Secretary Jobs in Palmer, PA

Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. This is a 9 month contract to hire full-time and is 5 days onsite. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Qualifications - 1+ year of experience in an Administrative Assistant or similar role - Strong document management experience - Experience in the banking, legal, or insurance industry - Business Mathematical skills - Proficiency with Microsoft Office Suite Compensation: $20/hr to $22/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) Great Benefits offered! Construction Administrative Assistant US-PA-Skippack Job ID: 2025-2556 Type: Regular Full-Time # of Openings: 1 Category: Contracting The H&K Group, Inc. Overview The H&K Group, Inc. is looking for a Construction Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills. Why work for H&K Group, Inc.? Competitive salary commensurate with experience 100% Company-paid Health Benefits 401(k) Savings and Investment Plan Tuition reimbursement programs available to qualifying employees for approved programs Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more Responsibilities Essential Duties and Responsibilities Perform all work according to OSHA/MSHA and H&K Safety policies Complete and submit state prequalification documents per company policy Prepare and process company master hauler agreements per company policy Prepare and process equipment master agreements per company policy Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc. Use of “Kahua” and "CMiC": Upload all outgoing documents into CMiC Review insurance certificates from our subcontractors for compliance Responsible for confidentiality of contract information Balances team and individual responsibilities Other duties as assigned Qualifications Required Skills, Education, and Experience High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience Equivalent combinations of education and experience may be considered Proficient in Microsoft Office Suite (Outlook, Word, Excel) Strong Written and Verbal communication skills Demonstrated attention to detail and ability to meet deadlines Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives Demonstrated ability to work in a fast-paced environment and adjust to changing priorities Ability to fit test & utilize appropriate PPE as needed Ability to meet physical requirements (movement, lifting, as relevant to job) Preferred Skills, Education, and Experience Familiarity with state prequalification process Bachelor's degree from an accredited four-year college or university in a relevant field Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing Physical Demands Occasionally required to: Sit Use hands to finger, handle, or feel Talk or hear Specific vision abilities Close vision Work Environment Noise level is usually moderate Hours sometimes exceed 40 in a week The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years. Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference. H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) 100% Company-Paid Health Benefits! PI7c93ae1cae47-26***********0

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $27.00 - USD $30.00 /Hr.

We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you! GENERAL INFORMATION Reports to the office executives but will interact with all main office and field personnel. Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours. JOB DESCRIPTION/DUTIES Greet visitors and provide hospitable experience as soon as they arrive at the office. Answer and distribute incoming telephone calls in a pleasant and professional manner. Open and distribute office and field mail. Manage the reception area to ensure effective professional image. Maintain and order office supplies, accessories and fulfill order requests when necessary. Provide administrative support that includes typing, data entry, copying, faxing and filing. Create and maintain company and customer databases. Distribute weekly payroll checks to personnel. Process employee expense reimbursements. Interact with vendors in obtaining billing information. Organize employee safety training records. Assist in any ad-hoc duties, projects and activities as and when required. MINIMUM QUALIFICATIONS High School Diploma or equivalent. Associate's degree in a related field preferred. Well-developed and effective interpersonal and communication skills. Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively. Self-starter with a driven mindset and strong work ethic. 3-5 years of working experience within an office environment and/or customer service preferred. Proficient in Microsoft Office, specifically Outlook, Word, and Excel. Proficient typing and data entry skills required Ability to maintain confidentiality and handle sensitive information appropriately. Ability to lift and move office supplies and boxes up to 30 pounds. BENEFITS Eligible for Company Profit Sharing Plan after first year. Medical, Dental and Vision Health Benefits Insurance Benefits including Life and Short-term Disability. Paid Time Off Paid Holidays

Allied Personnel Services is seeking candidates for an Office Coordinator opening! This temporary position is expected to last 2-3 months with the potential for extension. Hours are 8:15am-4:45pm, Monday-Friday. Availability to work 2 Saturdays for admissions events is required. Pay is $19.00/hr. Responsibilities: Greet students and visitors at the front desk Prepare for and work admissions events Oversee team of work study students Pick up/sort mail, prepare signage, and create name tags Manage calendars and scheduling for staff Candidates must have a high level of professionalism as a company representative. Strong organizational skills and communication skills are required. Qualified candidates can apply by emailing a resume today!

