Secretary Jobs in Ocean, NJ

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Brick Township, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1257329. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Assist attorneys in busy litigation department with drafting of various legal documents. Assist attorneys with timesheets and reports. Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs. Prepare and format Excel spreadsheets. Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities. Screen and forward telephone calls to appropriate recipient. Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc. Prepare New Case Forms & E-mail New Case Opening. Enter time in 3E. Prepare Check Request forms. Prepare Amex and Out of Pocket Statements. Prepare Travel Authorization Forms, Travel Memos, & Benefit Day Memos. Organize various binders w/ tabs. Photocopying & Filing Additional Responsibilities: Reception coverage on a daily/ weekly basis. Job Qualifications: Expert knowledge of Legal Documents. Expert knowledge of Word and Excel. TOA and TOC knowledge preferred

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office. Salary when perm: $75-80K Responsibilities: Answer multi-line telephone system, screen and direct calls Empty dishwasher Take and relay messages Greet persons entering organization Direct guests to correct destination General administrative and clerical support Typing, filing, faxing Notify proper personnel of overnight deliveries Maintain conference room calendars Maintain company extension list Tidy and maintain reception area and conference rooms Proficient in Word, Excel, PowerPoint and Outlook Filing to include electronic, hard copy and email Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps Assist with managing and track internal and corporate deadlines for the office. Understand internal reports, purchasing and invoice systems Assume responsibility for and execute special projects Sort incoming mail, create a log of all checks received and fill out deposit of checks Special event committee recorder Assist with weekly manager's office payroll Complete expense reports for monthly and one time purchases Assist office with creation of contracts, agreements, reports, and presentations Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases Complete check requests for donations, capital and special events Participate in other departmental projects and operational functions when requested Required Qualifications: High School diploma Receptionist, Administrative, and/or HR experience is a plus Knowledge of administrative and clerical procedures Knowledge of computers and relevant software applications Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner. Must be able to multitask and prioritize. Detail oriented. Must be able to maintain confidentiality of information. Must be able to show initiative. Perform other duties as requested by management. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Legal Secretary - Litigation (3-5 Years Experience) Arons & Arons, LLC is a well-established, family-run law firm based in South Orange, NJ. We focus on delivering practical, results-oriented legal services across a range of areas including personal injury, business litigation, landlord-tenant disputes, workers' compensation, and general civil matters. Our firm is known for providing personalized attention and strong advocacy for our clients, whether individuals or small businesses. We pride ourselves on maintaining a supportive, collegial work environment while delivering high-quality legal representation. Location: Northern New Jersey (In-office position) Practice Areas: Personal Injury, NJ Civil Litigation, Landlord/Tenant matters / Special Civil We are a small but busy law firm seeking an experienced Legal Secretary to join our team. The ideal candidate will have at least 3-5 years of legal experience working in New Jersey and be familiar with handling NJ litigation matter such as personal injury, workers compensation, special civil cases, and landlord-tenant matters. Responsibilities: • Draft, edit, and file pleadings, motions, certifications, and correspondence in NJ courts (including eCourts and JEDS systems) • Prepare discovery demands, responses, and document productions • Calendar court dates, filing deadlines, and ensure timely follow-ups • Communicate with clients, courts, adversaries, and insurance adjusters • Maintain case files (both electronic and paper) • Assist with trial preparation, including compiling exhibits and coordinating witness availability • General administrative support including answering phones, scheduling, and handling incoming/outgoing mail Requirements: • 3-5+ years of legal secretary experience in a New Jersey law firm • Solid understanding of New Jersey litigation procedures (Such as NJ Superior Court, Special Civil Part/ Landlord-Tenant Court) • Familiarity with electronic filing systems (eCourts, JEDS) • Strong organizational skills and attention to detail • Proficiency in Microsoft Word, Excell, and PDF editing software • Ability to handle multiple tasks in a fast-paced environment • Professional and courteous communication skills • Self-motivated with the ability to work independently and as part of a team Preferred but Not Required: • Experience with billing and time entry software • Spanish language skills a plus Compensation: • Competitive salary commensurate with experience • Opportunity for growth within the firm

