Secretary Jobs in San Antonio, TX

Day to Day: Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers. Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System Maintain email distribution list for department - be able to answer or forward email to correct person/department Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments Maintain/update all employee files Maintain/update all safety records Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased) Maintain a good relationship with vendors Assist with the setup of a variety of on-site meetings/events Must be able to work with other departments in the building Maintain discreetness in regards to any financial information or any employee information Ability to follow all safety protocols in place on-site Provide monthly KPIs (Key Performance Indicators) to C&W and to client Track/update PTO/Vacation time taken Provide any needed support to managers, as well as, the client managers Perform all other tasks as assigned by managers, to meet the needs of the client

Job Title: Assistant Administrative 3 Employment Type: 12 months Compensation: BR $ 24/hr on w2 Must HaveExperience with Microsoft Office Programs Nice To Have SAP experience Utility Industry experience Job Description: Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Tasks and Responsibilities:Develop and maintain spreadsheets encompassing various matters. Assists staff with research and preparation of reports and presentations. Managing appointments, coordinating/scheduling meetings, and maintaining calendars. Modifies and upgrades data systems. Assists in the utilization of computerized applications to facilitate productivity. Responsible for assessing and maintaining all office supplies. Maintains division files. Prepare and distribute minutes of meetings. Opening and distributing division mail and preparing urgent packages for overnight. Tracking/monitoring incoming and outgoing correspondence as needed. Prepare, coordinate and maintain budget data and submissions. Coordinates travel arrangements and assists with scheduling. Initiates purchase requisitions and service entry sheets in SAP. Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports. Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc. Maintains SAP time entry reporting for executive's direct reports. Orient, train and assign work to lower level employees Performs other project and process improvement initiatives as assigned. Minimum Qualifications:High School Diploma or GED. Extensive experience in secretarial/administrative management for Operational Units. Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling. Ability to set priorities, organize work and make occasional exceptions. Ability to develop and maintain working relationships with customers and support teams. Initiative to work independently or as a member of a team, coordinating with others to achieve desired results Well-developed written and verbal communication skills for interaction with all levels of personnel. Ability to meet goals and objectives with minimal direct supervision. High level of accuracy of work and attention to detail. Effective interpersonal and customer service skills. Proven ability to manage multiple tasks with urgency by delivering accurate results on time Ability to effectively manage sensitive and confidential information. Preferred Qualifications:Associate's degree in office administration, Business or other related field from an accredited institution Experience with SAP Experience in the Utility industry. Equal Opportunity Employer/Veterans/Disabled Our associates' benefits include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings allow employees to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **********************************************

The Procurement Administrative Assistant provides support in all areas of procurement for the plant and actively participates in the company's global procurement strategy. This position reports directly to the Purchasing Manager. EDUCATION / EXPERIENCE Excellent organizational, written, and verbal communication skills Ability to perform tasks efficiently and accurately Minimum of 1-2 years of experience in a similar role Proficient in Microsoft Office Suite Experience using NetSuite is strongly preferred but not required Demonstrated experience using an ERP or ordering system is required Working knowledge of accounts payable functions JOB RESPONSIBILITIES: Issue purchase orders for warehouse/factory consumables, office/breakroom supplies, and general plant needs Follow up with vendors for documents such as order confirmations, Certificates of Analysis (COAs), and digital packing lists/Bills of Lading (BOLs) Schedule transfers of raw materials from third-party logistics (3PL) providers Liaise with Accounts Payable to ensure accurate invoicing and receipt, resolving discrepancies with minimal business impact Work with vendors, Quality Assurance (QA), and Accounting to manage returns and credits Interact with the Inventory Control Team and Receiving Department to assess the plant's needs Utilize NetSuite to adjust purchase orders and receipts, as well as generate schedules and reports Perform other duties as assigned BENEFITS: Health Insurance Life Insurance 401(k) Retirement Plan Short-Term Disability Paid Vacation & Sick Leave Paid Holidays

