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Secretary Jobs in New York

- 3,348 Jobs

  • Food and Beverage Administrative Assistant, Finger Lakes Gaming

    Delaware North 4.3company rating

    Secretary Job In Farmington, NY

    The opportunity Delaware North Gaming is searching for a full-time Administrative Assistant to join our Food and Beverage team at Finger Lakes Gaming in Farmington, New York. In this role, you'll be responsible for complete administrative and clerical services in support of the Food and Beverage department. Pay $23.00 - $23.00 / hour Information on our comprehensive benefits package can be found at ********************************************** What we offer We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including: Weekly pay Employee assistance program Training and development opportunities Employee discounts Flexible work schedules Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, and tuition and/or professional certification reimbursement. What will you do? Receive invoices, add new items, implement price changes, troubleshoot issues, and assist other departments with BirchStreet system Assist food and beverage team members; cover shipping and receiving as needed Coordinate group sales; organize and set up events, update documentation, test equipment Input month-end inventory; analyze cost spreadsheet Serve as backup on the POS system Complete other administrative tasks; create signage and spreadsheets, order office supplies, log evaluation cards More about you Associate degree in related field preferred One year of related experience required Basic math skills including addition, subtraction, multiplication, division, fractions, and percentages Intermediate computer skills including word-processing, spreadsheets, database, and e-mail required Superior organization and guest service abilities; exceptional communication skills required Strong proofreading abilities Must be able to effectively present information in one-on-one and group situations to guests and other associates of the company Shift details Day shift Evening shift Holidays Weekends 8 hour shift Who we are Finger Lakes Gaming & Racetrack, owned and operated by Delaware North, features more than 1,500 video gaming machines and brings the thrill of live thoroughbred racing from April to November and year-round simulcast wagering on thoroughbred and harness racing from across the country. Finger Lakes presents various dining options including a large buffet. Our business is all about people, and that includes you. At Delaware North, you’re not just part of a team — you’re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success. Who says you can't love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you're interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we're invested in helping you achieve your career goals. Together, we're shaping the future of hospitality - come grow with us! Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status. $23.00 - $23.00 / hour
    $23-23 hourly 9d ago

  • Administrative Specialist

    Clarity Recruiting

    Secretary Job In New York, NY

    A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.
    $36-41 hourly 17d ago

  • Litigation Secretary

    Consilio LLC 4.3company rating

    Secretary Job In New York, NY

    Consilio is seeking a Litigation Legal Secretary for the New York office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 200 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: New York, NY Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Salary range: $85,000-$102,000 ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
    $29k-42k yearly est. 15d ago

  • Administrative Assistant

    Getzel Schiff & Pesce

    Secretary Job In Woodbury, NY

    Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities Busy Accounting Office in Woodbury looking for an Administrative Assistant to handle day to day responsibilities for the Managing Partner, which includes letter writing, mailings, assist with collating tax returns, banking, prepare 1099's. Should be efficient in Microsoft, Peachtree, ShareFile and CCH. Prior accounting experience a plus.
    $34k-45k yearly est. 15d ago

  • Legal Secretary

    Robert Half 4.5company rating

    Secretary Job In Garden City, NY

    We are seeking a skilled and detail-oriented Legal Secretary to join our team supporting our commercial litigation practice. This position requires a candidate with prior experience in a law office and a strong background in litigation. The ideal candidate will play a critical role in providing administrative support, handling e-filing, and ensuring smooth case management. Familiarity with NYSCEF, PACER, and court procedures is essential. Candidates without law firm or litigation experience will not be considered. Key Responsibilities: Perform general administrative tasks, including calendaring, scheduling meetings, organizing documents, and maintaining client files. Manage electronic filings through systems such as NYSCEF and PACER, ensuring compliance with court submission requirements. Prepare, format, and proofread legal documents, correspondence, and pleadings for various stages of litigation. Coordinate with attorneys, clients, and court personnel to manage deadlines and case progress. Conduct basic research to support attorneys in trial preparation and legal proceedings. Answer incoming calls, manage emails, and handle incoming/outgoing mail while maintaining confidentiality. Maintain familiarity with court rules and procedures at the local, state, and federal levels. Qualifications: Law Firm Experience: Minimum of 2 years of experience working in a law office environment, specifically in litigation. Commercial litigation experience highly preferred. E-Filing Proficiency: Advanced familiarity with NYSCEF (New York State Courts E-Filing) and PACER (Public Access to Court Electronic Records). Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software. Knowledge of Court Procedures: Strong understanding of legal terminology and court filing/document submission processes. Attention to Detail: Exceptional organizational and proofreading skills with the ability to prioritize and meet tight deadlines. Communication Skills: Strong verbal and written communication skills to interact effectively with attorneys, clients, and court officials.
    $44k-64k yearly est. 15d ago

