Secretary Jobs in Moreno Valley, CA

Insight Global is looking to onboard an Office Coordinator for a client in Irvine, CA. This individual will be responsible for supporting directors and leaders of product within the Innovation Organization and will be responsible for managing day-to-day administrative tasks and ensuring a productive and efficient work environment. This role requires excellent organization skills, attention to detail, and the ability to multitask in a fast-paced environment. This individual must have excellent presentation skills and experience with PowerPoint. This is a 3-month contract to hire and will be onsite 5 days a week in Irvine, CA. Duration: 3-month contract-to-hire Hourly Pay: $22-25/hr Must-Haves: 2+ years of experience as an Office Coordinator, Admin, Executive Assistant, or in a similar role Extensive experience with MS 365, including PowerPoint (Canva is a plus) Excellent communication skills Exceptional organization and task management skills Ability to prioritize multiple tasks and be adaptable in a fast-paced environment Plusses: Background in healthcare Experience with Canva

LHH is seeking a highly organized and detail-oriented Contract Office Coordinator to join our client's dynamic law firm in Irvine. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring the smooth functioning of our office. This is a contract position with competitive hourly pay. Key Responsibilities: Manage day-to-day office operations, including scheduling, filing, and maintaining office supplies. Provide administrative support to attorneys and staff, including preparing documents, managing correspondence, and handling phone calls. Coordinate meetings, appointments, and travel arrangements for staff and clients. Assist with the preparation and organization of legal documents and case files. Maintain a clean and organized office environment. Handle incoming and outgoing mail and deliveries. Support HR functions, including onboarding new employees and maintaining employee records. Assist with special projects and other duties as assigned. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as an office coordinator, administrative assistant, or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle sensitive and confidential information with discretion. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. Benefits: Competitive hourly pay rate of $23-$25/hr. Opportunity to work in a professional and collaborative environment. Gain valuable experience in a reputable law firm.

The Vacancy: There is one full-time, 12 month, open position at the District Office. This recruitment will also be used to fill future vacancies, and temporary/substitute positions in this classification for up to six months. The Position: Serves as a secretary to a District administrator, relieving the administrator of a variety of clerical and technical duties; may transcribe dictation from voice recording equipment, including material of a confidential nature; types a variety of correspondence, memoranda, reports, and other materials; may take and transcribe minutes from meetings of a variety of committees; arranges and schedules a variety of meetings and conferences; records and makes appointments, maintains calendar, and makes travel arrangements; establishes and maintains complex, interrelated filing systems and records; serves as a liaison between administrator and other districts and officials; prepares and assembles agenda materials; reviews and checks documents, records, and related forms for accuracy, completeness and conformance to applicable rules and regulations; reviews reports and maintains records of expenditures; assists in preparing budget estimates; composes correspondence independently or from general oral or written instructions; gives out information in person or by telephone where judgment, knowledge and interpretation of policies and regulations are necessary; receives visitors, sets up appointments, screens visitors, and telephone calls and refers to appropriate staff members; may provide general supervision and training for subordinate office clerical personnel; may make recommendations on improved office procedures; collects and compiles statistical and financial data and other information for inclusion into special and periodic reports; operates a variety of office equipment and appliances; orders and maintains inventory of office supplies and equipment. Required Qualifications: Four years of clerical and secretarial experience, elements of correct English usage, spelling, vocabulary, arithmetic, basic computer skills, modern office techniques and equipment, including letter and report writing, receptionist and telephone techniques, modern filing systems and practices, general school district organization, policies, rules, programs, and type at a speed of 45 net words per minute. Selection Procedure: The selection process will consist of a written exam and a qualifications appraisal interview each weighted 50%. Health Benefits: Covina-Valley Unified School District offers 3 different employer-paid HMO medical plans (Kaiser HMO, BlueShield of California Access HMO, and Trio HMO) to choose from as well as full dental, vision, and life insurance plans at no cost to all benefit-eligible employees. Extended coverage for your qualified dependents is also available at a low price. Employees who work 31+ hours/weekly also have the option to choose a low-cost PPO plan. The following must be submitted with the application: * Driver's License Copy * Letter of Introduction * Letter(s) of Recommendation (Three, no older than a year, signed and dated.) * Resume * Typing Certificate (45 Net WPM from a 5 minute typing test.) Requirements / Qualifications Comments and Other Information FINAL DATE FOR FILING APPLICATION: APPLICATIONS WILL ONLY BE ACCEPTED THROUGH EDJOIN.ORG, and must be submitted by April 15, 2025, by 4:00 p.m. Applicants must submit with the application; a resume, a letter of introduction, three letters of recommendation, no older than a year, signed and dated, (current, permanent, district employees do not have to submit three letters of recommendation), a copy of a valid Driver's License, and proof of passing a typing test at a rate of a minimum of 45 net words per minute from a 5 minute test with the certificate stating net words per minute, and taken within one year. For more information about this position, go to the pdf file here *************************************************************************** Description***********0943327.pdf