SpineSearch is seeking an experienced legal Secretary with personal injury and workers compensation experience. This candidate will be working directly with a private pain and spine practice acting as the liaison between the attorneys, insurance companies, and the practice itself. This is a full time, on-site, Monday through Friday position. Key Responsibilities: Liaison with Attorneys & Insurance Companies - Communicate with legal representatives and insurers to facilitate patient case management. Case Documentation & Management - Maintain accurate records of legal cases, medical reports, and correspondence. Claims Processing & Follow-Up - Assist in submitting and tracking medical claims related to personal injury and workers' compensation cases. Compliance & Legal Support - Ensure adherence to relevant regulations and legal requirements in medical-legal cases. Patient Support - Assist patients in understanding their legal and insurance-related documentation as it pertains to their treatment. Qualifications: Experience: At least 2+ years of experience as a paralegal handling personal injury, motor vehicle accidents, and workers' compensation cases. Skills: Strong knowledge of medical records review, insurance claims processing, and legal correspondence. Communication: Excellent written and verbal skills to effectively interact with attorneys, insurance adjusters, and medical staff. Attention to Detail: Ability to manage multiple cases and ensure accuracy in documentation.

Beacon Hill Legal's client, a law firm located in Lower Manhattan, is seeking a Legal Secretary for a contract coverage with the potential for conversion to full-time. Candidates must have experience drafting ToC/ToA and have 5+ years of experience as a legal secretary at a law firm. The candidate hired must commute to their office in Lower Manhattan 5x a week and be available to work overtime as needed. Job Duties and Responsibilities Prepare, edit, and format documents such as letters, memos, forms, etc. Generate Table of Contents, Table of Authorities, and other components of litigation papers Prepare New Case Memos and Engagement Letters Manage and enter attorney time into the Firm's billing system Prepare and submit attorney expense reports to the Accounting Department Maintain, file, and organize client files in the Firm's Document Management System Format and edit PowerPoint presentations Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc. Provide vacation/absence coverage for other Secretaries as needed Qualifications High school diploma required; associate or bachelor's degree preferred Candidate must have 5+ years of law firm experience Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred Ability to work overtime as needed Interested candidates should send a Word version of their resume for consideration. All relevant work experience should be listed on resume submissions.

We are seeking a detail-oriented and experienced Commercial Litigation Legal Secretary to support a dynamic team of litigation attorneys. The ideal candidate will be highly organized, proactive, and possess extensive knowledge of litigation procedures, court filings, and document management. This role is vital in ensuring the smooth operation of legal processes and supporting attorneys throughout all phases of litigation. Key Responsibilities: Provide administrative and clerical support to litigation attorneys. Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, correspondence, and discovery materials. File legal documents electronically with federal and state courts (e-filing). Manage attorney calendars, including scheduling depositions, hearings, client meetings, and court dates. Maintain case files, document databases, and litigation support systems. Coordinate with court personnel, clients, and opposing counsel. Assist with trial preparation including organizing exhibits, witness files, and trial binders. Track deadlines, manage tickler systems, and ensure timely filings. Process billing, time entries, expense reports, and coordinate travel arrangements as needed. Qualifications: High school diploma or equivalent required; associate degree or legal secretary certification preferred. Minimum of 10 years of experience as a legal secretary, preferably in commercial litigation. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), document management systems, and court e-filing systems (e.g., PACER, state portals). Familiarity with legal terminology, litigation procedures, and court rules. Strong organizational, multitasking, and communication skills. Ability to handle confidential information with discretion. Excellent attention to detail and accuracy under tight deadlines. Preferred Qualifications: Experience supporting multiple attorneys in a fast-paced litigation environment. Knowledge of legal billing software Notary Public certification is a plus.

