Secretary Jobs in Mesa, AZ

We're seeking a highly organized and professional individual to provide administrative and office support. The ideal candidate will possess: Strong interpersonal skills, demonstrating respect, tact, and courtesy when interacting with elected officials, business leaders, coworkers, and the public. Ability to handle multiple tasks in a fast-paced environment, managing work both independently and collaboratively. Proficiency in Microsoft Office Suite (Outlook, Teams, Excel), and knowledge of office technology (printers, copiers). Experience with procurement, inventory management Qualifications High school diploma or GED Strong interpersonal, customer service and communication skills Valid Arizona driver's license Proficient in Microsoft Office suite

3033 N. Central Ave, Suite 145 Phoenix, AZ 85012 adelantehealthcare.com Who Are We? At Adelante Healthcare, we believe that healthy people create healthy communities. Our mission is to improve the health of our communities by providing the highest level of primary and preventive care, making it affordable for everyone. For over 40 years, we have been dedicated to serving our communities by providing healthcare to those most vulnerable by offering health care services at nine locations throughout Maricopa County. By joining the Adelante Healthcare team, you become part of a patient centered caring organization that is playing a vital role in helping our communities. OUR AMAZING BENEFITS We offer a culture that values caring, professional development, growth, and sustainability. We provide a comprehensive and competitive benefits program including: Medical, Dental, and Vision available DAY ONE! 3 weeks Paid Time Off annually 10 paid Holidays annually 403b Retirement Account Savings Plan Tuition Reimbursement for eligible programs Employer-paid Short Term and Long Term Disability And MORE POSITION SUMMARY The Receptionist will be responsible for providing excellent clerical and receptionist support for the Center Support Office. Will coordinate support activities with all stakeholders and participate/assist on projects as needed. WHAT YOU'LL NEED TO HAVE High School Diploma or GED from an accredited institution One (1) year of customer service experience Excellence in customer service Time management skills including the ability to multi-task and prioritize work Attention to detail and problem solving skills Strong organizational and planning skills Microsoft Office skills (Word, Excel, Power Point) Excellent verbal, written, communication and problem solving skills. Initiative, a proactive approach, strong collaboration, flexibility, and problem solving Fluency in a language in addition to English strongly preferred WHAT YOU'LL BE DOING DAY TO DAY Greeting and providing general support to staff, clients, and visitors Maintain and organize the public areas (lobby, kitchen, meeting rooms, etc.), mailroom, and other shared areas within the corporate office Coordinate catering for on- and offsite meetings and events Provide parking validation for guests and vendors Maintain employee parking card access and logs Receive, sort, and distribute mail and deliveries Manage the “contact us” email account Maintain postage machine Ensure proper operation of office equipment Add new employees to the NACHC website Manage breakroom including making coffee, ordering supplies, clean out refrigerator weekly, and maintain cleanliness Perform special projects on request Must be able to work in office Monday through Friday 8am to 5pm Ensure confidentiality and security of all information **As a community health center, we have a unique responsibility to keep our facilities as safe as possible and to protect our patients and team members. With this in mind, you will be required to comply with all vaccine mandates, including the COVID-19 and Flu Vaccine programs which will include acquiring the vaccines or an exemption. This policy is consistent with our mission to provide a safe and healthy environment for our patients, providers, and employees. As an Affirmative Action and Equal Opportunity Employer, Adelante Healthcare is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities, and people with disabilities are strongly encouraged to apply.**