  • Administrative Assistant

    Rise Baking Company, LLC 4.2company rating

    Secretary Job In Lancaster, NY

    Job Purpose Execute ongoing administrative functions of the front office, along with supporting and managing various tasks as needed. Essential Functions • Provide effective, friendly, and professional customer service communication via personal/telephone/email contact • Facilitate and maintain front office receptionist duties, including greet and meet visitors, help visitors manage the iLobby visitor management system, and notify internal customers of visitor arrivals • Distribute mail throughout the facility and manage phone distribution list • Maintain employee uniform ordering, troubleshoot when necessary, and address any employee concerns • Create and maintain employee access cards/ID badges • Manage basic vending communication with vendors regarding needs, coordinate refunds, etc. • Manage office supplies and communicate with vendors on current and/or future needs • Manage conference reservations and organize functions as needed • Place new hire orientation and visitor lunch orders, including catering orders for company-sponsored events • Work directly with the HR Manager to plan and execute employee engagement events and company celebrations (e.g., company picnic, holiday party, safety celebrations, etc.) • Perform basic accounts payable (AP) clerical functions (i.e., prepare supporting documentation to submit to corporate) • Open and prepare purchase orders, quotes, contracts, RFQs • Comply with all food safety requirements, training, policies, and procedures • Perform other job-related duties as assigned Qualifications (Education, Experience, Competencies) • High school diploma or equivalent • 2-3 years of administrative assistant experience or relevant work experience preferred • Strong written and verbal communication skills with a customer service mindset • Intermediate to advanced Microsoft Office skills • Ability to work with numbers accurately and efficiently • Basic accounting experience helpful • Strong organizational skills with the ability to manage multiple priorities and maintain high attention to detail in a fast-paced, deadline-driven environment • Ability to work independently, including taking initiative and ensuring follow-through • Ability to think quickly and handle frequent change • Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision The hourly range for this role is $21.00 to $23.00 per hour. Pay is based upon several factors including but not limited to local labor markets, education, work experience, certifications, etc. Rise Baking Company complies with all minimum wage laws as applicable. In addition to your hourly wages, Rise Baking Company offers benefits such as, a comprehensive benefits package, quarterly bonus eligibility, incentive and recognition programs and 401k contributions (all benefits are subject to eligibility requirements). At Rise Baking Company, our people are our finest ingredient.” An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disabilities. RISE 123 MON 123 Compensation details: 21-23 Hourly Wage PIb9ee44dbf905-26***********4
    $21-23 hourly 9d ago

  • Broker Administrative Specialist

    Savills North America 4.6company rating

    Secretary Job In New York, NY

    At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.
    $70k-75k yearly 17d ago

  • Litigation Secretary

    CF Legal Recruiting and Staffing

    Secretary Job In Nassau, NY

    Great firm on Long Island looking to welcome a Litigation Legal Secretary. Salary to $100k This is a litigation secretary, it is a niche. Candidates need to know what a motion is, how to prepare said motion and corresponding papers, assemble exhibits, hyperlink documents, create table of authorities and table of contents. They should know how to calendar court dates and calculate response times to answer motions and schedule hearings. Know how to serve documents and prepare affidavits of service. They should understand the differences between pleadings I.e. motions, responses, affidavits, what needs to be notarized, served, etc. it is more than typing letters and making travel arrangements
    $32k-48k yearly est. 13d ago