Murphy Schiller & Wilkes LLP (MSW) is a boutique law firm servicing the commercial real estate and construction industries. Headquartered in Newark, New Jersey, the firm provides expertise in transactional, corporate, finance, land use, and litigation matters. The firm's attorneys represent businesses, investors, and lenders in complex transactions and litigation, as well as advising clients on planning, zoning, development approvals, and securing real estate incentives. Founded to deliver effective and creative legal services, the firm boasts a team with broad public and private sector experience from top national law firms and high-level governmental positions. Job Description As a Legal Secretary at Murphy Schiller & Wilkes LLP, you will play a crucial role in supporting our attorneys and ensuring the smooth operation of our legal practice. Your responsibilities will include a variety of administrative and clerical tasks, as well as direct support to our legal team. PLEASE NOTE: THIS IS A FULL-TIME, ON-SITE POSITION IN THE FIRM'S NEWARK, NEW JERSEY OFFICE. IF YOU ARE LOOKING FOR A HYBRID OR WORK-FROM-HOME ARRANGEMENT, PLEASE DO NOT APPLY. Key Responsibilities Administrative Support: Provide comprehensive administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements. Document Preparation: Draft, format, and proofread legal documents, correspondence, and reports. Ensure all documents are accurate and comply with legal standards. File Management: Maintain and organize both physical and electronic files. Ensure all documents are filed correctly and are easily accessible. Client Interaction: Serve as a point of contact for clients, answering phone calls, responding to emails, and addressing client inquiries in a professional and courteous manner. Court Filings: Prepare and file legal documents with courts and other relevant authorities. Ensure all filings are completed accurately and within deadlines. Research: Conduct basic legal research and gather information as needed to assist attorneys with case preparation. Billing and Invoicing: Assist with the preparation and processing of client invoices. Track billable hours and ensure accurate billing records. Office Coordination: Assist with general office duties, including ordering supplies, managing office equipment, and coordinating with vendors. Qualifications Education: High school diploma or equivalent required. Associate's or Bachelor's degree in a related field preferred. Experience: Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a law firm. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Excellent written and verbal communication skills; Strong organizational and time-management abilities; Attention to detail and accuracy in all tasks; Ability to handle sensitive and confidential information with discretion; Familiarity with legal terminology and procedures; Experience with legal research tools and case management software is a plus. Personal Attributes Ability to work independently and as part of a team. Strong problem-solving skills and the ability to prioritize tasks effectively. High level of integrity and ethical standards. Benefits Competitive salary commensurate with experience. Comprehensive health, dental, and vision insurance. Retirement plan with employer contributions. Paid time off and holidays. Opportunities for professional development and career advancement.

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team. FT Hybrid in NYC 4 days on site, 1 remote Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment. Key Responsibilities Prepare, proofread, format, and redact legal documents and exhibits for filing Handle state and federal court filings, including electronic filing (e-filing) Stay current on court rules and filing procedures across New York and New Jersey Open new legal matters and manage document workflows and filing systems Retrieve legal research materials and court decisions (e.g., via Westlaw) Prepare correspondence, including cover letters for attorney billing Enter billing information into internal billing software systems Coordinate schedules for depositions, conferences, and maintain attorney calendars Process invoices and check requests for third-party vendors; follow up with accounting Qualifications Minimum 3 years of litigation legal secretary experience Strong knowledge of litigation procedures, court rules, and e-filing processes Experience preparing Tables of Authorities Familiarity with both New York and New Jersey State and Federal courts Proven ability to work collaboratively with other secretaries and legal professionals Highly organized with the ability to manage multiple priorities in a fast-paced setting Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel) Strong communication skills, both written and verbal Current Notary Public license is a plus

Legal Assistant Law Firm: Top 20 Ranked Globally Size: 4,000 Employees Onsite Schedule: Onsite Target Salary: $70,000 - $125,000 with OT and Bonus as additional compensation Job Description: As a Legal Assistant, your duties will include but not be limited to: Prepare and revise, format, and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, and audit letters Accurately enter attorney time into the timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Assist Shareholders in preparing for all internal/external meetings Establish and maintain paper and electronic client and administrative files per current Firm policies. Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Knowledge of e-filings and Federal Court procedures Associate's degree preferred Minimum of two (2) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Experience with managing monthly client billings preferred

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

Administrative Assistant - Financial services, Private Sector or Government Duration:6 Months ONSITE pay rate: 35.00 S3 is searching for a highly motivated Floating Administrative Assistant to provide coverage throughout Asset & Wealth Management. -(exact coverage needs subject to change per business & location) Job Summary & Responsibilities Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinate travel arrangements as required and provide travel logistics & itinerary support Process expense reports in a timely manner for those within the coverage assignment Arrange internal and client meetings on and off the campus working with local conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government Comfortable operating in a dynamic environment working across multiple different teams / executives as needed. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel Supportive team player with a positive attitude.

