Secretary Jobs in Pennsylvania

The Part-Time Administrative Assistant will play a crucial role in supporting our day-to-day operations. You will assist with client communication, carrier follow-ups, and maintaining accurate records, ensuring smooth workflows and excellent service delivery. Key Responsibilities: - Call clients to schedule review appointments. - Contact companies and carriers to check the status of paperwork or accounts. - Update and maintain client and task lists, primarily using Excel. - Support the team with additional administrative tasks as needed. Qualifications: - Strong communication and interpersonal skills. - Proficiency in Excel and other Microsoft Office applications. - Highly organized, detail-oriented, and able to manage time effectively. - Ability to work independently in a remote environment while meeting deadlines. - Prior administrative or customer service experience preferred; experience in financial services is a plus. - Must be available for in-office onboarding and occasional visits, if necessary. Benefits: - Flexible working hours with a hybrid/remote setup. - Opportunity to work with a supportive and professional team. Previous experience in financial services industry is a plus. 10 to 25 hours per week.

Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude

NOW HIRING IN HERSHEY, PA! Property Management, Inc. (PMI) has a rare opportunity for a motivated individual looking to join a growing company as an employee owner. PMI manages over $4 billion of real estate assets and has over 30,000 customers and 360 clients. We are currently searching for one full-time Administrative Assistant to join our team at Briarcrest Garden Apartments. This position will require someone with great customer service skills. When you join PMI, you are joining a stable and growing employee-owned management company at the forefront of the real estate industry and that has been in business for over 55 years. APPLY Online: By clicking here. In Person: 999 Briarcrest Dr. Hershey, PA ************** Rate: Based on experience. Hours: Monday through Friday, 8:00 am - 5:00 pm Benefits: We are an EMPLOYEE-OWNED COMPANY! Earn company stock at no cost to you. 401(k) with employer match. Medical/Dental/Vision insurances. Short-Term and Long-Term Disability options (some company paid!). Generous PTO. Paid Holidays. Employee bonus referral program. Advancement opportunities. Role and Responsibilities: Assist with rent collection as necessary. Data entry. Assist with customer service. Take tenant work orders. Excellent customer service and sales skills. High School Diploma/GED. PI41722cd8b05e-29***********6

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary of Position: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Mechanical Systems DER serves as the Subject Mater Expert on aircraft mechanical systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to mechanical systems, and components. Oversee mechanical systems design, environmental, ground and flight test programs. Provide FAA approval for mechanical systems certification documents as delegated by FAA/ODA. Education: BS degree in Mechanical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

Allied Personnel Services is seeking candidates for an Office Coordinator opening! This temporary position is expected to last 2-3 months with the potential for extension. Hours are 8:15am-4:45pm, Monday-Friday. Availability to work 2 Saturdays for admissions events is required. Pay is $19.00/hr. Responsibilities: Greet students and visitors at the front desk Prepare for and work admissions events Oversee team of work study students Pick up/sort mail, prepare signage, and create name tags Manage calendars and scheduling for staff Candidates must have a high level of professionalism as a company representative. Strong organizational skills and communication skills are required. Qualified candidates can apply by emailing a resume today!