Part-Time Administrative Assistant (29 Hours per week) - 4 days a week. Monday, Tuesday, Wednesday and Thursday 8:45 am -12:00 pm-1 hour lunch 1:00 pm-5:00 pm. The Lewis Group is looking for a motivated, morning person to join a team environment. We provide investment management, insurance, retirement & financial planning to individuals, families, and businesses. We are looking for an experienced, part-time employee that strives for excellence and can adapt to a fast-paced environment. Excellent written and verbal communication skills are essential to excel in this position. In addition, other job requirements are as follows: - Strong organizational and prioritization skills - Enjoys helping people - very professional, knows office etiquette - 4+ years of office experience and/or knowledge of financial services industry - Coachable - Proficiency in Microsoft Outlook, Word and Excel - Client Relationship Management software experience a plus (ie Salesforce) Interested candidates may send a resume with your email and phone number to our email only; do not call or visit, please: ************************* and ***************************

PLEASE FEEL FREE TO SUBMIT YOUR RESUME THROUGH THIS POSTING IF YOU ARE INTERESTED IN WORKING WITH OUR COMPANY BUT DO NOT SEE ANY POSITIONS FOR WHICH YOU QUALIFY. PLEASE NOTE THIS DOES NOT MEAN THAT WE WILL BE CONTACTING YOU DIRECTLY SHOULD SOMETHING OPEN THAT MATCHES YOUR QUALIFICATIONS. YOU WILL STILL NEED TO REVIEW OUR CAREERS PAGE AND SUBMIT FOR ANY POSITION FOR WHICH YOU BELIEVE YOU QUALIFY IN THE FUTURE. RequiredPreferredJob Industries Other

Job Opening: Logistics Coordinator & Office Assistant We are seeking a bilingual (Spanish/English) Logistics Coordinator & Office Assistant to join our team! This role requires strong people skills, as you will be communicating with vendors, customers, and team members daily. Responsibilities: Coordinate logistics and transportation of goods Manage accounts payable and receivable Assist with inventory tracking and order processing Handle office administrative tasks and correspondence Communicate effectively with suppliers, customers, and team members Utilize QuickBooks for invoicing and financial tasks Work with Excel, Word, and Outlook for reports and communications Requirements: Bilingual (Spanish & English) - required Strong computer skills: Excel, Word, Outlook, QuickBooks - required Excellent communication and organizational skills Ability to multitask and work in a fast-paced environment 📅 Schedule: Monday to Friday, 8:00 AM - 5:00 PM 💰 Salary: Competitive, based on experience and qualifications 📩 To Apply: Email your resume to *******************

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $40.00 - USD $40.00 /Hr.

Job Details Albuquerque, NM Seasonal High School Diploma/GED Weekends as NeededDescription *** MUST RESIDE IN ALBUQUERQUE, NM/ NO LODGING PROVIDED*** JOB PURPOSE: Administrative Support is responsible for tracking all aspects of shelter reporting. This position ensures the most efficient administrative procedures for the shelter and works with clients and shelter staff daily. The administrative assistant will assist in managing all administrative support related to the shelter operations. Qualifications ESSENTIAL JOB RESPONSIBILITIES: Manages daily assignments and ensures deadlines are met and work is completed correctly. Prepares/modifies documents including correspondence, reports, drafts, memos, and emails. Ensures maintenance of office equipment, including computers, copy machines, and other equipment as necessary. Maintains office supplies by checking inventory and ordering items regularly. Respond to INFO emails and requests for information. Welcomes all visitors, and clients; answers all incoming calls to ensure professional handling and directing. Provide presentation support, Excel Spreadsheets, or other presentations. Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports. Submit office-related receipts including but not limited to supplies, mail, etc. Organization files and records, manage files and makes copies, and ensures documents are filed and maintained on SharePoint. Organize and maintain documents in a paper or electronic filing system. Other duties assigned. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities." ESSENTIAL QUALIFICATIONS: EDUCATION: High School Diploma or GED required; bachelor's degree in human services or related field preferred. EXPERIENCE: 2+ years working with low-income /at-risk/homeless individuals or vulnerable populations, strongly preferred especially experience moving unsheltered people into housing. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. Flexibility in hours required as needed for shelter purposes. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation,or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process. EXCEPTIONS TO THESE CRITERIA MUST BE APPROVED BY THE DEPARTMENT HEAD.