Russell Tobin's client a leading health insurance company is hiring an Administrative Assistant in Phoenix, AZ 85021 (Onsite) Job Title: Administrative Assistant Hours: Standard Business Hours Job Duration: 03+ Months with the possibility of extension Pay Range: $19.88/hr. - $20.88/hr. on W2 Job Description: We are seeking an Administrative Support professional to perform various clerical and administrative tasks, ensuring excellence, privacy, quality, and compliance. This position requires versatility in handling multi-functional duties while providing guidance and assistance to both internal and external customers. The role involves organizing office operations, managing correspondence, and assisting departmental staff with administrative tasks to meet business goals. Major Responsibilities: Perform daily office operations such as filing, organizing, copying, scanning, answering phones, and distributing materials. Organize and compile correspondence and documents using prescribed methods (alphabetical, numerical, etc.). Coordinate with team members to update and generate correspondence, departmental files, systems, and manuals. Provide assistance to internal and external customers via phone, email, and in-person communication. Assist departmental staff with various clerical and administrative tasks and projects. Meet quality, quantity, and timeliness standards in alignment with department performance goals. Demonstrate knowledge of required systems, procedures, forms, and manuals. Adhere to a full-time work schedule, completing 40 hours per week and any additional hours as needed to meet business requirements. Perform any other duties as assigned by management. Skills & Competencies: Required Skills: Proficiency in office equipment (copiers, fax machines, scanners, telephones). Ability to type 35 words per minute with 5% or less error rate. Basic knowledge of word processing, spreadsheet, and database software. Intermediate proficiency in PC usage. Capable of sitting or standing for extended periods (8+ hours per day). Light manual work, including lifting up to 20 pounds. Professional Competencies: Strong verbal and written communication skills. Maintain confidentiality and privacy at all times. Manage a diverse administrative workload under tight deadlines. Basic investigative and analytical skills. Navigate, input, and maintain data across multiple systems. Adapt to a fast-paced, rapidly changing work environment. Build and maintain relationships in a collaborative team setting. Preferred Competencies: Knowledge of medical, pharmaceutical, and health services terminology. Understanding of the organization's services and operations. Qualifications & Education: Required Experience: 1+ years of experience in an office or clerical role. Required Education: High School Diploma or GED. Preferred Experience: 1+ years of experience in a health insurance, medical office, or health-related field. 1+ years of experience in a sales or marketing-related role. Preferred Education: Associate's Degree in a related field. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. We are excited to announce the opening of our new Technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified and experienced Receptionist/Office Coordinator to join its team. Reporting to the HR Operations Manager, This role requires excellent communication skills, the ability to multitask, and a strong sense of customer service. You will be responsible for greeting visitors, answering phones, setting up conference rooms for meetings, managing office supplies, and assisting with various clerical tasks as needed. An overview of your responsibilities: Greet and welcome visitors, clients, and employees with professionalism and courtesy Answer incoming calls, direct them to the appropriate staff members, and take messages as needed Manage office communications including emails, deliveries, and office mail Ensure the reception area is clean, organized, and stocked with necessary supplies Maintain office schedules, meeting rooms, and appointments Handle office supply inventory, placing orders when necessary, and ensuring proper stock levels Assist with various administrative tasks, including data entry, filing, and preparing documents Coordinate meetings and events, including scheduling, room preparation, and catering arrangements if needed Support office management and HR with employee-related tasks, such as onboarding or internal communications Provide backup support to other departments and assist with ad-hoc projects as assigned Stock Management: Track inventory levels, order necessary ingredients and supplies, and manage food costs to ensure profitability Office Supplies Management: Monitor and order necessary office supplies, keeping inventory updated Accommodation & Travel Arrangements: Manage accommodation and other needs for employees and clients (conference rooms, catering, transport, hotels) Scheduling: Plan and confirm appointments, update agendas (meeting room reservations), and manage upcoming visits (clients and employees) Meeting Catering: Coordinate meal orders for internal meetings, follow established procedures (forms and authorizations), and consolidate multiple requests when necessary Ensure cleanliness of all meeting spaces and liaise with the cleaning company when needed Meeting Preparation: Set up meeting rooms, arrange required equipment and resources, and provide snacks and beverages Ensure meeting rooms are tidy and in order once meetings conclude What you'll need, among other things! Bilingual in both Spanish and English High school diploma or equivalent (Associate's or Bachelor's degree preferred) 1-2 years of experience in an administrative or office support role, preferably in a receptionist or customer service position Strong verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent organizational skills and attention to detail Ability to multitask and prioritize tasks in a fast-paced environment Professional and friendly demeanor with the ability to interact with individuals at all levels Ability to handle confidential information with discretion Why choose XNRGY! Competitive salary Medical, dental, and vision insurance 401 K Employee Assistance Program Paid time off A dynamic team, open to change to bring its color Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona Being part of a green industry transformation Fast-growing dynamic environment where entrepreneurial spirit is recognized Inclusive and diversity-friendly environment Career advancement: XNRGY promotes internal promotion Electric charging stations At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer and Coherence. Be part of carving our footprint and joining a winning team!

