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Secretary Jobs in Livonia, MI
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GME Administrative Specialist
Michigan Medicine
Secretary Job 20 miles from Livonia
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Graduate Medical Education (GME) Office provides oversight for ongoing compliance with institutional and program-level accreditation and physician education requirements for the provision of graduate medical education at Michigan Medicine. The GME Office is recruiting an Administrative Specialist to provide administrative support to a variety of GME Office operations and initiatives. This position will report to the GME Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* Extracurricular Medical Practice (Moonlighting) Activity and Payments: Oversees training program compliance related to moonlighting. Processes Moonlighting Request Forms, ensuring House Officer meets eligibility requirements. Updates and maintains moonlighting activity in MedHub. Receives and reviews House Officer internal moonlighting timesheets. Partners with Financial Specialist to ensure PARs are reviewed. Ensures House Officers are in compliance with the ACGME work hour?s regulations. Approves or declines the release of claim history with Risk Management. Apprises the Associate Dean for GME of any moonlighting issues. Prepares high-level reports as requested. Annual GME Off-Site Elective Rotation Program: Prepares and distribute yearly off-site rotation application materials, attachments and policies to all Program Directors/Program Administrators. Ensures application materials are in compliance with relevant SPGs. Maintains and tracks House Officer applications. Documents details for Associate Dean for GME and creates follow up correspondence. Drafts and distributes approval and denial correspondence. Tracks Program Letters of Agreement. Tracks receipt of the House Officer off-site evaluation forms. Administrative support to, and participation on, the GME Innovations Committee. Schedules committee and PI meetings. Creates meeting minutes. May assist with Call for Submissions, communications for program promotion, correspondence, GME Innovations budget, and preparation with financial and program reports as requested. Initial point of contact for all GME guests and main line phone coverage. Answers a diverse range of GME operations questions. Identifies personnel within GME, and outside the department, to provide assistance. Directs incoming calls and inquiries to appropriate individual. Routinely monitors messages and promptly returns calls. Maintenance of GME Office suite, including office equipment and supplies. Maintains inventory list of office supplies, monitors, and places orders as needed. Sorts and distributes departmental mail. Maintains organization of the office suite. Resolves equipment issues and submits maintenance requests as needed. Contact for vendor contracts for suite. Places maintenance requests. Oversight of House Officer verification requests. Responds weekly to verification requests, ensuring appropriate response. Monitors the submission of completed Final Verification Evaluation Forms. Enters historical training data into a database. Storage unit coordinator. Oversight of terminated House Officer, SPTs, and APTs blue folder archiving and scanning. Oversight of historical document scanning. Maintains accurate listing of storage unit contents. Requests and retrieves files as needed. Assists GME professional staff (11 FTEs) on a variety of tasks/projects, including but not limited to: Preparation of materials including copying, filing, data entry and creation of documents, presentations, and spreadsheets. May be responsible for parts of a project. Cash handler for incoming payments and petty cash. Serves as GME Office Safety Liaison. Schedules and runs annual safety drills. Completes and submits required reports. Oversight of GME Office suite safety/compliance board postings. Maintenance of Program Director/Program Administrator contact listing and email groups. Reconcile GME Financial Specialist's PCard and prepares expense reporting reimbursement requests for staff. Assists with incoming house officer institutional orientation and onboarding. Provides coverage to the GME Executive Assistant. Additional duties and responsibilities as assigned. Required Qualifications* Bachelor's degree or equivalent combination of education and experience. 3-5 years of Administrative Assistant (senior or higher) and office experience. Demonstrated strong organizational, attention to detail and accuracy skill set Proven ability to prioritize, meet deadlines and produce detailed and accurate work. Proven ability to accurately apply independent judgment. Proven ability to a proactive approach to all responsibilities. Demonstrated ability to work under general supervision, establish priorities and function as an integral part of a highly productive team. Excellent computer skills (especially in Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat). Excellent verbal, interpersonal, and organizational skills with a strong customer focus. Proven ability to assess and handle highly sensitive and confidential matters. Effectively represent the GME Office in all communications with individuals internal and external to the office/University and at all levels of the organization. Must be dependable with a history of excellent attendance. Able to participate in occasional evening meetings. Desired Qualifications* Previous experience in an academic environment, preferably medical education. Proficiency in Outlook calendar management. Knowledge and experience with budget creation, monitoring and Statement of Account reconciliation. Experience with Emburse Enterprise. Knowledge of University policies and procedures. Work Schedule Monday-Friday Work Locations Northeast Corporate Center (Green Road). Hybrid available with minimum 2-days onsite. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an equal employment opportunity employer.$48k-63k yearly est. 3d agoOffice Secretary
