Secretary Jobs in Roy, UT

Take Your Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines! Step into Your New Role Would you love to work with a diverse team of top scientists, engineers and construction professionals? Are you motivated by overseeing the daily administration and organization of an active office? Do you love editing and formatting (word processing) highly technical documents, business letters, presentations, and other files? You are someone who is energized by: * Supporting the daily administration of the 50+-person (and growing) Salt Lake City office * Supporting a diverse team of engineers, project managers, field technicians and construction professionals * Writing and editing, with proven exemplary formatting capabilities * Onboarding new employees in the Area, to ensure their needs are met, to put them on the path to success You are positioned for success if you have these skills: * Knowledge and proficiency in Microsoft Office Suite- Word, Excel, PowerPoint, and Outlook, as well as PDF editor software such as Adobe or Blue Beam. * Word processing, general editing and grammar reviewing experience. * Strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines. * Ability to ensure accuracy and follow through in all tasks and deliverables. * Professional demeanor with excellent communication skills. * A "client service" mindset to work in close partnership with technical professionals. * Desire for continuous learning and growth potential within the organization. * An acceptable driving record and your own transportation (mileage is reimbursed for work related use of vehicle) - for coordinating office lunches and supply purchases. Specific duties to include: * Word Processing and Document Production. * Facility maintenance, shipping coordination, and ordering office and field supplies. * Copier maintenance (paper, toner, repair, etc.). * Administrative support for project managers. * Administrative support for business development managers- weekly reporting, generating proposal numbers and tracking submittals in Deltek - with weekly follow up. * Coordination with corporate IT to facilitate local IT needs. * Office reception (Answering and screening phone calls, managing email correspondence, and routing inquiries appropriately.) * Arranging travel plans for staff. * Planning and overseeing office meetings and events. * Supporting HR team with new staff on-boarding tasks. * Office Vehicle Fleet Management. * Management of the office Credit Card use and weekly Reconciliation. * Accounts Payable. * Facilitate annual certificate of insurance renewals and bonding duties. Position Requirements: * Work in the office 8 hours per day, 5 days per week. * Accepts and follows directions from others. * Respects authority. * Communicative and reliable. * Complies with requests. * Takes accountability for delivering on commitments. * Able to lift at least 25 lbs. Education: * Experience: 3-5 years of experience with a professional services firm or as ahigh-level Administrative Assistant. * Bachelor's degree (English, Marketing, Journalism or Communications preferred). * Advanced proficiency with Microsoft Office (Word, Excel) required and Adobe InDesign preferred. Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 100 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Wage - $18.31 per hour Schedule - Full Time, 8hr shifts, Monday - Friday Our staff also enjoy these benefits: Health, dental, vision, prescription drug and life insurance Short and Long term disability 401(k) retirement plan Paid time off and paid holidays Professional development assistance Career advancement opportunities MTC is proud to operate the Clearfield Job Corps Center in Clearfield, UT where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people's lives and we want YOU to join our team! What you will be doing: You'll be responsible for performing a variety of clerical and administrative duties, in compliance with government and management directives. Essential functions: Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports, and other documents. Receive telephone calls and visitors; tactfully refer them to proper individual if administrator is not available. Maintain calendar of events, schedules, appointments and take minutes of meetings. Act as liaison between manager and other center/career connections staff. Participate in career development services system. Education and Experience Requirements: High school diploma or equivalent One (1) years clerical experience, and computer proficiency required. Valid driver's license in the state of work with an acceptable driving record. Why: Make a positive impact in your community by doing meaningful work that results in a rewarding career. Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through ***************************** or ************.

Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities * Maintain a safe, productive, and welcoming office environment * Answer phones and respond to questions * Manage the student information system * Keep campus inventory up to date, order supplies as needed * Aid managers with enrollment inquires and marketing events * Assist with sick or injured students * Work patiently with students, parents, and coworkers Qualifications * Two years of college or relevant experience * Ability to pass a background check * Completion of pre-employment assessments Position Offerings * Health Insurance * Paid time off * 401k * Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSURGENT

Job Details Draper 1 - Draper, UT Full Time 4 Year Degree Negligible Day EducationDescription Special Education Secretary Job Description The Special Education Secretary monitors and supports the special education process at the school. The Secretary manages the calendar and document processes to ensure the school meets the requirements of LEA, state, and federal laws and policies. The SPED Secretary works closely with campus-level special educators, related service providers and administrators, and the District Compliance team. Duties/Responsibilities: I. Manages Meetings Creates and manages the special education calendar of meetings Ensures meeting calendar meets relevant deadlines Sets up meetings, communicates with all attendees Tracks attendance and signatures Attends meetings and takes and records meeting notes II. Technical Writing Collects and compiles student data, ensuring student privacy is maintained Writes and edits various types of documents, including procedural documentation Creates or works with graphic designers to create diagrams, charts, and other visual aids to assist readers in understanding reports III. Meets Deadlines Creates and manages timelines to meet compliance requirements Manages timelines with relevant staff members Qualifications Required Skills/Abilities: Excellent verbal and written communication skills. Excellent writing and grammatical skills. Excellent organizational skills and attention to detail. Ability to present complex data in clear, concise text. Ability to meet deadlines and to work independently. Ability to edit and proofread work of colleagues. Proficient with Google Docs and Sheets. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Time & Effort Certification (TEC) Each pay period, the Special Education Secretary will be required to certify that the hours for which they will be compensated were spent conducting allowable activities according to USBE SER 2020, supporting special education students. If the Compliance Editor is asked to spend time working outside of special education during any pay period, they must notify their supervisor so the TEC and payroll funding can be adjusted.