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under general supervision of the Chief of Police, performs highly responsible executive support activities of a highly confidential nature. May supervise office staff and perform other related duties as required. Performs a full range of secretarial and administrative support duties including but not limited to the following: Interviews and secures information from callers, arranges conference calls, answers questions, and resolves complaints or refers them to appropriate resource person. Serves as the Police Department contact and liaison between department staff, other departments, the public, outside agencies, city officials, government officials, and representatives from businesses and organizations. Conducts tours of the Police Department. Collects, copies, organizes, and files various documents. Composes correspondence and memoranda, writes reports, and maintains a calendar of activities, meetings and various events for the Police Chief. Coordinates and schedules meetings and press conferences. Makes travel arrangements. Prepares agendas and records and transcribes minutes of various meetings, dictated letters and memoranda. Coordinates employee ceremonies, orders and distributes related items. Maintains confidentiality and security of information and materials of a classified or confidential nature. Acts as a technical resource on the editing of public documents such as letters, reports, brochures, and flyers. Maintains the Chief's personal files and personnel files of all staff under his command. Operates a personal computer, and uses applicable software to access state law enforcement automated information systems, to produce a variety of correspondence, memoranda, reports and other materials. Opens and routes all mail for Chief's office. May supervise the work of clerical staff. Performs other functions as assigned. Three years of experience in performing progressively responsible clerical work, or any combination of experience and education which provides the knowledge, skills and abilities listed below: DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Business English, office practices. Skill in: operation of a personal computer and other office machines. Ability to: Skill in the use of advanced features of Microsoft Office, use a personal computer, employ sound judgment, supervise other clerical personnel, maintain satisfactory relationships with other employees, meet and relate to the public effectively, and handle highly confidential material. HIGHLY DESIRABLE Bilingual ability in English and Spanish or Vietnamese is highly desirable All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications and answers to the supplemental questionnaire will be thoroughly reviewed by the Human Resources Department.* Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process which will include: Performance Examination: (Qualifying) (tentatively scheduled for April 4 - 7, 2025) will assess candidates' proficiency in using Microsoft Word 2016 software. The simulation will focus on tasks that a productive user of the software should know how to perform at an advanced level. The examination will be conducted online through the testing platform eSkill. Oral Interview Examination: (Weight of 100%) (tentatively scheduled April 17, 2025) will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates must receive a minimum passing score on the oral exam for this position in order to be placed on the eligible list. Note: Following the completion of the aforementioned civil service recruitment process, the Police Department will receive the names of candidates eligible for hiring consideration and will contact candidates directly to schedule selection interviews with the SAPD Senior Management Team. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. Prior to selection, a thorough or updated police background investigation will be conducted. A medical exam may also be required. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation * updated 3/21/25 (AM)

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

ESSENDANT Inc. is an inclusive team environment that values the contributions of its associates through a great culture, competitive pay, and generous benefits. Job title Warehouse Administrative Associate Schedule $20.00 + $1.00 shift differential = $21.00 per hour. PAID WEEKLY! 3PM-11:30PM Monday through Friday *NO WEEKENDS* Major Responsibilities Performs clerical duties to help distribution center run smoothly and efficiently. Preparing, organizing and storing information in paper and digital form. Dealing with queries by email. Must be willing to cross train and assistant in minor warehouse responsibilities. Skills/Knowledge Required: Microsoft Office knowledge (Outlook & Excel are preferred) Ability to leverage appropriate technology in an effective manner to perform job responsibilities (i.e., computer, scanner, software, etc.). Ability to provide both written and verbal communication effectively. Strong time-management skills are punctual, meet deadlines, readjust priorities when unforeseen issues arise and plan days for productivity. ABOUT ESSENDANT Essendant drives to be inclusive and celebrates diversity by starting with our associates. We are an Equal Employment Opportunity employer that is committed to building a diverse and inclusive environment. We strongly encourage candidates to apply for opportunities, even if you do not believe you meet every one of the qualifications described. At Essendant we are building an elevated community by creating a safe and supportive work environment. We prohibit discrimination and harassment of any kind, including or based on age, race, color, disability, ancestry, religion, sex, gender identity or expression, sexual orientation, pregnancy, marital status, national origin, protected veteran status, or any other characteristic protected by federal, state, or local laws. People are what drives our company. We are one team with endless possibilities. We are Essendant.

