Job Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job. High school diploma, Associate's degree preferred, or equivalent of one plus years' office experience or equivalent combination of education and experience Knowledge of basic office equipment (phone, fax, copier, 10-key) Strong Microsoft Office skills Excellent verbal and written communication skills Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner Must be detail oriented, organized, and have problem-solving and reasoning skills Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rates and ratios Ability to apply common sense understanding to carry out written and oral instructions Ability to solve practical problems and deal with a variety of concrete variables with little or no structure Internal and external customer service oriented Ability to work independently Physical requirements include extended walking, standing, squatting, climbing, and bending Ability to lift up to 50 lbs., working inside and outside, and use fall protection equipment Able to perform job tasks in sometimes dusty, hot and/or cold working conditions Ability to perform sedentary work including prolonged sitting and repetitive use of fingers and hands for typing Available to work overtime as necessary May be required to work under stressful conditions What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs A diverse and inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability

Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation's most iconic buildings. Heritage is based in Philadelphia and has a staff of approximately 25 employees in various locations across the country. JOB SUMMARY Heritage Consulting Group's Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently. The position will be based in either the Philadelphia or Kansas City office. This is not a remote position. RESPONSIBILITIES INCLUDE Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals. Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace. Assist project leads with opening and closing projects and assist with file and record management. Organize and maintain paper and electronic project records and documentation. Maintain and update databases and filing systems, project records, client contacts, office and administrative records, ensuring all information is accurate and easily accessible. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with planning and coordinating company events, meetings, and client presentations. Ensure all office operations comply with company policies and regulatory requirements. Assist in the accounts payable process by uploading invoices, and coding and verifying accuracy of invoices. Assist with employee expenses, collecting and ensuring prompt payment. Other duties as assigned by Leadership team. QUALIFICATIONS An Associates or Bachelors degree is required; candidates with experience or interest in Historic Preservation, Architectural History, History, Business Administration, Office Management, or related fields preferred. Minimum of two (2) years in a consulting or professional services environment. Excellent organizational skills and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) required; familiarity with InDesign desired. Familiarity with office management software and tools. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Professional demeanor, proactive approach, and a strong sense of responsibility.

What's the job? The Administrative Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters. What will you do? Prepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators. Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager. Manage site contact lists as well as relevant customer data. Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company. Develop and enhance internal and external systems for communication. Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed). Coordinate executive communications, including conference calls Assist in the coordination and execution of various projects including project management tasks. Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences. Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings. Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing. Design and implement filing systems, and ensure filing systems are maintained and current What do you bring? High School Diploma 3-4 years of professional experience assisting at the executive level Excellent verbal, written, analytical skills, time management, and travel logistics. Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar. Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network. Team orientated philosophy and strong problem-solving skills. Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects. Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications. Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings. What are our perks? We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to: Excellent healthcare options: Medical, vision, prescription & dental Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG) Tuition Reimbursement: Continuing education for every season of your career Pet Insurance options: Insurance plan & prescription discount program for your furry friends Employee Recognition Programs PerkSpot: Our exclusive one-stop online discount marketplace LiveWell: Rewarding you for living a healthy lifestyle At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home . Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) Great Benefits offered! Construction Administrative Assistant US-PA-Skippack Job ID: 2025-2556 Type: Regular Full-Time # of Openings: 1 Category: Contracting The H&K Group, Inc. Overview The H&K Group, Inc. is looking for a Construction Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills. Why work for H&K Group, Inc.? Competitive salary commensurate with experience 100% Company-paid Health Benefits 401(k) Savings and Investment Plan Tuition reimbursement programs available to qualifying employees for approved programs Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more Responsibilities Essential Duties and Responsibilities Perform all work according to OSHA/MSHA and H&K Safety policies Complete and submit state prequalification documents per company policy Prepare and process company master hauler agreements per company policy Prepare and process equipment master agreements per company policy Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc. Use of “Kahua” and "CMiC": Upload all outgoing documents into CMiC Review insurance certificates from our subcontractors for compliance Responsible for confidentiality of contract information Balances team and individual responsibilities Other duties as assigned Qualifications Required Skills, Education, and Experience High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience Equivalent combinations of education and experience may be considered Proficient in Microsoft Office Suite (Outlook, Word, Excel) Strong Written and Verbal communication skills Demonstrated attention to detail and ability to meet deadlines Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives Demonstrated ability to work in a fast-paced environment and adjust to changing priorities Ability to fit test & utilize appropriate PPE as needed Ability to meet physical requirements (movement, lifting, as relevant to job) Preferred Skills, Education, and Experience Familiarity with state prequalification process Bachelor's degree from an accredited four-year college or university in a relevant field Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing Physical Demands Occasionally required to: Sit Use hands to finger, handle, or feel Talk or hear Specific vision abilities Close vision Work Environment Noise level is usually moderate Hours sometimes exceed 40 in a week The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years. Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference. H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) 100% Company-Paid Health Benefits! PI7c93ae1cae47-26***********0