Job Purpose: The Office Coordinator is responsible for serving as the primary point of contact to coordinate and support day-to-day Corporate Office operations. This position will work in a complementary function to the Finance & Accounting team and report to the Vice President of Finance. Guiding Principles: It is Coen's mission to impress and satisfy our guests with every visit and make their lives simpler. We seek to accomplish this mission through the following seven Core Principles. Do the right thing, right now, every time Embrace change Communicate with transparency Respect and value our guests and team members Treat our vendors as partners Have a passion for winning Commit to making a positive impact on our community Responsibilities & Essential Functions: Office Coordination: Receive and distribute incoming mail and facilitate mail out including express packages. Manage Office supplies. Liaise with Office related vendors including facility, cleaning, catering, shredding, and security. Coordination with other departments including HR (policy-related matters) and IT (for Office equipment matters). Coordinate employee engagement activities. Office visitor support. Works with cross-functional team members to investigate and resolve customer and vendor questions and concerns. Reviews and approves invoices related to general cleaning, UPS, FedEx, and other office related vendors Executive Support: Provide administrative support to Senior Leadership including the following: Meeting preparation. Travel arrangements for Senior Leadership, Guests of the Company, and or Vendors. Coen Fleet/Zipline Card Administrator. Manage and monitor the enrollment process to ensure prompt responses to all steps and customer inquiries. Maintain prompt and thorough communication with the applicants throughout the enrollment process. Serve as the customer point of contact for enrolled customers. Maintain a level of excellence with each conversation or correspondence with customers. Process monthly invoices & statements for non-ACH Fleet Customers. Club Coen Customer Support: Respond promptly to all customer inquiries related to Club Coen enrollment. Closely monitor enrollment progress and engage the customer as appropriate with the goal to exceed expectations, be responsive, and finalize enrollment. Respond promptly to all enrolled customer inquiries. Customer Issues and Concerns: Customer Point of Contact for any Complaints or issues they may have. Good Line of communication to the District and Regional Managers Educations, Experience, & Skill Requirements: 5+ years of experience in a professional office environment; experience working with Microsoft Office products including Excel and Word. Experience in customer service. Excellent communication and interpersonal skills. Organized with the ability to prioritize and multi-task. Licensure & Certifications: Notary Public certification preferred

Secretary/Library Secretary LIBRARY SECRETARY Mechanicsburg Area School District is immediately seeking a Library Secretary at the Senior High School for the 2025/2026 school year. This is a full-time, during the school year position. JOB SUMMARY: Works under the direction of the librarian, while prioritizing various secretarial and clerical duties to ensure a smoothly functioning library. Assists in obtaining information and answering reference questions for all patrons (i.e. students, teachers, administrators, parents, community, police, sales representatives, and college students). Operates a variety of equipment. QUALIFICATIONS: High school graduate with experience and/or training in typing, and use of a computer. Knowledge of grammar, punctuation, and spelling rules along with knowledge of library operations preferred. Minimum typing speed of 40 words per minute required. Good interpersonal skills, frequent use of independent judgment, and use of tact are necessary to deal effectively with a diverse group of patrons. Any individual who is to be considered for employment must provide school district officials with a valid Criminal History Record Clearance form, a valid Child Abuse History Clearance form, FBI Clearance, Act 168 form(s), and an I-9 (Employment Eligibility Verification) form. NON-DISCRIMINATION POLICY Mechanicsburg Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, sex, handicap or age in its activities, programs or employment practices as required by Title VI, Title IX and Section 504, and ADA. For information regarding civil rights or grievance procedures, contact Human Resources at 1225 S. Market Street, Suite 1, Mechanicsburg, PA 17055-41909 **************. Attachment(s): Secondary Library Secretary.pdf

Food Services Food Services Secretary/Bookkeeper Waynesboro Area School District $19.67 hour, 8.00 hours, 245 days Full-time with benefits Provides clerical/bookkeeping support to Food Services Department in accordance with the policies and procedures set by the National School Lunch Program. Applicant must be detailed oriented and possess professional communication skills, both verbal and written. Knowledge of Microsoft Office, Google, and other key computer programs required. Performs general clerical tasks and other duties as assigned. Reports to the Food Services Director. Please see the attached job description for a list of fundamental duties. Accepting applications online through AppliTrack. EOE *****************************************

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day **Hours:** 7:00a-7:00p. 7:00a-3:00p **Recruiter Contact:** Steven E. Long at ****************************** (MAILTO://******************************) **SUMMARY OF POSITION:** **Responsible for patient care related secretarial duties to include:** scheduling of appointments, interacting with patients, families, physician and staff, provide real time Admission/Transfer/Discharge communication to registration; and utilization of the Transport Tracker System to retrieve and enter patient information to facilitate ancillary department workflows. **MINIMUM QUALIFICATION(S):** + High School Diploma or equivalent required. + Six (6) months secretarial and customer service experience required. **PREFERRED QUALIFICATION(S):** + Knowledge of medical terminology preferred. + Experience in a medical setting preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?** Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is fundamentally committed to the diversity of our faculty and staff. We believe diversity is unapologetically expressing itself through every person's perspectives and lived experiences. We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information._ **Union:** Non Bargained **Position** Secretary Patient Care - DAY SHIFT - Heart/Vascular Institute Critical Care **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 69336