We are seeking a dedicated and detail-oriented Administrative Assistant to support an established Independent Financial Advisor. This full-time, in-office role is essential to ensuring efficient daily operations and delivering superior client service. The ideal candidate will possess strong organizational and communication skills and have a professional demeanor, with prior experience in office administration and financial services preferred. Responsibilities: Professionally answer inbound calls and assist clients with inquiries. Prepare new account documentation and service-related paperwork. Manage and maintain accurate client databases and records. Provide excellent customer service in-person and over the phone. Process money movement transactions, including wire transfers. Coordinate and resolve client service requests in a timely manner. Schedule client meetings, referral calls, and maintain the advisor's calendar. Compile account review spreadsheets and other reporting as needed. Manage website content updates and social media posts. Organize client events and marketing workshops. Prepare and distribute monthly newsletters for referral partners. Oversee electronic filing systems and manage incoming mail, emails, faxes, and voicemails efficiently. Requirements: 5 years of office administration experience preferred. 1 year of financial services industry experience preferred. Exceptional verbal and written communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks, meet deadlines, and work independently. Proficiency in CRM systems and standard office applications. Professional demeanor and commitment to delivering excellent client service. Must pass a criminal, financial, and civil background check (no felonies or criminal convictions; good credit required). This is a non-negotiable requirement due to industry regulations. This position is subject to ongoing periodic industry-required reviews and audits. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM (occasional remote work possible). Compensation: $48,000 per year, plus Medical, Dental, and Paid PTO. Location: Arrowhead Area, NW Peoria, AZ. Equal Opportunity Employer: This is an equal-opportunity employer. We embrace diversity and inclusion and are committed to creating a workplace that celebrates and supports the diversity of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona. will be based in Phoenix, AZ and will report to the Contracts Manager. Area of Focus: Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project. Additional responsibilities: Coordinate the daily operation of the functional unit on the assigned project. Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings. Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests. Transmittals of Contract Documents as required for record keeping. Interpret established policy and provide information for the resolution of problems. May attend meetings with or as a representative of their supervisor. Performs other duties as required. Job Scope: Nature of work: Works on mostly routine tasks and usually implements solution through individual effort Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work Budgetary responsibility: Has no budget responsibility. Managerial responsibility: Does not manage people, function, projects or programs Requirements: High School diploma or equivalent Five (5) years administrative/secretarial experience. Strong (oral and written) communication and documentation skills. Experience with heavy industrial engineering and construction projects administration Must be a self-starter, quick learner, highly productive and have strong business ethics. Must have working knowledge of standard Microsoft Office products. Ability to work with general office equipment such as a personal computer and keyboard and photocopier. Offer: Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We're looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills. Key Responsibilities: Assist with expense reports, travel, and general admin support Set up new clients/projects in PeopleSoft Upload contracts into Agiloft Manage tax return workflow in UserVerse and e-file via GoSystems Handle document signatures with DocuSign Draft and edit internal and client-facing documents Support local marketing events and company-wide meetings Provide front desk coverage and maintain office spaces Perform general word processing and proofing tasks Qualifications: High School Diploma or GED (Required); Bachelor's Degree (Preferred) 3+ years of administrative experience (Required) Professional services experience (Preferred) Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Experience with PeopleSoft (Preferred) Key Skills: Strong attention to detail and organizational skills Excellent written and verbal communication Ability to multitask and meet deadlines Discretion handling confidential information Team player with a proactive attitude Apply today to join a professional and collaborative team where your skills make a real impact!