Great opportunity with growing company. Pacer Financial is an independent financial wholesaling firm that markets financial products such as Pacer ETFs to financial advisors and registered independent advisors. Pacer ETFs launched in June 2015 and has grown to $43 billion in assets under management. Primary Function Provide administrative support to the Administrative Manager with high performance standards. Additionally, this person must be well organized, dependable, hardworking and flexible in their day-to-day routines. Responsibilities Will Include but are not limited to: Compiling and processing weekly expense reports Answer calls regarding expenses Fill in for receptionist as needed Other Administrative tasks as needed Required Experience Ability to work in a fast-paced environment, multi-task and manage multiple projects Ability to work well independently, stay highly organized, and take direction Excellent oral and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Our firm: Henry & Grogan, an immigration law firm with over three decades of experience, is looking for an Administrative Assistant to support our firm's three attorneys in serving the immigrant community of Philadelphia. An ideal candidate would have a passion for organization, and share our empathy for the underserved communities of our client base. We are open to candidates with a broad base of experience. Responsibilities: Act as the point of contact between attorneys and a diverse client base Manage information flow in a timely and accurate manner Manage firm calendars and schedule meetings Prepare cover letters, applications, and petitions for submission to government agency Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills: Spanish Fluency Required Bachelor's Degree or prior administrative experience Preferred Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality and ability to handle sensitive client information Job Types: Full-time, Part-time, Contract

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. This is a 9 month contract to hire full-time and is 5 days onsite. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Qualifications - 1+ year of experience in an Administrative Assistant or similar role - Strong document management experience - Experience in the banking, legal, or insurance industry - Business Mathematical skills - Proficiency with Microsoft Office Suite Compensation: $20/hr to $22/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market. Nuna's corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature. Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with 6% Employer Match. Currently we are seeking a Brand Administrative Assistant to provide exceptional and efficient project, administrative, and clerical support to the Company's Brand department in the achievement of both department and company goals. This will include maintaining the brand team's project schedules, organizing and maintaining all brand files, processing and tracking invoices and assisting with other administrative duties and projects as needed. Essential Duties and Responsibilities Administrative: File all completed graphic and video projects and edited photos appropriately on the internal server and digital asset management system (DAM). Assist the team with project schedules via the Company's project management software. Support department's expense reporting via uploading applicable receipts to Company's expense reporting platform. Assist in tracking department expenditures for both digital marketing and brand. Process all incoming invoices, save to server and track in internal budget document. Manage, maintain and upload video files to the Company's video-sharing platform. Assist with capture preparation related to logistics and/or administrative tasks for photo shoots. Supporting all translation requests and collaboration with specific regions. Other: Flawlessly maintain department documents on appropriate file servers and repositories, aid in the adherence to department protocols and procedures for document assets. Actively participate in continuously seeking ways to improve asset management, record file and maintenance, workflow procedures, best practices, standard operating procedures, and reoccurring tasks, etc. Establish and maintain effective, cooperative and collaborative working relationships with team members, colleagues, customers and cross-functional teams. Contribute to the business team effort by accomplishing other related tasks as needed. Perform other duties and special projects as assigned. This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements. Requirements and Qualifications Experience and Education: Three (3) to five (5) years of administrative or executive support experience in a corporate environment. Experience with a global organization in a consumer-packaged goods industry is highly desirable. GED or High school diploma required; Associate Degree preferred or appropriate formal training in a related discipline or equivalent business experience. Skills & Competencies: Possess superior file management & organization skills, both hard copy and electronic. Flawless execution of administrative activities, with high attention to detail, organization and process. Skilled at mitigating distractions and maintaining focus at the task at hand. Strong presentation skills; conveying information with precision and accuracy. Adept at learning quickly and applying insights from past efforts to new situations. Exceptional writing and proof-reading skills. Flexible, positive attitude with the ability to accept constructive feedback. Welcomes stepping outside the comfort zone to tackle new, never done before tasks. Works with a strong sense of urgency and responsiveness while not sacrificing quality. Excellent planning, project management and organizational skills to effectively manage numerous department activities and resources simultaneously; ensuring deadlines are met. Seeks continuous improvement in all tasks and processes. Equally adept at active listening as well as communicating. Demonstrated passion, ability and willingness to continuously acquire new knowledge and competencies. Ability to be flexible in response to changing priorities and needs. Comfortable with ambiguity. Technology Advanced: Excel. PowerPoint. Strong command of : MS Word. MS Access. MS Outlook. Familiarity with : Digital asset management system: MEDIA VALET preferred. Video sharing platforms: VIMEO preferred. Expense software: BILL preferred. Project management software: WRIKE preferred. Ability to proficiently learn new software with ease. Other: Employees who are in a Non-Exempt position must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company as it coincides with the Company's bi-weekly payroll schedule. The ability to work extended hours as business needs warrant, may on occasion include nights and weekends. Applicants must be currently authorized to work in the United States on a full-time basis.