Applied Research Solutions is seeking a full-time Administrative Support Specialist located at Lackland AFB-San Antonio, TX. Why Work with us ? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications. Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. Monitors progress toward accomplishment of various taskings and initiatives. Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings. Maintains scheduling documents and requirements for video and online conferencing set up and execution. Other duties as assigned Qualifications: Must be a US Citizen Active TS SCI is required Associate's Degree in Human Resources, Business Administration, Business Management or related degree Minimum 3 years of experience performing administrative functions Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook) All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Decypher is a leading integrator of professional, technology, and management solutions and services. We provide our services globally to Federal, Commercial, Local and State clients. Our employees are our most valuable asset and play an integral role in the success of Decypher and our clients. Working at Decypher is not a job, but a career where your talent and energy is respected, and you can personally make a difference. Decypher invites you to join our professional team. DESCRIPTION Decypher is seeking Administrative Specialist to support Fort Sam Houston in San Antonio, TX. Provides medical administration services in a wide range of organizational, business and financial operations. This individual will assist senior level management by providing technical expertise and administrative support impacting plans and operations, compliance, risk and quality management, managed care, human resource management, logistics management, patient administration, budgetary and fiscal management, medical manpower, information management, medical readiness, medical facility management, and biometrics. RESPONSIBILITIES Reviews health care delivery plans; identifies market forces, patient and beneficiary demand and other issues impacting MTF capabilities, access and patient care compliance and/or quality of care and services. Projects and studies require analysis of inter-related issues of effectiveness, efficiency, productivity and customer satisfaction during both peacetime and wartime. Researches and analyzes complex health care operations. Prepares presentations, project papers, staff and biometric reports and other medical administrative correspondence; delivers to senior MTF management. Uses business intelligence applications to extract, manipulate, format, and from various Government computer systems. May maintain metadata, or design basic databases. Notifies and directs professional staff and other medical administrative personnel regarding process, policy and requirements. Using analytical skills and tested methodologies, conducts studies in support of various projects, program, processes or initiatives covering all aspects of military health care activities. Projects may be complicated by regulatory requirements, long-range projections and objectives, and/or political and economic uncertainties. Validates and implements MTF policy in support of hospital accreditation program and quality improvement efforts. Assists with the development of financial plans and budgets to execute health care activities and initiatives. Analyzes utilization of funds in collaboration with MTF management. Assists with preparations for facility construction, modification and design activities. Researches requirements to ensure an adequate patient care facility as well as a safe work environment. This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonable duties as assigned by the immediate supervisor or other management as required. QUALIFICATIONS Mastery level knowledge of military Medical Services, civilian health care delivery systems, military management health care principles and techniques, TRICARE Managed Health Support contracts and clinical and financial systems, policies, procedures and standards. Must have knowledge of DoD, Air Force, Army or Navy and Accreditation Association of Ambulatory Health Care (AAAHC) standards and privacy and confidentiality requirements (HIPAA). Must have working knowledge of Department of Defense (DoD), Federal, State, non-profit healthcare systems and organizations, to include DoD Tri-Service Military Healthcare Systems, TRICARE purchased care system, Medicare, Medicaid, Veterans Administration (VA), Public Health Department, and Regional and local support services. Knowledge of medical information systems and automated analytical tools and software (clinical and financial models). Expertise in quantitative and quantitative analyses techniques using various military computer systems. Knowledge of Microsoft Office programs, Outlook (e-mail), and Internet familiarity is required. This includes various microcomputer equipment, and be able to input, retrieve and format documentation. Effective communication skills both orally and in writing. Research of operational activities may require coordination with high level officials such as the comptroller, civil engineering, or civilian and federal agencies. Specific military systems include, but are not limited to: The Composite Health Care System (CHCS) MHS GENESIS, AHLTA, ICD programs, government data repositories such as P2R2 Virtual Analyst, M2 Data Mart, Enterprise Data Warehouse (EDW), Population Health Operational Tracking and Optimization System, Defense Medical Logistics Standard Support (DMLSS), Medical Expense and Performance Reporting System, Third Part Collections, Defense Pharmacy System, Radiology and PACS, Automated Business Services System and Commanders Resource Integration System. Education: A bachelor s degree in health care administration, business, information management, or a related discipline is required. Master s Degree is one of these areas is preferred. Experience: At minimum of 10 years of medical administration services is required. US Citizen NACI background check Rate: $16.69 Base Pay/hr., Premium Pay: $4.94/hr. worked., Health & Welfare: $4.41/hr. worked At Decypher we believe that equal opportunity fuels innovation by using the strengths of individual differences. Therefore, we strive to provide a welcoming and inclusive work environment. Decypher is fully committed to a program of equal opportunity for all applicants and employees and will actively carry out all federal and state regulations and executive orders. We apply our equal opportunity policy to all employment decisions. This position is not authorized for remote/telework

