Secretary Jobs in San Jose, CA

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Menlo Park, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel PTA - Menlo Park, CA Facility located between San Fran and San Jose ASAP start LTC/SNF 35 hours guaranteed Rehab Optima and PCC 30 day cancellation SNF experienced preferred but will look at anyone Productivity for PT is 87-90% and 92-95% for PTA One Saturday or Sunday a month but not a deal breaker PT and PTA needed Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1249646. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Concord, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Concord, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1510 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1400. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system

Global Law Firm Legal Secretary San Francisco Office Salary: $90K - $110K Hybrid Schedule: 2 days remote per week The San Francisco office of an international law firm is recruiting for a Legal Secretary. This is a hybrid position. As the Legal Secretary with this prestigious global law firm, you will be exposed to a variety of interesting cases while supporting a team of attorneys. The firm is interested in meeting enthusiastic, hardworking candidates who enjoy working in a fast-paced environment. Candidates should have 5+ years of litigation or corporate legal secretary experience. For consideration, email your resume today! DNA Partners - 25 Years of Excellence Expect the Exceptional - Step Up Your Recruiting Game

We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

Litigation Legal Secretary Are you an experienced Litigation Legal Secretary looking for an opportunity to support top trial attorneys in a fast-paced environment? We are partnering with a premier law firm that is seeking a highly skilled professional to provide comprehensive litigation support, ensuring seamless case management, client communication, and trial preparation. Key Responsibilities: Prepare, draft, revise, and finalize legal documents, including pleadings, correspondence, and discovery materials File documents electronically in state, federal, and appellate courts while ensuring compliance with court rules Coordinate depositions, hearings, and trial preparations, including scheduling and assembling exhibits Conduct conflicts checks, open new client matters, and obtain waivers when necessary Manage attorney calendars, track deadlines, and maintain organized case files (physical and electronic) Process invoices, handle expense reports, and arrange attorney travel as needed Provide peer support and collaborate with legal teams on administrative tasks What We're Looking For: 5-7 years of litigation experience in a law firm setting Strong knowledge of state and federal court filing systems, ADR, and JAMS mediation processes Advanced proficiency in Microsoft Office Suite, NetDocs, Adobe, and iTimekeep Ability to multi-task, prioritize, and work under pressure in a fast-paced environment Exceptional attention to detail, organization, and communication skills Minimum typing speed of 70 WPM If you thrive in a high-energy litigation environment, are proactive and detail-oriented, and want to be part of a dynamic team, we'd love to hear from you! Apply now!

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the Silicon Valley, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Fidea Law Corporation is a Silicon Valley law firm specializing in startups, corporate law, and estate planning. With a focus on personalized and affordable legal services, we advise clients on entity formation, corporate governance, contract matters, and estate planning through wills and trusts. Our clients are based in cities throughout the San Francisco Bay Area, including San Jose, San Francisco, Cupertino, Sunnyvale, Palo Alto, Mountain View, Santa Clara, San Mateo, and Fremont. Role Description This is a full-time on-site role for an Administration Assistant / Client Support Team member based in Santa Clara, California. The role involves providing administrative support, handling phone calls with professionalism and courtesy, communicating effectively with clients, team members and insurance companies, executing executive administrative tasks, and utilizing clerical skills to assist in daily operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills Proficiency in Microsoft Office suite Strong Organizational and Time-management Abilities Attention to Detail and Accuracy Multi-tasking skills Associate's degree in Business Administration or related field High degree of professionalism and demonstrated ability to main confidentiality Previous experience in any professional office setting or similar setting is a plus Foreign language skills are not required, but helpful All Applicant Must Read and Read Our Firm's Value Statements at our company website at *****************