The admin assistant provides essential support to ensure smooth office operations, managing schedules, communications, and general administrative tasks like filing, data entry, and answering phones. Communication: Answering and directing phone calls. Managing email correspondence. Preparing and distributing memos, letters, and other documents. Handling incoming and outgoing mail. Scheduling and Coordination: Scheduling appointments, meetings, and travel arrangements. Managing calendars and reminders. Coordinating meetings and events. Organization and Filing: Maintaining organized filing systems, both physical and digital. Organizing and retrieving documents and information. Preparing reports and presentations. General Office Support: Answering phones and greeting visitors. Ordering office supplies and equipment. Maintaining office equipment and supplies. Assisting with data entry and other clerical tasks. Other Potential Responsibilities: Assisting with project management, such as tracking deadlines and facilitating communication. Handling expense reporting and basic accounting tasks. Providing support to multiple departments or managers. Conducting research and preparing reports. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

】 Office Administrator ( Exempt ) 【Summary】 This position is responsible for coordinating and managing a variety of office administration functions including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support for various locations of the company. 【Essential Duties】 Office Administration • Provide general office support including mail distribution, answering telephones, filing, catering, ordering supplies, etc. • Take minutes for meetings and hearings. • Ensure operations of office equipment by completing maintenance and calling of repairs • Organize and compile company records and documentation • Schedule meetings, organize calendars, and record meeting minutes • Prepare well packed shipments and maintain all shipping materials, such as boxes, cushions, bubble wrap, shipping tape, etc. Receive and distribute packages accordingly. • Support travel arrangements (domestics and international) including hotel, flights, rental car, etc. • Studies and implements management policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures. • Manages and renews contracts with corporate service agencies, such as insurances, benefits, vehicles, office leases, etc. • Prepares and files statements and reports for government and insurance agencies as required. • Identifies administrative needs and develops appropriate solutions or recommendations. • Coordinates activities of various departments or employees within the Company. • Interprets and applies laws, rules, and regulations applicable to the organization. • Handles employees' inquiries and refers matters to the appropriate party and follow up as necessary • Answer general inquiries from customers, vendors, or other colleagues • Handle sensitive information in a confidential manner • Assist Field Service Engineers for scheduling meetings and reporting. • Perform other related duties and responsibilities, as assigned Inventory, Parts and Asset Management • Searches and maintains inventory records to determine if parts and/or products on hand is in sufficient quantity. • Assures that the ordered parts and/or products are delivered on schedule, at the negotiated price, and meets the quality standards of the company. • Coordinates appropriate methods needed to distribute parts and/or products in a cost-effective manner to and from the supplier. • Adapt and use internal and customer portal sites for purchase orders and reporting. • Prepares requisitions, purchase orders and other forms as directed. • Communicates with the accounting team to assure the timely processing of inventory payables and other inventory accounting related matters. • Interfaces with the sales and service team to coordinate purchasing management • Interfaces with the sales and service team to coordinate proper inventory management. • Confirms items, prices and freight costs of purchasing shipments to verify information against bills of lading, invoices, orders, or other records; forwards invoices to the accounting