Waterford Youth Assistance
Secretary Job 21 miles from Livonia
Organization Description: As a nonprofit 501(c)3 organization, Waterford Youth Assistance (WYA) has been serving the community of Waterford, MI since 1962. Our mission is to strengthen youth and families and reduce the incidence of delinquency, abuse, and neglect through community involvement. We provide support and guidance to children and families through casework, referral, mental health support and solution-oriented programs addressing concerning behavior and life challenges. We also support the development of healthy Waterford families by offering family education classes, workshops, and youth enrichment and camp scholarships for families who may need financial assistance. All programs and services are offered free of charge to families who reside within the Waterford School district boundaries. This is made possible through the generosity of local community sponsors and our Tri-Sponsorship with Waterford Township, Waterford School District, and the Oakland County Circuit Court - Family Division. Office Secretary Position: The Office Secretary is employed by the Waterford Youth Assistance Board of Directors. This is an at-will position, and job expectations are ultimately determined by the WYA Board of Directors. This individual is responsible to, and under the supervision of the Caseworker(s) on a daily basis and will assist and support the caseworker with a variety of duties/tasks to enhance the smooth and efficient operation of the office. The Office Secretary assists the community in interfacing with WYA by answering routine inquiries and communicating information to the public. This individual is also responsible to and may perform additional duties/tasks as assigned by, Waterford Youth Assistance Chairperson, Board of Directors, and WYA Caseworker. Part-time, Monday- Thursday, 24-28 hours a week (9:00 a.m. to 3:00 pm), $15.00 - $17.00 per hour depending on skills and experience. Key Responsibilities include: Understand and demonstrate the principles of WYA's Mission Maintain strict, complete confidentiality of client and office records and any and all other privileged information pertaining to WYA Answer telephone and maintain a log of information/referral calls; Upon request, maintain and distribute WYA staff calendar and schedules including case appointments and meetings. Professionally meet and greet clients and visitors, and answer inquiries Create and modify WYA documents and materials, maintaining confidential hard copies and electronic filing systems Perform general clerical duties including, but not limited to printing, photocopying, faxing, mailing, and filing Sign for and distribute packages received at the WYA office Maintain inventory of approved office supplies Coordinate and maintain official correspondence, mailing, telephone lists, and records for the WYA office Ensure updates to the WYA website and social media sites are completed in a timely manner as needed Maintain documents, distribute agendas, minutes, and other WYA materials Complete special projects and other tasks assigned by the WYA caseworker, Board of Directors, and Committee Chairs. Work with volunteers on WYA sponsored programs; i.e. logistics for programs and meetings Assist where necessary during fund-raising activities and/or other WYA programs which may be outside of normal working office hours Successful Candidates will demonstrate ability to: Create, edit, and update documents, flyers, office records, etc Network effectively with clients, parents, members of the community, sponsors, volunteers, and staff in person, electronically, and via telephone Possess professional written and oral communication skills with good command of grammar, spelling and punctuation Work in a team environment and navigate various personalities while upholding positive attitude Understand written and oral instructions and initiate appropriate action Detailed oriented, strong, analytical skills, willingness to learn new skills and creative problem solving Strong knowledge of and proficiency in Microsoft Office applications in addition to, social media (s) Peach Jar and Canva Create and manage accurate and confidential documentation Work in an organized, timely, and efficient manner Flexibility and adaptability to change and responsiveness to unanticipated situations Exhibits honesty, trustworthiness, respect, cultural awareness, ethical and sensitivity to various populations they encounter Ability to work independently and/or with limited direction; takes initiative during down time to self-assign tasks Excellent attendance and reliability - committed to the program and community at large Qualifications: High School Diploma or equivalent required. Undergraduate degree in accounting or administrative and personnel management or data processing preferred. Minimum three (3) years of experience in office and clerical duties Maintain a valid Michigan driver's license and have reliable transportation as duties may require use of a car Be willing to submit to background check and/or drug screening Ability to complete an assessment of skills during interview process Disclaimer: The listed statements on this document are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. It is the responsibility of employees assigned to this job to ensure all duties and responsibilities are performed accurately and in a timely manner as required. How to Apply: Applicants to send resume and cover letter outlining how they meet the specific requirements of the position to Waterford Youth Assistance Caseworker Celine Barron, LMSW at youthassistancewaterford@gmail.com by Friday, May 2, 2025.$15-17 hourly 10d agoLegal Secretary