The Domestic Relations Section (DRS) is a division of the Court of Common Pleas of Lehigh County that is responsible for the establishment and enforcement of child support orders under the federal Title IV-D child support enforcement program. The DRS has 62 full-time dedicated staff whose primary mission is to enhance the lives of children and families by ensuring both parents provide the necessary financial support to their children. The DRS has over 8,400 active support cases in Lehigh County and collects over $45 million dollars annually in child support payments. POSITION DESCRIPTION This is a full-time entry level secretarial support position that performs various secretarial and clerical duties by utilizing the Pennsylvania Child Support Enforcement System (PACSES). A position in this class reports directly to a Court Operations Officer. POSITION DUTIES AND RESPONSIBLITIES * Provides client service at the front desk receptionist area and the docketing unit; checks-in clients and attorneys appearing for scheduled conferences and hearings. * Conducts case research and answers general and case specific questions. * Performs data entry, scheduling, and case processing. * Processes over-the-counter support payments by utilizing a cash register. * Opens and processes incoming mail and correspondence. * Files and images court documents and legal filings. * Performs related work as required. REQUIREMENTS AND QUALIFICATIONS * Education equivalent to completion of a high school diploma. * Secretarial/clerical experience in an administrative, professional, governmental, or judicial setting is preferred. * Knowledge of secretarial and clerical procedural and processing requirements governing records keeping, documentation, and similar office functions in an administrative, governmental, judicial, or similar office. * Knowledge of secretarial and clerical techniques pertaining to filing, receptionist, cashier, and similar office procedures. * Knowledge of English usage, grammar, spelling, and punctuation as used in routine secretarial and clerical assignments. * Ability to learn specific secretarial and clerical processing requirements governing the operation of the Domestic Relations Section and the judiciary. * Excellent communication skills, including the ability to express ideas clearly and accurately to clients, members of the judiciary, co-workers, representatives of other agencies, and the public.

Department CED/Admin Type of Position Full-time, Union Salary/Pay Rate $40,232 annual Deadline to Apply ongoing MINIMUM QUALIFICATIONS High school diploma or equivalent required, Associate's degree preferred; proven work experience as a Secretary or Administrative Assistant, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. REQUIREMENTS Must pass a criminal background investigation, pre-employment physical, and drug test. NATURE OF WORK PERFORMED This position provides clerical and administrative support for the Community and Economic Development Department, including the Bureau of Housing Inspections. EXAMPLES OF WORK PERFORMED Answers phone calls and redirects callers when necessary; prepares and disseminates correspondence, memos and forms; schedules inspection appontments; maps and researches property date in GIS; mails customer notifications; maintains files; compiles data for preparation of monthly, quarterly and annual activity reports; performs data entry. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES High degree of multi-tasking and time management capability; excellent written and verbal communication skills; integrity and professionalism; proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); data entry skills with high degree of accuracy; good customer skills and ability to work well with others; proven ability to work with minimum supervision and respect for confidentiality. HOW TO APPLY Applicants should send a resume and cover letter outlining how they meet the specific requirements of the position to ********************* or mail to City of Bethlehem, Human Resources Bureau, 10 E. Church St, Bethlehem, PA 18018. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

Responsible for forensic document storage; coordinates storage and retrieval of forensic data from offsite long term storage, including daily packaging & shipping of up to 40lb boxes Scanning up to 5,000 images daily Preparation of client and court ordered litigation packages Works directly with the departments responsible persons to prepare monthly NNSL lists Provides notary services as needed Other duties as assigned Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