Job Descriptions - Human Resources Department

Temp To Full-Time *When applying, select branch "San Antonio - Piedras"* Labor On Demand has openings for Administrative Specialist II - Human Resources Location: San Antonio, Texas FLSA: Non-Exempt Grade/Level: Travel Required: Work Schedule: 40 hours a week Rate of Pay: $17.85 Under general supervision, is responsible for performing a variety of professional and/or technical duties in a staff capacity supporting the activities and services of an assigned department; also provides assistance to the public regarding the assigned department or division. Essential Duties and Responsibilities: Answers inquiries regarding policies and procedures. Ensures compliance with current City and department rules and regulations. Composes, types, and proof-read reports, letters, memos, statistical and confidential information. Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation. Maintains calendars, schedules activities, meetings and various events. Coordinates activities with other departments, outside agencies, and the general public. Monitors inventory of office supplies; reviews purchase requisitions and requests for payments. Assists in initiating personnel requisitions; monitors overtime and attendance records; assists in monitoring employee payrolls. Researches and compiles data for special projects and reports. Organize and maintain filing systems; maintains records related to specific area of assignment. Responds to and resolve difficult and sensitive citizen inquiries and complaints. Prepare public relations data, brochures and handouts for manager's review. Open and close work orders in current software program. Receipts and deposits tenant rent on a daily basis. Performs other duties as assigned. Education and Experience: High School Diploma or GED required One (1) year of secretarial and clerical work experience. Must have the ability to learn and use cloud applications such as Google GSuite applications to include but not limited to: Google Chrome Successful completion of a criminal history background check, education, and work history verification, and drug screening test. Working Environment Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computer equipment, telephone, multi-functioning printer. Ability to travel to and from meetings, training sessions or other business related events. Physical and Mental Requirements Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Other Requirements Vision (near, distance) Sense of Sound (answering phone, fire alarms, horns) Company Description Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you! EEO Statement Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace. *When applying, select branch "San Antonio - Piedras"*

Job Title: Secretary Principal (Elementary School) Reports To: Campus Principal Pay Grade: PP05 Workdays: 207 Minimum Salary: $18.37 per hour Type of Assignment: Non-Exempt Mid-Point Salary: $22.13 per hour Contract Status: At-Will Funding: is locally funded. Consideration for directly related experience supported by an official service record or experience affidavit. Annualized pay may be pro-rated based on actual start date. Position Summary Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Minimum Requirements * High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency. * Must have satisfactory outcome of fingerprinting background check. Preferred Qualifications * Three (3) years of clerical experience. Knowledge, Skills, and Abilities * Ability to use software to develop spreadsheets, databases, and word processing. * Proficient keyboarding and file maintenance skills * Ability to meet established deadlines. * Excellent organizational, communication, and interpersonal skills. * Ability to maintain accurate and auditable records * Knowledge of basic accounting principles * Ability to follow verbal and written instructions * Ability to perform a variety of tasks often changing assignment on short notice Essential Functions/Key Responsibilities Records, Reports, and Correspondence * Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. * Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. * Maintain school calendar of events. * Compile, maintain, and file all reports, records, and other documents as required. * Maintain student records according to established procedures. Reception and Phones * Receive incoming calls, take reliable messages, and route to appropriate staff. * Assist students, teachers, and parents as needed. * Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory * Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). * Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. * Maintain inventory of fixed assets, equipment, and supplies. Other * Assist with planning, preparation, and setup of faculty meetings and campus activities. * Sort, distribute, or deliver mail and other documents. * Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. * Assist in campus office as needed. * Maintain confidentiality * Other duties as assigned. Supervisory Responsibilities * Monitor the work of campus secretaries and clerical aides. Working Conditions Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Frequent walking, Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Work inside, may work outside; regular exposure to noise. May work prolonged or irregular hours. Mental Demands: Maintain emotional control under stress; work with frequent interruptions and prolonged or irregular hours. Non-Discrimination Notice: Boerne Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of race, color, national origin, sex, age, or disability in educational programs or activities that it operates or in employment decisions.