Kitch Attorneys & Counselors, PC
Secretary Job 13 miles from Livonia
Kitch Attorneys & Counselors is a defense-oriented firm. We are looking for a Legal Secretary specialized in Medical Malpractice who has as least 3 years or more of experience to undertake a variety of administrative and clerical tasks. The candidate will work under the supervision of attorneys and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. Responsibilities Provide administrative support to one or more attorneys Effectively communicate with witnesses, clients, colleagues and partners Produce and file various legal documents such as appeals, motions or petitions Preserve an updated case record system Answer phone calls, take notes/messages and redirect calls when appropriate Maintain and update inventories of contact details Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders Duties as assigned Skills Proven experience as legal secretary Knowledge of legal terminology, regulations and court system Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictation, document management system) Possesses superb at typing skills in order to work on dictation efficiently Working knowledge of litigation management software systems is a plus Proficiency in English Proficient with maintaining a Calendar Task List Qualified at scheduling depositions Strong proofreading, grammar, and writing skills Outstanding time-management and typing skills Ability to multitask and being comfortable dealing with a diverse pool of people$33k-50k yearly est. 9d agoReceptionist/Admin
Common Waste
Secretary Job 7 miles from Livonia
Common Waste is a versatile trash management company that serves a variety of industries. From trash collection to recycling services, we offer a range of solutions to businesses like restaurants, shops, and offices. Our tailored approaches to garbage management and industrial dumpster rental services showcase our dedication to sustainability and efficiency. Role Description This is a full-time hybrid Receptionist role at Common Waste located in Farmington, MI, with the option for some work from home, one day per week. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and providing exceptional customer service on a day-to-day basis. Qualifications Phone Etiquette and Communication skills Receptionist Duties and Clerical Skills Customer Service experience Excellent organizational and multitasking abilities High school diploma or equivalent Proficiency in MS Office and Google applications$28k-35k yearly est. 9d agoAdministrative Assistant
Agree Realty Corporation
Secretary Job 14 miles from Livonia
Asset Management Administrator: The Asset Management Administrator is responsible for supporting the overall administration of a growing, portfolio of properties net leased to industry-leading, retail tenants. These responsibilities will include assisting in the Leasing, Insurance, and Property Management functions within the Asset Management department and collaborating with team members in the Accounting, Due Diligence, and Legal departments. This position will report directly to the EVP, Asset Management. What you will do: Assist in the collection of new and renewal Certificates of Insurance and verify that they have the required coverage and are properly filed. Respond to Tenant requests for copies of Landlord Certificates of Insurance. Participate in the Lease abstraction process, by preparing legal documents for abstraction, reviewing completed abstracts for accuracy, and requesting abstracts to be pushed to the ERP system (MRI). Responsible for Delivery Notices and Commencement Date Agreements for new leases. Assist in sending out Welcome Packages for new assets acquired. Assist in the collection and digital filing of Tenant Year over Year Sales Reports and Financial Statement. Assist in issuing non-monetary defaults upon request from Lease Administration. Assist in creating and monitoring Onboarding and Offboarding checklists. Assist in other ad-hoc special projects Who you are: 3-5 years of administrative assistant experience Experience with Microsoft Office Products, Excel, and MRI Bachelor's degree preferred Strategic thinker that can manage multiple projects and priorities Self-Motivated, results driven and can prioritize projects to meet required deadlines Superior organizational skills and attention to detail Effective verbal and written communication skills Why Agree Realty? Agree Realty Corporation (NYSE: ADC) is a high-growth Real Estate Investment Trust based in Royal Oak, MI. We are primarily engaged in the acquisition and development of properties net leased to industry-leading, omni-channel retail tenants. As of December 31, 2024, the Company owned and operated a portfolio of 2,370 properties, located in all 50 states and containing approximately 49 million square feet of gross leasable area. We offer our team members generous compensation and benefits packages that include: 100% company-paid monthly health insurance premiums for team members and dependents 100% company-paid short-term, long-term, and life insurance premiums for team members Simple IRA retirement plan with 3% company match 3 company-provided lunches per week Onsite fully equipped gym and locker rooms Opportunity to volunteer at a charity of your choosing with our Agree Gives Back program Our team feels at home working in our brand new, modern office building furnished with a generously stocked café, state-of-the-art auditorium, coffee bar, and open-area collaboration workspaces. Ongoing professional development and technology training opportunities are offered to help all team members advance their careers. To apply, please visit: ************************* XXJWXpn1JrsI8/shr1p8mNYNEZTx1U1 For additional information about our company, please visit: ************************ Agree Realty Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.$29k-37k yearly est. 8d agoAdministrative Assistant