  • Administrative Assistant

    Confidential Jobs 4.2company rating

    Secretary Job In New York, NY

    The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!
    $35k-50k yearly est. 14d ago

  • Legal Secretary

    The Phoenix Group 4.8company rating

    Secretary Job In New York, NY

    Our client, a prestigious law firm, is seeking a Legal Secretary to join their team in New York, NY! Key Responsibilities: Prepare and format legal documents, gather supporting exhibits, proofread, and ensure appropriate redaction of materials. Familiarize with court rules and procedures to assist in filing court documents. E-file documents with the court system. Open new legal matters and maintain case files. Organize and manage documentation, ensuring proper indexing and storage on the network and in the file room. Retrieve court rulings and decisions using Westlaw. Draft cover letters for attorney billing submissions. Enter billing data into the firm's billing software system. Coordinate and schedule attorney conferences and depositions, while managing attorneys' calendars. Handle vendor invoices, process check requests, and work with accounting to ensure timely payment. Qualifications: At least 3 years of experience in litigation. Prior knowledge of litigation procedures, e-filing, and creating tables of authorities. Familiarity with the court procedures and rules of New York and New Jersey (both state and federal). Ability to collaborate effectively with other Legal Secretaries in supporting a team of attorneys. Willingness to take on new challenges and responsibilities. Strong organizational skills with the ability to thrive in a fast-paced environment. Proficient in Microsoft Office 2007 (Word, Outlook, Excel) and excellent typing abilities. Strong verbal and written communication skills. Notary Public certification required. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
    $44k-63k yearly est. 9d ago

  • Administrative Assistant

    Solomon Page 4.8company rating

    Secretary Job In White Plains, NY

    Our client, a well-established company in White Plains, NY is looking to hire an Administrative Assistant to start right away! Responsibilities: Review and confirm accuracy of information within the company's database Performing data entry of new and updated customer account information Notify supervisor of discrepancies and/or correct discrepancies as needed Assisting with various administrative tasks (may include filing and scanning of documents) Providing support with other projects as needed Required Qualifications: Prior administrative, data entry, or general office support experience Bachelor's Degree is preferred but not required. Basic to intermediate proficiency in Microsoft Excel Strong communication skills and attention to detail Ability to meet deadlines and multi-task If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.
    $34k-43k yearly est. 5d ago

  • Administrative Support Specialist (Legal)

    The Goodkind Group, LLC 4.0company rating

    Secretary Job In New York, NY

    Seeking a RECENT GRADUATE to work at an incredible law firm in NYC supporting the legal department with organizing programs and events. Responsibilities: -Choose menus and locations for events, schedule meetings and activities, prepare name tags and invites, manage RSVPs, and handle various other administrative tasks. -Oversee the processing and coordination of invoices related to Firm sponsorships and tickets for external events and organizations. -Assist the Recruiting team in managing all elements of the summer associate program, from orientation to social gatherings. -Research and update files for venues and vendors. temp to possible perm
    $31k-37k yearly est. 13d ago

  • Associate-Accounting and Administration

    Yellowstone Properties, Inc.

    Secretary Job In Mamaroneck, NY

    We are seeking an individual with 1-3 years of general accounting and detail administrative experience to work in our office as a Accounting and Administrative Associate. This position is an immediate hire. Reporting directly to our Operations Manager, you will also work closely with our Repair Coordinator, Field Supervising Superintendent and other office staff to facilitate the administrative process of our Company. General work requirements include: Communicate with our building staff, outside building/legal consultants and vendors in the documentation of work required for various NYC filings. Prepare and/or supervise completion of daily deposits, monthly billing, monthly lease renewals and AP input. Provide accounting support as required. This is a Full-time, in office position. No remote option. Skills required: Bi-lingual Spanish - this is a MUST based on our tenancy and building workforce. Ability to think independently. Focus on accuracy. Organization. Ability to effectively communicate with internal staff, building staff, vendors, agency personnel and, if required, our tenants. Basic accounting skills. Word/Excel and document importing.
    $34k-54k yearly est. 9d ago

  • Administrative Assistant

    Cyperus Group, Inc.