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Employment type: PART - TIME with a Potential to go full-time Schedule : Full-time / Part-time Our Firm is looking to hire a Admirative Assistant to assist a Regional Vice President in supporting their team in operational roles, administrative tasks, and support to the RVP. Responsibilities • Calendar management for executives • Aid executive in Recruitment and Marketing Activities • Scheduling Reviews and Coordination of Client Events • Coordinating communication • Draft slides, meeting notes and documents for executives Qualifications Minimum Qualifications: • Bachelor's degree preferred (not needed) • 2+ years of experience in business a plus Preferred Qualifications: • Ability to work closely with both the leadership team and advisors • Ability to function independently and work well with a team • Proactive decision-making skills • Ability to collaborate • Verbal and Written communication skills • Proficient with MS Office Suite • Required to work with confidential material - must be discreet and trustworthy At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The San Francisco office is seeking a detail-oriented/multi-tasking Lead Associate, RVP Assistant. This person will report directly to the Local Operations Manager. Responsibilities include but not limited to: • Support of the branch VPs • Creating, updating, maintaining DM/advisor reports • Assisting with calendars • Meeting logistics and creating the meeting agenda • Sourcing candidates • Assisting with branch office responsibilities, as needed

*Part-time Position* 20-30 hours per week The Administrative Assistant will be responsible for all essential administrative functions of the business and is a key partner reporting directly to the General Manager. It is a challenging and busy role which includes daily and weekly tasks, as well as customer, salesperson and warehouse interaction. Our business model encourages and in fact demands teamwork, collaboration and communication. Position Responsibilities: · Support the efforts of our Sales Representatives and General Manager. · Enter work orders and sales orders as required. · Confirm and invoice orders daily. Mail invoices, sort and file documentation. · Process credit card payments, prepare and send daily credit card report. · Enter Purchases Orders, confirm purchase receipts and prepare invoices for payment. · Process credits and debits. Research discrepancies; submit key offs and adjustments as necessary. · Prepare and validate daily inventory cycle counts. · Analyze and submit freight invoices for payment. Research and dispute variances. Follow-up on claims.

Bartko is a distinguished boutique law firm specializing in retail leasing, complex litigation, and labor and employment law. Our deep understanding of our client's business goals shapes our strategies and tactics in everything we do. At Bartko, we take care of our clients, our Bartko family, and we have fun at it. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities: • Assist attorneys with drafting, formatting, and proofreading legal documents, including leases and other agreements. • Manage and organize transactional documents, maintaining version control and ensuring compliance with legal standards. • Maintain deal status and fixed billing reports. • Track and follow up on transactional deadlines and correspondence. • Handle invoices and expense reports, ensuring accurate time entry and invoice processing for legal services. Qualifications: • 5+ years of experience as a transactional secretary in a law firm or corporate legal department • Strong communication skills - both verbal and written • Outstanding attention to detail and ability to follow directions • Willingness to cover another secretary's duties on a temporary basis. • Fast and accurate typing skills • Expertise in Microsoft Work, Outlook, Excel, iManage document management system, redline software such as Litera Compare and timekeeping software such as LMS/Surepoint.

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1510 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1406. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Litigation Legal Secretary Are you an experienced Litigation Legal Secretary looking for an opportunity to support top trial attorneys in a fast-paced environment? We are partnering with a premier law firm that is seeking a highly skilled professional to provide comprehensive litigation support, ensuring seamless case management, client communication, and trial preparation. Key Responsibilities: Prepare, draft, revise, and finalize legal documents, including pleadings, correspondence, and discovery materials File documents electronically in state, federal, and appellate courts while ensuring compliance with court rules Coordinate depositions, hearings, and trial preparations, including scheduling and assembling exhibits Conduct conflicts checks, open new client matters, and obtain waivers when necessary Manage attorney calendars, track deadlines, and maintain organized case files (physical and electronic) Process invoices, handle expense reports, and arrange attorney travel as needed Provide peer support and collaborate with legal teams on administrative tasks What We're Looking For: 5-7 years of litigation experience in a law firm setting Strong knowledge of state and federal court filing systems, ADR, and JAMS mediation processes Advanced proficiency in Microsoft Office Suite, NetDocs, Adobe, and iTimekeep Ability to multi-task, prioritize, and work under pressure in a fast-paced environment Exceptional attention to detail, organization, and communication skills Minimum typing speed of 70 WPM If you thrive in a high-energy litigation environment, are proactive and detail-oriented, and want to be part of a dynamic team, we'd love to hear from you! Apply now!