Secretary Jobs in Lodi, NJ

Prominent National Law Firm Legal Secretary Hackensack, NJ Office Salary: $90K - $115K Hybrid Schedule The Northern New Jersey office of a national law firm is recruiting for a Legal Secretary. This is a hybrid position. As the Legal Secretary with this prestigious law firm, you will be exposed to a variety of interesting cases while supporting a team of attorneys. The firm is interested in meeting enthusiastic, hardworking candidates who enjoy working in a fast-paced environment. Candidates should have 5+ years of litigation or corporate legal secretary experience. For consideration, email your resume today! DNA Partners - 25 Years of Excellence Expect the Exceptional - Step Up Your Recruiting Game

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Assist attorneys in busy litigation department with drafting of various legal documents. Assist attorneys with timesheets and reports. Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs. Prepare and format Excel spreadsheets. Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities. Screen and forward telephone calls to appropriate recipient. Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc. Prepare New Case Forms & E-mail New Case Opening. Enter time in 3E. Prepare Check Request forms. Prepare Amex and Out of Pocket Statements. Prepare Travel Authorization Forms, Travel Memos, & Benefit Day Memos. Organize various binders w/ tabs. Photocopying & Filing Additional Responsibilities: Reception coverage on a daily/ weekly basis. Job Qualifications: Expert knowledge of Legal Documents. Expert knowledge of Word and Excel. TOA and TOC knowledge preferred

Insight Global is seeking a dynamic and adaptable Administrative Assistant to support one of our clients that is a law office in Ridgefield Park, NJ. The support will be directly related to the needs of their executives/directors. This role does not require legal assistance experience but demands a strong understanding of higher-level industry operations. The ideal candidate will be comfortable jumping into various projects, owning them, and pivoting quickly as needed. This would be a full-time position that would have the opportunity to move to a hybrid work environment, but it will start with 4 days in office. The working hours are 9-6pm and it is expected to be in office Monday through Thursday. Responsibilities: Project Ownership: Take charge of different projects, ensuring they are completed efficiently and effectively. Such as create and maintain recruiting candidate spreadsheet trackers, manage catering arrangements, maintain directories, and proactively handle travel arrangements for directors. Visibility: This is a highly visible role, interacting with various levels of the firm, from C-suite executives to building maintenance staff. Daily Operations: Coordinate schedules, reach out to partners to organize calendars, and assist with ad hoc needs from three C-suite executives and occasional office requirements. Process Improvement: Be comfortable with changing processes and adapting to day-to-day variations. Desired Skills and Experience: Bachelor's or associate Degree Ideally someone with 4-6 years' experience as an Administrative Assistant Supporting high level industry / office Proficient experience using expense reporting software Proficient with MS Office and Excel Direct Placement Roles: Compensation: $60k to $80k per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.

A client of Innova Solutions is hiring a “Administrative Assistant - IV”. Position type: Full time - Contract Duration: 6+ Months As an Administrative Assistant - IV, you will: Ability to juggle multiple high priority projects Experience supporting a team for their administrative needs. Google Workspace skills (Gmail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills. Demonstrated ability to stay organized and meet deadlines. Strong networking & relationship building skills Excellent verbal & written skills/Time Management/Problem-Solving The ideal candidate will have: Proficiency in Excel, G Suite and Power Point Smart Sheets and VSAP knowledge Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Aman Singh Email: ******************************* & Contact no: (+1) ************ PAY RANGE AND BENEFITS: Pay Range*: 30 /hr. to 35/hr. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Murphy Schiller & Wilkes LLP (MSW) is a boutique law firm servicing the commercial real estate and construction industries. Headquartered in Newark, New Jersey, the firm provides expertise in transactional, corporate, finance, land use, and litigation matters. The firm's attorneys represent businesses, investors, and lenders in complex transactions and litigation, as well as advising clients on planning, zoning, development approvals, and securing real estate incentives. Founded to deliver effective and creative legal services, the firm boasts a team with broad public and private sector experience from top national law firms and high-level governmental positions. Job Description As a Legal Secretary at Murphy Schiller & Wilkes LLP, you will play a crucial role in supporting our attorneys and ensuring the smooth operation of our legal practice. Your responsibilities will include a variety of administrative and clerical tasks, as well as direct support to our legal team. PLEASE NOTE: THIS IS A FULL-TIME, ON-SITE POSITION IN THE FIRM'S NEWARK, NEW JERSEY OFFICE. IF YOU ARE LOOKING FOR A HYBRID OR WORK-FROM-HOME ARRANGEMENT, PLEASE DO NOT APPLY. Key Responsibilities Administrative Support: Provide comprehensive administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements. Document Preparation: Draft, format, and proofread legal documents, correspondence, and reports. Ensure all documents are accurate and comply with legal standards. File Management: Maintain and organize both physical and electronic files. Ensure all documents are filed correctly and are easily accessible. Client Interaction: Serve as a point of contact for clients, answering phone calls, responding to emails, and addressing client inquiries in a professional and courteous manner. Court Filings: Prepare and file legal documents with courts and other relevant authorities. Ensure all filings are completed accurately and within deadlines. Research: Conduct basic legal research and gather information as needed to assist attorneys with case preparation. Billing and Invoicing: Assist with the preparation and processing of client invoices. Track billable hours and ensure accurate billing records. Office Coordination: Assist with general office duties, including ordering supplies, managing office equipment, and coordinating with vendors. Qualifications Education: High school diploma or equivalent required. Associate's or Bachelor's degree in a related field preferred. Experience: Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a law firm. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Excellent written and verbal communication skills; Strong organizational and time-management abilities; Attention to detail and accuracy in all tasks; Ability to handle sensitive and confidential information with discretion; Familiarity with legal terminology and procedures; Experience with legal research tools and case management software is a plus. Personal Attributes Ability to work independently and as part of a team. Strong problem-solving skills and the ability to prioritize tasks effectively. High level of integrity and ethical standards. Benefits Competitive salary commensurate with experience. Comprehensive health, dental, and vision insurance. Retirement plan with employer contributions. Paid time off and holidays. Opportunities for professional development and career advancement.