Provides secretarial and administrative office support to laboratory manager and department. Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature. Responsibilities This is a new position with following anticipated essential functions: 1. Provide administrative support to laboratory director and the department 2. Prepare and send correspondence to TAs and laboratory clients regarding rates, training requirements, and scheduling. 3. Schedule and arrange meetings and training sessions for lab director and technicians 4. Establish and maintain spreadsheets, document templates for operating procedures, requests, etc. 5. Audit and coordinate entry requests and approvals 6. Assist with website content management 7. Order, maintain, and restock supplies for laboratories 8. General office support such as handling mail, answering calls, processing mail and greeting/directing visitors 9. Other duties as assigned Problem Solving The employee may be required to prioritize tasks and determine the order of importance. The employee must use discretion and judgement when scheduling appointments and in screening calls. The employee may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties. Comments -In addition to the essential functions listed for this position, employee in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position. -The department of Materials Science & Engineering provides a diverse, inclusive, and friendly work environment. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Occasionally: Laboratory environment Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Occasionally: Bending, reaching overhead. Reports to: Program Manager and Laboratory Director Minimum Qualifications High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required. Knowledge of business writing preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Administrative Specialist - Onsite Company: Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description: US Advisors is seeking a highly organized and detail-oriented Administrative Specialist to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities: Administrative Documentation: Prepare, maintain, and manage administrative records related to processing. Electronically file documents related to immigration cases. Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Intake & Property Management: Process and document the intake of aliens, ensuring accurate tracking and secure storage of personal property throughout the process. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide clerical and administrative assistance to agents and agency personnel as needed. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more years of proven experience in an administrative, clerical or office support role. Experience working with Microsoft Word and Excel. High-comfort level working in a customer service facing position. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or other relevant software. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Fluent in English and Spanish in a working environment. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation $25.00 to $29.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Provide exceptional customer service as front office receptionist for integrated student medical and mental health clinics. Utilizing electronic medical records, student enrollment records and common office equipment and software, schedules patients for various appointment types, manages provider schedules, handles cash and credit card transactions, maintains medical records, answers busy phone lines, checks patients in to clinic, and provides support services to medical and mental health staff. Essential Responsibilities and Duties Managing patient care flow for three clinics by answering phones, scheduling appointments, ensuring the completion of patient intake requirements, taking payments, and notifying provider of patient arrival Essential Responsibilities and Duties Continued * Assist patients with the registration process, including obtaining demographic information, checking eligibility in Banner, assisting the patient in completing required documents on the patient portal or on paper forms. * Enter patient intake information into electronic medical record, Medicat, and ensure information is complete and accurate. Scan documents into the record as needed. * Assemble accurate medical information by compiling and maintaining electronic and/or physical patient records. * Responsible for answering Center for Health and Counseling main telephone lines as well as assist all staff and patients. * Greet patients professionally both in person and on the phone. * Quickly answer or properly refer questions and issues. * Optimize provider schedules and patient satisfaction with efficient scheduling. * Comfort patients by anticipating anxieties and effectively answering questions and providing updates. * Ensure availability of treatment information by filing, retrieving, and updating patient records. Obtain revenue by collecting and recording payments, paying attention to account balance, and explaining copayments and balance limits to patients. * Protect patients' rights by maintaining confidentiality of personal and financial information. * Maintain office inventory and equipment by checking stock to determine inventory levels; anticipating supply needs; placing and expediting supply orders; verifying receipt of supplies; and scheduling equipment service and repairs. * Facilitate communication between medical and mental health providers and patients. * Maintain patient accounts by obtaining, recording, and updating personal, medical, and financial information. * Maintain operations by following policies and procedures; reporting needed changes. * Contribute to team effort by reporting and assisting in resolving issues with clinic processes. * Attending staff meetings and participating in required College and center-specific trainings. * Travel between clinics, attending to supply needs, maintaining a clean and organized workspace. * Other duties as assigned. Minimum Qualifications * High School Diploma or equivalent. * One (1) year experience working in an office setting in a receptionist/front desk role. * Part-time experience may be considered on a prorated basis. Preferred Qualifications * Business office specific education or training * Proficiency in language in addition to English * A valid driver's license is preferred Knowledge, Skills & Abilities * Ability to provide friendly and efficient services to patients, providers and members of the campus community. * Ability to handle confidential material. * Familiarity with electronic medical record databases and common office equipment and programs. * Competency in basic math and cashiering. * Self-motivated, able to work independently and as part of a team. * Organization and time-management skills to manage a variety of tasks effectively. * Ability to handle crisis situations in a supportive manner and resolve customer concerns. * Follow written and oral instructions and directions effectively. * Strong business English skills, including effective writing, spelling and vocabulary. * Greet patients professionally in-person and telephonically. * Quickly answer questions or properly refer issues to correct department. * Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College. * Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities. Non-Essential Responsibilities and Duties Special Instructions * Cover letter and resume required with dates of employment and references. * Please indicate on your resume if your work experience is full time or part time. * Successful completion of a criminal background check may be required for this position. SLCC Highlights Salt Lake Community College is Utah's largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment. Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education. FLSA Non-Exempt SLCC Information Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law. SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options. This position is subject to a successful completion of a criminal background check.

Required Qualifications Required: High School diploma or equivalent Three years of related experience that includes administrative support Proficient with standard office application software, word processing, spreadsheet, database, and webpage management Preferred Qualifications Preferred: Strong organization and communication skills. Experience working in an administrative role in higher education. Experience with event management and community relations.

SourcePro Search has a fantastic opportunity for an experienced Legal Secretary with a top ranked, large law firm. The ideal candidate has 4 + years of law firm experience and excellent administrative skills. This is a high salary role and only experienced candidates will be considered. Bachelor's degree is preferred. ****************************

* Prepare military correspondence and orders and maintain files. * Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers. * Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization. * Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues. * Assist in developing Standard Operating Procedures ensuring uniform interpretation and application. * Research and analyze data identifying trends and report results to management. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * The duties of this position may require the incumbent to work evenings, nights, holidays, and/or weekends to include modification in shifts and/or tour of duty. * This position requires a SECRET security clearance. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Civilian Employees of the Organization * Current Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing military personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ********************************************************************************************* Additional information * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital & Resource Management position. * This is an obligated position. * Multiple positions may be filled from this announcement. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. Read more * Benefits Help Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on04/18/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