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Philadelphia Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence Prepare legal filings: format documents, pull exhibits, proofread and redact documents E-file court filings in various courts Open new matters / process matters for closing Document management and organization Schedule conferences and depositions, maintain attorney calendars Qualifications 3+ years Defense Litigation experience and/or insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at ********************************* . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Cipriani & Werner, PC is a multidisciplinary law firm. We have long been recognized as a firm that seeks first to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients. The Pittsburgh office of Cipriani & Werner is currently seeking a full-time General Litigation Legal Secretary to join our team. Responsibilities include, but are not limited to, transcription, document creation, editing/preparation, e-filings, reception, phones, filing and time entry. 5 years of recent legal secretarial experience preferred, and 1 year of legal experience required. Previous experience with a mid to large insurance defense firm is a plus. The successful candidate will be self-motivated, independent thinker with exceptional attention to detail, excellent time management skills, and strong organizational skills. This will be an in-person position, with an option of hybrid. Our Pittsburgh office is located in Mt. Lebanon. Cipriani & Werner, PC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

Labor and Employment Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $75,000 - $85,000 a year

Ament Law Group, P.C. Legal Secretary Murrysville, PA, United States of America Position: We are seeking a legal secretary with 2-4 years of experience in one, or all of the following areas of law: estate planning, estate administration, and/or business law. General Duties: Prepare estate planning documents (wills, POAs, trusts, etc.) based on attorney-client interviews with minimal direction. Manage estate/trust administration, including filing requirements, deadlines, and using Lackner 6-in-1 software. Prepare business formation documents (LLCs, LPs, Corps) based on attorney-client interviews with minimal direction and finalize formation. General Skills: Ability to multi-task and work under pressure. Attention to detail. Customer service. Organizational skills. Proficiency with Microsoft Office 365. Experience with SoftPro. Knowledge of Lackner 6-in-1. Requirements: At least 2 years of experience in a general law practice. Salary: Commensurate with experience. Job Type: Full-time Schedule: Monday to Friday Travel requirement: No travel Education: High school or equivalent (Preferred) Experience: Microsoft Office: 1 year (Preferred) Paralegal: 1 year (Required) Work Location: In person **No recruiters** Apply For This Job If you would like to apply for this position, please fill in the information below and submit it to us for consideration.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary/legal administrative assistant is a vital colleague who helps drive the practices of multiple labor and employment litigation attorneys (4+) at Jackson Lewis. The successful candidate will have strong skills in both legal and administrative support, as well as an excellent client service record. The focus of the legal administrative assistant includes drafting/revision of correspondence, pleadings and documents; efiling in multiple courts (federal, state, county, district); and conducting legal research using internal and external tools. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail. Administrative support functions include excellent multi-tasking and attention to detail, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience. Essential Functions Provide support for four+ attorneys in employment and labor law matters and backup support as needed. Engage in partnering with the attorney by demonstrating knowledge of current cases and projects, utilizing available resources in order to achieve results. Draft/revise/proofread correspondence, pleadings, documents, and other documents as directed. Manage document filing in multiple courts with various requirements, primarily using electronic filing. Maintain internal document management system including filing electronic client and office documents according to established standards as well as retrieving electronic documents when requested. Interact with internal departments, outside agencies, vendors, and clients. Handle a wide variety of complex and confidential time-sensitive material. Work with firm teams to complete conflict checks and open new client engagements including to draft required letters as requested; assist with billing review, inquiries and collections; and collaborate with docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Other office administrative functions as needed. Qualifications/Skills Required 5 or more years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Solid understanding of technical legal terminology as well as experience with electronic court filings. Experience with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent attention to detail and proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4-year college degree a plus. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are seeking a Legal Secretary to join the team in our Blue Bell office. This role provides administrative support to attorneys, the Client Services Team (CST), and the Attorney Resource Center (ARC). The ideal candidate will work collaboratively in a team-oriented environment to deliver top-level service to both internal and external clients. Key responsibilities include preparing legal documents, managing client files, coordinating court filings, and collaborating with other departments and teams to complete projects. The role requires at least 3 years of experience in a law firm environment, excellent communication skills, and proficiency with MS Office Suite. The position requires the ability to handle multiple priorities in a fast-paced environment with high attention to detail. A high level of professionalism, confidentiality, and customer service is essential. Compensation The compensation for this role is competitive based on experience, qualifications, and location. Additional details will be shared during the interview process. Benefits The firm offers a comprehensive benefits package, which includes health insurance, 401(k) plans, paid time off, and more. Work Expectations & Schedule The role is a full-time position with regular office hours. The successful candidate will be expected to manage multiple priorities effectively in a fast-paced environment. Flexibility may be offered based on the office's needs. Candidate Parameters Minimum of 3 years of experience in a law firm or legal setting. Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational, communication, and multitasking skills. Ability to handle confidential information with discretion and professionalism.