Classification: Exempt Reports to: Continuous Improvement Specialist Department: COS Job Title: Administrative Assistant This position supports organizes and coordinates office operations to ensure organizational effectiveness and efficiency. This position will primarily, but not exclusively, be providing support to the management team with priority being COS, EHS and ISO14001 functions at the Smithfield facility. The position will maintain office operations, supplies, and equipment as well as update databases and assist with processing of data generated from various initiatives. The individual in this position acts as a liaison between the COS/EHS groups and the other departments at the Smithfield plant. Duties and Responsibilities: * Provides support for and occasionally leads COS activities (5S, problem solving, Kaizen events, Idea Generation, etc.) * Provides support for EHS activities (Document management, training, etc.) * Completes data entry tasks for COS and EHS initiatives (SQDC metrics, process data, EHS related data, etc.). * Maintains supplies for COS and EHS groups by checking stock to determine inventory levels. * Acts as back up for the Continuous Improvement Specialist and/or EHS Coordinator when * Provides ISO14001 awareness training for new employees if needed. * Enhance organizations reputation by accepting ownership for programs and exploring opportunities to add value. * Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. * Greet visitors or callers and handle their inquiries or direct them to the appropriate person(s) according to their needs. * General clerical duties such as filing, typing, etc. * Other duties as assigned Required Skills/Abilities/Knowledge: * Knowledge of COS framework, modules, and techniques. * Knowledge of administrative and clerical procedures and systems. * Effective written and verbal communication skills. * Time Management and organizational skills. * Strong problem-solving skills. * Strong knowledge of MS office products. (Excel, Word, Outlook, Teams, and Visio). * Knowledge of ISO14001 framework, activities, and requirements. Competencies * Teamwork * Builds trust with others by encouraging open dialogue and Seeks diverse perspectives to create stronger solutions via use of "humble inquiry". * Managing Change * Able to keep on track despite difficulties or barriers that may be Addresses conflict to find common ground solutions. Apply COS techniques to facilitate, document, and manage changes in work cells, procedures, and processes. * Continuous Improvement * Retains a mindset of always striving to make things Applies continuous improvement tools and processes to every aspect of the role. Participates and supports in continuous improvement activities with eventual goal of leading same types of events in the future. * High desire to positive change in processes by applying Lean tools and techniques. * Customer Focus * Listens to understand the needs of customers (internal and external). Builds trusting relationships and seeks innovative solutions for all customers. Always has the customer's needs at top of mind to ensure value is derived from improvement activities. * Continuous Learning * Understands individual strengths and opportunity areas and seeks development opportunities to leverage strengths and lean into opportunity areas. Open to both giving and receiving feedback. Emphasis on learning to use and apply Lean tools and techniques with additional focus on developing facilitation skillsets. Has a drive for achieving results and seeking out knowledge to improve skills. * Always has a sense of urgency to solve problems with actions. Seeks to align goals with attainment of organizational Has a strong sense of ownership and personal accountability for actions taken and initiatives which are being supported/managed. Education and Experience: * High school diploma or * Three to five years of office * Exposure to use of Lean tools. Equipment Used: * Standard office equipment, computers, flip charts. Working Conditions: * Office Environment * Monday - Friday, 7 am - 4:00 * Occasional adjustments in schedule to accommodate activities on off shifts. * Overtime may be required if workload Travel Requirement: * Minimal travel is required for this Physical Requirements: NEVER OCCASIONALLY FREQUENTLY CONTINUOUSLY (0-30%) (31-60%) (61-100%) LIFTING OR CARRYING * 1-10 LBS X * 11-20 LBS X * 21-40 LBS X * 41-50 LBS X * 51 OR MORE LBS X PUSHING OR PULLING: * 1-40 LBS X * 41-50 LBS X * 51 OR MORE LBS X BENDING OR STOOPING X REACHING ABOVE SHOULDER LEVEL X DRIVING AUTOMATIC EQUIP. VEHICLES X OPERATE MACHINERY OR POWER TOOLS X CLIMBING (LADDERS, STAIRS, ETC.) X WALKING X STANDING X SITTING X WORKING IN EXTREME TEMPERATURES X REPETATIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS) X VISION X HEARING X DEXTERITY X NEVER OCCASIONALLY FREQUENTLY CONTINUOUSLY (0-30%) (31-60%) (61-100%) HAND EYE COORDINATION X Personal Protective Equipment (PPE) Used: * Steel toed shoes, foam rimmed safety glasses, hearing protection.