We are seeking a detail-oriented and experienced Commercial Litigation Legal Secretary to support a dynamic team of litigation attorneys. The ideal candidate will be highly organized, proactive, and possess extensive knowledge of litigation procedures, court filings, and document management. This role is vital in ensuring the smooth operation of legal processes and supporting attorneys throughout all phases of litigation. Key Responsibilities: Provide administrative and clerical support to litigation attorneys. Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, correspondence, and discovery materials. File legal documents electronically with federal and state courts (e-filing). Manage attorney calendars, including scheduling depositions, hearings, client meetings, and court dates. Maintain case files, document databases, and litigation support systems. Coordinate with court personnel, clients, and opposing counsel. Assist with trial preparation including organizing exhibits, witness files, and trial binders. Track deadlines, manage tickler systems, and ensure timely filings. Process billing, time entries, expense reports, and coordinate travel arrangements as needed. Qualifications: High school diploma or equivalent required; associate degree or legal secretary certification preferred. Minimum of 10 years of experience as a legal secretary, preferably in commercial litigation. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), document management systems, and court e-filing systems (e.g., PACER, state portals). Familiarity with legal terminology, litigation procedures, and court rules. Strong organizational, multitasking, and communication skills. Ability to handle confidential information with discretion. Excellent attention to detail and accuracy under tight deadlines. Preferred Qualifications: Experience supporting multiple attorneys in a fast-paced litigation environment. Knowledge of legal billing software Notary Public certification is a plus.

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team. FT Hybrid in NYC 4 days on site, 1 remote Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment. Key Responsibilities Prepare, proofread, format, and redact legal documents and exhibits for filing Handle state and federal court filings, including electronic filing (e-filing) Stay current on court rules and filing procedures across New York and New Jersey Open new legal matters and manage document workflows and filing systems Retrieve legal research materials and court decisions (e.g., via Westlaw) Prepare correspondence, including cover letters for attorney billing Enter billing information into internal billing software systems Coordinate schedules for depositions, conferences, and maintain attorney calendars Process invoices and check requests for third-party vendors; follow up with accounting Qualifications Minimum 3 years of litigation legal secretary experience Strong knowledge of litigation procedures, court rules, and e-filing processes Experience preparing Tables of Authorities Familiarity with both New York and New Jersey State and Federal courts Proven ability to work collaboratively with other secretaries and legal professionals Highly organized with the ability to manage multiple priorities in a fast-paced setting Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel) Strong communication skills, both written and verbal Current Notary Public license is a plus

Legal Assistant Law Firm: Top 20 Ranked Globally Size: 4,000 Employees Onsite Schedule: Onsite Target Salary: $70,000 - $125,000 with OT and Bonus as additional compensation Job Description: As a Legal Assistant, your duties will include but not be limited to: Prepare and revise, format, and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, and audit letters Accurately enter attorney time into the timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Assist Shareholders in preparing for all internal/external meetings Establish and maintain paper and electronic client and administrative files per current Firm policies. Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Knowledge of e-filings and Federal Court procedures Associate's degree preferred Minimum of two (2) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Experience with managing monthly client billings preferred

We are seeking two dedicated Administrative Assistants. This role is a mix of leasing agent and administrative support, ideal for candidates with experience in leasing, application processing, and general office administration. Responsibilities will include showing apartments, processing leasing applications, and assisting with Section 8 application workflow. While prior experience with Section 8 applications is preferred, in-house training will be provided as needed. Responsibilities: Show available apartments to prospective tenants and provide leasing support. Process rental applications and ensure timely follow-ups. Assist with Section 8 application workflow and compliance. Maintain and update various tracking reports to ensure accuracy. Keep website availabilities current on a weekly basis. Answer phone calls professionally and provide excellent customer service. Assist with tenant inquiries and provide necessary support. Order and manage office supplies. Qualifications: Experience with Yardi & Rent Café is required. Minimum of one year of administrative experience. Advanced proficiency in Microsoft Excel and Word. Strong organizational skills and attention to detail. Effective problem-solving abilities and a proactive attitude. Ability to adapt and learn quickly in a fast-paced environment. Professional demeanor and strong communication skills. Ability to meet deadlines and manage multiple tasks efficiently. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