Job Title: Legal Secretary Salary/Payrate: $95K-$105K annually and AWESOME benefits!!! Work Environment: Hybrid (3 days in office/2 remote) Term: Permanent Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Our client, an esteemed national law firm, is looking for a Legal Secretary to join their team. Key Responsibilities: Prepare, format, and proofread legal documents (e.g., briefs, pleadings, correspondence) to meet court and firm requirements. Accurately file documents with state and federal courts, both electronically and manually, ensuring timely submissions. Efficiently handle new client/matter requests and processing. Organize and update client files in the firm's document management system for easy access. Manage attorney calendars through CompuLaw and Outlook, including scheduling hearings, depositions, and important deadlines. Coordinate meetings, conference calls, and travel arrangements for attorneys. Enter, review, and apply litigation codes for time entries and oversee expense reimbursements. Process and validate vendor invoices, submit correct check requests, and ensure prompt payment. Offer backup support to attorneys, paralegals, and other legal staff as needed. Requirements: At least 5 years of experience as a legal secretary (labor & employment experience preferred). Skilled in state and federal e-filing systems. Excellent verbal and written communication with a keen eye for detail. Proficient in MS Outlook, Word, Excel, PowerPoint, and legal software such as iManage, CompuLaw, Acrobat, Best Authority, Litera, and ALN Forms. Experience with Aderant Expert Time is a plus. High school diploma or GED is required; a college degree or legal secretary certification is preferred but not mandatory.

Working Hours: Hours will vary CONDITIONS OF EMPLOYMENT Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job. Responsibilities Types, edits, and formats a variety of materials; composes correspondence. Reviews, enters, and tracks data. Prepares various administrative and district documents and reports. Uses a variety of office equipment including computer, fax machine, printer, document imager, calculator, and copy machines. Assists clients and department staff with service scheduling, delivery, and reporting. Screen visitors and provide general information. Qualifications Proficient working knowledge of various software packages including Microsoft Outlook, Word, Excel, and Adobe Acrobat. Knowledge of generally accepted office practices, procedures, and equipment; knowledge of basic arithmetic; and proper English usage, grammar, vocabulary, and spelling. Ability to prioritize workload and perform tasks within defined deadlines. Ability to prepare business correspondence and maintain accurate and orderly records and files. Ability to communicate effectively and professionally verbally and in writing. Additional Information Application must be filled out completely and in detail at ******************************************* Please do not include any additional documents other than an optional resume. For additional information, please contact the Office of Human Resources ************** or **************.

