Secretary Jobs in Lisle, IL

About Crown Family Philanthropies and Henry Crown and Company Henry Crown and Company/CC Industries is a Chicago-based, privately-held company that manages business, philanthropic, and family interests on behalf of a multi-generational family. The business ventures fall into broadly-defined categories: wholly-owned operating companies, public and private equity investments, and real estate. The enterprise employs approximately 350 professionals in the areas of investment management, corporate development, financial operations, tax, research and innovation, human resources, information technologies, philanthropy, and legal. Crown Family Philanthropies ("CFP" or the "Foundation") is the philanthropic division of Henry Crown and Company and supports the Crown Family's philanthropic and grantmaking endeavors. In 2009, after more than 60 years of family grantmaking under the name Arie and Ida Crown Memorial, CFP was developed to represent and facilitate an array of family grantmaking practices. Today the legacy of Arie and Ida Crown lives on in the work continued by their descendants, who remain dedicated to the Jewish tradition of tikun olam, or "repairing the world." Supported by a professional staff, CFP is led by more than 50 family members across multiple generations who come together to set strategy and make grantmaking decisions. Position Description The Program Administrative Assistant will provide administrative support to CFP's Program Team, reporting to the Program Director for Jewish and Israel Giving, while working alongside the Executive Assistant to provide support to the full Program Team. The ideal Program Administrative Assistant is comfortable in a collaborative, team environment, supporting and working alongside a diverse team across multiple issue areas. They are highly organized with a keen attention to detail and capable of handling multiple diverse and concurrent tasks. They are effective communicators, capable of sharing sensitive and complex topics with multiple stakeholders. Primary Duties & Responsibilities Coordinate scheduling and planning for meetings and events, including communications with internal and external partners Provide event support, including facility arrangements, technology, meeting equipment, and catering services Track, confirm, and enter key data, including grant records, contact information, and event participation tracking Respond to and support grantee inquiries regarding submission of grant proposals and reports, and provide general communications and technical support Prepare, review, process, and collate materials for grantmaking meetings and strategy sessions With direction of Program and Operation staff, coordinate the digitization (as necessary), organization, and migration of grantmaking files Support office management tasks, including restocking and ordering supplies Understand, follow, and communicate best practices and established policies and processes Participate in cross-functional CFP teams and initiatives that foster team collaboration, including meetings, trainings, retreats, and special projects, taking the lead where interest, expertise, and opportunity coalesce Qualifications Bachelor's degree or associate degree, or commensurate field experience required At least 1-2 years of experience in administrative, project management, office management, or communications roles Excellent organizational skills, including ability to prioritize tasks and manage conflicting needs Keen attention to detail Expertise in file management and maintenance of clean data and meticulous records Strong analytical and critical-thinking skills Strong oral and written communication skills, including the ability to listen and synthesize multiple inputs, and work with highly sensitive information Demonstrated ability to act with humility, sensitivity, and discretion Demonstrated willingness to ask questions, proactively suggest improvements or develop creative solutions to challenges Strong proficiency with Microsoft Office (especially Excel and PowerPoint) and OneDrive Familiarity with nonprofit operations and mission, especially Chicago's non-profit environment The Starting Salary Range: $50k-$58k. Exact compensation may vary based on skills, experience, and location. To see an overview of all our benefits please visit our career portal. Don't meet every single requirement? Studies have shown that women, members of the LGBTQIA+ community, individuals experiencing disability and BIPOC are less likely to apply to jobs unless they meet every single qualification. At Henry Crown and Company/CC Industries, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. PDN-9ebbbbec-1d0a-4c26-bf38-a143c46bb545

As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format, and finalize a wide variety of legal documents Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively Manage travel itineraries with assistance from the Firm's travel agency Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Illinois and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Illinois and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Send your resume today if this is the job for you!