Zobility
Secretary Job 10 miles from Livonia
Provides Administrative Assistant services to business group function heads, including arranging travel, scheduling appointments, recording meeting minutes, and general office administration. May be responsible for working with confidential and sensitive information. Responsibilities: Responsible for the arrangement and reception of customer visits, including but not limited to: confirming visit information, arranging visit itinerary, coordinating transportation, accommodation, catering and other matters. Responsible for the organization and coordination of departmental meetings, complete the minutes of meetings, and communicate meeting information to relevant personnel. Responsible for the collection, collation, preservation and archiving of documents to ensure the integrity of documents and materials. Responsible for the application and management of office supplies, and do a good job of registration. Responsible for the handling of all procurement applications of the department to ensure that the procurement process is in line with the company's regulations. Assist in arranging work schedules for the director and manager and the department's travel related matters. Coordinate day-to-day personnel management, including but not limited to: attendance statistics, new employee on-the-job arrangements, departmental training program implementation tracking and other matters. Responsible for collecting and summarizing relevant department information, and timely reporting to the relevant companies at higher levels. Complete other matters handled by superiors. Take management responsibility defined by relevant IOS document as well as the IATF16949/ ISO45001/ ISO14001 standards. Ensure Effective Operation of IOS documentation and continuously improve relevant process and their application of IOS documentation internal. Requirements: One year or more of relevant work experience. Good in English and Chinese, both verbal and written. Good customers service awareness and communication skills. Good information collection and transaction processing skills.$29k-38k yearly est. 6d agoReceptionist / Operations Assistant
Apogee Wealth Management
Secretary Job 8 miles from Livonia
At Apogee, we don't just offer jobs; we provide careers built on collaboration, growth, and purpose. When you join our team, you become part of a community where your contributions are valued, your development is prioritized, and your impact is meaningful. Here, you'll find: A Culture of Excellence: Work alongside high-performing individuals who share your passion for quality and innovation. Empowerment and Support: Define what success means for you, and let us help you achieve it. A Mission that Matters: Make a difference in the lives of families, helping them achieve financial security and enduring legacies. If you're ready to aim higher, work smarter, and grow further, join us at Apogee Wealth Management. Together, we'll redefine success and deliver excellence. Role Description As a Financial Services Administrator at Apogee Wealth Management, you will be responsible for several day-to-day tasks, such as compiling and organizing financial data, preparing reports and documents for meetings, and managing client files and data records. This role is focused on managing the clients' experience when they visit our office and providing administrative support for the firm. This full-time, on-site role will be located in Northville, MI. Duties Greet and serve clients when visiting the office Manage conference room calendars and availability Maintain client and prospect files in our G-Drive and CRM(Wealthbox) Assist with technology, licensing, and compliance recordkeeping for the firm. Maintain office supplies and equipment Assist with organizing client and marketing events Qualifications 1-3 years of experience in financial services administration or a related field Excellent organizational and time-management skills Strong attention to detail and accuracy A warm, welcoming, and professional demeanor with strong rapport-building skills A passion for excellence Conscientious and detailed Takes directions well with a commitment to understanding the direction given Proficiency in Microsoft Office suite and Google Drive/docs. Excellent verbal and written communication skills Starting compensation - $35-75k/yr *Potential for bonuses$35k-75k yearly 3d agoAdministrative Assistant
Acro Service Corp
Secretary Job 25 miles from Livonia
Process technical information documents and CAD data by using work instructions to complete the following tasks: database entry, quality checks, scan documents to file, bundle/release documents and data in proprietary systems. Interface with Engineers and follow-up/support on technical information that have been returned for error correction. File and manage the original drawing/color sample storage room. Distribute technical information to engineering Report status on a daily basis Support suppliers in submission of technical information documents and CAD data. Create task specific job aids Perform duties as assigned Requirements: 2 year associates degree preferred 1-2 year experience in Sharepoint/One Note Strong sense of customer service Excellent organizational skills Proficient with Word, Excel, PowerPoint, Windows and Internet Explorer Able to quickly learn proprietary systems and processes Strong problem-solving skills Keyboarding experience Strong verbal and written communication skills Detail oriented Able to meet deadlines Able to work flexible hours when required by workload High degree of interpersonal skills with a willingness to work in a culturally diverse team environment$30k-37k yearly est. 2d agoOffice Administrator
Bumler Mechanical, Inc.