    Secretary Job In New York, NY

    Fantastic learning opportunity to support midsized financial services due to growth and promotion. This is an interesting position to truly learn the business from one of the most stable, no turnover companies in NYC! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Assist in meeting, greeting and supporting well known VIPs Coordinate onsite internal and external meetings and presentations Oversee conference rooms, luncheons, etc. Help with new hire packets Support Junior Executive team with expense reports, emails, etc. Qualifications Bachelor's degree 2-3 years working in an office environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite WFH Fridays Wonderful, intellectual culture, great benefits, strong bonus!
    $34k-46k yearly est. 9d ago

  • Administrative Assistant

    The Evergreens Cemetery

    Secretary Job In New York, NY

    About Us: Established in 1849, The Evergreens Cemetery spans 225 acres of beautifully maintained grounds and is the final resting place for over 538,000 individuals, including notable figures like tap legend Bill "Bojangles" Robinson, jazz musician Lester Young, and painter Martin Heade. Designed by renowned landscape architect Andrew Jackson Downing, the cemetery features diverse architectural styles in its mausoleums and grave markers, along with a Victorian Gothic Chapel by Alexander Jackson Davis from 1849/1850. Listed on the National Register of Historic Places and recognized as an Accredited Level II Arboretum, The Evergreens Cemetery uniquely combines history, culture, and natural beauty. Why Work with Us: Joining our team means becoming part of a historic institution dedicated to supporting individuals during their times of greatest sensitivity. We honor the legacy of those who rest here while maintaining the beauty and tranquility of our grounds. Our unique work environment blends history, nature, and community, offering a compassionate and meaningful career. Job Summary: Administrative Assistant Location: Bushwick, NY (Brooklyn) Role Overview: The Administrative Assistant is responsible for providing administrative support to the cemetery, interacting with funeral directors, the public and serving our families with integrity, compassion, and respect. Multitasking, flexibility and dependability are all important skill sets for this job. Position Requirements Include, but are not limited to: · Good customer service skills · Build and maintain partnerships with funeral directors, families, community members, and other stakeholders. · Research burial records · Administer the diary of interments · Uphold and exemplify the core values of integrity, compassion, and respect. · Weekends are required Qualifications and Skills: · Exceptional interpersonal and communication abilities · Highly empathetic · Outstanding communication skills · Strong customer service orientation · Proficient in the use of computers, software, and technology; social media skills are a plus · Respectful of different faiths, rituals, and traditions · Ability to speak Mandarin, or Cantonese preferred, but not required · Bachelor's degree required Benefits: · Paid medical and dental · Paid vacation and sick days · 401(k) benefits
    $34k-46k yearly est. 15d ago

  • Legal Secretary, AmLaw100

    Plona Partners

    Secretary Job In New York, NY

    Legal Assistant Law Firm: Top 20 Ranked Globally Size: 4,000 Employees Onsite Schedule: Onsite Target Salary: $70,000 - $125,000 with OT and Bonus as additional compensation Job Description: As a Legal Assistant, your duties will include but not be limited to: Prepare and revise, format, and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, and audit letters Accurately enter attorney time into the timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Assist Shareholders in preparing for all internal/external meetings Establish and maintain paper and electronic client and administrative files per current Firm policies. Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Knowledge of e-filings and Federal Court procedures Associate's degree preferred Minimum of two (2) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Experience with managing monthly client billings preferred
    $37k-57k yearly est. 8d ago

  • Legal Secretary

    Top Prospect Group

    Secretary Job In New York, NY

    Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team. FT Hybrid in NYC 4 days on site, 1 remote Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment. Key Responsibilities Prepare, proofread, format, and redact legal documents and exhibits for filing Handle state and federal court filings, including electronic filing (e-filing) Stay current on court rules and filing procedures across New York and New Jersey Open new legal matters and manage document workflows and filing systems Retrieve legal research materials and court decisions (e.g., via Westlaw) Prepare correspondence, including cover letters for attorney billing Enter billing information into internal billing software systems Coordinate schedules for depositions, conferences, and maintain attorney calendars Process invoices and check requests for third-party vendors; follow up with accounting Qualifications Minimum 3 years of litigation legal secretary experience Strong knowledge of litigation procedures, court rules, and e-filing processes Experience preparing Tables of Authorities Familiarity with both New York and New Jersey State and Federal courts Proven ability to work collaboratively with other secretaries and legal professionals Highly organized with the ability to manage multiple priorities in a fast-paced setting Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel) Strong communication skills, both written and verbal Current Notary Public license is a plus
    $37k-57k yearly est. 5d ago