Fantastic learning opportunity to support midsized financial services due to growth and promotion. This is an interesting position to truly learn the business from one of the most stable, no turnover companies in NYC! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Assist in meeting, greeting and supporting well known VIPs Coordinate onsite internal and external meetings and presentations Oversee conference rooms, luncheons, etc. Help with new hire packets Support Junior Executive team with expense reports, emails, etc. Qualifications Bachelor's degree 2-3 years working in an office environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite WFH Fridays Wonderful, intellectual culture, great benefits, strong bonus!

THE CLIENT Our client is a multinational investment firm with a strong track record in the market. They invest into private equity, real estate, and more and have offices around the globe! THE ROLE This Administrative Assistant role is mainly providing support to a Global Head of Investments and additional light touch support to two executives on the HR team. The team is incredibly hardworking, professional, and driven; they are looking for a new admin that also holds these traits! This is a great opportunity to support a senior member of an investment firm! Your responsibilities will include: Extensive calendar management working across different time zones Organizing international and domestic travel Processing expenses Assisting with preparing presentation decks Liaise with internal and external stakeholders Event coordination Ad hoc support as needed THE CANDIDATE The organization is seeking a proactive and organized Executive Assistant. The right candidate will be self-motivated, resourceful, discrete, and adaptable. Someone who thrives in a heads down environment and can work autonomously would be well suited for the position! confident, independent, and able to handle multiple competing priorities. 5+ years of EA experience Bachelor's degree required Proficiency in Microsoft Office Suite Extremely organized and detail-oriented Strong communication skills; both verbal and written Tech savvy THE COMP/BENEFITS Up to $115,000 base salary Full time in the office Core Hours: 9:00 am to 5:00 pm but requires flexibility Fantastic benefits! Healthcare (medical, dental, vision), 401k Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Administrative Assistant to join the growing Bond No. 9 team. The Administrative Assistant will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company. Job Description of Administrative Assistant: Communicate with vendors and handle vendor inquiries Process orders between the warehouse and vendors Arrange logistics (domestic & international) and maintain detailed documentation Responsible for managing orders and project timelines with suppliers / warehouse / and freight forwarder Create and update project schedules Assist in execution and ensuring deadlines are met for existing and new product development Manage task list File and organize Must have strong organizational skills and ability to manage multiple projects simultaneously. Detail-oriented with strong attention to accuracy. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite. Advanced Excel is a must.

Prestigious hedge fund located in the heart of NYC is seeking an extremely bright, pro-active and take-charge Administrative Assistant to support a small group or Investment professionals with research, calendar management, meeting scheduling, travel arrangements and expense reports, keeping team on point and successful. Must have 3+ years administrative experience supporting a team, great communication skills and a sincere desire to become financially successful. Prior experience working within a fast-paced environment required. MS Office and CRM, Salesforce. Truly Great Group! Base salary up to 125K plus extremely lucrative bonus and sensational benefits.

A growing logistics organization is seeking an Executive Assistant in the greater Englewood, NJ area. Candidates Must Have: Previous administrative or office experience Ability to multitask Strong data-management skills Experience working with multiple customers and tracking orders

We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations of our residential real estate company. In this role, you will manage office tasks, including answering calls, scheduling appointments, and maintaining office organization. You will assist in preparing resident documents, property communications, and marketing materials, while ensuring property listings are up-to-date. The position also involves supporting real estate agents with various administrative tasks. Strong communication and organizational skills are essential, along with the ability to handle multiple tasks in a fast-paced environment. Responsibilities Maintain a tidy and efficient office environment by managing supplies and organizing paperwork. Answer calls and emails, respond to inquiries, and coordinate property tours and meetings. Update and manage CRM systems with client information, listings, and transaction records. Help facilitate property transactions by tracking deadlines, payments, and necessary documents. Process payments, track expenses, and assist in generating financial reports. Maintain an organized office environment by managing supplies and equipment. Assist real estate agents with administrative tasks, including showings, correspondence, and scheduling. Maintain confidential records and business information, ensuring document security. Take on miscellaneous tasks as requested by the office manager or real estate agents, such as running errands or conducting research for property valuations. Qualifications Bachelor's degree in Business Administration, Real Estate, Marketing, or a related field. 1-2 years of administrative or office management experience, preferably in real estate. Familiarity with real estate processes, contracts, and transactions is a plus. Proficiency in Google Suite and experience with CRM systems (Yardi, AppFolio, etc.). Strong verbal and written communication skills. Excellent organizational skills and ability to prioritize tasks in a fast-paced environment. Customer service experience with a focus on professionalism and problem-solving.