* Provides office services by implementing administrative systems, procedures, and policies; providing information; resolving administrative problems; monitoring administrative projects; ensuring operation of equipment; maintaining supplies; developing administrative staff where applicable in the department assigned. * ESSENTIAL FUNCTIONS * PRODUCES INFORMATION * By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner. * ASSISTS MANAGEMENT TEAM * By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community. * By arranging travel, planning meetings and events, and participating in special events as requested. * ASSISTS THE OFFICE STAFF * By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned. * MAINTAINS DEPARTMENT SECURITY * By following internal policies related to confidentiality. * SUPPLIES * Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed. * WELCOMES GUESTS AND CUSTOMERS * By greeting them, in person or on the telephone; answering or directing inquiries. * MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION * By keeping information confidential. * ENSURES OPERATION OF EQUIPMENT * By completing preventive maintenance requirements * following manufacturer's instructions * troubleshooting malfunctions * calling for repairs; maintaining equipment inventories * evaluating new equipment and techniques. * CONTRIBUTES TO TEAM EFFORT * By assisting others when necessary. * QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education * High School Diploma required * Bachelor's Degree preferred * Work Experience * 5 years of progressive professional assistant experience and responsibility preferred * Licenses / Certifications * N/A

Hours: Flexible, with both full-time and part-time schedules available. M-F 8am - 5pm. The Administrative Assistant will provide dedicated administrative support within the company. This role involves managing various administrative tasks to ensure smooth departmental operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities with efficiency and professionalism. Responsibilities Assist with day-to-day administrative tasks, including scheduling meetings, managing departmental communications, and handling requests from team members. Maintain and update departmental databases, ensuring accurate record-keeping and reporting. Prepare and edit documents, presentations, and reports in line with departmental needs. Act as a liaison between the department and other internal teams, ensuring seamless communication and collaboration. Organize departmental meetings, including preparing agendas, materials, and taking minutes. Track deadlines and ensure timely completion of departmental projects and administrative duties. Monitor and order supplies as needed to support departmental functions. Perform other administrative duties as required to support the department's success. Qualifications Must be a U.S. Citizen without dual citizenship. Familiarity with data entry and database management systems. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Ability to prioritize tasks and work efficiently under pressure. Attention to detail and a proactive approach to problem-solving. Education and/or Experience High school diploma or equivalent required (Associate's degree preferred). At least 1-2 years of experience in an administrative role, supporting a specific team or department. Experience coordinating departmental activities and managing internal communications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift up to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are encouraged to be fully vaccinated against COVID-19. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary. Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth. As a government contractor, we adhere to regulations including the need for U.S. citizenship for certain positions. Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and have been accessed. About Trident Maritime Systems - Custom Alloy Division Trident Maritime Systems is a global leader in providing innovative solutions for maritime and defense industries. Our Custom Alloy division in High Bridge, NJ, specializes in manufacturing high-quality seamless and welded pipe and tube solutions, as well as custom fabrications for critical applications. We serve government and commercial clients. For government, we work on military and defense contracts requiring precision and reliability. For commercial clients, we provide custom-engineered solutions across various industries. This dual focus allows us to take on diverse, high-pressure projects. Unlike mass production facilities, we create large, custom fittings tailored to specific needs. Our plant features large machines for heavy-duty work in a traditional manufacturing environment. It can be hot, cold, or dirty, but we prioritize safety and provide tools and training to ensure success. Trident Maritime Systems offers a comprehensive benefit package which includes: Cigna medical, dental; VSP vision. Flexible Spending Account & Health Savings Account (with company contributions) 401K Paid Time Off 10 Paid Holidays Safety shoe reimbursement, $200 per year Prescription safety glasses program Voluntary Supplemental Insurance Company Paid Life Insurance Voluntary Life Insurance Paid training and development opportunities Employee referral program