Are you a CyberArk expert with a passion for security and automation? We're looking for a skilled CyberArk Administrator to join our growing security team and play a key role in safeguarding our privileged accounts, systems, and data. What You'll Do: Provide second-level support for complex CyberArk-related issues, ensuring minimal downtime and effective issue resolution. Manage the onboarding/offboarding of privileged accounts, handle credential issues, perform safe deletions, and maintain session monitoring. Automate common tasks using PowerShell, including unsuspending accounts and deleting safes. Create and manage domain-based and local admin accounts in line with compliance standards. Collaborate across teams to resolve password reconciliation issues and escalate to L3 when needed. Generate activity logs, UAR reports, and contribute to building internal knowledge bases for L1/L2 teams. Monitor security alerts and system health using Microsoft Defender, McAfee, and ePO. Support digital certificate management, including renewals and support group updates. Actively participate in incident response efforts and ensure SLA adherence. 🧰 Tech Stack: CyberArk PAM PowerShell Scripting Microsoft Defender, McAfee, ePolicy Orchestrator (ePO) Windows Server, Active Directory Ticketing & Documentation Tools (ServiceNow, Confluence, etc.) ✅ What We're Looking For: Proven experience with CyberArk administration and troubleshooting Strong PowerShell scripting skills Familiarity with enterprise security tools and incident management workflows A proactive mindset and ability to collaborate across cross-functional teams Excellent communication and documentation skills If you're ready to level up your cybersecurity career and make an impact, apply now!

Summary of Role A legal secretary in our office is one of the key persons that help us in all aspects of representing individuals who have been diagnosed with asbestos-related medical conditions, many of which are most serious. Our work has a strong emphasis on working with clients on a daily basis. The legal secretary helps coordinate and maintain efficient office workflow including dictation, email correspondence, calendar management, and file organization. Duties & Responsibilities Directly interfacing with 2 attorneys on a daily basis on all client matters. Manage calendar and email communications prioritizing incoming messages and responding on behalf of attorneys when appropriate. Proofread documents and correspondence to ensure accuracy of copy, grammar, punctuation, and syntax. Proficiency to transcribe dictation from attorneys. Receive, screen, and route telephone calls, conference calls, and messages to attorneys with a high degree of professionalism Process incoming and outgoing mail and deliveries and distribute promptly upon receipt. Target Salary Range $80,000 - $100,000 / year Qualifications Required: Bachelor's Degree from an accredited college/university Proficient in Microsoft Suite: Excel, Word, PowerPoint, & Outlook Minimum of 2-3 years of experience as a legal secretary or in a similar role. Other Skills & Abilities Strong organization skills and attention to detail. Superior analytical and problem-solving capabilities. Ability to maintain confidentiality and exercise discretion. Strong communication skills and ability to work well with others. Benefits BCBS Medical / Dental / Vision Insurance Flexible PTO / Vacation policy Retirement / 401(k) Paid Maternity / Paternity Leave Commuter Benefits Free boat rides on Chicago Line Cruises! Law Offices of Terrence M. Johnson, Esq. is an Equal Opportunity Employer.

Firm Ranking: AmLaw100 Firm Legal Secretary (Trust & Estates) Target Salary: $75,000 - $95,000 with Overtime and Bonus eligibility Onsite Logistics: Hybrid Essential Functions Create, edit, format and proofread documents. Prepare legal documents for e-Filing and filing via PACER. Communicate to and on behalf of the attorneys using firm technology. Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters. Review proformas and edit bills according to client billing arrangement. Enter, track, and coordinate new client/matter information. Edit and coordinate client pitches with Marketing Department. Maintain InterAction and/or Extranet data. Maintain and monitor attorney calendars. Coordinate and/or book travel arrangements. Prepare, track, and maintain attorney expenses in Chrome River. Organize and coordinate conference calls and client meetings. Skills/Qualifications 5+ years of legal secretarial or assistant experience , specifically in Trusts and Estates. Associates degree preferred; Notary Public is a plus. Experience in a legal environment or professional services preferred. Ability to draft correspondence. Ability to read, create, proofread and transcribe documents. Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.