Secretary Job 23 miles from Livonia
Purpose The Office Administrator plays a key role in ensuring the effective and efficient operation of the office by providing administrative and clerical support, managing office supplies, coordinating meetings and supporting employees in their daily operations. Reports to General Manager Location Sterling Heights, MI Status Exempt - Salaried Essential Job Functions Answer multi-line phone system. Executive Assistant to President and Vice Presidents. Maintain office supplies and equipment, ensuring everything is stocked and functional. Coordinate and manage food orders for all meetings and in-office company functions, ensuring dietary preferences and budget guidelines are met. Liaise with vendors and catering services to arrange timely deliveries and maintain quality standards. Monitor inventory of essential supplies for food-related events and restock as needed. Open and distribute mail. Manage conference and training room schedules and prepare the room and any required supplies. Plotting of blueprints and construction documents. Ordering of company logo clothing and marketing items as requested. Assist Estimators in bidding process: downloading and printing bid materials, completing bid form, requesting any required bid bonds and research and assemble any other information needed for bids. Assist VP/CFO with Notice of Commencements, Notice of Furnishings and Performance/Payments Bonds. Assist with vehicle file management and employee fuel cards. Other tasks, as assigned. Requirements Excellent verbal and written communication skills. Strong organizational and time management skills. Attention to detail and accuracy in completing tasks. Proficient in Microsoft Office including Outlook, Word, PowerPoint, Excel and Teams. Ability to meet highest attendance requirements. Must hold a valid driver's license. Could involve some lifting. This role is primarily in-office to support team collaboration and onsite responsibilities - not a remote or hybrid position. Education/Experience High School Diploma with 2+ years of relevant experience. Working Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. “All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status”.$31k-43k yearly est. 6d agoEngineering Administrative Assistant
Dspace
Secretary Job 14 miles from Livonia
We are seeking a highly organized and motivated administrative support individual to join our Engineering team. In this role, you will provide assistance to our engineers and project managers, by supporting the dSPACE HIL projects from initiation to completion. You will be part of a team-oriented environment, involved in developing and applying dSPACE HIL simulation technology for the most exciting and cutting-edge control domains. Responsibilities: Project Management Support: Assist Project Managers to successfully manage full cycle of assigned projects from initiation to completion Maintain and update project documentation Facilitate communication between internal project stakeholders Ensure adherence to established project management procedures Engineering Coordination: Provide administrative support to the engineering team, including scheduling meetings Managing travel arrangements, and maintaining quality documentation Assist with on-boarding, internal training of team members Support Engineering Management Your Profile: Bachelor's degree in Business Administration or related work experience. Minimum 1-2 years of experience in an engineering or project management environment. Excellent organizational, time management, and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Strong understanding of project management principles and practices (preferred).$29k-42k yearly est. 22d agoDefender Administrator Specialist (Loa)
Genesee County
Secretary Job 48 miles from Livonia
Starting Pay: $27.0476 Hourly ($56,259) Step A: $27.8827 Hourly ($57,996) Step B: $28.7529 Hourly ($59,806) Step C: $29.6601 Hourly ($61,693) Step D: $30.6019 Hourly ($63,652) Step E: $31.6159 Hourly ($65,761) MINIMUM QUALIFICATIONS: Associate degree -AND- three (3) years' clerical or para-professional experience in a legal setting; -OR- At least five (5) years' clerical or para-professional experience in a legal setting. GENERAL STATEMENT OF DUTIES: Performs a wide variety of legal duties involved in the assignment of attorneys to indigent criminal cases and record keeping for the Defender office; works under the supervision of the Chief Public Defender or designee; performs related duties as required. ESSENTIAL JOB DUTIES AND FUNCTIONS: Coordinates the day-to-day activities of the Defender program; Formulates the need for attorneys with the Circuit Court Administrator, District and Probate Courts in conjunction with the Chief Public Defender; Prepares monthly calendars for the assignment of counsel; Coordinates reimbursement requests for the costs of defense; Prepares drafts of orders and other routine pleadings at the direction of the Chief Public Defender; Utilizes computer terminals, word processing and statistical analysis not limited to assignment of counsel, types of cases assigned and frequency of appointment; Answers questions relating to the assignment of counsel that do not require the judgment of the Chief Public Defender; Coordinates the assignment of counsel on paternity cases; Secures financial information from walk-in defendants who are requesting court-appointed counsel; Coordinates the mailings to the Center for Forensic Psychiatry and accompanying proof of services that are made available to the Court; Works closely with the pre-bail staff in developing the roster of defendants for whom counsel must be appointed; Assists the Chief Public Defender in securing replacement counsel where necessary; Communicates with Court staff regarding assignment of counsel. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of the court system with some knowledge of the defense of indigents; Knowledge of legal terminology; Knowledge of clerical methods and procedures used in keeping fiscal accounts and records; Ability to understand and follow complex oral and written directions; Ability to communicate effectively orally and in writing; Ability to make decisions in accordance with laws, ordinances, regulations and policies; Ability to plan and maintain accurate records; Ability to work effectively with various court officials and defendants; Ability to establish and maintain good interpersonal relationships. Ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion; KEEP UP-TO-DATE Follow Genesee County Human Resources and Labor Relations on Facebook and LinkedIn for the latest opportunities to become part of Team Genesee. Discover how you can contribute to our common purpose of making a positive impact on Genesee County while enjoying the many advantages of a career with us. For more information about our benefits packages and the diverse range of departments we serve, visit ************************ Genesee County is proud to be a MVAA Bronze Level Certified Veteran Friendly Employer. Join us and let's build a brighter future for Genesee County.$56.3k-65.8k yearly 6d agoLegal Secretary