Title: Litigation Legal Secretary Salary: $55k - $65k (non-exempt) Work Environment: 5 days in office Work week: 37.5 hours Daily hours: 8:30 am - 5 pm Degree required: NO JOB DESCRIPTION #LI-CB1 Our client, a national mid-sized law firm headquartered in Pennsylvania, are seeking a Litigation Legal Secretary to join the Litigation practice group in their Harrisburg (Camp Hill) office. The Legal Secretary will work closely with shareholders and Paralegals in Civil Litigation, Family Law, and General Law practice areas on the full spectrum of clients. Some of the key anticipated responsibilities are listed below: Support attorneys and paralegals on administrative items including receiving and opening mail. Distributing the mail to the appropriate attorney. Transcription of dictation for some attorneys for correspondence including letters to clients and engagement letters. Complete monthly expense reports and credit card statements, scanning, and printing documents. Maintain electronic and physical client files. Maintain attorney's calendars by setting appointments, coordinating schedules, and setting up meetings, pleadings, electronic filing. Answer phones and communicating with courts and prothonotaries. Enter attorney's billable time. Assist secretarial team with coverage for receptionist or other secretaries. REQUIRED QUALIFICATIONS High school or equivalent Three (3) or more years of experience as a Legal Secretary or related experience Experience using PACER to search dockets, party information, and download pleadings. Experience with state filings and familiarity with various county and prothonotary websites. Experience with Lackner, and Pro Series a plus. Experience with Microsoft Office Outlook, Excel, Word, and other software Driven self-starter with a proactive approach to supporting counsel BENEFICIAL QUALIFICATIONS Experience with iManage document management system Experience filing court documents, electronically preferred Experience with ECF for federal court filings a plus Paralegal certificate Active Notary license

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Electrical Systems DER serves as the Subject Mater Expert on aircraft electrical and avionics systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to electrical and avionics systems, and components. Oversee electrical and avionics systems design, environmental, ground and flight test programs. Provide FAA approval for electrical and avionics systems certification documents as delegated by FAA/ODA. Education: BS degree in Electrical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 0.90 **Shift:** Evening **Hours:** 3:00p - 3:00a ** **Responsible for patient care related secretarial duties to include:** scheduling of appointments, interacting with patients, families, physician and staff, provide real time Admission/Transfer/Discharge communication to registration; and utilization of the Transport Tracker System to retrieve and enter patient information to facilitate ancillary department workflows. **MINIMUM QUALIFICATION(S):** + High School Diploma or equivalent required. + Six (6) months secretarial and customer service experience required. **PREFERRED QUALIFICATION(S):** + Knowledge of medical terminology preferred. + Experience in a medical setting preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **For more information:** About Us | Careers | Penn State Health (************************************************************** **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **For a full list with more detailed information:** ****************************************************************** **WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?** Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is fundamentally committed to the diversity of our faculty and staff. We believe diversity is unapologetically expressing itself through every person's perspectives and lived experiences. We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information. If you are unable to use our online application process due to an impairment or disability, please call ************ between the hours of 7:00 AM and 5:00 PM, Eastern Standard Time, Monday through Friday, email *********************************** or download our Accommodation Instructions for Job Applicants PDF for more detailed steps for assistance._ **Union:** Non Bargained **Position** Secretary Patient Care - EVENING SHIFT - 6 Acute Care Medicine Specialties **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 55881