Secretary Jobs in New Jersey

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

Schenck, Price, Smith & King, LLP is seeking a highly organized and proactive Administrative Assistant to support the Managing Partner and Chief Operating Officer (COO). This critical role requires exceptional multitasking abilities, attention to detail, and the ability to manage confidential information with discretion. The ideal candidate will be a strong communicator and problem solver, comfortable in a fast-paced environment. Key Responsibilities Provide high-level administrative support to the Managing Partner and COO, including calendar management, travel arrangements, and meeting coordination. Manage incoming communications, prioritize emails, and handle calls on behalf of the Managing Partner and COO. Prepare reports, presentations, etc. as needed. Serve as a liaison between the Managing Partner/COO and internal/external stakeholders, ensuring smooth communication flow. Coordinate special projects, track deadlines, and manage task lists. Assist with client relations and other firm events. Handle confidential and sensitive information with professionalism. Qualifications 3+ years of experience supporting C-level executives, preferably in a professional services environment. Strong organizational, communication, and time management skills. Proficiency in Microsoft Office Suite. Ability to work independently and prioritize effectively. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills.

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Keamsburg, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1263498. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

What We're Looking For We are seeking attentive, organized and effective full-time administrative professionals who can promote our academic enrichment programs and MEK Review as a whole. The ideal candidate must have strong customer service skills, be organized and able to attentively address customer concerns and questions. Who We Are MEK Review is a leading private learning academy dedicated to transforming students into top performers. Since 1997, we have helped thousands of students begin an incredible success story with our programs. Our students have gained admission to the best colleges in the country, earned top SAT, ACT, and SAT Subject scores, prepared for difficult high school admission tests, and became high achievers in the classroom. At MEK Review, we shape the futures of students and families every day with our unique, individualized educational programs. Our learning center has been recognized across the Tri-State area for its excellence and high success rates. Whether you're an educator or a team player eager to help us grow, we have a spot for you! What we offer ● Professional Growth - Gain experience and kickstart your career growth. ● Health, Medical, Dental and Basic Life Insurance, as well as various supplemental benefits ● Readily available snacks in the breakroom and free lunch on most Saturdays ● Salary range for this position will be $40,0000.00-$55,000.00 commensurate with experience About the Role: Our hours are Tues-Friday 1:00pm-8:30pm; Saturday 9:00am-5:00pm with Sunday and Monday off. Applicants should be able available to work this schedule on a full or partial basis. Ability to transition to full-time preferred. This role will be located in Closter and Palisades Park, we're looking for people to stay primarily in either location but have flexibility to move between both when necessary. Responsibilities ● Serve as the first point of communication and first welcome for families, providing information, taking messages, or scheduling appointments ● Manage entry process and determine the nature and purpose of visit, introduce them to classes and services and direct them to appropriate staff or team ● Schedule appointments and maintain and update appointment calendars, maintain consistency while communicating changes ● Answer general questions and follow up with answers using email or calls Education and Experience ● Strong organization, prioritization, written, and verbal communication skills ● Sales or account management experience is a preferred ● Fluency in Korean or Chinese languages is a plus 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