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. * Accepting applications * Open & closing dates 03/18/2025 to 04/01/2025 * Salary $57,986 - $76,869 per year * Pay scale & grade GL 05 - 06 * Help Location * Victorville, CA 1 vacancy * Remote job No * Telework eligible No * Travel Required Occasional travel - Travel may be required for training and/or work related issues. * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential 06 * Job family (Series) * 0318 Secretary * Supervisory status No * Security clearance Other * Drug test Yes * Announcement number VIM-2025-0035 * Control number 833828700 Help This job is open to * The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency * THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS. • Duty Location: FCC Victorville, CA Help Duties Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs. Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved. Reviews correspondence prepared for the supervisor and other staff. Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis. Help Requirements Conditions of Employment * U.S. Citizenship is Required. * See Special Conditions of Employment Section. * Selective Service Requirement: ****************** Interagency Career Transition Assistance Plan (ICTAP). The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Click Here The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here Qualifications To be considered for the position, you must meet the following qualification requirements: Education: GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. GL-06: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience: GL-05 and GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GL-05: * Experience preparing, receiving, reviewing and verifying documents. * Experience processing transactions and maintaining office records. * Experience locating and compiling data or information from files and other data sources. GL-06: * Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda. * Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence. * Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files. * Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions. OR Combination of Education and Experience: GL-05 only: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application. Education See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty. Additional information This position IS included in the bargaining unit. In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution. If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage. Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility. Special Conditions of Employment Section: Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation. All applicants are subject to and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check. All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm. The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70-minute time period and a passing score of 68 must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees. Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required. Additional selections may be made if vacancies occur within the life of the certificate. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Based upon your self-reported responses to the assessment questions during the application process, your application will be placed into one of three categories: Best Qualified, Highly Qualified, or Qualified. Applications will be reviewed from the top-quality category. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment questionnaire. NOTE: Candidates within the top-quality category and who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles. If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume. Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures. Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.) that includes specific timeframes (MM/YYYY) format and number of hours performing duties. What Competencies/Knowledge, Skills and Abilities are Required for this Position? The following Competencies/Knowledge, Skills and Abilities (KSA's) are required: GL-05 and GL-06: * Ability to communicate orally. * Ability to communicate in writing. * Ability to organize the workflow of clerical and administrative support functions. * Ability to work with data on a computer. You may preview questions for this vacancy. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. * Veterans' Preference Documentation: Veterans MUST provide a DD-214 demonstrating that they have been discharged or released from active duty under honorable conditions (i.e., the individual must have received either an honorable or general discharge). * If you are on active duty and expect to be discharged or released from active duty service within 120 days, you may submit a Certificate of Release or Discharge from Active Duty from the appropriate Branch Personnel Office containing the following information: (1) the military service dates including the expected discharge or release date; (2) and the character of service (must be an honorable or general discharge); and (3) any qualifying service/campaign/expeditionary medals. * SF-15: If you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, submit a completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference"; all other required documentation identified on the SF-15, in addition to the veteran's DD-214 described above. A Department of Veterans Affairs letter must contain: the Veteran's Name and Combined Service-Connected Evaluation. For a copy of the most current SF-15, Click Here. * Failure to submit all required documents at the time of application will result in the loss of claimed preference eligibility. * Resume: showing relevant experience (cover letter optional). * In order to receive credit for experience contained in an application, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week. Failure to follow this format may result in disqualification. * College transcript: which includes the School Name, Student Name, Degree and Date Awarded (if applicable). (Note: If you are selected for this position, official transcript(s) will be required prior to your first day). * SF-50: for proof of prior LEO coverage, if applicable. Failure to provide these documents could possibly result in removal from consideration for this vacancy. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts. We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply You must apply through the online application system at **************** Follow the prompts to register, answer a few questions and submit all required documents. NOTE: Submission of a resume alone is not a complete application. This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment. Claiming Veterans Preference? If yes, you MUST claim preference on-line during the application process and upload documentation to support preference claimed. Failure to claim Veterans Preference or provide supporting documentation may result in you not receiving appropriate consideration during the assessment process. Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded). All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement. Supporting documentation for announcements with an application limitation MUST be uploaded the same day you apply, as these positions may close earlier than stated in the announcement. Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure. Contact for Assistance in Applying On-Line: DOJ, Federal Bureau of Prisons Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, TX 75051 E-Mail: *********************************************** Phone: ************ Agency contact information CSU Phone ************ Email *********************************************** Address JUSTICE, BUREAU OF PRISONS Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, Texas 75051 United States Next steps We will notify you of the outcome after each step of the application process has been completed. Applicants will be notified via e-mail, to the e-mail address registered in USAJOBS. The referral certificate or list of eligibles will then be issued to the selecting official for further consideration. The Human Resource Office may then contact you for an interview if they wish. We expect to make a final job offer within 80 days after the closing date of the announcement. Applicants referred on a certificate of eligibles may receive an Inquiry of Availability (OF-5 Form) via e-mail, mail or a telephone inquiry from the local Human Resource Department. Applicants MUST complete the OF-5 form and return it to the Human Resource Management Office or contact the Human Resource Department telephonically or via e-mail. Applicants MUST also telephone the Human Resource Department during norm

Summary VSolvit has an immediate opening for a Secretary II to support our Naval Surface Warfare Center (NSWC) Corona Division customer in Norco, California. The individual will become part of the team providing administrative support to 50+ technical and management personnel to ensure organizational effectiveness and efficiency. As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned. Responsibilities also include Perform office-related duties, such as management of calendars, answering telephone, filing, typing, and reception duties Prepare and coordinate travel orders for employees utilizing the Defense Travel System (DTS) Maintain and send security clearance and other pertinent documentation on behalf of travelers Provide data entry and validation of government employee timekeeping information Provide document preparation, minutes, and action item tracking in support of meetings and video/teleconferences Prepare reports, charts, and metrics Prepare and review official correspondence documents Complete and maintain supply order documentation Prepare naval messages and coordinate message traffic with the Command message center Prepare items for shipping and/or distribution Process outgoing and incoming unclassified and classified mail Provide coordination and assignment of Government vehicles Prepare and submit documentation related to employee office moves Basic Qualifications 5+ years' Microsoft Office suite including (MS Word, Excel, PowerPoint) Active Secret Clearance 5+ years Microsoft Outlook experience High School Diploma and 6+ years' in an administrative support role Must be a U.S. Citizen If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit offered Preferred Qualifications Experience working with the DoD Entities such as US Navy, US Army, US Marines, US Air Force or other Experience with Defense Travel System (DTS) Navy Systems Bachelor's degree Additional Qualifications Active Secret Clearance required Company Summary Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