Immediate need for a talented CMDB Administration support. This is a 12+ Months Contract opportunity with long-term potential and is located in Abbott Park, IL(Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-67178 Pay Range: $28 - $30/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan. Key Responsibilities: Can be 1 up to 500+ devices per request Entry is via Incident or Service Requests Review audit reports and CMDB Health Dashboards. Based on findings reach out to device owners or respective CoE Data Stewards for data remediation. Perform updating and removing Application to Infrastructure relationships Review, collaborate data corrections and execute mass updates to the CMDB. Will be the only authorized user allowed to the mass import data to the CMDB Maintain an in-depth knowledge of the different Configuration (CI) Classes and Attributes per class Learn to know the attribute default values to ensure imports and updates maintain CI data accuracy. Provide urgent updates to the CMDB data to ensure IT tools are working as expected. Gain an understanding of external CMDB data sources. The desired resource won't necessarily support the integration, but needs an understanding of the external data sources Be able to provide “plain language” explanations to business customers when data is sourced from one of these other systems. Assist with configuration of ServiceNow Discovery schedules. Key Requirements and Technology Experience: Skills-CMDB, Servicenow, Data. Requires good communication skills and ability to communicate back-n-forth with the customer until the data is proper. Realize new/update data requests routinely have bad data, the CMDB Admin must work directly with the customer to assure they understand exactly what we need to know and why it matters. Single point of contact for all CMDB users - globally Answer questions regarding data or the ITSM/CMDB system. Contact tier 2/3 support when unable to answer question Collaborate with customers to support and assist IT initiatives involving CMDB data Collaborate with Application Portfolio team ensure Application Health and IT lifecycle is managed. Be able to identify gaps and remediation steps. Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Beacon Hill is looking for a Trusts & Estates Legal Secretary for a law firm in downtown Chicago! If qualified and interested, please apply! ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide confidential administrative support to legal staff. Manage and coordinate priorities of multiple attorney/paralegal assignments. Prepares documents and correspondence requiring knowledge of legal terminology and document formats. Manage attorneys' expense reimbursements. Maintain electronic calendar for assignments. Sort, distribute and prioritize all incoming mail. Maintain all client files. Work with Records Department to close files and send off-site. Schedule business travel arrangements when necessary. Professional phone etiquette to handle incoming calls from clients and other members of the Firm. Open new files by creating New Client/New Case forms. Enter attorney and paralegal time into 3E. Perform overflow typing, filing, copy requests as time permits and as requested by other attorneys or the Chicago Office Administrator. Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.). Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Administrative Assistant (Junior Banker Assistant) 📅 Duration: 6 months (with potential for extension) 💵 Pay Rate: $24/hour 📌 Department: Global Banking & Markets 🕒 Schedule: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break) About the Role A leading global financial services firm is seeking a Junior Banker Assistant (Administrative Assistant) to join our Global Banking & Markets team in Chicago. This is a fantastic opportunity for someone with a background in administration or customer service who thrives in a fast-paced, high-volume environment. In this role, you will support 25+ junior-level bankers (Analysts to Junior VPs) and be part of a collaborative team of assistants. You'll receive full training and ongoing support to help you succeed. This is a great foot-in-the-door opportunity for someone looking to grow in the financial services industry. Key Responsibilities Coordinate and schedule meetings, calls, and video conferences across multiple time zones Manage calendar appointments and conference room bookings Handle a high volume of phone calls and emails, ensuring timely communication Arrange domestic and international travel: flights, hotels, visas, and car services Process expense reports and invoices promptly and accurately Support the team with day-to-day administrative needs and ad hoc tasks Provide back-up coverage for colleagues during vacations or absences Skills & Qualifications Strong skills in Microsoft Word, Excel, Outlook Excellent multitasking and prioritization abilities Exceptional attention to detail and organizational skills Professional and confident communication skills (written and verbal) Able to work under pressure and adapt to a fast-paced, changing environment Comfortable working with people across all levels of an organization Resourceful, proactive, and able to work independently and as part of a team Bachelor's degree preferred 0-1 years of relevant experience What We Offer Comprehensive training and team support Exposure to the global banking environment Opportunity to develop valuable administrative and coordination skills A collaborative, high-performing, and professional work culture Benefits Disclosure “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Pay: $22/hr ASSIGNMENT LENGTH: This is an immediate long-term temporary role within the department. The assignment is expected to last through the end of 2025. While there is no guarantee, there is potential for the role to expand in hours or evolve into a permanent position based on fit and departmental needs. START DATE: ASAP start SCHEDULE: Part-time hours, 1-2 days per week with the possibility of a 3rd day if needed; not to exceed 20 hours per week. Initially, the schedule will overlap with the Assistant Director who oversees faculty files to allow for training. After training is complete, hours can become more flexible, but will remain capped at 20 hours weekly. Ideal schedule: 10 a.m. - 5 p.m. CT JOB DESCRIPTION: The Project Assistant role reports to the Assistant Director of Faculty and Academic Appointments. Key Responsibilities: Support the Assistant Director with discrete projects and the organization, archiving, and filing of sensitive documents Potentially conduct research on tools for digital archiving and provide input on archiving metrics, depending on project timelines Maintain filing systems for central administrative files Organize and archive documents as directed Learn institutional academic appointment processes to handle standard administrative tasks in a highly complex environment Manage all aspects of small projects or project phases under direct supervision Provide regular updates on project status to the Assistant Director Perform clerical tasks including copying, sending correspondence, and mailing packages Adapt to new systems as needed Other duties as assigned Key Qualities: Organized, detail-oriented, and self-driven Follows directions carefully Exercises discretion and maintains confidentiality