Purchasing Secretary JobID: 2689 Clerical/Secretary Date Available: 2024-2025 Additional Information: Show/Hide Job Title: Secretary - Department Wage/Hour Status: Nonexempt Reports to: Purchasing Director Pay Grade: C5 ($20.32 - $29.24) Dept./School: Purchasing Department Days/Dates: 226 Primary Purpose: Organize and manage the routine work activities of an administrative department office and provide administrative support to the procurement and warehouse department. Qualifications: Education/Certification: * High school diploma or GED * Valid Texas driver's license with driving record that meets District requirements * Business, Purchasing and/or Accounting background desirable Special Knowledge/Skills: * Knowledge of public sector procurement procedures and commercial practices, inventory control, transportation, and shipping and receiving procedures is preferred. * Data entry, customer service, strong oral and written communications, mathematic skills sufficient to calculate and analyze complex pricing schedules. * Ability to prepare business correspondence from rough drafts and verbal instructions, use personal computers to develop spreadsheets using Excel, Access and MS Query, use standard word processing software such as Word, and develop a comprehensive knowledge of a complex automated purchasing management system, integrated to include Finance and Purchasing modules. Experience: * Three years secretarial experience, preferably in a public education environment * Additional business and/or accounting work is desirable. Experience in government procurement or in a private sector distribution industry is preferred. Major Responsibilities and Duties: Records, Reports, and Correspondence 1. Develops and maintains filing systems in an audit-ready condition for the department, including requisitions, purchase orders, bids, correspondence, and contract files. 2. Reviews all incoming requisitions and recommends buyer assignment on emergency orders. 3. Monitors bidding schedules and calendars to ensure timely legal advertising, solicitation distribution, bid opening, and preparation of School Board information. 4. Responds to inquiries from customers, suppliers, and auditors. Performs personnel functions for department, including time sheets, leave usage reports, and payroll information. 5. Expedites and follows up on purchase orders; prepares purchase descriptions and item specifications. 6. Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer and typewriter. 7. Compile pertinent data as needed when preparing various reports. Accounting 8. Assists in the preparation of the department budget for the director's approval; ensures that working budget is accurate and current. 9. Assist with the preparation of purchase orders and payment authorizations. 10. Responsible for maintenance and property accountability of department's office furniture and equipment. Ensures that work orders are submitted, the resulting work performed in timely manner; and adequate operational supplies, e.g. toner cartridges, propane tanks, are on hand to prevent a work stoppage. Occasional handling of petty cash and receipt of bid deposits. Other 11. Acts as interface and initial point of contact for communication and conflict resolution between departments and suppliers. 12. Familiar with all the duties of the department clerks, to lend assistance with tasks as needed. 13. Trains new hires and school/department personnel in use of the automated purchasing system. 14. Maintain a schedule of appointments and make travel arrangements for department staff. 15. Monitors the day-to-day preparation of requisitions/purchase orders minimizing bottlenecks. Supervisory Responsibilities: None. Equipment Used: Office machines; computer, typewriter, printer, 10 key, copier/scanner, time clock, and fax. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Employee Signature Date Supervisor Signature Date

It's a great feeling to work for a company that does so much good for others around the world! Language Requirements: Must be fluent in English. Academic Requirements: Required - High school diploma Certifications Requirements: First aid, CPR, Emergency behavior intervention. Work experience Required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity Critical Action Items & Measurable Deliverables: Hire, train, supervise and support all assigned personnel support staff. Meet all federal and state regulatory guidelines and standards that are applicable to this position. Assist in tracking, screening, and hiring program applicants. Manage some purchasing for the program as directed by the supervisor. Write general correspondence, memos, charts, etc. Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy. Oversee the maintenance of on-site personnel records in a confidential manner. Maintain billing files and reconcile payments received before forwarding the information to the account department. Organize and attend recruiting events. Assist in the new hire orientation as needed. Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed. Complete background checks and drug screening for all perspective employees as required by the division. Complete background checks on all staff every 2 years. Participate in workshops, seminars, education programs and activities that promote professional growth and development. Work evenings, weekends and holidays as needed or requested by position supervisor. Implement Compass Connections safety protocols in case of an emergency. Maintain confidentiality in all areas of the service population and program operations. Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, the service population, and community members and always complying with required dress code. Other Responsibilities: Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency. Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards. Frequently traverse from one area to another within the administration building. Meet all deadlines required by program supervisor and federal partners. Communicate effectively in writing and verbally in English. Requirements: Pass a pre-employment drug screen and random drug screens and always maintain emotional control and professional composure. Provide proof of work eligibility status upon request. Pass pre-employment and biennial criminal background checks. Respond sensitively and competently to the service population's cultural and socio-economic characteristics Communicate effectively in writing and verbally in English Work in a fast-paced environment and always maintain emotional control and professional composure Maintain computer literacy required to meet the responsibilities of the position Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team Demonstrate a working knowledge of all Compass Connections policies and procedures. Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Click here to view the “EEO is the law” poster Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-General Business#LI-Entry Level#LI-Full-time