Mission Recruiting proudly represents an established and respected business litigation firm in Irvine, CA. They are seeking a skilled, detail-oriented legal secretary to become an integral part of their dynamic team. The Legal Secretary plays a key role in supporting their attorneys on a range of business litigation matters, including contract disputes, partnership and shareholder disputes, intellectual property, and employment litigation. The ideal candidate will have a strong background in complex litigation, possess excellent organizational skills, and demonstrate proficiency in both written and verbal communication. Qualifications: 3+ years of law firm experience as a Legal Secretary or Paralegal (business litigation experience preferred) Strong organizational and multitasking abilities Exceptional written and verbal communication skills If you are a proactive, meticulous professional ready to make an impact in a fast-paced, challenging environment, we'd love to hear from you. Please call for more details. Mission Recruiting is proud to represent some of the most prestigious organizations in the country. Contact us today to learn how we can help you explore this and other exciting opportunities. Salary Range: $60,000 - $100,000 Reference: 146507

Our client, a leading Employment firm, with a phenomenal reputation is seeking an additional Secretary to support some incoming lawyers. This person will add to an established group of staff who pride themselves on supporting one another! Office leadership is on a mission to make the office and team the most desired in town by creating an exceptional culture! If you are looking to be a part of something special, this is the opportunity for you its a beautiful office, dynamic group, and truly trailblazers in the industry. We are proud to represent them! If you're considering a change or just want to explore what else is out there, this one is not to miss! Compensation is commensurate with experience and ranges form $80,000 - $99,000. Litigation Legal Secretary- Employment Law Responsibilities include : Prepare and format legal documents such as briefs, pleadings, and correspondence. Process new client/matter requests. File legal documents with state and federal courts, both electronically and through traditional means. Proofread all documents to ensure accuracy and completeness before distribution or filing. Update and maintain client files, including electronic management systems. Manage attorney calendars, scheduling appointments and tracking due dates. Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment. Arrange travel arrangements for assigned attorneys. Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes. Prepare expense reimbursement requests for attorneys promptly and accurately. Review vendor invoices for accuracy and prepare check requests for timely payment. Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries. Handle overflow work from other secretaries as needed. Comprehensive benefits include: Medical, Dental and Vision- PPO Plan Paid Time Off - 15 Days to start Paid Holidays 401(k) - with 4% match Profit Sharing Life Insurance Long-Term Disability Paid Parking Hybrid work 3 in office/ 2 remote days For immediate consideration please send your resume to kim@coleretp.com. I look forward to speaking with you!