This is a unique opportunity to provide administrative support to Church Auditing work groups in audit engagements across the globe in our mission to protect the good name of the Church. 40% Prepares and edits documents, reports, charts, graphs, and presentations. Maintains and updates calendars, lists, and policies. Schedules and/or coordinates meetings. Processes expense reports. Creates and/or maintains paper and digital filing systems. Reviews and distributes mail. Answers and responds to routine calls/inquiries. Replenishes office supplies and coordinates project-related inventory. 40% Provides a wide variety of administrative and support services for work groups, departments/areas, managers, and directors. Captures and distributes meeting minutes/action items for key groups. Handles moderately complex and non-routine tasks with sound judgement, accuracy, and timeliness. Assists in resolving complex issues and problems. Resolves conventional problems, questions, or situations in conformance with defined criteria, practice, or protocol. Handles confidential information with integrity. 20% Processes payroll and provides payroll training for new employees. Plans and coordinates department social events and weekly devotionals. Assist administrative director in various responsibilities. Required: * High School Diploma or equivalent * 2 years administrative or related experience * Solid administrative support working knowledge Key Skills include the ability to: * Excellent writing and editing experience needed. * Maturity in dealing with sensitive and confidential information. * Intermediate office skills, including experience with standard business software and proficiency in creating reports, charts, graphs, tables, and presentations (skill level testing may be administered). * Ability to author high quality correspondence and communications with minimal supervision. * Knowledge of concepts, practices, principals, and standards of department/division products or services - particularly tasks requiring sound judgment, accuracy, integrity, and timeliness. * To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge. Required: • High School Diploma or equivalent • Beginning to working administrative support knowledge Key Skills include the ability to: • Communicate professionally in writing and verbally. • Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents. • Operate and maintain standard office equipment. • Problem solve and resolve basic conflict and problems • Organize and prioritize work and needs • Understand and follow instructions. • Interact and work with others in a productive and professional way. • Work with discretion, confidentiality, and integrity • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This individual will serve as the primary administrative assistant to the Institute Director, providing direct support with scheduling, communication, calendaring, and reporting needs. Typical responsibilities include but are not limited to: • Coordinating the workload of a team of administrative assistants to ensure balanced task distribution and workflow efficiency. • Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. • Collecting data and compiling information. • Taking meeting minutes • Using computer apps and software to schedule meetings and appointments and maintain calendars. • Answering and screening telephone calls - forwards calls and takes messages as needed • Receiving and sorting mail and correspondence • Operating standard office equipment such as copy machines • Ordering office supplies • Maintaining office files • Other duties as assigned

Schedule: Monday - Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next level-pushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: You're a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. You're ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, you'll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detail-you catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skills-you communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.