Amundsen Davis, a full-service business and litigation law firm, is seeking a Legal Secretary - Floater to support a variety of legal support and administrative duties. This is an excellent opportunity for professional growth and to continue to develop strong skills. Essential Duties and Responsibilities This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and team-oriented atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements. Assist in the tracking of files, providing updates, reports, and charts for attorney review. Set up new clients and matters, including running conflict checks and preparing engagement letters. Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents. Calculate, calendar and track court and other filing deadlines. Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings. Document and file organization (paper and electronic filing systems), document creation, conversion and formatting. Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures. Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts. Perform general research and support activities to assist attorneys. Other duties as assigned. Required Competencies, Education and Experience 2+ years of experience as a litigation legal assistant in a private law firm setting, preferred High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems. Outstanding organizational, interpersonal, and administrative skills. Excellent attention to detail with the ability to multi-task. Must be self-motivated, proactive, and able to meet deadlines under pressure. Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently Must provide excellent internal and external client service Must be able to communicate clearly and concisely with a solution oriented approach. High School Diploma or GED required; Bachelor's degree preferred. A full overview of the culture and benefits can be found here: Benefits This position is not open to recruiters. Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN. Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

At TA Resources we've re-imagined traditional staffing and HR outsourcing with Small Businesses in mind. Focusing on what makes our clients unique we match them with the talent they need to continue to grow. We are currently searching for an Administrative Assistant for our client located in Libertyville, IL. Our client aspires to be focus-oriented, customer driven, positioned as the top tier mid-market fragrance solution. We consider ourselves to be a truly unique company whose employees will continue to complement existing personnel and represent the goals and values of the organization. This is a dynamic and demanding role providing administrative support to a thriving organization. The ideal candidate will be a proactive, highly organized, and resourceful individual with exceptional problem-solving skills and the ability to anticipate needs. This role requires a high degree of discretion, confidentiality, and the ability to manage complex schedules and priorities in a fast-paced environment. Job Responsibilities: Complex Calendar Management: Manage the CEO's extremely dynamic calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail, considering time zones, travel logistics, and personal commitments. Proactively anticipate scheduling conflicts and propose solutions. Domestic Travel Coordination: Arrange all aspects of domestic travel, including booking flights, hotels, ground transportation, managing itineraries, and preparing travel documents. Monitor travel plans for changes and proactively communicate updates. Meeting Preparation and Follow-Up: Prepare meeting materials, presentations, and agendas. Attend meetings as needed to take minutes and track action items. Follow up on outstanding tasks and ensure timely completion. Communication Management: Act a receptionist for the organization and field incoming calls. Personal Support: This will be handled with utmost discretion and sensitivity. Project Management: Manage special projects as assigned by manager, ensuring timely completion and adherence to deadlines. Expense Reports and Budget Management: Prepare and reconcile expense reports. Assist with budget tracking and management. Information Management: Organize and maintain electronic and paper files, ensuring easy access to information. Gatekeeping: Act as a gatekeeper when necessary Problem Solving: Proactively identify and resolve potential issues and challenges. Maintaining Confidentiality: Handle sensitive information with the highest degree of confidentiality and discretion. Performs additional duties as assigned by manager Provide support to other executives order lunches and help plan company events. Requirements: High school diploma or GED required. A minimum of at least 3 years prior administrative experience required. Proven experience as an admin assistant and receptionist Exceptional organizational skills and meticulous attention to detail. Excellent communication and interpersonal skills, both written and verbal. Strong problem-solving and decision-making abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel booking and management tools. Ability to work independently and manage multiple priorities simultaneously. High level of discretion, confidentiality, and professionalism. Ability to anticipate needs and proactively take action. Flexibility to adapt to changing priorities and schedules. Proactive and resourceful Highly organized and detail-oriented Excellent communicator and interpersonal skills. Pay: $65,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: Full time - in office 8 hour shift Monday to Friday

Reports to: Director of Operations Status: Exempt Apollon Wealth Management is looking for a driven Administrative Associate to become a valuable member of our team. Our ideal candidate will play a crucial role in maintaining smooth day-to-day operations within the organization. Responsibilities: Efficiently handle incoming calls and assist with managing scheduling for financial advisors, ensuring smooth communication and appointment coordination Maintain a meticulous record of pending tasks for financial advisors and provide regular reports on task status Manage various office-related tasks and general office management Greet clients and prospects, ensuring a positive initial impression Support client events and seminars Minimum Education: • Bachelors Degree preferred Skills and Experience: Previous experience in administrative support or related roles Strong organizational and multitasking abilities Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information Strong attention to detail and accuracy Ability to work independently and in a team-oriented environment

We have an urgent need for a temporary Customer Experience Office Representative to support the Quality Assurance team at a leading food manufacturing facility in Glendale Heights, IL. This is a high-priority role that requires someone detail-oriented, professional, and fast-paced. The position is expected to last 2-3 months and needs to be filled ASAP. Location: Glendale Heights, IL Schedule: Monday - Friday | 7:00 AM - 3:30 PM Pay rate: $24-$26/hr Duties: Review and screen incoming customer emails for the Quality Department Prioritize emails based on content and urgency Route inquiries to the correct internal team member Escalate time-sensitive issues to the QA Supervisor Respond to specific customer emails with appropriate QC documentation Requirements: Must type 55+ WPM Proficient in Microsoft Office Suite and Google Workspace Excellent attention to detail and written communication Comfortable asking questions and escalating issues when needed Ability to multitask and stay organized in a fast-paced environment Must be comfortable working around strong spice aromas Contact Information To be considered for this opportunity, please reach out to Trova Advisory Group by sending an email to ******************* with your resume and a brief introduction. When contacting us, please ask for the hiring team to ensure your application is directed to the right person. We look forward to hearing from you! What We Offer Immediate start for a high-priority assignment Hands-on experience with a respected Quality Assurance team Competitive hourly pay About Trova Advisory Group Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment. Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status. We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at *****************. Include the nature of your request and your contact information, and we will be happy to assist you. Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.