Under direct supervision, provides general administrative support to 69 CRNAs (Certified Registered Nurse Anesthetist) and 3 FNPs (Family Nurse Practitioners). Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned. Responsibilities Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems. Assists in the preparation of regularly scheduled reports. Answers phone calls and responds to inquiries. Manages calendars; schedules and coordinates meetings, appointments, reimbursements, and travel arrangements as assigned. Maintains office supplies for the department. Processes payments requests, purchase orders and travel arrangements as needed. Performs all other duties as assigned. Qualifications Knowledgeable in office management and administrative procedures. Ability to maintain confidentiality. Possess knowledge of standard technology and software. Strong organizational and time management skills with ability to meet deadlines. Possess excellent verbal, written and interpersonal communication skills. EDUCATION: High school diploma or GED is required. EXPERIENCE: Five (5) years related experience is required. Experience in a healthcare or clinic environment is preferred.

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90. At the department's discretion, the work location and days/hours may be subject to change. Work Hours 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.

Akkodis is seeking a Administrative Assistant for a 12 Months Contract position with our Direct Client located in San Antonio, TX (Onsite). Ideally looking for applicants who are having experience in performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Pay Range: $22 - $24/hr on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Job Description: Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Tasks and Responsibilities: Develop and maintain spreadsheets encompassing various matters. Assists staff with research and preparation of reports and presentations. Managing appointments, coordinating/scheduling meetings, and maintaining calendars. Modifies and upgrades data systems. Assists in the utilization of computerized applications to facilitate productivity. Responsible for assessing and maintaining all office supplies. Maintains division files. Prepare and distribute minutes of meetings. Opening and distributing division mail and preparing urgent packages for overnight. Tracking/monitoring incoming and outgoing correspondence as needed. Prepare, coordinate and maintain budget data and submissions. Coordinates travel arrangements and assists with scheduling. Initiates purchase requisitions and service entry sheets in SAP. Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports. Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc. Maintains SAP time entry reporting for executive's direct reports. Orient, train and assign work to lower level employees Performs other project and process improvement initiatives as assigned. Minimum Qualifications: High School Diploma or GED. Extensive experience in secretarial/administrative management for Operational Units. Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling. Ability to set priorities, organize work and make occasional exceptions. Ability to develop and maintain working relationships with customers and support teams. Initiative to work independently or as a member of a team, coordinating with others to achieve desired results Well-developed written and verbal communication skills for interaction with all levels of personnel. Ability to meet goals and objectives with minimal direct supervision. High level of accuracy of work and attention to detail. Effective interpersonal and customer service skills. Proven ability to manage multiple tasks with urgency by delivering accurate results on time Ability to effectively manage sensitive and confidential information. Preferred Qualifications: Associate's degree in office administration, Business or other related field from an accredited institution Experience with SAP Experience in the Utility industry If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, please contact Ayush Garg at ************ or ***************************. Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records.

Applied Research Solutions is seeking a full-time Administrative Support Specialist located at Lackland AFB-San Antonio, TX. Why Work with us ? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. **Responsibilities:** + Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. + Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications. + Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. + Monitors progress toward accomplishment of various taskings and initiatives. + Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. + Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization. + Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings. + Maintains scheduling documents and requirements for video and online conferencing set up and execution. + Other duties as assigned **Qualifications:** + Must be a US Citizen + Active TS SCI is required + Associate's Degree in Human Resources, Business Administration, Business Management or related degree + Minimum 3 years of experience performing administrative functions + Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook) All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)