Wilson Elser
Secretary Job 13 miles from Livonia
div class="job__description body"divpa href="*********************************** Wilson Elser/strong/a is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm./p/divdivp Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our strong Legal Secretary/strongstrong /strongposition in our strong Livonia/strongstrong /strong Office./p pemstrong This position offers a flexible, hybrid working arrangement./strong/em/p pstrong The Position/strong/p p/p pThis is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm./p pstrong Key Responsibilities:/strong/p ul li Composing correspondence/li liE-file and non-e-file court filings/li li Scheduling depositions, motion hearings and meetings, and maintain attorney calendars/li li Document management organization/li li Submitting new files for opening/li li Processing vendor invoices, following up with accounting, and submitting check requests/li li Performing other duties as requested or assigned/li li Being open to taking on new responsibilities and challenging tasks/li /ul pstrong Qualifications/strong/p ul li5+ years insurance defense litigation experience/li li Experience with state and federal court procedures and processes/li li Ability to work in a team-based setting supporting a group of attorneys/li li Excellent organizational skills with the ability to integrate into a fast-paced environment/li li Excellent typing skills with proficiency in Microsoft Office 2010 (Word, Outlook, Excel)/li li Strong written and verbal communication skills and exceptional attention to detail/li lii Manage experience a plus/li /ul/divdivpstrong Why Should You Apply? /strong/p ul listrong Benefits:/strong Outstanding benefits package, including 401k match and generous PTO plan/li listrong Career Growth:/strong Ample opportunities for professional development and advancement/li listrong Employee Perks:/strong Access to corporate discount plans and other benefits/li /ul pem Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at /ema href="mailto:*********************************"em*********************************/em/aem./em/p pem We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law./em/p p /p/div/div$58k-70k yearly est. 60d+ agoSecretary (Attendance/Counseling) - 4 Hrs/Day - 10 Month Position
Livonia Public Schools
Secretary Job In Livonia, MI
Secretarial/Clerical/Level II - Middle School Secretary-Guidance Date Available: ASAP Closing Date: 03/11/2025 DISTRICT OVERVIEW: Livonia Public Schools employs approximately 1,900 staff members, serving approximately 13,300 students pre-K - post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $175 million, with a state funding of $9,608 per pupil. BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS: Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute. As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you're helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you: Medical insurance, including prescription drug coverage: The district's contribution is the maximum allowed by Michigan law. Family coverage eligibility for employees working 30 hours or more per week. Single coverage eligibility for employees working 20 hours but less than 30 per week. Optional “cash in lieu” of medical insurance for those who qualify. Dental, vision, and life insurance: The district pays 100% of the premium for all employees. Long-term disability coverage: The district pays 100% of the premium for employees working 20 hours or more per week. Employee Assistance Program for employees and their eligible family members. Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee. Paid holidays; earned vacation, sick, and bereavement days. Longevity pay. Paid “act of God” days, such as snow days. Opportunity for career advancement. Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice. JOB DESCRIPTION: The attendance/counseling secretary must have an ability to file, maintain accurate records, be a good typist, and have the abillity to use MiStar. It is necessary this person be able to effectively communicate and work with administrators, teachers, parents and student in person and by telephone. SKILLS REQUIRED: Maintain student records including filing student pictures, test results and correspondence Process student files coming into and gonig out of district Comply with MICR regulations Maintain office equipment (copy machines, shredder, etc.) Input attendance changes (field trips, discipline) Input course requests for scheduling Process student files for transition to high school at the end of the school year Receive and process files from elementary schools Support main office as necessary Other duties as assigned CONDITIONS OF EMPLOYMENT: The ability and desire to accept responsibility are essential in this position. Because of the nature of the work, a spirit of cooperation with all others in the office is essential. Specific details involved in the position will be discussed with the administrator during the interview and at the time of hiring for the position. This is a Level II, four hours/day, 10 month position. Salary and benefits will be in accordance with the terms and conditions of the Agreement between the Livonia Public Schools School District and the Livonia Secretarial Association, Michigan Education Association. APPLICATIONS: Applicants must complete and submit an application through Applitrack, available on the Livonia Public Schools webpage. Application deadline is: March 11, 2025 at 4:00 p.m. (or until filled). It is the policy of the Board of Education that Livonia Public Schools School District will not discriminate against any person on the basis of sex, race, color, national origin, religion, height, weight, marital status, handicap, disability, sexual orientation, sexual identity, or transgender status. The following person has been designated to handle inquiries and grievances for: race, color, religion, sex, national origin, age, height, weight, and marital status - Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at **************. The following person has been designated to handle inquiries and grievances for: handicap or disability - Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at **************.$24k-34k yearly est. 31d agoSubstitute Principal Secretary