Stark & Stark is actively recruiting for a Legal Secretary in our Marlton, New Jersey office. The ideal candidate will be self-directed and detailed-oriented with the ability to organize and manage multiple tasks in a fast-paced environment. Responsibilities: Perform the legal support duties of client intake, gathering medical records and preparing pleadings, discovery demands, discovery responses, and motions. Professionally answer and handle phone calls and act as client liaison on practice matters. Manage the scheduling of conference calls with attorneys, mediations, court appearances with the clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials. Work with witnesses and other law firms to coordinate deposition and trial testimony. Handle miscellaneous administrative duties such as composing correspondence, proofing documents, copying, filing, faxing, mailing, and handling general office duties as needed. Process expense reimbursements as needed. Sort and distribute department mail. Handle other responsibilities as directed. Qualifications: The right candidate will have at least two years of law firm experience. Experience in Plaintiff's Personal Injury matters is preferred. Comprehensive knowledge of Microsoft Office is a must. The ideal candidate will be self-directed and detail oriented with a high level of accuracy. Able to organize and manage multiple tasks in a fast-paced environment. Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties. Well organized and able to see an assignment through to successful conclusion. Self-directed; able to think analytically and solve problems with little direction. Able to demonstrate a customer service demeanor regardless of the person or issue at hand. Abilities: Mental reasoning, ability to solve problems, make decisions, read, write, interpret, and organize data in a fast-paced environment. Ability to sit or stand at a desk viewing a computer screen for long periods of time, typing on a keyboard. Ability to comprehend information visually on paper and a computer screen. Ability to communicate via a telephone. Ability to multitask with disciplined time management skills. Benefits: Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays. Equal Opportunity Employer Stark & Stark's policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant's or staff member's race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic. Mansfield Rule As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers, Stark & Stark is participating in Diversity Lab's Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles. Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.

Title : Office Manager A Few Words About Us Integrated Resources, Inc. is a premier staffing firm which has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in these specialty areas: Life Sciences, Healthcare, Information Technology and Engineering. With today's growing demand for talented and well qualified professionals, it's more important than ever to partner with a company that employs innovative measures to meet your demands. Our expert team of highly trained counselors works hand in hand with every client forming a partnership of understanding and commitment. The Office Manager will be responsible for managing the NJ office location, human resources administration and accounts payable duties. The individual will be the primary contact for office related questions, accounts payable, immigration, wage garnishments, human resources projects and managing the office. This person will have the ability to play an instrumental role in supporting all office operations. Responsibilities include, but are not limited to, the following: • Responsible for e-verification and I-9 process • Maintains I-9 files in accordance with company policies and legal compliance • Manage the office, order supplies, work with vendors • Handle all Company client gifts and events • Assist with the management of Company immigration matters • Responsible for maintaining and updating state statutory compliance posters • Manage equipment return process and/or legal filings • In conjunction with the offshore HR team, handle wage garnishments • Maintain compliance with SEVIS & Department of State & USCIS regulations • Responsible for drafting employment & experience letters • Administrative duties for the accounting department include accurate review, code, and process vendor invoices o Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures o Perform data entry associated with accounts payable o Review and reconcile invoice discrepancies o Address and respond to vendor inquiries • Assists Human Resources Director & CFO with day-to-day work as well as projects Education/Experience: • Minimum of Associate degree in HR Management, Business Administration, Accounting, Psychology, or a related field • 2+ years of working experience in HR or Accounting, preferred • Must have experience with accounts payable or general accounting • The ideal candidate will have previous Staffing Industry experience in an administrative capacity • Proficient Microsoft Office knowledge and skills • Strong time management and organizational skills • Knowledge of basic accounting principles • High degree of attention to detail • Ability to work independently and prioritize tasks, strong organizational skills & detail oriented • Experience with QuickBooks, ADP Workforce Now is a plus • Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers • High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required Benefits: Healthcare (Medical and Dental Insurance); Vacation and Holiday Paid Time Off; 401(k) Match, FSA, and Life Insurance

Hybrid schedule into Wall Township, NJ The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications 3+ years in Administrative position Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