We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team. This role is vital in providing exceptional support to our office operations and ensuring a welcoming environment for clients and visitors. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently in a fast-paced environment. This individual must be proactive and dependable. Duties Greet and assist clients and visitors in a friendly and professional manner. Answer and manage incoming phone calls and direct them appropriately Perform data entry tasks accurately to maintain up-to-date records. Organize and maintain files, both physical and electronic, for easy access. Assist with calendar management, scheduling appointments, and coordinating meetings. Proofread documents for accuracy and clarity before distribution. Provide administrative support to all firm members Maintain a clean and organized reception area to create a positive first impression. Handle incoming/outgoing mail and secure client data appropriately Maintain cleanliness and organization of common areas Maintain office inventory and manage ordering of supplies Other administrative tasks as needed Experience Prior experience in an administrative or front-desk role (experience in an accounting or professional services office is a plus) High attention to detail and strong organizational skills Proficiency in computer systems and software applications relevant to office management. Strong organizational skills with the ability to prioritize tasks effectively. Excellent written and verbal communication skills, demonstrating professionalism at all times. Comfort with Microsoft Office (Word, Excel, Outlook) and basic office technology Discretion and professionalism when handling sensitive information Ability to multi-task, stay organized, and work independently Positive attitude and strong work ethic - we're looking for someone willing to go the extra mile This position is a full-time, in office only position. It may also require additional hours during peak seasons. If you are an enthusiastic individual with a passion for providing outstanding administrative support, we encourage you to apply for this opportunity.

JLD Tax Resolution Group is comprised of experts with over a decade of experience in helping individuals overwhelmed by tax debt and IRS issues. Their goal is to provide immediate peace of mind and achieve full tax relief for their clients. Role Description This is a full-time in person role for an Administrative Assistant at JLD Tax Resolution Group. The Administrative Assistant will be responsible for providing administrative support, maintaining phone etiquette, communication with clients and colleagues, executive administrative assistance, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong phone etiquette and communication abilities Clerical skills Excellent organizational and time management skills Proficiency in Microsoft Office Suite Ability to work independently and prioritize tasks efficiently Experience in tax resolution or financial services is a plus Must be fluent in Spanish

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

A growing logistics organization is seeking an Executive Assistant in the greater Englewood, NJ area. Candidates Must Have: Previous administrative or office experience Ability to multitask Strong data-management skills Experience working with multiple customers and tracking orders

Open to: General Public Work Week: 35 hours per week (up to 900 hours max per fiscal year) Salary: $20 Per Hour Existing Vacancies: 1 Program/Location Department of Environmental Protection Water Resource Management Water Monitoring, Standards & Pesticide Control Bureau of Pesticide Control 401 East State Street Trenton, NJ 08625 Scope of Eligibility Open to applicants who meet the requirements below. Description Assists the head of a Bureau or Service in a state department, institution , or agency by performing and coordinating administrative support services: does other related work. Specific to the Position Responsible for assisting with OPRA requests, answering phones, mailing, record-keeping, and filing. Will also perform program-specific tasks in Excel and utilize various databases, including PAS/PPS and NJEMS. Additional duties include responding to general inquiries from the public via email or phone, assisting with referrals, reports, and questions related to the Bureau and licensing programs, and managing and updating internal Bureau databases such as PAS/PPS and NJEMS. The selected candidate will also be responsible for compiling, interpreting, and entering data, coordinating office operations-including clerical tasks, internal reporting systems, forms, space management, and office equipment-while recommending improvements. May assist in updating and maintaining the unit's tracking system and/or database. Preferred Skill Set Customer service, answering phones, and record retention. Ability to schedule and organize meetings and other appointments. Ability to prepare reports. Ability to access Microsoft Suite such as Outlook, Access, Excel, and Word. Ability to speak and write effectively and to analyze, edit, review, and interpret technical material. Ability to organize assigned administrative work and develop appropriate work methods. Requirements Education: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities. OR Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions. NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. License Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Residency All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”. Authorization to Work Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States. SAME Applicants If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program, email ***************, or call CSC at ************** and select Option #3. Veteran's Preference To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit *********************************************************************** Equal Opportunity Employment The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision. The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Plainfield, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1248806. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program