Oakland Schools
Secretary Job 24 miles from Livonia
Substitute/Substitute Secretary District: Huron Valley Schools POSITION DESCRIPTION The Substitute Principal Secretary will be responsible for maintaining student records, as well as the essential functions listed below. Position Type: Secretarial/Clerical/Secretary Location: Milford High School Salary: $14.25/hr Reports To: Principal Status: School Year 2024-2025 Start Date: ASAP Date Posted: 2/6/2025 Closing Date: Until Filled MINIMUM QUALIFICATIONS Must have computer skills that include, but are not limited to, Micorsoft Office applications Skyward experience preferred Must possess excellent communication, problem solving, time management, interpersonal and organizational skills Must have the ability to maintain accurate and confidential records Must possess accuracy and efficiency in work habits, demonstrating the ability to work in a team setting as well as independently Must have the ability to establish and maintain effective relationships with various office personnel, staff, administration, community officials, parents and students Must possess the ability to meet stringent deadlines Must possess the ability to manage multiple projects at the same time Must have a competent use of the English language ESSENTIAL FUNCTIONS Process all student data and retrieve information from the student records using Skyward Schedule enrollment appointments for new students Maintain student educational/accounting records Transcribe transcripts for new students into the student management system Organize clerical functions relating to grade reporting Record pupils' excused and unexcused absences and prepare proper forms Work with staff, parents and students on attendance concerns Check students in and out daily Assist with the processing of student attendance appeals Assist with scheduling Prepare a monthly suspension report for building Assist with Pupil Count Prepare state reports as required by the Pupil Accounting Department Assist with the back to school process Sick room supervision (if applicable) Input Summer School grades as well as grades for off-site programs (if applicable) Process diplomas, transcript requests and graduation verification (if applicable) Other related duties as assigned by the Principal and/or Assistant Principal EDUCATION and/or EXPERIENCE: High School diploma and/or related experience. LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. METHOD OF APPLICATION Apply on-line at hvs.org Inquiries should be addressed to: Sandi Magee Administrative Assistant to Human Resource 2390 South Milford Rd., Highland, MI 48357 Telephone: ************ Email: ******************** Jeanette Wenger Chief Human Resource Officer and TitleVI Officer In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program or activity or in employment.$14.3 hourly Easy Apply 58d agoBirmingham Legal Secretary - Banking/Finance and Corporate
Varnum LLP
Secretary Job 15 miles from Livonia
Legal Secretary - Banking/Finance and Corporate Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and seven offices, has a full-time opening for an experienced Legal Secretary in our Birmingham office supporting our Banking and Finance and Corporate practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations. Files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Bachelor's degree in legal studies or related field preferred. Experience supporting Banking and Finance and/or Corporate practice preferred. Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent proofreading skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally-scheduled hours. Preferred Skills: Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems. Hours: 8:00 a.m. to 5:00 p.m. Monday-Friday. 100% in-person. Job ID: 237 #INDHP$32k-40k yearly est. 40d agoDealership CVR Clerk / Typist
Matick Automotive Team
Secretary Job 4 miles from Livonia
Full-time Description The Dealership CVR Clerk and Sales Typist career is one of the most critical roles at our dealership. You're the person directly responsible for the accuracy of all vehicle paperwork and office administration for our busy dealership. Your day will be spent working in a team, using technology. You'll work collaboratively in a team setting in our renovated facility, which includes America's largest Chevrolet showroom. Energy, Effort, and Enthusiasm are everything to a successful team member. This role works 5 days a week, Monday through Friday. Additionally, the position pays hourly, commensurate with experience. We offer competitive pay, benefits such as health and dental insurance, a matching 401k retirement program, a great company culture, and much more. Our Dealership was rated one of a Top Workplace by the Detroit Free Press the last 6 years in a row, 2024-2019, a Top 100 Dealerships to Work For in the United States by Automotive News for 3 years and has been voted as the Best Dealership in Detroit by Hour Detroit Magazine for 6 years in a row. Job Responsibilities Accurate data entry for all new and pre-owned vehicle paperwork Accepting and receipting various forms of payment Inventorying and securing of vehicle keys, owners manuals, and paperwork Working with vehicle titles and lien releases Requirements Qualifications Understanding of CVR Computer System highly preferred Familiarity and knowledge working with technology and computers, ability to type quickly Great attention to detail and strong communication skills (both verbal and written) Active interest in working in a fun environment based on teamwork and camaraderie Outstanding organizational and multi-tasking skills Willingness to submit to a pre-employment background check Salary Description $17 - $19 per hour$17-19 hourly 22d agoAthletic Secretary
Tecumseh Public Schools
Secretary Job 38 miles from Livonia
In coordination with the Athletic Director, the Athletic Secretary aids, monitors, and supports the day-to-day functions of the district's athletic program for the school-aged child. Duties/ Responsibilities: Maintain and disseminate athletic schedules to ensure cross-department communication Collaborate with coaching staff, Athletic Director, and transportation to schedule transportation for all away games/events Manage Freshman, JV, and Varsity rosters for approximately seven (7) sports a season Ensure and notify students, athletic director, and coaches of student eligibility Collect and file student athlete physical forms through Final-Forms Coordinate travel arrangements and overnight accommodations for players and/or coaches Regular attendance and assistance at sporting events/ games to assist in special events/ceremonies including evening and/or weekends Lead preparation for home sports contests including scheduling officials and ticket takers Renew and manage department subscriptions Plan and prepare end-of season banquets for each sport Order and maintain team uniforms, district concession, and fan gear stock Track and maintain athletic accounts, including accounts payable and receivable Effectively and consistently communicate and interact with staff, coaches and students. Attend all mandatory staff meetings, events, or trainings Other duties as assigned by the Athletic Director Required Skills/Abilities: High moral character, integrity, and strong interpersonal communication skills Must be able to read, write, and speak English Proficient in Microsoft Office and Google Proven capacity to thrive under pressure and manage difficult situations with composure. Excellent verbal and written communication skills. Education/ Experience: Bachelor's degree preferred, High School diploma or equivalent required Minimum one (1) year in a general office position, preferably in education or athletics (i.e., coaching, volunteering, etc.) Experience working with high school students preferred Valid Driver's license required with reliable mode of transportation Work Environment/ Physical Requirements: Prolonged periods of working on a computer; moderately quiet but busy office setting with frequent interruptions Must be able to move intermittently throughout the work day with frequent prolonged standing/walking/sitting Must be able to see, hear, and move intermittently or use prosthetics that will enable you to function adequately to assure that the requirements of this position can be fully met Occasional exposure to considerable noise Frequent work in gym and athletic fields with uneven surfaces Occasional exposure to a variety of weather conditions Terms of Employment: Hourly, non-exempt position offering various days and hours that may include evenings and weekends. Approximately 225 annual days. About the District Tecumseh Public Schools is known for its excellence in academics and hard work in meeting the individual needs of each student . The guiding principle for our district, Every Student. Every Day. where we put the best interests of our students at the forefront of all we do. Our district is committed to creating experiences that prepare students for lifelong learning. OUR MISSION: The Tecumseh Public Schools community will empower every student, every day, for life success with flexible opportunities in diverse learning environments OUR VISION: Inspiring students to become empowered, innovative individuals BELIEF STATEMENTS: We believe... Every student deserves an outstanding education. An engaged community is the backbone of our success. In the development of the whole child. Learn more about Tecumseh Public Schools, please visit our website at **************************$33k-41k yearly est. 3d agoStartup Secretary
Panda Cash Back
Secretary Job 10 miles from Livonia
This position is to support the owner / CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary will use company tools (including google suites app) and existing site administration tools to manage an online team that currently support an online shopping portal with listings for more than 6,000 merchants and associated information and process checks payments. The secretary will overseas the quality assurance checks (handled by the team) on critical site elements, including store cash back, banner deployment, coupons, and promotional landing pages. The position require flexibility in work schedule and fast learning person. The position may require up to 5% of travel. Please, submit a cover letter with your resume Qualifications Excellent verbal and written communication skills. Organization skills. Competency with standard office productivity software (MS-Office or similar). Exacting nature, with excellent attention to detail. Excellent organizational skills. Ability to manage high volumes of email communications. Flexiblity in work schedule Work Under pressure Additional Information Successful candidates will have: Data entry and computer skills Strong work ethic Strong verbal and written communication skills Willingness to learn on the job and share experiences with other members of the team Recent graduate or current undergraduate studying sales, marketing or communications Experience with marketing computer software, online applications, analytics and Google Adwords Extensive knowledge of business social media best practices and platforms Knowledge of search engine marketing and website management a must Competence in MS Office and graphic design programs are also required Social Media Presence Please, submit along your resume a cover letter and provide your expected compensation.$26k-39k yearly est. 1d agoBuilding Secretary
Walled Lake Consolidated Schools
Secretary Job 14 miles from Livonia
Building Secretary JobID: 11310 Administrative and Business Office Support/Secretary/Clerical Date Available: ASAP District: Walled Lake Consolidated Schools Description: Please see attached job description$37k-44k yearly est. 11d agoLegal Secretary | Litigation | 146854
Mission Recruiting
Secretary Job 13 miles from Livonia
A Litigation Legal Assistant is sought for the Detroit (Southfield) office. Candidate Parameters: The ideal candidate will have 3+ years of litigation legal assisting experience, with some bankruptcy skills. Responsibilities include supporting attorneys and paralegals, preparing and reviewing documents, filing with various courts (including circuit, federal, and bankruptcy), and managing client contacts. Proficiency in Microsoft Office programs and familiarity with software such as Kofax/Nuance, InTapp, and iManage is preferred.$33k-50k yearly est. 60d+ ago
Learn More About Secretary Jobs
How much does a Secretary earn in Livonia, MI?
The average secretary in Livonia, MI earns between $22,000 and $47,000 annually. This compares to the national average secretary range of $26,000 to $51,000.
Average Secretary Salary In Livonia, MI
$32,000
What are the biggest employers of Secretaries in Livonia, MI?
The biggest employers of Secretaries in Livonia, MI are:
- Livonia CSD
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