The Utah Division of Water Rights, led by the State Engineer, is looking for a highly organized and proactive Administrative Assistant to join our team. This key role will provide essential support to the State Engineer/Director, ensuring the smooth and efficient management of the Division's administrative operations. You will work closely with the Division Director and senior management, maintaining confidentiality and exercising independent judgment. A strong understanding of agency policies, procedures, and office practices is essential, as is the ability to effectively supervise subordinate staff. The Agency: If you would like more information about working for Water Rights please click here. Responsibilities Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and other customers. Relieve division director of administrative detail; screen and facilitate access to director. Maintain calendars, schedules, agendas, minutes and coordinate appointments and travel arrangements. Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed. Provide information and respond to inquiries or complaints from the public and other customers. Participate as a member, or act as a facilitator on committees or special projects. Act as a liaison between your own agency or work unit and other agencies, work units, organizations, etc. Supervises subordinate personnel including: determining workload and delegating assignments, training, monitoring, evaluating performance, and initiating corrective or disciplinary actions. Qualifications Experience: Proven experience as an administrative assistant or in a similar role. Agency programs, business practices, rules, regulations and/or policies and procedures. Administrative office procedures and systems such as word processing systems, records management, transcription, forms design principles, and other office procedures and terminology. State travel arrangements and reimbursement processes. State purchasing processes. Use of State or agency-specific software application program(s). Use of Google Workspaces, and/or Microsoft Office Suite. Ability to proofread documents for proper format, accuracy and style. Ability to establish, organize, monitor and/or maintain files and /or data. Ability to arrange, coordinate, or schedule time and details. Technical Skills: Proficiency in Microsoft Office Suite and Google Workspaces. Use of logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions. Soft Skills: Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Discretion and confidentiality in handling sensitive information. Government Specific Knowlege: Knowledge of state government policies, procedures, and protocols (State Archives, State Travel, Travel Reimbursements, Asset Inventory, GRAMA etc). Education: High school diploma required (or GED); additional education or certification in office administration is a plus. Interpersonal & Communication Skills: Develop and maintain applicable professional contacts, resources and /or networks. Ability to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally. Ability to deal with people in a manner which shows sensitivity, tact, and professionalism. Ability to maintain composure and respond appropriately in stressful, emergency, volatile, or crisis situations. Ability to organize information in a clear and concise manner. Ability to communicate information and ideas clearly, and concisely, in writing; read and understand information. Supplemental Information Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. Some outdoor field work may be required, including the ability to walk by foot on uneven terrain for up to one mile. Travel within the State of Utah is not an integral part of the position, but may occasionally occur. Current valid driver's license is required. Typical work schedule is Monday - Friday, 8:00am to 5:00pm. Why You Should Join Our Team: The Division of Water Rights, being one of Utah's oldest agencies within the Department of Natural Resources, has a distinguished history of managing our state's water resources. This legacy means water users across Utah rely heavily on our expertise for clarity and stability in water distribution. Joining our team offers you a chance to educate individuals statewide about water rights, engage in a profession that significantly influences life in the arid West, and contribute to shaping the future of Utah's most vital resource.

Take Your Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines! Step into Your New Role Would you love to work with a diverse team of top scientists, engineers and construction professionals? Are you motivated by overseeing the daily administration and organization of an active office? Do you love editing and formatting (word processing) highly technical documents, business letters, presentations, and other files? You are someone who is energized by: Supporting the daily administration of the 50+-person (and growing) Salt Lake City office Supporting a diverse team of engineers, project managers, field technicians and construction professionals Writing and editing, with proven exemplary formatting capabilities Onboarding new employees in the Area, to ensure their needs are met, to put them on the path to success You are positioned for success if you have these skills: Knowledge and proficiency in Microsoft Office Suite- Word, Excel, PowerPoint, and Outlook, as well as PDF editor software such as Adobe or Blue Beam. Word processing, general editing and grammar reviewing experience. Strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines. Ability to ensure accuracy and follow through in all tasks and deliverables. Professional demeanor with excellent communication skills. A "client service" mindset to work in close partnership with technical professionals. Desire for continuous learning and growth potential within the organization. An acceptable driving record and your own transportation (mileage is reimbursed for work related use of vehicle) - for coordinating office lunches and supply purchases. Specific duties to include: Word Processing and Document Production. Facility maintenance, shipping coordination, and ordering office and field supplies. Copier maintenance (paper, toner, repair, etc.). Administrative support for project managers. Administrative support for business development managers- weekly reporting, generating proposal numbers and tracking submittals in Deltek - with weekly follow up. Coordination with corporate IT to facilitate local IT needs. Office reception (Answering and screening phone calls, managing email correspondence, and routing inquiries appropriately.) Arranging travel plans for staff. Planning and overseeing office meetings and events. Supporting HR team with new staff on-boarding tasks. Office Vehicle Fleet Management. Management of the office Credit Card use and weekly Reconciliation. Accounts Payable. Facilitate annual certificate of insurance renewals and bonding duties. Position Requirements: Work in the office 8 hours per day, 5 days per week. Accepts and follows directions from others. Respects authority. Communicative and reliable. Complies with requests. Takes accountability for delivering on commitments. Able to lift at least 25 lbs. Education: Experience: 3-5 years of experience with a professional services firm or as ahigh-level Administrative Assistant. Bachelor's degree (English, Marketing, Journalism or Communications preferred). Advanced proficiency with Microsoft Office (Word, Excel) required and Adobe InDesign preferred. Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 100 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