JOB POSTING NOTICE OF EXTERNAL JOB OPPORTUNITY POSTING #SB-033-25E SECRETARY Are you an experienced secretary seeking a challenging yet rewarding role in a dynamic environment? Look no further! Join our team in the Finance Department's Purchasing and Risk Management Section. About Us: In our department, personal growth and well-being are at the heart of our culture. We foster an environment where employees thrive both personally and professionally. With a strong work ethic, we move fast and work hard to meet the demands of our customers. Our office is energetic and fast-paced, providing a stimulating environment for those who enjoy a challenge. Position Overview: As a Secretary in the Purchasing and Risk Management Section, you will support office operations by establishing and maintaining office procedures, typing and preparing documents, and managing administrative tasks. Your duties include handling correspondence, performing timekeeping, providing general office support, and utilizing office software. ESSENTIAL FUNCTIONS: To perform secretarial work involving the organization, coordination and facilitation of the section's administrative and technical projects; to accomplish clerical tasks involving office systems and procedures; and to compile data and prepare reports utilizing advanced word processing and related software. JOB SUMMARY: The major job duties are listed below. For a complete list, please see the job description. Under the supervision of the Supervisor of Accounts Payable, Supervisor of Purchasing and/or higher level class responsible for office supervision the incumbent will: Establish, coordinate and maintain office procedures and systems Accomplish administrative details Type final versions of letters, memoranda, reports, charts, forms, and rosters from notes, drafts, verbal directions, or written instructions Compile, organize, and prepare information for letters and reports Answer telephones, greet visitors, take messages and provide information Perform all section timekeeping Provide general office support services Route correspondence to appropriate destination Initiate and maintain office files and a variety of records Operate office machines such as a desktop computer, and document copying equipment Utilize word processing, spreadsheet and database programs Coordinate petty purchases, requisitions, and petty cash transactions for the section This job may be filled at either level: SECRETARY I is the first-working level class in which incumbents learn a variety of office systems and procedures. SECRETARY II is the journey level class in which incumbents accomplish a wide variety of office processes with proficiency and independence. MINIMUM QUALIFICATIONS Applicants must possess all of the following: For SECRETARY I: One (1) year of experience with the County Sanitation Districts of Los Angeles County performing duties at or above the level of an Office Assistant I I; -OR- Two (2) years of clerical experience. For SECRETARY II: One (1) year of experience with the County Sanitation Districts of Los Angeles County performing secretarial and clerical duties at the level of Secretary I or Senior Office Assistant. For BOTH LEVELS, satisfactory completion of college level business, secretarial or clerical coursework may be substituted on a year-for-year basis for up to one year of the required experience DESIRABLE QUALITIES Proficiency in providing administrative support to a large team Ability to establish rapport and maintain mutually productive relationships Ability to communicate effectively in writing and in dialogue Ability to attend to the needs and expectations of customers Ability to focus on the details of work content, work steps, and final work products Understanding of one's role within a large team and providing the necessary administrative support to contribute to overall team success Ability to follow through on assignments and meet deadlines Ability to prioritize tasks and adjust priorities effectively as situations change in a fast-paced environment EXAMPLES OF ASSESSMENT CRITERIA For BOTH LEVELS, the competitive selection process may cover: Knowledge of: Office administration methods, procedures and systems English grammar, spelling, proofreading, vocabulary, arithmetic, letter writing, telephone etiquette Business letter and report composition and editing Record control principles and filing systems. Ability to : Type 50 words per minute with a maximum 10% error rate Interpret and apply administrative rules, procedures and policies Perform word processing operations with full proficiency utilizing a desktop computer Prioritize and coordinate office procedures Keep records Independently compose and prepare correspondence Edit and correct written materials Maintain departmental files and records Proficiency using Word and Excel ADDITIONAL INFORMATION SELECTION PROCESS: All applications will be reviewed to determine if the conditions and qualifications for testing are met. The selection process will consist of a written test weighted at 50%, and an interview weighted at 50%. Candidates must receive a qualifying score on each selection component to move forward in the selection process. The written exam is tentatively scheduled for Friday, April 11. The interviews are tentatively scheduled for the week of April 14. Please apply online at ************* within the application period. Resumes will not be accepted in lieu of a completed LACSD Employment application. Check your e-mail regularly throughout the recruitment process as notifications are sent via e-mail. Please make sure that your registered e-mail address is accurate and current. To ensure proper delivery add *********************** to your contact list. NOTE: The individual(s) recommended for hire must undergo a reference check, background check, DMV report, and a drug test. To learn more about how the Sanitation Districts convert waste into resources, please visit the following video: Converting Waste into Resources. For more information regarding this recruitment, please contact Lauren Ortega at **********************. As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

Top Law Firm in San Diego office has an opening available for a Legal Secretary with a minimum of 5 yrs. CA litigation experience to work a 2:1 desk. Experience working with business litigation and defense matters is required for heavy court filing and calendaring responsibilities. Knowledge of trademark and patent filings a plus. F/T positions with hours of 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. Requirements: Position requires excellent administrative, follow-up, initiative, organizational, calendaring and Excel skills. Solid knowledge of state and federal court filing rules and procedures A MUST with a background that includes e-filing experience. Excellent typing and computer skills needed with specific knowledge of MS Word 2010 or higher, Windows 10, Outlook, Excel and iManage FileSite or similar document management system. Knowledge of CompuLaw (or comparable calendaring program) and Best Authority a plus. Benefits: Excellent benefits package that includes vacation, sick leave, paid medical/dental/vision, 401(k), etc. Company Info: Founded in 1954 with over 100 Attorneys on their platform