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Functions as the Department Secretary and Billing Clerk for the Innovations Partial Hospitalization Program. Also provides support for the Clinical Supervisor and Operating Manager of Partial Hospital Programming. JOB DUTIES AND RESPONSIBILITIES: Maintains confidentiality of all materials handled within the Network/Entity as well as the proper release of information. Complies with Network and departmental policies regarding issues of employee, patient, and environmental safety and follows appropriate reporting requirements. Complies with Network and departmental policies regarding attendance and dress code. Types letters to physicians, referral sources, interdepartmental personnel and various other persons as designated by the responsible staff in a timely manner. Schedules patients for admissions for the Innovations program. Answers telephones in a friendly and courteous manner, uses good judgement to route calls to appropriate staff. Ensures timely initiation of intake procedures through telephone intervention, completion of the intake assessment, and utilizing the EPIC In-basket messaging process. Verifies benefits/authorization requirements of patients accepted into the program prior to admission. Registers patients according to hospital procedure. Compiles and types daily schedule and is responsible for arranging transportation needs for Innovations patients. Compiles daily schedule in the EPIC system for both therapist and physician schedules. Maintains the Policy and Procedure Manual in conjunction with the Program Supervisor. Prepares statistical information and reports for JACHO, State DPW, and other additional program audits. Maintains files of correspondence coming into and going out of the program - scanning appropriate documents in records as indicated. Types agendas, memos, reports, and forms for the Program when necessary. Tracks office supplies weekly and shares needs with the Operating Manager. Maintains tracking of toiletry needs and orders through hospital vendor, as well as ordering nutritional supplies through hospital vendor (ie. Metz Catering). Maintains daily billing sheet for programming and sends it to Hospital Billing Department each day. PHYSICAL AND SENSORY REQUIREMENTS: Sitting up to 7 hours a day in 2-hour increments. Standing up to 1 hour per day in 10 minute increments. Walking up to 1 hour per day in 10-minute increments. Uses hands and fingers frequently for typing, data entry, and filing. Lifting and carrying up to 10 pounds occasionally. Occasional stooping and bending, rarely reaches above shoulder level. Normal hearing as it relates to conversation and telephone. Normal vision and ability to read computer monitor. COMMUNICATIONS: Must be able to communicate with the treatment team, referral sources, inter-hospital staff, and psychiatric patients and their families. ADDITIONAL REQUIREMENTS: Familiarity with psychiatric treatment methods and terminology preferred. Aptitude with EPIC and computer data entry. Must be able to independently organize and prioritize workload and meet schedules and deadlines on a daily basis. Must be able to drive to sister Partial Hospital Programs within the Network to assist with staffing needs and training as needed. EDUCATION: High School Diploma WORK SCHEDULE: Routinely Monday through Friday, day shift (7:30am - 4:00pm) Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Craft and coordinate scientific communication flow between clinical franchises and provide input in the interaction between brands. Coordinate the interaction between the central diabetes medical team and direct report affiliates on critical strategic direction by brand and portfolio. Support the interaction with regions no directly reporting to the DCV business unit. Act as administrator of the team-wide meetings and of the medical diabetes governing bodies, including collecting minutes and disseminating them to the team. Support the preparation of communication between the diabetes team and upper management Skills: Mastering of executive writing, PowerPoint and Excel , project management, industry and clinical experience preferred Must be able to prioritize, shift projects quickly and comfortable providing updates to upper level management Qualifications advanced degree preferred Additional Information Regards, Akriti Gupta Associate Recruiter (Clinical / Scientific) Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: ************ | Fax: ************ Connect with us on - LinkedIn | Facebook | Twitter

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Assist employers by performing secretarial and administrative tasks; Coordinate meetings and prepare minutes - Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, - Maintain department organizational charts, answer phone overflow and make callbacks - Proof and format documents / correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents - Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings - Coordinate department gatherings (holiday parties, luncheons, major meetings) - Complete special projects as assigned - Work with confidential materials with minimal supervision - Perform other generic office activities High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task. 5 to 7 years of experience. Additional Information $18/hr 6 MONTHS

Are you an experienced legal administrative professional with a background in corporate and real estate law? We are seeking a skilled Real Estate/Transactional Client Service Specialist to provide high-level support to a team of attorneys in a fast-paced legal environment. What You'll Do: Provide exceptional client service by managing communications, scheduling, and document preparation. Work closely with attorneys and clients to ensure seamless information flow. Manage attorney calendars, deadlines, and travel arrangements. Organize meetings, client development activities, and financial records. Prepare, proofread, and process legal documents, memoranda, and correspondence. Handle electronic filings, mailings, and messenger services. Collaborate with team members and support staff to enhance efficiency. What We're Looking For: Minimum of five years of experience in a law firm or corporate legal department. Corporate and real estate law experience required. Strong multitasking and organizational skills in a deadline-driven environment. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Experience managing client financial records and utilizing legal terminology. Ability to handle confidential information with professionalism and discretion. Why Join Us? We offer a dynamic and collaborative work environment where your skills and expertise will be valued. If you are a proactive, detail-oriented legal administrative professional looking to grow in a reputable firm, apply today!