The ideal candidates for this role will have a background in administrative tasks and focusing on proving good customer service. Experience within retail or E Commerce is a plus but not required! In this role, you will work closely with brands, clients, and various internal teams to ensure seamless communication and support, driving success in a fast-paced environment. Key Responsibilities: Client Management: Build and maintain strong relationships with clients by answering emails, addressing inquiries, and offering support. Ensure clients are happy with services and feel valued. Client Interaction: Participate in meetings and conversations to discuss various client needs, particularly in relation to Amazon distribution processes and warehouse changes. Adapt to shifts in processes and help clients navigate these changes. Account Management: Assist with managing multiple client accounts, coordinating new processes, and ensuring smooth communication across teams. Documentation: Keep accurate records and ensure proper documentation of communications and changes, being able to present and answer questions clearly to clients. Project Management: Take ownership of various projects, ensuring they are completed efficiently. This includes understanding new processes, learning through training materials (videos and articles), and applying second-level thinking to solve problems. Social Media & LinkedIn: Assist with various social media tasks and managing LinkedIn content. Qualifications: Strong communication skills (both verbal and written) Ability to learn new tools and processes quickly Comfortable taking initiative and managing multiple tasks Must be a reliable, hard-working individual with a positive attitude Self-starter: capable of figuring out how to approach projects independently Willing to learn about the e-commerce and Amazon distribution processes No prior advertising or Excel experience required, but a strong aptitude for problem-solving and adaptability Strong customer service orientation and a focus on keeping clients happy Ability to work well in a team environment What We Offer: Training on industry-specific processes Opportunity to grow within a dynamic company A collaborative, supportive team environment with around 35 employees, including 8-9 based in Lakewood Competitive hourly rate of $23-$25 If you're a long-term, reliable worker who enjoys taking initiative and learning new skills, we'd love to have you join our team! Apply today to become a part of our exciting growth journey. Industry: E-Commerce Job Description: Our growing e-commerce client is seeking a highly organized and reliable Administrative Support & Account Executive to join our team. In this role, you will work closely with brands, clients, and various internal teams to ensure seamless communication and support, driving success in a fast-paced environment. Key Responsibilities: Client Management: Build and maintain strong relationships with clients by answering emails, addressing inquiries, and offering support. Ensure clients are happy with services and feel valued. Client Interaction: Participate in meetings and conversations to discuss various client needs, particularly in relation to Amazon distribution processes and warehouse changes. Adapt to shifts in processes and help clients navigate these changes. Account Management: Assist with managing multiple client accounts, coordinating new processes, and ensuring smooth communication across teams. Documentation: Keep accurate records and ensure proper documentation of communications and changes, being able to present and answer questions clearly to clients. Project Management: Take ownership of various projects, ensuring they are completed efficiently. This includes understanding new processes, learning through training materials (videos and articles), and applying second-level thinking to solve problems. Social Media & LinkedIn: Assist with various social media tasks and managing LinkedIn content. Qualifications: Strong communication skills (both verbal and written) Ability to learn new tools and processes quickly Comfortable taking initiative and managing multiple tasks Must be a reliable, hard-working individual with a positive attitude Self-starter: capable of figuring out how to approach projects independently Willing to learn about the e-commerce and Amazon distribution processes No prior advertising or Excel experience required, but a strong aptitude for problem-solving and adaptability Strong customer service orientation and a focus on keeping clients happy Ability to work well in a team environment What We Offer: Training on industry-specific processes Opportunity to grow within a dynamic company A collaborative, supportive team environment with around 35 employees, including 8-9 based in Lakewood Competitive hourly rate of $23-$25 If you're a long-term, reliable worker who enjoys taking initiative and learning new skills, we'd love to have you join our team! Apply today to become a part of our exciting growth journey.

Boutique complex litigation law firm is hiring a Legal Secretary to join its Morris County, New Jersey team on a temp to perm basis. The ideal candidate is a bright and motivated professional with: 2+ years of administrative/secretarial experience to a litigation practice Commercial litigation experience highly preferred, civil litigation experience will be considered Excellent interpersonal and communication skills Strong attention to detail The Legal Secretary will: Provide administrative support to attorneys including but not limited to calendaring, document production, timekeeping, billing, e-Filing, etc. Assist with general office tasks including ordering supplies and maintaining the office kitchen Additional information: Temp hourly rate: TBD commensurate with experience Salary upon perm hire: $40K - $60K commensurate with experience + benefits including healthcare, dental, vision & 401K Full-time or part-time hours will be considered