PRINCIPAL'S SECRETARY BASIC FUNCTION: Under direction, perform a variety of responsible secretarial work for the Principal of a high school; responsible for the operation of a school's main office; and perform related duties as required. EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Plan, layout, and perform a wide variety of clerical and secretarial work; 2. Interpret, communicate and apply District and school rules, procedures, and policies; 3. Take and transcribe dictation; type minutes, orders, bulletins, reports, documents and statistical data; 4. Prepare periodic reports, including searching for materials from various sources and handling details of presentation; 5. Assist students and/or parents in contacts with school programs and staff, referring the most complex problems to the principal or designee; 6. Compose standard letters, memoranda, or reports independently or with minimum instruction; 7. Arrange schedules, meetings, and conferences; 8. Generate and maintain financial and statistical records and reports; 9. Collect and account for school monies; 10. Requisition and maintain records of school supplies and equipment; 11. Create, revise, and/or supervise the maintenance of filing systems; and 12. Plan, provide work direction, and review the work of assistants. KNOWLEDGE OF: 1. Office practices and procedures, including business correspondence, filing, and operation of office equipment; ABILITY TO: 1. Interpret, communicate, and apply rules, regulations, laws and policies; 2. Compile and maintain numerical records and reports; 3. Make mathematical computations rapidly and accurately; 4. Plan, schedule, and supervise assistants; 5. Compose letters independently; 6. Exercise independent judgment and discretion; 7. Establish and maintain effective working relationships with others. 8. Take and transcribe dictation, or transcribe from dictating equipment, at 90 words per minute; 9. Type 50 words per minute from clear copy; and 10. Pass computer competency examination. EXPERIENCE/TRAINING/EDUCATION: Any combination equivalent to: 1. Graduation from high school, including or supplemented by courses in office procedures; typing, keyboarding or data entry; and 2. Four years of increasingly responsible office or secretarial experience, including some experience in a school district setting. ______________________________________________________________________ (end job description) Supplemental Questions: * Please review and answer the following questions. Answers should assess your knowledge of each item as Basic, Intermediate or Advanced. Support your assessment by including examples, details and explanations that demonstrate your knowledge of the various software platforms. Attach your answers to your application. 1. Please describe your comfort level and knowledge of Google Docs and/or Microsoft Word. Give examples of how you have used the system/s. 2. Please describe your comfort level and knowledge of Google Sheets and/or Microsoft Excel. Give examples of how you have used the system/s. Detail the features and functions you are familiar with. 3. Please describe your comfort level and knowledge of Aeries or any other Student Information System, or database management system. Give examples of how you have used the system/s. 4. Please describe your experience in the clerical field and explain how you are qualified for this position. Please include your experience with any other software applications and/or office equipment not mentioned previously. 5. What is your typing speed? _________WPM Please attach a typing certificate in the attachment section of this application to verify. If you do not have one, you may go to *************** under "student", select "typing test", take the 5 minute test and attach a screenshot which shows your result. Requirements / Qualifications

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under general supervision of the Chief of Police, performs highly responsible executive support activities of a highly confidential nature. May supervise office staff and perform other related duties as required. Essential Functions Include But Are Not Limited To Performs a full range of secretarial and administrative support duties including but not limited to the following: Interviews and secures information from callers, arranges conference calls, answers questions, and resolves complaints or refers them to appropriate resource person. Serves as the Police Department contact and liaison between department staff, other departments, the public, outside agencies, city officials, government officials, and representatives from businesses and organizations. Conducts tours of the Police Department. Collects, copies, organizes, and files various documents. Composes correspondence and memoranda, writes reports, and maintains a calendar of activities, meetings and various events for the Police Chief. Coordinates and schedules meetings and press conferences. Makes travel arrangements. Prepares agendas and records and transcribes minutes of various meetings, dictated letters and memoranda. Coordinates employee ceremonies, orders and distributes related items. Maintains confidentiality and security of information and materials of a classified or confidential nature. Acts as a technical resource on the editing of public documents such as letters, reports, brochures, and flyers. Maintains the Chief's personal files and personnel files of all staff under his command. Operates a personal computer, and uses applicable software to access state law enforcement automated information systems, to produce a variety of correspondence, memoranda, reports and other materials. Opens and routes all mail for Chief's office. May supervise the work of clerical staff. Performs other functions as assigned. Minimum Qualifications Three years of experience in performing progressively responsible clerical work, or any combination of experience and education which provides the knowledge, skills and abilities listed below: DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Business English, office practices.Skill in: operation of a personal computer and other office machines.Ability to: Skill in the use of advanced features of Microsoft Office, use a personal computer, employ sound judgment, supervise other clerical personnel, maintain satisfactory relationships with other employees, meet and relate to the public effectively, and handle highly confidential material. HIGHLY DESIRABLE Bilingual ability in English and Spanish or Vietnamese is highly desirable Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications and answers to the supplemental questionnaire will be thoroughly reviewed by the Human Resources Department.* Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process which will include: Performance Examination: (Qualifying) (tentatively scheduled for April 4 - 7, 2025) will assess candidates' proficiency in using Microsoft Word 2016 software. The simulation will focus on tasks that a productive user of the software should know how to perform at an advanced level. The examination will be conducted online through the testing platform eSkill. Oral Interview Examination: (Weight of 100%) (tentatively scheduled April 17, 2025) will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates must receive a minimum passing score on the oral exam for this position in order to be placed on the eligible list. Note: Following the completion of the aforementioned civil service recruitment process, the Police Department will receive the names of candidates eligible for hiring consideration and will contact candidates directly to schedule selection interviews with the SAPD Senior Management Team. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. Prior to selection, a thorough or updated police background investigation will be conducted. A medical exam may also be required. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation *updated 3/21/25 (AM)