department. • Communicates in a professional manner with supplier(s) (i.e. MRF in providing RFQ, negotiating pricing, delivery schedule) and headquarters in Japan (i.e. in providing delivery schedule to Japan). • Organize information in a variety of formats (Excel charts, diagrams, email, etc.) in a timely manner • Creates and arranges periodical (i.e. annual) cost reduction negotiation with suppliers • Coordinate and keep records for registering and disposing assets, inventory, parts. • Assists and performs other projects as assigned by management. Export/Import and Shipping/Receiving • Coordinate with the logistic teams, below tasks will be performed • Collect import, export, shipping documentation, review, and processing. • With knowledge of export and import regulations, prepare shipping document. (Export, Import and domestic shipment) • Daily tracking & follow up on all shipments. Arrange shipment on forwarding specified destinations. • Awareness of import & export regulations of documentation, packaging, and labeling requirements for each country, and prepare such. • Involve with the physical shipment handling. Able to handle 100+ lbs shipment with use of hand tools, such as dolly. • Create shipment. Able to pack product with secure cushions. Maintain all shipping materials, such as boxes, cushions, and shipping tapes, etc. • Investigate and resolve troubled shipment. Keep management, Sales, and HQ informed of any issues or problems. • Communicate with custom brokers on documentation. If necessary, research and prepare document. • Communicate with the freight forwarders in managing shipment schedules. • Answer general inquiries from customers, vendors, or other colleagues and assist their shipment. • Hazardous Goods knowledge preferred. • Update HQ in Japan regarding shipment status. Human Resources Assistance • Support recruiting activities such as organize interviews, and preparation of onboarding. • Advises management in appropriate resolution of employee relations issues. • Handles employees' inquiries in regards to the Company's policies, procedures; investigates employee complaints. • Assists and execute human resources policies and procedures. • Support various matters for HQ employees • Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance. Other & Miscellaneous • Seeks constant improvement, more efficient and less expensive ways and means in work processes. • Performs other duties and projects as assigned by Company management. • Maintains high ethical standards in the workplace. • Reports all irregular issues and problems to management for solution. • Maintains good communication with supervisors, other staff members, customers and others. • Complies with all company policies and procedures. • Responsible for maintaining a clean and safe working area • May occasionally need to travel locally by car for business purposes. No overnight business travel is required. • The employee must occasionally lift and/or move up to 15 pounds. • Employee must be able to handle 100+ lbs. shipment with use of hand tools, such as dolly. 【Working Hours, Working style】 5 days / week required in office (Monday - Friday, 9 AM - 5 PM, additional hours as needed) 【Working Location】 South Chandler, AZ 【Salary, Benefit】 $55K-65K ( eligible for additional payment for additional hours worked ) Medical, Dental, Vision ( 100% of monthly premiums for Employee, spouse/partner, and dependent children fully paid for by the Company ) Life Insurance, 401K, Paid Vacation, Paid Sick/Family Leave, Sabbatical, Commuting Allowance(from home to office), Mindfulness/Self-Inmrovement, Amazon&Internet Reimbursement 【Minimal Required Essential Job Skills】 Software includes the use of Windows operating system & MS Office. Accuracy, Attention to Detail, Basic Math Skills, Communications (Oral & Written), Dependability/Reliability, Initiative/Follow Through, Listening & Understanding, Diplomacy, Confidentiality, Multitasking, Office Management, Planning & Organizing, Supervisory, Team Worker. 【Qualifications】 • Bachelor's degree (B.A.) from a four-year college or university or equivalent combination of education and experience. • Between one or two years of previous work experience in a similar position.

Key Responsibilities: Greet and assist visitors in a friendly and professional manner. Answer and direct phone calls, emails, and other inquiries. Manage calendars, schedule appointments, and coordinate meetings. Maintain office supplies and ensure office areas are organized. Prepare and distribute correspondence, reports, and documents. Assist with data entry, filing, and record-keeping. Coordinate travel arrangements and expense reports as needed. Support various departments with administrative tasks and special projects. Contract Details: Duration: 6 months (potential for extension). Compensation: $25-$28/hour Work Schedule: On-site

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

IDR is seeking an Office Coordinator to join one of our top clients in Phoenix, Az! If you love working with people and are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today! Must have skills: Previous experience with MS Outlook (needs to know their way around Outlook) High School diploma required Proficiency in PC operation and related software such as all Microsoft programs Nice to Have: Minimum of 1 year receptionist experience What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 20+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 10 years in a row

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Legal Office Receptionist to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

We are seeking a detail-oriented and customer-focused Travel Accommodations Assistant to join our team. In this role, you will assist clients in selecting and booking accommodations that align with their travel needs and preferences. Your expertise in hospitality options, reservation management, and customer service will ensure a smooth and enjoyable travel experience for our clients. This is a virtual position, offering flexibility and an opportunity to build a rewarding career in the travel industry. Our company values outstanding service and rewards your success with a generous commission rate. Key Responsibilities: Assist clients in selecting and booking hotels, resorts, vacation rentals, and other accommodations. Provide personalized recommendations based on client preferences, budget, and travel itinerary. Manage reservations, modifications, and special accommodation requests. Collaborate with hospitality partners to secure the best options and exclusive deals for clients. Stay informed on travel trends, accommodation promotions, and industry regulations. Deliver exceptional customer service and ensure client satisfaction throughout the booking process. Qualifications: Strong communication and customer service skills. Passion for travel, hospitality, and assisting clients with their accommodations. Ability to multitask and manage multiple client inquiries efficiently. No prior experience required comprehensive training is provided. Familiarity with booking systems and online travel platforms is a plus but not required. Benefits: Virtual work with a flexible schedule. Opportunities for career growth in the travel and hospitality industry. Training and ongoing support to ensure success.

Job details Salary $25 - $32 an hour Job Type Part-time **Only for American region** You belong at Dayton Freight! Join our team of Centralized Billers and be a part of The Dayton Difference. Dayton Freight is a recognized leader in regional LTL transportation services and we are truly different from other carriers. Its apparent in how we treat our customers, and each other. Our culture is one of teamwork, respect and professional honesty. Dayton Freight appreciates its employees: you are not just a number, you are family. We attribute our growth to the dedication of our employees, and the loyalty of our customers and business partners. Our Lebanon, TN location is growing and we are adding Full Time positions to our 2nd shift team. Positions are located in the office and are NOT remote. Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. Additional job duties include: Learn and retain industry terms as it pertains to billing Become familiar with National Motors Freight Classification Communicate any billing issues to the Service Centers Performing all necessary audits as assigned Enter proper Hazardous Materials bills as assigned Assist Service Centers with any questions relevant to billing Assist in identifying and communicating all issues relevant to billing Review weekly Error Report for feedback and accuracy of corrections Minimum Qualifications Exceptional data entry skills Can work in a fast paced environment Able to work late afternoons and evenings Benefits Stable and growing organization Professional, positive and people-centered work environment Competitive weekly pay Fast-paced work environment Paid holidays (8); paid vacation and personal days **This is a Full-Time, 2nd shift position. It is NOT remote****

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY I ATTORNEY GENERAL (DEPT OF LAW) Posting Details: Salary: $37,400 Grade: 15 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General's Office Solicitor General's Office/Criminal Appeals Section is seeking a Legal Secretary I to maintain the legal records, files, and case management in the Criminal Appeals/Capital Litigation Sections. Job Duties: This position will be responsible for opening and closing case files. This includes entering data in our case management system and organizing files. As needed, this employee will timely and accurately prepare standard legal correspondence, pleadings, and notices using our templates, complete minor court filings, docketing, filing, and appropriate administrative support, including screening a wide variety of calls and visitors. This employee will assist with typing, copying, scanning, court runs, preparing deliveries to Tucson, and archiving. Knowledge, Skills & Abilities (KSAs): Knowledge of complex office and clerical procedures and practices. Knowledge of office policies and procedures. Good organizational skills. Skilled in the use of Microsoft Office products such as Word and Excel. Skilled in the preparation of correspondence. Skilled in grammar, punctuation, spelling. Skilled in operating computer/keyboard and various office equipment. Ability to deal with the public using appropriate tact, resourcefulness, and alertness. Ability to make decisions regarding sequence and priority of assigned tasks. Ability to adapt to changing assignments and priorities. Ability to sort, arrange, and file documents within proper case file. Ability to maintain confidentiality concerning legal files of the Attorney General's Office. Ability to get along and work well with others. Must be able to handle a high volume of work and stressful situations. Ability to type 40 wpm with minimal errors. Selective Preference(s): Pre-Employment Requirements: • Travel is required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at ************** or email us at ***********************. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at ************** or via e-mail at ***********************. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **************, Fax: **************.

Growing mid tier Law firm in Phoenix, AZ has a need for a legal secretary. This is a diret hire role with a full benefits package. Responsibilities Requirements • Critical thinking skills • Dedication to the role • Compassionate approach to work • Detailed organizational skills • Strong communication skills Nice-to-haves 1+ year working at a law firm in a similar role. Benefits • Opportunities for training and advancement • Potential for paralegal certification