Airswift is looking for an Administrative Assistant to support a major client in Linden, NJ on a 12-month contract Schedule: 5/40 The Maintenance Administrative Assistant is responsible for providing the Maintenance department with administrative, procurement, and cost controls support. Responsibilities: • Support the Maintenance work process and budget cost control through various tasks and activities o Ensure work orders, requisitions and purchase orders are coded to appropriate cost categories consistent with corporate guidance o Supporting the preventive maintenance programs with issuance of work packages and scanning/uploading records o Build, maintain, and distribute various cost and activity reports o Support the development and updating of annual maintenance budget and control tools o Ad-hoc cost data gathering • Work with Maintenance planners and supervisors, Procurement, Finance, vendors and contractor timekeeping coordinator on issues relating to purchase orders, invoicing, and time allocations • Create, maintain, and steward maintenance projects in SAP, including project initial set, entering purchase orders and change orders, and submit journal voucher requests • Create work orders, material and service requisitions for Maintenance Department as necessary • Coordinate Document Retention Management for Maintenance Department • Other administrative tasks to support the Maintenance Department Requirements: • Legally authorized to work in the job posting country • High School Diploma or GED equivalent • Proficiency and knowledge in Microsoft Word and Outlook applications (performing the skill with limited assistance) with emphasis in Excel and PowerPoint applications • 3 or more years of administrative assistant experience Preferred: • Experience in SAP • Experience in Tableau or Power BI visualization software • Excellent communications and interpersonal skills • Demonstrates knowledge of organization, document retention policy, business procedures and practices. • Handles business-related issues to ensure minimum disruption of daily business; provides information to others. • Acts as a liaison between internal and external customers, suppliers and vendors • High organization skills and independently capable of setting and sorting out priorities • Can work well under pressure and changing priorities • Ability to maintain confidential information and manage legal hold orders • High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work • Able to manage small projects from start to finish with minimal direction

Are you upbeat and excited about supporting an intimate office for a fast-growing company? We are seeking a Receptionist/Administrative Assistant with strong administration support skills and the ability to motivate others. In this role you will work 100% on-site in Newark, NJ, performing scheduling, managing paperwork, answering phones, and fulfilling other tasks. If you're ready to join a family-owned business on its growth journey, send in your application now to get started. Duties (may include but are not limited to): Manage executive calendars, schedule meetings, and coordinate appointments. Organize and prepare materials for meetings. Handle travel arrangements, if needed. Screen communications; prioritize responses and follow up. Maintain filing systems and ensure the organization of important documents. Assist with special projects and research tasks as required. Manage confidential information with discretion and professionalism. Provide day-to-day administrative support to ensure smooth office operations. Qualifications: Minimum 2 years in an administrative capacity providing executive support. Associates or Bachelor's degree preferred Must be proficient in MS Office with the ability to learn new programs Prior construction experience preferred, but not required Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 40799 #PHILLYAF

Administrative Assistant - Contract - Summit, NJ Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry. Primary Responsibilities: The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports. Skills & Requirements: Proficiency in coordinating logistics and managing meeting arrangements. Experience with travel booking and expense reconciliation. Familiarity with Concur for expense reporting. Ability to work closely with internal and external teams. Strong organizational and communication skills. The Administrative Assistant's responsibilities will be: Coordinate logistics for monthly and quarterly workshops and meetings. Manage catering requests and reserve conference rooms using Outlook. Enter visitor registrations and check availability for meetings. Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses. Submit expense reports via Concur. Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators. Create contract and purchase order requisitions and manage their lifecycle as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Heavy data entry Reviewing Paperwork Entering information into Excel Spreadsheets Communicate with vendors via phone or email Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