Role Description We are currently seeking a legal Project Assistant to join our Chicago, IL office. The Project Assistant will play a crucial role in supporting the legal team by managing project timelines, coordinating with attorneys and staff, and ensuring the timely and smooth delivery of projects. Please note that this is a full-time position in our Chicago office in Willis Tower. Key Responsibilities Assist Office Services and administrative staff with clerical and organizational tasks. Maintain project documentation, including contracts, correspondence, and reports. Collaborate with Office Services to ensure accurate and timely document production and delivery. Perform reception coverage duties, ensuring a professional and welcoming environment. Track project progress and provide regular status reports to staff. Assist HR and Legal Secretaries with administrative projects. Qualifications Bachelor's degree Previous experience working in an office environment is preferred. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and Microsoft Outlook. Knowledge of and ability to use NetDocs. This is a great opportunity for hands-on experience and professional growth. Featured benefits Medical insurance Vision insurance Dental insurance Life Insurance 401(k) with Company Match 15 PTO days per year 8 to 10 paid holidays per year Paid maternity and paternity leave Gym membership at Willis Tower Interview Process Timeline Application Our team will review your application. Please submit your resume and cover letter using Easy Apply above. Screening Call Our HR Director will reach out to you to schedule a preliminary 30-minute phone screening. In-Person or Virtual Interview Here you'll meet the hiring team who will evaluate your skillset and assess if you are a good culture fit for the firm. Offer Congratulations! If the hiring team thinks you're a good match, we will extend an offer to join the firm. About Life at Tressler We are a full-service, modern law firm located in ten cities across the country. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, flexible schedules and a positive work environment. We have been successful for more than 39 years because of our wonderful team. Tressler has been named to the prestigious U.S. News and Best Lawyers “Best Law Firms” lists for the past five years and we are “Client Recommended” by A.M. Best. We are proud to be a Certified Great Place to Work© in the U.S.A., a ranking based on our employee happiness scores and positive reviews of our management team.

Corporate Resources, on behalf of our client located in Lincolnshire, IL, is hiring a full-time, Hybrid Administrative Assistant (Shipping & Logistics). Hybrid Administrative Assistant - Shipping & Logistics - Lincolnshire, IL $50,000-$57,000/Annually Hybrid work model after training- three days in office, two days remote. Monday - Friday 8am - 5pm 401(k) - Dental insurance - Health insurance - Paid time off - Vision insurance - Tuition Reimbursement Are you ready to dive into the fast-paced world of logistics and client relations? We're looking for a dynamic and detail-oriented Administrative Assistant to join our team, reporting directly to the Logistics Manager. In this role, you'll play a key part in managing sales orders, client information, shipments, and ensuring everything flows smoothly from start to finish. Your Key Responsibilities: Logistics Coordination: Be the crucial link between suppliers, and customers. Your role will involve making sure everything is scheduled and moving forward without a hitch. Document Management: Take charge of organizing and storing critical shipping documents like invoices, packing lists, and shipping instructions in our company system, ensuring everything is in its place. Communication & Follow-up: Stay in close contact with suppliers and customers via email and phone to ensure timely deliveries and resolve any past-due order issues. Your proactive follow-ups will keep everyone on track. Your Day-to-Day: Enter purchase orders and sales confirmations into the company system. Stay in constant communication with suppliers and customers to coordinate logistics, pick-ups, and deliveries. Work closely with NVOCCs to arrange shipments based on customer needs. Review and manage shipping documents (like Bill of Lading, COA, packing lists, invoices) and ensure they're accurately recorded. Keep customers informed about any changes to shipping schedules. Provide key shipping documents to customers and ensure they receive everything they need. Send sales entries to the accounting department, ensuring all financial records are up to date. What You Bring to the Table: Experience: At least 1 year experience in customer service, sales assistance, purchasing, logistics, supply chain or similar field. Tech-Savvy: Comfortable reviewing and entering data into company systems, ensuring accuracy every time. Communication: Excellent verbal and written communication skills, with the ability to effectively coordinate with team members, suppliers, and customers. Attention to Detail: You'll need to cross-reference data and documents with precision. Team Player: While you'll thrive working independently, you'll also collaborate well with a diverse team. Ready to be part of a fast-paced, exciting environment where no two days are the same? If you're organized, a strong communicator, and passionate about logistics, this is the job for you!