  • Legal Secretary

    Tandym Group

    Secretary Job In New York, NY

    A defense litigation firm in New York is looking to add a polished Legal Secretary to their team. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply. About the Opportunity: Start Date: ASAP Assignment Length: Temp to perm Schedule: Monday to Friday Hours: 9am-5pm Onsite: New York, NY Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 6+ years Litigation experience Licensed Notary required Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills
    $37k-57k yearly est. 5d ago

  • Administrative Assistant

    Nationwide Maintenance & General Contracting Inc.

    Secretary Job In Bedford Hills, NY

    Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client base includes major corporations such as Rite Aid, CVS, Macy's, and more, and we are committed to providing high-quality services at an affordable price. Role Description This is a full-time on-site role for an Administrative Assistant at Nationwide Maintenance & General Contracting Inc. in Bedford Hills, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Proficiency in Clerical Skills Organizational skills and attention to detail Ability to multitask and prioritize tasks efficiently Experience in the maintenance or construction industry is a plus Associate's degree in Business Administration or related field
    $34k-45k yearly est. 13d ago

  • Administrative Assistant

    TBG | The Bachrach Group

    Secretary Job In Great Neck, NY

    Join Our Team as a Part-Time Administrative Assistant - Great Neck, NY Temp(Part-Time, 20-30 hours/week) Are you an organized, detail-oriented individual looking for a flexible, part-time role? A well-established Property Management company in Great Neck, NY is seeking a motivated Administrative Assistant to support their team during a temporary maternity leave. If you're eager to contribute your skills to a thriving organization and work with a collaborative team, this is the opportunity for you! Why You'll Love Working Here: Competitive Pay Flexibility: Enjoy a part-time schedule (20-30 hours per week, Monday-Thursday). Growth Potential: Opportunity to gain valuable experience in a well-established company, with room to grow! Supportive Environment: Be part of a team that values collaboration and communication. Key Responsibilities: Communicate with tenants regarding property-related inquiries and resolve issues promptly. Update and manage contractor charts for multiple properties in Excel. Schedule and coordinate repairs and maintenance for rental apartments. Draft and prepare residential renewal leases and other documents. Assist with office memos, emails, invoices, and other administrative tasks. Work closely with Property Management and Senior Management teams to ensure smooth operations. Handle tenant calls, dispatch contractors, and follow up until issues are resolved. Assist with various ad-hoc duties as needed by the Property Manager. What We're Looking For: 1-5 years of administrative experience (Real Estate experience is a plus, but not required). Excellent organizational and multitasking abilities. Strong communication skills and a commitment to follow-through. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize and manage multiple projects in a fast-paced environment. Some college coursework completed is a plus. This is a fantastic opportunity to gain hands-on experience in a professional setting while working in a dynamic, team-oriented environment.
    $34k-46k yearly est. 13d ago

Learn More About Secretary Jobs

Do you work as a Secretary?

What are the top employers for Secretary in NY?

Staff Connect

NYU Lutheran Medical Center

Sourcepro Search

Suny Upstate Medical University

Montefiore Mount Vernon Hospital
Hofstra University
Northwell Health
Nyc Board Of Education

Top 10 Secretary companies in NY

  1. Staff Connect

  2. NYU Lutheran Medical Center

  3. Sourcepro Search

  4. Suny Upstate Medical University

  5. Montefiore Mount Vernon Hospital

  6. Hofstra University

  7. Northwell Health

  8. Nyc Board Of Education

  9. NYC Alliance

  10. Service Employees International Union Local 205

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