Our client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills. Duties include, but are not limited to: Coordinate the Underwriting and Proposal process (including typing, dictation, copying and binding). Work with team to finalize all documents. Schedule appointments, handle catering, travel arrangements and submitting time and/or expense reports for team. Maintain and update documents in all relevant systems. Maintain workflow process. Handle phone calls and mail. Perform other duties and projects that may include researching prospects, dictation, training peers, assisting other units. Attend meetings relating to position. Pursue a program for personal and professional development. Qualifications: A high school diploma with 3 years of administrative experience High proficiency in MS Office Suite. Excellent spelling and grammar skills. Ability to exercise independent judgement, discretion and confidentiality. High level of organizational skills and ability to multi-task. Ability to perform under pressure. Professional demeanor.

LHH is looking for a candidate in the Philadelphia area for a Parttime Administrative Assistant position. This will be a long term contract (temp) position, 100% onsite. It will be 16 hours a week, 2 days a week in office. Responsibilities: Take incoming calls Handles mail Ensuring inventory is up to date Assisting with invoices Help support events Assist with calendar management Qualifications: Must be proficient in MS Office Suites Is good with Parttime Can start ASAP Must have good written and verbal communication skills

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Wallingford, Pennsylvania. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/04/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in PA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1251052. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Beacon Hill Legal is actively seeking an experienced legal assistant available for a employment opportunity to join a busy personal injury team. This is a great opportunity to join a strong team at a prominent Philadelphia law firm. Responsibilities/Qualifications: Candidates considered for this role will provide dynamic and multifaceted litigation support. Will be supporting team of attorneys involved in heavy personal injury law practice, also working alongside other legal support staff. Candidates will ideally come with prior personal injury experience. Must be able to assist with all data entry- including timelines, deadlines, conflicts checks, uploading insurance policies, documents, photos etc Must have basic knowledge and application of Federal, State and Local laws. Some office assistant work may be required. Must have strong oral and written communication skills, as well as attention to detail. Experience using ProLaw is required. Dictation experience is a plus. Must come with strong technical skills, including working with document management systems, Lexis Nexis, and Microsoft Office. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Skills and Experience - Strong document management experience - Customer Service skills - Business Mathematical skills - Proficiency with Microsoft Office Suite - Interest in growing in the insurance industry

Our client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role. Responsibilities Daily management of manager's calendar, meeting schedule, and contacts. Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery. Process expense reports. Edit and assemble documents and reports. Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes. Arrange travel reservations, business accommodations, prepare itineraries and agendas. Maintain organized filing systems and coordinate document retrieval schedules. Order supplies to support office needs. Contribute ideas for continuous improvement and effectiveness of team. Assist with special projects and coordinate events. Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. Other activities, duties, and responsibilities assigned. Qualifications High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required. College degree and/or relevant administrative skills certification, a plus. Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment. Professional verbal communication and written business communication skills. Approachable, proactive, positive, and professional attitude. High degree of detail, accuracy, and organizational skills. Maintain confidential information. Good judgment to solve problems, escalate issues, and request prioritization of responsibilities. Commissioned Notary Public, a plus. Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Non-profit experience is a plus Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite