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Secretary Jobs in Macomb, MI
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GME Administrative Specialist
Michigan Medicine
Secretary Job 49 miles from Macomb
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Graduate Medical Education (GME) Office provides oversight for ongoing compliance with institutional and program-level accreditation and physician education requirements for the provision of graduate medical education at Michigan Medicine. The GME Office is recruiting an Administrative Specialist to provide administrative support to a variety of GME Office operations and initiatives. This position will report to the GME Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* Extracurricular Medical Practice (Moonlighting) Activity and Payments: Oversees training program compliance related to moonlighting. Processes Moonlighting Request Forms, ensuring House Officer meets eligibility requirements. Updates and maintains moonlighting activity in MedHub. Receives and reviews House Officer internal moonlighting timesheets. Partners with Financial Specialist to ensure PARs are reviewed. Ensures House Officers are in compliance with the ACGME work hour?s regulations. Approves or declines the release of claim history with Risk Management. Apprises the Associate Dean for GME of any moonlighting issues. Prepares high-level reports as requested. Annual GME Off-Site Elective Rotation Program: Prepares and distribute yearly off-site rotation application materials, attachments and policies to all Program Directors/Program Administrators. Ensures application materials are in compliance with relevant SPGs. Maintains and tracks House Officer applications. Documents details for Associate Dean for GME and creates follow up correspondence. Drafts and distributes approval and denial correspondence. Tracks Program Letters of Agreement. Tracks receipt of the House Officer off-site evaluation forms. Administrative support to, and participation on, the GME Innovations Committee. Schedules committee and PI meetings. Creates meeting minutes. May assist with Call for Submissions, communications for program promotion, correspondence, GME Innovations budget, and preparation with financial and program reports as requested. Initial point of contact for all GME guests and main line phone coverage. Answers a diverse range of GME operations questions. Identifies personnel within GME, and outside the department, to provide assistance. Directs incoming calls and inquiries to appropriate individual. Routinely monitors messages and promptly returns calls. Maintenance of GME Office suite, including office equipment and supplies. Maintains inventory list of office supplies, monitors, and places orders as needed. Sorts and distributes departmental mail. Maintains organization of the office suite. Resolves equipment issues and submits maintenance requests as needed. Contact for vendor contracts for suite. Places maintenance requests. Oversight of House Officer verification requests. Responds weekly to verification requests, ensuring appropriate response. Monitors the submission of completed Final Verification Evaluation Forms. Enters historical training data into a database. Storage unit coordinator. Oversight of terminated House Officer, SPTs, and APTs blue folder archiving and scanning. Oversight of historical document scanning. Maintains accurate listing of storage unit contents. Requests and retrieves files as needed. Assists GME professional staff (11 FTEs) on a variety of tasks/projects, including but not limited to: Preparation of materials including copying, filing, data entry and creation of documents, presentations, and spreadsheets. May be responsible for parts of a project. Cash handler for incoming payments and petty cash. Serves as GME Office Safety Liaison. Schedules and runs annual safety drills. Completes and submits required reports. Oversight of GME Office suite safety/compliance board postings. Maintenance of Program Director/Program Administrator contact listing and email groups. Reconcile GME Financial Specialist's PCard and prepares expense reporting reimbursement requests for staff. Assists with incoming house officer institutional orientation and onboarding. Provides coverage to the GME Executive Assistant. Additional duties and responsibilities as assigned. Required Qualifications* Bachelor's degree or equivalent combination of education and experience. 3-5 years of Administrative Assistant (senior or higher) and office experience. Demonstrated strong organizational, attention to detail and accuracy skill set Proven ability to prioritize, meet deadlines and produce detailed and accurate work. Proven ability to accurately apply independent judgment. Proven ability to a proactive approach to all responsibilities. Demonstrated ability to work under general supervision, establish priorities and function as an integral part of a highly productive team. Excellent computer skills (especially in Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat). Excellent verbal, interpersonal, and organizational skills with a strong customer focus. Proven ability to assess and handle highly sensitive and confidential matters. Effectively represent the GME Office in all communications with individuals internal and external to the office/University and at all levels of the organization. Must be dependable with a history of excellent attendance. Able to participate in occasional evening meetings. Desired Qualifications* Previous experience in an academic environment, preferably medical education. Proficiency in Outlook calendar management. Knowledge and experience with budget creation, monitoring and Statement of Account reconciliation. Experience with Emburse Enterprise. Knowledge of University policies and procedures. Work Schedule Monday-Friday Work Locations Northeast Corporate Center (Green Road). Hybrid available with minimum 2-days onsite. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an equal employment opportunity employer.$48k-63k yearly est. 15d agoOffice Secretary
Waterford Youth Assistance
Secretary Job 22 miles from Macomb
Organization Description: As a nonprofit 501(c)3 organization, Waterford Youth Assistance (WYA) has been serving the community of Waterford, MI since 1962. Our mission is to strengthen youth and families and reduce the incidence of delinquency, abuse, and neglect through community involvement. We provide support and guidance to children and families through casework, referral, mental health support and solution-oriented programs addressing concerning behavior and life challenges. We also support the development of healthy Waterford families by offering family education classes, workshops, and youth enrichment and camp scholarships for families who may need financial assistance. All programs and services are offered free of charge to families who reside within the Waterford School district boundaries. This is made possible through the generosity of local community sponsors and our Tri-Sponsorship with Waterford Township, Waterford School District, and the Oakland County Circuit Court - Family Division. Office Secretary Position: The Office Secretary is employed by the Waterford Youth Assistance Board of Directors. This is an at-will position, and job expectations are ultimately determined by the WYA Board of Directors. This individual is responsible to, and under the supervision of the Caseworker(s) on a daily basis and will assist and support the caseworker with a variety of duties/tasks to enhance the smooth and efficient operation of the office. The Office Secretary assists the community in interfacing with WYA by answering routine inquiries and communicating information to the public. This individual is also responsible to and may perform additional duties/tasks as assigned by, Waterford Youth Assistance Chairperson, Board of Directors, and WYA Caseworker. Part-time, Monday- Thursday, 24-28 hours a week (9:00 a.m. to 3:00 pm), $15.00 - $17.00 per hour depending on skills and experience. Key Responsibilities include: Understand and demonstrate the principles of WYA's Mission Maintain strict, complete confidentiality of client and office records and any and all other privileged information pertaining to WYA Answer telephone and maintain a log of information/referral calls; Upon request, maintain and distribute WYA staff calendar and schedules including case appointments and meetings. Professionally meet and greet clients and visitors, and answer inquiries Create and modify WYA documents and materials, maintaining confidential hard copies and electronic filing systems Perform general clerical duties including, but not limited to printing, photocopying, faxing, mailing, and filing Sign for and distribute packages received at the WYA office Maintain inventory of approved office supplies Coordinate and maintain official correspondence, mailing, telephone lists, and records for the WYA office Ensure updates to the WYA website and social media sites are completed in a timely manner as needed Maintain documents, distribute agendas, minutes, and other WYA materials Complete special projects and other tasks assigned by the WYA caseworker, Board of Directors, and Committee Chairs. Work with volunteers on WYA sponsored programs; i.e. logistics for programs and meetings Assist where necessary during fund-raising activities and/or other WYA programs which may be outside of normal working office hours Successful Candidates will demonstrate ability to: Create, edit, and update documents, flyers, office records, etc Network effectively with clients, parents, members of the community, sponsors, volunteers, and staff in person, electronically, and via telephone Possess professional written and oral communication skills with good command of grammar, spelling and punctuation Work in a team environment and navigate various personalities while upholding positive attitude Understand written and oral instructions and initiate appropriate action Detailed oriented, strong, analytical skills, willingness to learn new skills and creative problem solving Strong knowledge of and proficiency in Microsoft Office applications in addition to, social media (s) Peach Jar and Canva Create and manage accurate and confidential documentation Work in an organized, timely, and efficient manner Flexibility and adaptability to change and responsiveness to unanticipated situations Exhibits honesty, trustworthiness, respect, cultural awareness, ethical and sensitivity to various populations they encounter Ability to work independently and/or with limited direction; takes initiative during down time to self-assign tasks Excellent attendance and reliability - committed to the program and community at large Qualifications: High School Diploma or equivalent required. Undergraduate degree in accounting or administrative and personnel management or data processing preferred. Minimum three (3) years of experience in office and clerical duties Maintain a valid Michigan driver's license and have reliable transportation as duties may require use of a car Be willing to submit to background check and/or drug screening Ability to complete an assessment of skills during interview process Disclaimer: The listed statements on this document are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. It is the responsibility of employees assigned to this job to ensure all duties and responsibilities are performed accurately and in a timely manner as required. How to Apply: Applicants to send resume and cover letter outlining how they meet the specific requirements of the position to Waterford Youth Assistance Caseworker Celine Barron, LMSW at youthassistancewaterford@gmail.com by Friday, May 2, 2025.$15-17 hourly 22d agoLegal Secretary
Spark Talent Acquisition, Inc.
Secretary Job 17 miles from Macomb
Legal Secretary - Banking/Finance and Corporate Permanent Pay: Up to $80,000 based on experience Shift: 1st, 8:00am-5:00pm Seeking an experienced Legal Secretary to join the Birmingham office, supporting the Banking and Finance and Corporate practice teams. Seeking a candidate who is organized and displays keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. Position Responsibilities: Participates in a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations. Files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. Position Requirements: Minimum of completion of high school, Bachelor's degree in legal studies or related field preferred. Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Experience supporting Banking and Finance and/or Corporate practice preferred. Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent proofreading skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally-scheduled hours. Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems. About Spark Talent Acquisition: Spark Talent Acquisition is a Michigan-headquartered recruiting and staffing company that connects great talent with great employers. We understand that building the right team is vital to success. Listening to our clients and creating customized workforce strategies is at the core of what we do. We pride ourselves in team development as it matches our purpose as an organization to help people grow.$80k yearly 8d agoLegal Secretary
LHH
Secretary Job 17 miles from Macomb
Job Title: Banking & Corporate Legal Secretary Job Description: An AmLaw 200 Birmingham firm seeks a skilled banking & corporate legal secretary with 2+ years of experience in a law firm setting with priority given to those with corporate or banking experience. Benefits: Pay Rate: $25-30 per hour Responsibilities: Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition Qualifications: Bachelor's degree in a legal studies or related field preferred Proficient in MS Office Suite & excellent proofreading skills Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Strong organizational skills with ability to work independently Experience with iManage, EAPro, Intapp or an equivalent document management software is preferred Apply now for an exciting career with an innovative global law firm. Send your resume to Kyle Watts: [******************]$25-30 hourly 6d agoAdministrative Assistant/Clark (Supply chain/Logistics)
Detroit Engineered Products Inc.
Secretary Job 9 miles from Macomb
Responsibilities to Anticipate for this role Perform administrative work under supervisory direction. The following are examples of administrative work to be performed by this position: Support Oracle Supplier Registration and Maintenance including Accounts Payable requests Assist in preparing required data to support USG and Compliance Group audits Assist with Part/Item Reassignments and Buyer/Planner Code updates Post applicable reports/metrics to the SCM Portal Monitor the iSupplier inbox Initiate various compliance activities related to Supplier On-boarding and Modifications Qualifications Sought Possess a strong technical aptitude with applications and data management (i.e. Microsoft Excel) Strong communication and interpersonal skills (oral and written) Self-directed Ability to work in a team environment Attention to detail and follow-up Data input accuracy is critical Ability to work under pressure (i.e. compressed deadlines) Strong time management Skills Proficient Microsoft Office Suite skills (Excel, Access, Word, PowerPoint, etc.) Travel required Successfully pass pre-employment drug screen and background check$28k-38k yearly est. 5d agoLegal Secretary
Kitch Attorneys & Counselors, PC
Secretary Job 23 miles from Macomb
Kitch Attorneys & Counselors is a defense-oriented firm. We are looking for a Legal Secretary specialized in Medical Malpractice who has as least 3 years or more of experience to undertake a variety of administrative and clerical tasks. The candidate will work under the supervision of attorneys and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. Responsibilities Provide administrative support to one or more attorneys Effectively communicate with witnesses, clients, colleagues and partners Produce and file various legal documents such as appeals, motions or petitions Preserve an updated case record system Answer phone calls, take notes/messages and redirect calls when appropriate Maintain and update inventories of contact details Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders Duties as assigned Skills Proven experience as legal secretary Knowledge of legal terminology, regulations and court system Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictation, document management system) Possesses superb at typing skills in order to work on dictation efficiently Working knowledge of litigation management software systems is a plus Proficiency in English Proficient with maintaining a Calendar Task List Qualified at scheduling depositions Strong proofreading, grammar, and writing skills Outstanding time-management and typing skills Ability to multitask and being comfortable dealing with a diverse pool of people$33k-50k yearly est. 21d agoAdministrative Assistant
Orthopedic Specialists of Oakland County
Secretary Job 17 miles from Macomb
The Administrative Assistant supports both the Practice Administrator and the Physical Therapy Administrator by coordinating daily administrative functions, tracking task follow-ups, and ensuring smooth execution of internal operations. This dual-support role is ideal for someone who is highly organized, dependable, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Assist with credentialing tasks, contract tracking, vendor communications, and document management. Coordinate meeting logistics, take notes, and follow up on action items for both administrative leads. Monitor project timelines, maintain shared calendars, and manage internal reminders and communications. Assist in preparing reports, gathering data, and performing basic administrative audits as needed. Help manage internal task systems or spreadsheets related to compliance, HR, facilities, and scheduling. Provide general office support such as supply orders, signage, file maintenance, or internal announcements. Support occasional initiatives such as training coordination, onboarding support, or process documentation. Serve as a liaison between admin leadership and front-line teams, helping with communication and alignment. Qualifications: Prior administrative support experience in a healthcare or fast-paced office setting preferred. Excellent organization and time-management skills. Comfortable managing multiple leaders' needs simultaneously. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite, Google Workspace, and digital file management systems. Discretion and professionalism with confidential information.$29k-38k yearly est. 8d agoAdministrative Assistant
Contract Professionals, Inc.
Secretary Job 34 miles from Macomb
Administrative Assistant - Project & Office Support 📍 💼 Employment Type: Full-Time, Direct Hire 💲 Pay Rate: $25/hour + Full Benefits Package Hour's flexible- 9am-5pm, 8am-4pm We are seeking a highly organized, proactive Administrative Assistant to join our client's team at an engineering consulting firm in Plymouth, MI. In this front-facing role, you will support overall office operations, coordinate administrative and project-related tasks, and serve as a key liaison between staff, vendors, and clients. This is a direct hire opportunity with full benefits, ideal for someone who thrives in a fast-paced, client-facing environment, and brings experience in both administrative operations and light HR support. Key Responsibilities: Oversee day-to-day administrative functions, ensuring smooth office and project operations Support project teams with scheduling, meeting coordination, agenda preparation, and note-taking Maintain office supplies, manage equipment needs, and coordinate with vendors and service providers Handle data entry, reporting, document management, and correspondence across departments Act as a front desk presence-greeting clients, answering phones, and managing email communication Assist with budget tracking, procurement, and expense reporting Support HR tasks including creating job postings, scheduling interviews, and onboarding new hires Ensure all administrative activities align with company policies and quality standards Foster a positive, efficient, and team-oriented work environment Some accounting capabilities are plus Qualifications: 2+ years of administrative or office management experience Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and project management tools Experience supporting light HR functions is a plus Professional and friendly demeanor suited for front desk duties Familiarity with engineering or technical environments is a bonus What You'll Get: $25/hour Full benefits package (medical, dental, vision, 401k, PTO) Direct hire with career growth potential Supportive team environment with meaningful work in a respected firm Ready to bring structure and support to a dynamic consulting environment? Apply now to make an immediate impact!$25 hourly 5d agoAdministrative Assistant
Zobility
Secretary Job 31 miles from Macomb
Provides Administrative Assistant services to business group function heads, including arranging travel, scheduling appointments, recording meeting minutes, and general office administration. May be responsible for working with confidential and sensitive information. Responsibilities: Responsible for the arrangement and reception of customer visits, including but not limited to: confirming visit information, arranging visit itinerary, coordinating transportation, accommodation, catering and other matters. Responsible for the organization and coordination of departmental meetings, complete the minutes of meetings, and communicate meeting information to relevant personnel. Responsible for the collection, collation, preservation and archiving of documents to ensure the integrity of documents and materials. Responsible for the application and management of office supplies, and do a good job of registration. Responsible for the handling of all procurement applications of the department to ensure that the procurement process is in line with the company's regulations. Assist in arranging work schedules for the director and manager and the department's travel related matters. Coordinate day-to-day personnel management, including but not limited to: attendance statistics, new employee on-the-job arrangements, departmental training program implementation tracking and other matters. Responsible for collecting and summarizing relevant department information, and timely reporting to the relevant companies at higher levels. Complete other matters handled by superiors. Take management responsibility defined by relevant IOS document as well as the IATF16949/ ISO45001/ ISO14001 standards. Ensure Effective Operation of IOS documentation and continuously improve relevant process and their application of IOS documentation internal. Requirements: One year or more of relevant work experience. Good in English and Chinese, both verbal and written. Good customers service awareness and communication skills. Good information collection and transaction processing skills.$29k-38k yearly est. 18d agoAdministrative Coordinator
Acro Service Corp
Secretary Job 30 miles from Macomb
Industry : Elevators Job Title : Administrative Coordinator Contract Duration : 6 Months Contract (Possible Extension) Work Schedule : Mon-Fri [7:00 AM - 4:00 PM] Job Description: Seeking an Administrative Coordinator to manage and document parts requests with accuracy and efficiency. Key responsibilities include: Process customer POs and returned goods paperwork Research and respond to parts inquiries, including obsolete and vendor-supplied items Issue credits/debits, resolve order discrepancies, and provide timely customer quotes Handle high-volume calls and email inquiries professionally Interpret technical drawings and specifications Lead special projects and provide support to internal and external customers Requirements: High school diploma or GED required Minimum 2 years' customer service experience in high call-volume settings Proficient in Outlook, Word, and Excel Strong verbal and written communication skills$36k-47k yearly est. 8d agoReceptionist
ODX Health
Secretary Job 26 miles from Macomb
We are looking for a compassionate, detail-oriented, and highly organized Receptionist to be the welcoming face of our clinical laboratory. As the first point of contact for patients, clients, and healthcare providers, your professionalism, flexibility, patience, and ability to multitask will play a key role in delivering an exceptional experience to all who walk through our doors. This position requires a calm and courteous demeanor, a strong sense of integrity, and the ability to thrive in a fast-paced healthcare environment. If you're someone who finds satisfaction in helping others, staying organized, and being a reliable part of a dedicated medical team, we'd love to meet you. Company Description At ODX Health, our mission is to provide accurate, timely, and reliable clinical laboratory services that support exceptional patient care and advances public health. We are committed to scientific excellence, operational integrity, and compassionate service. Through innovation, continuous improvement, and a dedicated team of professionals, we strive to be a trusted partner to healthcare providers and a vital contributor to the well-being of the communities we serve. Role Description This is a full-time on-site, Receptionist role located in Farmington Hills, MI at ODX Health. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and providing exceptional customer service on a day-to-day basis, which will include: Front Desk Operations Greet visitors warmly and professionally Answer phones, respond to inquiries, and direct calls or messages to appropriate personnel Track data related to service operations Patient & Client Support Verify patient identification, insurance information, and test requisitions Handle sensitive information with complete confidentiality and professionalism Administrative Duties Maintain a clean, organized, and welcoming reception area Sort and distribute mail, faxes, and lab reports Manage supply inventory and assist with clerical tasks as needed Support billing or client services teams with documentation and communication as needed Collaboration & Communication Work closely with laboratory staff, phlebotomists, couriers, and external providers to support seamless operations Communicate with management promptly and as needed Maintain a helpful and flexible attitude in a team-based environment Have a willingness to collaborate as assigned Qualifications (Required) High school diploma or equivalent 3+ year of customer service or front desk experience (preferably in a medical or laboratory setting) Excellent verbal and written communication skills Organizational skills and Multitasking abilities with strong attention to detail and accuracy Ability to manage multiple tasks while maintaining composure and professionalism Proficiency with computers and basic office equipment A warm, courteous, and calm demeanor-even under pressure Core Traits We Value Character: Integrity, dependability, and professionalism in all interactions Patience: A calm, kind, and understanding presence, especially when patients or clients may be anxious or confused Organization: Strong time management and an eye for details that help keep the lab running smoothly Teamwork: A willingness to support colleagues and contribute to a respectful, positive work environment Empathy: The ability to meet people where they are-with compassion, not judgment$24k-31k yearly est. 10d agoReceptionist/Admin
Common Waste
Secretary Job 27 miles from Macomb
Common Waste is a versatile trash management company that serves a variety of industries. From trash collection to recycling services, we offer a range of solutions to businesses like restaurants, shops, and offices. Our tailored approaches to garbage management and industrial dumpster rental services showcase our dedication to sustainability and efficiency. Role Description This is a full-time hybrid Receptionist role at Common Waste located in Farmington, MI, with the option for some work from home, one day per week. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and providing exceptional customer service on a day-to-day basis. Qualifications Phone Etiquette and Communication skills Receptionist Duties and Clerical Skills Customer Service experience Excellent organizational and multitasking abilities High school diploma or equivalent Proficiency in MS Office and Google applications$28k-35k yearly est. 21d agoOffice Administrator
The United Green
Secretary Job 23 miles from Macomb
About Us: We are an eCommerce-based company supplying event businesses all over North and South America with high-quality special-event linens. We are seeking an upbeat and responsible Office Administrator to join our team. Job Responsibilities: General customer service, ensuring a high level of client satisfaction Answering phones and assisting clients with inquiries Responding to sales and support emails Receiving phone and email orders, processing orders accurately Managing website-generated orders Communicating with vendors for stock checks and purchase orders Ensuring all orders are processed timely and accurately Conducting customer outreach as needed Managing orders and transactions through QuickBooks Performing additional office and clerical duties as required Qualifications: Experience with QuickBooks is highly preferred Strong background in order processing, customer service, and purchase order management Ability to communicate effectively over the phone with clients Highly organized, detail-oriented, and capable of multitasking A positive attitude and ability to work well with the team$28k-38k yearly est. 13d agoOffice Clerk - $15/HR (Downtown Detroit)
Ultimate Staffing
Secretary Job 23 miles from Macomb
Our client in Downtown Detroit is looking to add several Office Clerks to the team. pays $15/per hour - Paid every Friday - Schedule: Mon-Fri 8am - 5pm The Office Clerk will perform highly complex and responsible office work. The typical duties and responsibilities may include: providing excellent customer service in all aspects of tax-related needs to the general public; issuing receipts, entering transactions, posting cash, reconciliation and preparing deposits; reviewing and processing documents and tax-related payments for completeness, accuracy and conformance with required office practices. Other duties as assigned. If you are accustomed to handling complex documents, data entry, processing payments and face-to-face customer service - this role is for you! Legal and/or Cashiering background is preferred! **Please email resume for immediate consideration** Desired Skills and Experience Our client in Downtown Detroit is looking to add several Office Clerks to the team. This position pays $15/per hour - Paid every Friday - Schedule: Mon-Fri 8am - 5pm The Office Clerk will perform highly complex and responsible office work. The typical duties and responsibilities may include: providing excellent customer service in all aspects of tax-related needs to the general public; issuing receipts, entering transactions, posting cash, reconciliation and preparing deposits; reviewing and processing documents and tax-related payments for completeness, accuracy and conformance with required office practices. Other duties as assigned. If you are accustomed to handling complex documents, data entry, processing payments and face-to-face customer service - this role is for you! Legal and/or Cashiering background is preferred! **Please email resume to Mbailey@ultimatestaffing.com for immediate consideration** All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.$15 hourly 13d agoLegal Secretary
Wilson Elser
Secretary Job 23 miles from Macomb
Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Livonia Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Composing correspondence E-file and non-e-file court filings Scheduling depositions, motion hearings and meetings, and maintain attorney calendars Document management organization Submitting new files for opening Processing vendor invoices, following up with accounting, and submitting check requests Performing other duties as requested or assigned Being open to taking on new responsibilities and challenging tasks Qualifications 5+ years insurance defense litigation experience Experience with state and federal court procedures and processes Ability to work in a team-based setting supporting a group of attorneys Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2010 (Word, Outlook, Excel) Strong written and verbal communication skills and exceptional attention to detail iManage experience a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at ********************************* . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law. #ZR$58k-70k yearly est. Easy Apply 60d+ agoBirmingham Legal Secretary - Banking/Finance and Corporate
Varnum LLP
Secretary Job 17 miles from Macomb
Legal Secretary - Banking/Finance and Corporate Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and seven offices, has a full-time opening for an experienced Legal Secretary in our Birmingham office supporting our Banking and Finance and Corporate practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations. Files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Bachelor's degree in legal studies or related field preferred. Experience supporting Banking and Finance and/or Corporate practice preferred. Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent proofreading skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally-scheduled hours. Preferred Skills: Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems. Hours: 8:00 a.m. to 5:00 p.m. Monday-Friday. 100% in-person. Job ID: 237 #INDHP$32k-40k yearly est. 52d agoSubstitute Principal Secretary
Oakland Schools
Secretary Job 34 miles from Macomb
Substitute/Substitute Secretary District: Huron Valley Schools POSITION DESCRIPTION The Substitute Principal Secretary will be responsible for maintaining student records, as well as the essential functions listed below. Position Type: Secretarial/Clerical/Secretary Location: Milford High School Salary: $14.25/hr Reports To: Principal Status: School Year 2024-2025 Start Date: ASAP Date Posted: 2/6/2025 Closing Date: Until Filled MINIMUM QUALIFICATIONS Must have computer skills that include, but are not limited to, Micorsoft Office applications Skyward experience preferred Must possess excellent communication, problem solving, time management, interpersonal and organizational skills Must have the ability to maintain accurate and confidential records Must possess accuracy and efficiency in work habits, demonstrating the ability to work in a team setting as well as independently Must have the ability to establish and maintain effective relationships with various office personnel, staff, administration, community officials, parents and students Must possess the ability to meet stringent deadlines Must possess the ability to manage multiple projects at the same time Must have a competent use of the English language ESSENTIAL FUNCTIONS Process all student data and retrieve information from the student records using Skyward Schedule enrollment appointments for new students Maintain student educational/accounting records Transcribe transcripts for new students into the student management system Organize clerical functions relating to grade reporting Record pupils' excused and unexcused absences and prepare proper forms Work with staff, parents and students on attendance concerns Check students in and out daily Assist with the processing of student attendance appeals Assist with scheduling Prepare a monthly suspension report for building Assist with Pupil Count Prepare state reports as required by the Pupil Accounting Department Assist with the back to school process Sick room supervision (if applicable) Input Summer School grades as well as grades for off-site programs (if applicable) Process diplomas, transcript requests and graduation verification (if applicable) Other related duties as assigned by the Principal and/or Assistant Principal EDUCATION and/or EXPERIENCE: High School diploma and/or related experience. LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. METHOD OF APPLICATION Apply on-line at hvs.org Inquiries should be addressed to: Sandi Magee Administrative Assistant to Human Resource 2390 South Milford Rd., Highland, MI 48357 Telephone: ************ Email: ******************** Jeanette Wenger Chief Human Resource Officer and TitleVI Officer In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program or activity or in employment.$14.3 hourly Easy Apply 60d+ agoStartup Secretary
Panda Cash Back
Secretary Job 31 miles from Macomb
This position is to support the owner / CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary will use company tools (including google suites app) and existing site administration tools to manage an online team that currently support an online shopping portal with listings for more than 6,000 merchants and associated information and process checks payments. The secretary will overseas the quality assurance checks (handled by the team) on critical site elements, including store cash back, banner deployment, coupons, and promotional landing pages. The position require flexibility in work schedule and fast learning person. The position may require up to 5% of travel. Please, submit a cover letter with your resume Qualifications Excellent verbal and written communication skills. Organization skills. Competency with standard office productivity software (MS-Office or similar). Exacting nature, with excellent attention to detail. Excellent organizational skills. Ability to manage high volumes of email communications. Flexiblity in work schedule Work Under pressure Additional Information Successful candidates will have: Data entry and computer skills Strong work ethic Strong verbal and written communication skills Willingness to learn on the job and share experiences with other members of the team Recent graduate or current undergraduate studying sales, marketing or communications Experience with marketing computer software, online applications, analytics and Google Adwords Extensive knowledge of business social media best practices and platforms Knowledge of search engine marketing and website management a must Competence in MS Office and graphic design programs are also required Social Media Presence Please, submit along your resume a cover letter and provide your expected compensation.$26k-39k yearly est. 1d agoBuilding Secretary
Walled Lake Consolidated Schools
Secretary Job 29 miles from Macomb
Building Secretary JobID: 11310 Administrative and Business Office Support/Secretary/Clerical Date Available: ASAP District: Walled Lake Consolidated Schools Description: Please see attached job description$37k-44k yearly est. 23d agoLegal Secretary
City of Troy, Mi
Secretary Job 13 miles from Macomb
City Attorney's Office Starting at $53,500 - $63,500/year Based on qualifications Excellent medical, vision, and dental coverage effective date of hire Retirement plan includes 401a and Health Savings Plan with employer contribution The City Attorney's Office represents the City in all proceedings and matters in which the City has a legal interest and provides legal advice to City Council, Boards and Committees, the City Manager and other departments and officers of the City. The City Attorney's Office also handles misdemeanor prosecutions and traffic matters, and reviews complaints to determine if criminal charges are appropriate. The City Attorney's Office also administers claims that are filed against the City and/or its officers and employees. The Legal Secretary will assist the City Attorney's Office in the preparation, coordination, and filing of legal pleadings, memos and correspondence. The Legal Secretary also serves as the primary contact and organizer for processing claims. DUTIES * Receive communication into the department, including e-mail, phone, fax, postal mail, and transfer appropriately to employees/departments. Responsible for outgoing mail, shipping and receiving of packages and maintain mailing or contact lists. * Present professional, welcoming contact to all visitors, vendors, board members, staff, media, etc. - by phone, in person and email. * Serve in a confidential capacity. Daily exposure to confidential significant matters regarding the city and/or departmental information. * Assist with preparation of criminal summons and complaints, correspondence, memoranda, pleadings, reports, minutes, contracts, proposed ordinances and other legal documents. * Organize, obtain information, monitor and process claims involving the City. * Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. * Review legal documents to ensure they are in proper format and contain all necessary sections or exhibits and other related documents for court acceptance; and file legal documents with proper courts. * Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings. * Prepare trial notebooks and exhibits listings for assigned attorney(s) case presentation. * Establish and maintain office files, logs, indices, legal references, control records, and other information in connection with the work under the control of the assigned attorney(s). * Perform general office duties, including process purchase orders, arrange travel requests, maintain department calendar, and office supply inventory. * Perform other duties as assigned. REQUIREMENTS * Must possess and provide proof of one of the following at the time of application: Legal Secretary Certification, Legal Administrative Assistant Certificate OR Associate Degree in related field. * Two (2) recent years of experience as a Legal Secretary or Legal Administrative Assistant. * Applicants with an equivalent combination of education and experience may also be considered. * General knowledge of state and federal rules of procedure, forms, and legal practices. * General knowledge of municipal law and the City's governmental structure, City departments and functions. * Proficient in Microsoft Office Suite. * Obtain Notary License within first 60 days of employment. * Must possess a valid Michigan driver license with a good driving record (based on City of Troy standards). Out of state applicants must provide current driving record at time of application and obtain State of Michigan license within one (1) month of appointment. * As a condition of employment, the successful candidate must pass a pre-employment physical and drug screen (including marijuana). PREFERENCES * Notary License HOURS Full-Time, Year-round; Monday-Friday; 8:00am-4:30pm APPLY Applications are available online at ************************** AN EQUAL OPPORTUNITY EMPLOYER: The City of Troy is committed to providing equal opportunity employment to all applicants. The City of Troy will consider all qualified applicants for employment regardless of race, religion, color, sex, sexual orientation, gender identity or expression, height, weight, marital status, national origin, age, disability, or veteran status or any other basis protected by federal and law.$29k-36k yearly est. 3d ago
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How much does a Secretary earn in Macomb, MI?
The average secretary in Macomb, MI earns between $22,000 and $47,000 annually. This compares to the national average secretary range of $26,000 to $51,000.
Average Secretary Salary In Macomb, MI
$33,000
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