Raritan Valley Community College is currently accepting applications for a Project Assistant in the Title II ESL Program. *This position is partially grant funded through June 30, 2025. Continuation beyond June 30th will depend on continued grant funding. Essential Duties: Assist with all Title II ESL related documentation and grant systems (NJDOL SAGE/IGX, LACES, and Burlington English). Schedule meetings with Title II ESL Instructors, NJDOL OAL Title II ESL Program Team members as needed. Email and meeting schedule follow up with Title II ESL Instructors on all items budgeted to obtain current quotes for the ordering of program materials process. Contact and work with instructors and vendors for items/services needed. Code quotes with grant budget line number and BANNER codes to process orders. Process purchase requisitions in BANNER. Request and follow up on approvals of requisitions and keep electronic file of purchase orders. Follow up with instructors on purchase orders (ex. Assessment/Testing materials) to ensure vendor receives the order, items are received, and invoices are processed in a timely manner. Process invoices with AP coding vouchers, and forms related to payments of grant approved expenses. Assist with managing all Title II ESL grant files. Organize and maintain files of information of both a routine and confidential nature. Keep up-to-date Title II ESL grant files with records such as award documents, etc. for pre-award documentation as well as contracts, quotes, purchase orders, payment vouchers, check requests, etc. for post-award documentation. Assist with Title II ESL grant monitoring and budget reconciliation as needed. Maintain EXCEL spreadsheets of grant expenses monthly or quarterly - based on grant requirements. Use BANNER and Argos payroll information to update spreadsheets. Attend consistent scheduled meetings with Finance to reconcile and review any discrepancies. Type and proofread reports, correspondence, forms, etc. Utilize computer to maintain records including Outlook, Microsoft programs, and BANNER inquiries and processes. Register students (where necessary) through LACES. Print rosters for each class for all instructors using MS Excel. List and keep track of students' attendance and report data that yields student progress. Assist with NJDOL OAL electronic systems for applications and post award reports as needed. Requirements: Associate degree required or equivalent education and experience. Strong organization and interpersonal networking skills with experience in working with a diverse group of people such as faculty, administrators, teachers, and students. Strong grammar and writing abilities required. Computer literacy skills at an intermediate level in Microsoft Office Outlook, Word, Excel, and PowerPoint as well as specialized software programs and computer applications. Preferred Qualifications: At least 2 years' experience in a school setting, preferred. Experience with grants or project management, preferred. Additional Information: Schedule: Approximately 20-24 hours a week. Application Instructions: As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. RVCC's starting rate and rank are commensurate with educational qualifications and experience. For consideration of the above position, please submit your cover letter and resume online, by clicking the "apply now" button. We regret that we are unable to respond to each and every resume received. Only those candidates of interest will be contacted directly.

At CareSense we are only as good as our team members. Our extraordinary team provides quality services, bringing quality of life for our consumers and their families. We are seeking a dynamic group home Administrative Assistant who demonstrates an understanding of and belief in positive approaches as a guiding philosophy, along with a strong commitment to community integration for people with disabilities. The Administrative Assistant is responsible for assisting the Director in daily opperations. This person is able to work independently and assists our agency grow by increasing referrals while retaining high consumer satisfaction and compliance with all applicable rules and regulations. Responsibilities Include: Performs duties and projects as assigned by Director Hire, train, retain, and supervise managers, program specialists, and home leads Ensure all client and staff paperwork is accurate, complete, maintained, and kept updated Ensure efficient and effective operations Ensure high level client satisfaction Work closely with staff to ensure proper scheduling of caregivers and solve issues that arise. Ensure accurate staffing of clients with caregivers based on location, time, skills/needs, and requests. Utilize our web-based care management system to monitor operations including clinical documentation, monitor care logs, and to maintain client and caregiver records Effectively and accurately communicate with caregivers, clients, and case managers. Ensure effective recruiting of staff, retention, and training Perform home visits and as necessary Complete incident reporting as necessary Other projects/duties as assigned by administration Requirements: Good relationships and contacts in the relevant industry Excellent phone skills Excellent interpersonal skills Excellent verbal and written communication skills, to effectively communicate with nurses, physicians, case managers and patients Fast paced Self-directing and very independent with the ability to work with little direct supervision Advanced knowledge of computers Very comfortable with technology applications including personnel recruiting systems, staffing and scheduling systems, electronic medical records systems, Microsoft Word, Excel, and Power Point Very organized and detailed, able to handle extensive amounts of paperwork/documentation Reliable car, valid State driver's license and car insurance Background check will be required