Our client, Vista Wealth Management, offers a range of financial solutions for every stage of your life, from insurance to investments. OVERALL FUNCTION This position will play an integral role in supporting our financial advisors and in growing our business. Without this role, our advisors could not devote their full efforts to our clients; therefore, we view this role as central to our success as an overall team. You are a fit for this role if you embody our Core Values… Grow or Die: You are committed to continual professional development by obtaining additional licenses or designations that help you grow in your seat Trustworthy: You are honest and truthful in your communication, both internally and with clients Ethical: You have an upright character, possess integrity, and always do what is right; even when no one is looking Dedicated: You are committed to the work that you do, you take direct action, and you have the discipline to drive your seat without outside motivation Positive Attitude: You are excited to speak with as well as to help clients, you show up with a no-excuse attitude, and you provide encouragement to your teammates If you have the following… You are passionate about the process You are someone who has a growth mindset and embraces change You are obsessed with finding efficiencies You are fervent on maximizing your time, prioritizing tasks, and streamlining workflows You are intellectually curious and are always asking “why” You are obsessed with the details You are able to work both autonomously and collaboratively with a team You are in possession of excellent oral and written communication skills You are happy to provide a positive client experience And if you possess the musts…… Experience in the financial services industry, preferred Bachelor's Degree, preferred Broad knowledge and experience with MS Office applications (Word, Excel, and Outlook) Past experience in managing calendars Ability to assess client needs and to communicate both effectively and professionally Holding your Illinois Life & Health license; or obtain in first three months of hire Financial Representative Support Own the advisor's calendars and run their world Drive client outreach - scheduling, confirming meetings, being the primary point of contact Assist in the tracking of opportunities throughout the sales cycle via CRM Answer and direct telephone calls, as appropriate Communicate with clients, home office, and other third parties to supply or obtain information Meet with the advisors to review calendars and current cases to help facilitate movement Assist with administrative tasks such as travel, client gifting, and Additional ad hoc requests Grow in your capacity to be able to understand the business, to take on more responsibilities, and to become the go-to-person for the advisors

Administrative Assistant Seeking an Administrative Assistant to add to our growing firm to assist with administration and management of investment/ecosystem teams. This position is an excellent opportunity for an experienced administrative professional with a true ownership mindset to play a key role in this growing private equity firm. We are a hard-working team of high performers but also enjoy a collegial atmosphere. Responsibilities and Position Description: Extensive travel coordination for Investment/Ecosystem professionals Calendar management for investment/ecosystem team Keeping Partners on schedule for meetings and calls Coordinate meetings, video conferences, and calls for investment team/ecosystem Coordinate and manage meetings, events, and calls between investment team and portfolio companies Expense reporting for investment/ecosystem professionals Work with other administrative team members on meeting coordination and set-up Provide phone back-up for Reception, as needed Prepare presentation books/meeting materials as needed General copying, faxing, printing, and scanning responsibilities Annual business conference coordination Qualifications: Minimum of 3-4 years of experience in an administrative role Extensive corporate travel experience Must be reliable and punctual Must have excellent verbal and written communication skills High attention to detail Ability to prioritize and multi-task with strong follow-up skills Self-starter with a proactive attitude who excels in a fast-paced environment Takes initiative to seek out new responsibilities and opportunities to add value Must have excellent judgment and be able to handle confidential matters with discretion Proficient in Microsoft Office applications including Word, Outlook, PowerPoint, and Excel Proficient in using Zoom Experience with CRM updating/management is a plus

An elite management consulting firm is seeking a sharp, highly polished Executive Assistant to support the team. They are looking for someone with a meticulous eye for detail, impeccable writing and proofreading skills, and the ability to anticipate needs before they arise. The firm fosters a culture of excellence, loyalty, and long-term growth. Team longevity speaks volumes-this is a place where dedication is not only appreciated but rewarded. If you're a confident communicator, thrive in fast-paced, high-expectation environments, and want to be part of something truly impactful, this could be the perfect fit. Responsibilities Oversee the end-to-end client onboarding process and ensure smooth progression of all project phases. Initiate and track client-related activities, driving timely completion of tasks. Prepare, edit, format, and proofread all client-facing materials, ensuring strict adherence to firm branding standards across business development pitch books, letters, and related documents. Draft and refine reference call summaries and meeting transcripts based on recorded sessions. Develop and update member profiles for client presentations. Create and compile search candidate books for executive search engagements. Collaborate with the EVP to draft and finalize client proposals and confirmation letters. Conduct research as needed, link information in firm database. Schedule calls/meetings, manage logistics, and assemble prep materials. Book travel, prepare itineraries, adjust travel real-time as needed, prepare expense reports. Answer phones, build knowledge of companies, clients, executives, and directors. Manage annual updates to client profiles, BD materials, etc. Serve as a peer role model in work product, commitment, and professionalism. Adhere to firm processes to maintain the admin team's reputation for quality execution. Back up other team members (vacations, heavy workloads, etc.). Provide administrative support for other firm initiatives, as needed Help management stay abreast of potential issues to ensure a happy work environment for all. Ideal Experience College degree required with 5-7 years of experience supporting multiple executives in a professional environment (finance or consulting preferred) preferred. Proficient technical skills: MS Office, Adobe. Strong project management skills. Quickly identifies, organizes, and executes process steps. Communicates across the firm to keep people informed and projects on track Professional EA mindset: takes pride in responsibilities; requires minimal supervision Outstanding judgment: work product, confidentiality, business attire, and office demeanor Excellent written and oral communication skills; comfortable speaking with high-level executives; comfortable editing and suggesting changes. Outstanding proofreading skills, detail oriented. Friendly, mature, honest, impeccable integrity, punctual, dependable, and team-oriented. Self-motivated with a bias for action; completes work in a timely, high-quality manner. Smart, quick thinker; synthesizes situations and incorporates guidance. Confident in their abilities; comfortable asking questions, can easily change direction and shift priorities. #117816 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: Administrative Assistant Duration: 06 months Pay rate: $19-$21 Hr Job Description: The Warehouse Administrative Assistant is responsible for maintaining accurate records of inventory, shipments, and other warehouse activities. This role supports the warehouse operations by managing documentation, coordinating shipments, and providing general office support. Roles Responsibilities: Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities. Process shipping orders, receipts, and other relevant warehouse documentation. Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS). Assist in inventory tracking, reconciliation, and reporting. Generate inventory reports, identify discrepancies, and assist with stock audits. Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries. Assist in scheduling and coordinating deliveries, pickups, and other logistics needs. Maintain organized physical and digital filing systems for all warehouse-related documents. Ensure compliance with company policies and procedures related to document storage and retrieval. Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory. Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns. Perform general clerical duties such as answering phones, emails, and scheduling meetings. Prepare reports, correspondence, and other documentation as required by the warehouse management team. Skills: Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS). Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Good communication skills, both written and verbal. Basic knowledge of warehouse operations and inventory management. Education: High School Diploma or equivalent (Associates Degree or higher preferred). About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.