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm. Essential Job Duties: Prepares and revises legal documents, correspondence, memoranda and e-mails from written form as well as from transcription Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files Assists in handling of reception desk duties/meet and greet clients Operates multi-line telephone system Mail distribution Other Duties: Arranges for travel for attorneys including hotel, airline and transportation Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Responsible for answering incoming telephone calls and directing them to the appropriate staff member(s) Performs all other duties as assigned Qualifications/Requirements: High School Diploma At least 3 years prior litigation legal secretary experience Ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff

DEFINITION Under close supervision, performs a variety of basic clerical duties at a school site or District office site. DISTINGUISHING CHARACTERISTICS This position differs from that of a Typist Clerk I as the assignment includes interpreting in a language other than English orally or in writing. OCCUPATIONAL GROUP Classified (Clerical) EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: 1. Prepares written translations of school or District authorized material from English to another language. (E) 2. Assists school staff in communicating orally with non-English speaking students and community members. (E) 3 . Performs a variety of clerical work including typing of letters, memoranda, lists, tests, or other material from written directions or examples. (E) 4. Files and sorts a wide variety of documents/materials. (E) 5. Assists office visitors by providing information on routine procedural questions; answers the telephone. 6. Operates general office machines to include keyboards. 7. Posts information on bulletin boards; helps distribute and sort incoming mail. (E) 8. Makes routine mathematical calculations. 9. With supervision, may assist in the nurse=s office in the absence of the Health Technician and/or School Nurse. (E) 10. Provides vacation and temporary relief as required. 11. Performs other related duties as assigned. (E) = Essential Functions MINIMUM REQUIREMENTS Knowledge of: * Filing systems, telephone techniques; * Basic computer applications; * Grammar, spelling, punctuation, syntax, and modern usage of English and another language; * English and foreign language equivalent of general, technical, and subject matter terms. Ability to: * Communicate verbally and in writing in idiomatic English and another language; * Read English and another language with comprehension; * Exercise good judgment; * Operate a keyboard and typewriter at 40 wpm; * Learn, organize, prioritize and adapt; * Apply rules, regulations and policies; * Assess problems; - Operate office machines; * Establish and maintain effective working relationships; * Deal with sensitive matters appropriately. EDUCATION/EXPERIENCE * Education equivalent to the completion of the 12th grade. A combination of training and experience may be substituted for formal education. * Paid or volunteer experience working with bilingual students/community members highly desirable. WORKING CONDITIONS * A school office or district office environment; * Considerable distraction from office activities; * May work under timelines; * Subject to frequent interruptions and contact with students, parents and others. PHYSICAL ABILITIES * Bending at the waist and reaching to retrieve and maintain files and records; * Carrying, pushing, pulling or lifting light equipment and supplies; * Climbing, occasional use of step ladders; * Dexterity of hands and fingers to operate standard office equipment; * Hearing and speaking to exchange information in person and on the telephone; * Kneeling, crouching or stooping; - Reaching overhead, above the shoulders and horizontally; * Visual ability to read, prepare/process documents and to monitor office and student activities; * Sitting and/or standing for extended periods of time; * Mobility. HAZARDS * Some contact with toxic materials; * Exposure to contact with blood or body fluids and potential exposure to communicable diseases; * Extended viewing of computer monitor; * May be exposed to contact with uncooperative or abusive individuals; * Working around and with office equipment having moving parts. Board Approved: 01/15/87 Revised: 09/19/97 Requirements / Qualifications