The CES mission is to “develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities.” CES employees find joy and satisfaction in using their unique talents and abilities to further the Lord's work. CES employees strive to align with the direction of the CES Board of Education and seek inspired and often innovative ways to support its students, staff, faculty, administrators, alumni, and other stakeholders across the world. Those who qualify for CES employment must be Church members who hold and are worthy to hold a current temple recommend. Through ecclesiastical leaders, CES verifies that candidates meet the ecclesiastical employment requirements and confirms the historical and current religious behavior and activity in the Church. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law. Regular attendance and timely arrival at the assigned work location is required to accomplish the work of furthering the mission of the Church. The standard workday occurs in the Church Office Building with occasional remote work with approval. Responsibilities Support the Director of Planning, Research, and Strategic Initiatives: 1. Attend meetings, take notes, identify and distribute action items for the following CES committees/groups: a. Enrollment Services Committee b. Institutional Research Committee c. Student Success Committee d. Accreditation Group e. Financial Aid Working Group 2. Coordinate other time-specific projects (e.g., analyzing student success data, putting together PowerPoint presentations) 3. Schedule appointments 4. Other duties as assigned Support the Director of Communications, Media, and Events: 1. Attend meetings, take notes, identify and distribute action items for the CES Communications Leaders Committee 2. Update and maintain a. TV monitor with recent news stories b. Customer Relationship Management database (CRM) c. The CES website 3. Share CES news stories with Church social media 4. Help coordinate the logistical details and provide assistance for Church worldwide devotionals, and other events. 5. Coordinate other time-specific projects (e.g., analyzing media data, putting together PowerPoint presentations) 6. Schedule appointments 7. Other duties as assigned Support the Ecclesiastical Clearance Office (ECO): 1. Serve as the assistant to the ECO manager and the ECO team. 2. Handle highly confidential and sensitive information as an ECO team member. 3. Provide initial reviews and management of incoming and ongoing requests for employment and student endorsements utilizing the Ecclesiastical Clearance System 4. Work as a member of the ECO team including: a. Counsel with the ECO team on endorsement matters b. Participate in staff meetings 5. Meet the administrative needs of the ECO including: a. Serve as the ECO first contact by responding to, triaging, and directing phone calls and emails during normal work hours, and occasionally outside of normal work hours b. Schedule meetings, prepare agendas, identify and distribute action items c. Assist in coordinating the ECO calendar d. Assist in updating the ECO Policies & Procedures manual 6. Assist the ECO's interface with the Commissioner's Office and CES Managing Director. 7. Other duties as assigned Qualifications Required Strengths: · Bachelor's degree or high school diploma (or equivalent) and 3-4 years administrative or related experience · Ability to work in a team environment, working well with others in a professional, cooperative, and successful way · Ability to be flexible and productive while working with multiple directors · Ability to communicate professionally both in writing and verbally · Ability to read, understand, summarize, and communicate materials originating from and intended for Church Education and other audiences Leadership Ability: · Organize, prioritize, and manage multiple workstreams in timely ways · Assist in finding solutions to complex issues and evolving needs through sound decision making · Coordinate projects and events effectively · Work with discretion, confidentiality, and integrity · Train, mentor, and lead the work of others Technical Abilities and Experience: · Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update documents. · Provide strong research, analytical, and data summation support · Proactively anticipate needs and think strategically · Operate and maintain standard office equipment · To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Preferred: · Experience with communications, media, events, research · Broad knowledge of the CES structure, functions, and key personnel

This is a unique opportunity to provide administrative support to Church Auditing work groups in audit engagements across the globe in our mission to protect the good name of the Church. Required: High School Diploma or equivalent 2 years administrative or related experience Solid administrative support working knowledge Key Skills include the ability to: Excellent writing and editing experience needed. Maturity in dealing with sensitive and confidential information. Intermediate office skills, including experience with standard business software and proficiency in creating reports, charts, graphs, tables, and presentations (skill level testing may be administered). Ability to author high quality correspondence and communications with minimal supervision. Knowledge of concepts, practices, principals, and standards of department/division products or services - particularly tasks requiring sound judgment, accuracy, integrity, and timeliness. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. 40% Prepares and edits documents, reports, charts, graphs, and presentations. Maintains and updates calendars, lists, and policies. Schedules and/or coordinates meetings. Processes expense reports. Creates and/or maintains paper and digital filing systems. Reviews and distributes mail. Answers and responds to routine calls/inquiries. Replenishes office supplies and coordinates project-related inventory. 40% Provides a wide variety of administrative and support services for work groups, departments/areas, managers, and directors. Captures and distributes meeting minutes/action items for key groups. Handles moderately complex and non-routine tasks with sound judgement, accuracy, and timeliness. Assists in resolving complex issues and problems. Resolves conventional problems, questions, or situations in conformance with defined criteria, practice, or protocol. Handles confidential information with integrity. 20% Processes payroll and provides payroll training for new employees. Plans and coordinates department social events and weekly devotionals. Assist administrative director in various responsibilities.

This is a unique opportunity to provide administrative support to Church Auditing work groups in audit engagements across the globe in our mission to protect the good name of the Church. Responsibilities 40% Prepares and edits documents, reports, charts, graphs, and presentations. Maintains and updates calendars, lists, and policies. Schedules and/or coordinates meetings. Processes expense reports. Creates and/or maintains paper and digital filing systems. Reviews and distributes mail. Answers and responds to routine calls/inquiries. Replenishes office supplies and coordinates project-related inventory. 40% Provides a wide variety of administrative and support services for work groups, departments/areas, managers, and directors. Captures and distributes meeting minutes/action items for key groups. Handles moderately complex and non-routine tasks with sound judgement, accuracy, and timeliness. Assists in resolving complex issues and problems. Resolves conventional problems, questions, or situations in conformance with defined criteria, practice, or protocol. Handles confidential information with integrity. 20% Processes payroll and provides payroll training for new employees. Plans and coordinates department social events and weekly devotionals. Assist administrative director in various responsibilities. Qualifications Required: High School Diploma or equivalent 2 years administrative or related experience Solid administrative support working knowledge Key Skills include the ability to: Excellent writing and editing experience needed. Maturity in dealing with sensitive and confidential information. Intermediate office skills, including experience with standard business software and proficiency in creating reports, charts, graphs, tables, and presentations (skill level testing may be administered). Ability to author high quality correspondence and communications with minimal supervision. Knowledge of concepts, practices, principals, and standards of department/division products or services - particularly tasks requiring sound judgment, accuracy, integrity, and timeliness. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be directly tied to the amount of senior level, complex administrative work needed by the business. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment. Required: • High School Diploma or equivalent • 4 years administrative or related experience • Comprehensive administrative support working knowledge Key Skills include the ability to: • Communicate professionally in writing and verbally. • Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents. • Provide advanced research, analytical, and data summation support. • Proactively anticipate needs and think strategically • Take standard processes and procedures and adapt to address complex problems and find less obvious solutions • Problem solve and resolve complex conflict and problems through sound decision making • Organize and prioritize work and needs • Coordinate projects and events effectively • Operate and maintain standard office equipment. • Interact and work with others in a productive and professional way. • Work with discretion, confidentiality, and integrity • Train, mentor, and lead the work of others • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Preferred: • Bachelor's Degree • Broad knowledge of the organization's structure, functions, and key personnel Typical responsibilities include but are not limited to: • Leading lower level employees through training, mentorship and/or day to day direction • Proactively anticipating future needs and making recommendations • Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met • Assisting with budget preparation and control activities including monitoring project or department/area budgets • Performing research, analyzing information, and making recommendations based on findings • Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. • Taking meeting minutes and managing meeting documentation • Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders • Managing email in-box(es) of assigned leader(s) to agreed level • Making travel arrangements • Presenting at meetings • Supporting office resiliency operations and response (emergency response) • Planning, organizing, and executing large meetings, conferences, and other events • Answering complex telephone and email requests