A New Jersey-based professional services firm is currently seeking a new Administrative Assistant for a promising opportunity with their growing team. About the Opportunity: Hours: 9am to 5pm EST Setting: Onsite Responsibilities: Oversee the rollover of client data from one year to the next Process correspondence for tax staff Assist with preparation of engagement letters Answer phones and take messages; coordinate conference and zoom calls Scan and fax documents, as needed Provide direct assistance to one of the Tax Partners Order office supplies and keep inventory Sort & distribute mail; make sure mail gets to the post office Perform other duties, as needed Qualifications: 1+ year of relevant work experience High School Diploma / GED Computer savvy Microsoft Office proficient (Excel, Outlook, PDF, Word) Solid problem solving and time management skills Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

About Us: Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team . Key Responsibilities: Administrative Support Manage and organize email inboxes; respond to referrals and lead inquiries promptly. Handle daily tasks from email, Slack, and text communications. Print and organize weekly credit evaluations and advisor sheets. Maintain office supplies (e.g., paper, coffee/snacks) and keep the kitchen tidy. Coordinate and order weekly lunch plans for the office. Process office rent payments and miscellaneous bills. Scan and distribute meeting notes to appropriate team members. Upload monthly bank and credit card statements for the bookkeeper. Team Coordination Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews. Track PTO, manage employee day-off requests, and oversee quarterly team votes. Organize and send gifts for birthdays, anniversaries, and significant life events. Collect and document quarterly goals and team surveys. Plan team events, including happy hours, sales outings, and charity activities. Recruitment Support Post job openings, manage Indeed applications, and screen resumes. Coordinate interviews and assist with hiring decisions. Facilitate onboarding for new hires, including background checks, paperwork, and training schedules. Marketing and Event Support Maintain inventory of marketing materials; design and order new items as needed. Prepare materials for events and webinars. Organize and manage holiday gifts/cards for clients and partners. Errands and Miscellaneous Run errands, such as picking up mail, lunches, and packages. Ensure the office remains stocked, organized, and operating smoothly. Qualifications Proven experience as an executive assistant, administrative assistant, or in a similar role. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in office software and tools (e.g., email platforms, Slack, Excel). Positive attitude, resourceful mindset, and team-oriented personality. Perks Collaborative and supportive team environment. Opportunities for professional growth and development. Flexible schedule within a dynamic and fast-growing organization Pay range and compensation package Salary Range: $16-$20/hour; Hours: 25-35 hours/week; Will become full-time over time Job Type: Full-time; Monday-Friday between 8am-5pm Location: Turnersville, NJ Benefits: Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events. Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity. If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encourage you to apply today and one of our specialized recruiters will connect with you! Follow us and apply at ********************************************

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health. Competencies: Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages. Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care. Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested. Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed. Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed. Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders. Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication. Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders. Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms. Maintains and reorders office supplies for the department. Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support. Respect for cultural and religious differences of staff and residents. Should express a willingness to learn and seek new information, training and resources needed for this position. Qualifications: One (1) year secretarial experience required. Experience in data-base management required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher). Schedule: Part-time 9am-1pm, Monday - Friday. Education: High School Diploma required. Secretarial school graduate and/or experience preferred. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday If you are interested in this great opportunity, please apply today on our website listed below. *************************************

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

Administrative Assistant III - Contract - Plainsboro, NJ Proclinical is seeking an Administrative Coordinator to manage and coordinate various administrative processes and procedures. Primary Responsibilities: This role involves developing reports, organizing presentations, and effectively communicating on behalf of the department. You will also handle calendar management and support project teams with administrative tasks. Skills & Requirements: High school diploma is a necessity. 5+ years of working experience within an administrative role. Ability to exercise independent discretion and judgment. Strong written and verbal communication skills. The Administrative Assistant III's responsibilities will be: Coordinate multiple processes, procedures, or programs. Develop reports and presentations. Direct administrative activities and organize procedures. Manage calendars for supported individuals. Research and compile data for reports. Provide administrative support to project teams. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA