Health Unit Coordinator PCT Mid Shift
Secretary Job 12 miles from Lewisville
Baylor Scott and White Medical Center Frisco at PGA Parkway
Join us in an extraordinary opportunity to be at the forefront of our new hospital in Frisco, Texas. As we gear up to open our doors in July 2025, you'll play a pivotal role in shaping the future of healthcare in our community.
Our new facility, spanning 340,000 square feet, will introduce a state-of-the-art facility, tailored to accommodate the evolving needs of our rapidly growing population. Among its highlights, the facility will house crucial departments such as emergency, inpatient, procedural, and women and children.
Apply today and join a growing team dedicated to bringing an elevated level of care to the rapidly growing North Texas area!
LOCATION/FACILITY: Baylor Scott and White Medical Center Frisco at PGA Parkway, 16000 Frisco St, Frisco, TX 75035
SPECIALITY/DEPARTMENT PRACTICE: Emergency Department
SHIFT/SCHEDULE: Full time, three 12-hour shifts (11:00 AM - 11:00 PM) per week with rotating weekends.
About Us
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
We serve faithfully by doing what's right with a joyful heart.
We never settle by constantly striving for better.
We are in it together by supporting one another and those we serve.
We make an impact by taking initiative and delivering exceptional experience.
Benefits
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
Eligibility on day 1 for all benefits
Dollar-for-dollar 401(k) match, up to 5%
Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
Job Summary
The Patient Care Technician - Health Unit Coordinator handles clerical and patient care tasks under a licensed nurse's supervision.
Essential Functions of the Role
Collects and records patient data, reporting information to nursing team members promptly. Obtains and records patient vital signs, height, weight, nutritional intake, and output. Performs blood glucose monitoring using finger-stick blood samples, test strips, and portable meters. Performs routine urinary catheter care. Collects and transports specimens, including urine, stool, and sputum, as requested.
Helps patients with daily activities like hygiene, dressing, eating, and moving. Changes linen as needed. Answers patient call lights and requests quickly. May be assigned as a sitter for patients needing constant observation.
Completes and maintains unit and patient records, files, forms, and documents. This includes admissions, surgeries, transfers, discharges, medical records, and physician call lists. Maintains a clean and organized work area for records, files, forms, and reference documents. Checks, updates, and maintains facility boards, pneumatic tube systems, and telemetry box reconciliation. Follows departmental policy, procedures, and guidelines.
Prepares reports, purchase orders, projects, memos and letters using computer programs.
Greets visitors and helps them as needed. Answers telephones and contacts the nursing team and medical staff using pagers, beepers, and cell phones. Tracks call light response time for the unit. Assigns phone and location devices to appropriate staff.
Perform work area help duties as directed by the nurse or physician. Runs errands, picks up supplies and transports patients.
Maintains inventory, requisitions and stocks work area supplies and equipment.
May help with non-medical patient care duties, such as making coffee, transporting patients, and distributing ice, water and blankets.
Clean patient bedside units and nursing areas not covered by general housekeeping. Clean equipment properly and distribute based on patient needs.
Attends in-services, unit meetings and conferences.
Key Success Factors
Good communication skills, both verbally and in writing.
Must be able to maintain confidentiality about patients.
Must relate professionally and positively and work cooperatively with patients, families, and employees at all levels.
Belonging Statement
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
QUALIFICATIONS
EDUCATION - H.S. Diploma/GED Equivalent
EXPERIENCE - Less than 1 Year of Experience
CERTIFICATION/LICENSE/REGISTRATION
Basic Life Support (BLS): BLS or BLS within 30 days of hire or transfer.
Legal Secretary (Dallas, TX)
Secretary Job 21 miles from Lewisville
Walters Balido & Crain, a civil litigation and insurance defense firm is seeking to hire a full-time experienced Legal Secretary for its Dallas office. We are looking for someone who works well individually and as part of a legal team. You must be willing to go above and beyond to successfully meet the unique needs of our firm. Candidate must be detail-oriented, experienced, hard-working, enthusiastic, and team-oriented. Must be proficient with Microsoft Office, Outlook, Word, Excel, and Adobe Acrobat. This position plays an intricate role in the day-to-day operations.
Candidate must be within 25 miles of 75231.
Responsibilities include, but are not limited to:
Case management
Legal document preparation
Proofing and formatting documents
Speaking with clients and various courts
Heavy Scheduling/Calendaring - depositions, hearings, mediations, client meetings, and trials (scheduling proficiency is imperative)
E-File various legal documents
Assisting with discovery and document production
Work hand-in-hand with attorneys on case planning, development, and management
Review and summarize information relevant to the case obtained through discovery requests, depositions, and records
Responding to unique attorney needs
Qualifications/Requirements:
Law firm experience (3+ years preferred)
Civil defense litigation experience preferred
Excellent oral, written, and interpersonal communication skills, be detail-oriented, hard-working, enthusiastic, team-oriented, and have a determination to "figure it out."
Excellent communication skills, typing skills, computer skills, interpersonal skills, and professional appearance
Active knowledge of the Rules of Civil Procedure as well as knowledge and experience in preparing basic legal documents and pleadings
Electronically file in Federal and State courts
Confidentiality in all discussions and negotiations will be maintained.
Walters, Balido & Crain is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by law.
Must pass a background check
No agencies or phone calls, please.
Job Type: Full-time
Benefits:
401(k)
Dental Insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8-hour shift
Work Location: In person
Transactional and Litigation Legal Secretary
Secretary Job 21 miles from Lewisville
The Legal Secretary will provide administrative and clerical support to attorneys and paralegals across multiple departments, including transactional and litigation matters. This role requires flexibility, strong organizational skills, and the ability to adapt quickly to different teams and legal areas. The ideal candidate will be able to handle multiple responsibilities, meet deadlines, and thrive in a fast-paced, dynamic work environment.
Key Responsibilities (including but not limited to):
Provide high-level administrative support to attorneys and paralegals across various practice areas, including transactional and litigation.
Prepare, proofread, and edit legal documents, such as contracts, pleadings, motions, discovery requests, and correspondence.
Prepare and file documents with courts, government agencies, and other entities, ensuring compliance with filing rules and deadlines.
Manage the attorneys' calendars, scheduling meetings, hearings, depositions, and deadlines across multiple departments.
Assist in preparing trial and transactional materials, including exhibits, binders, and presentations.
Coordinate with clients, opposing counsel, and other professionals to schedule meetings, depositions, and hearings.
Maintain and organize client files, ensuring that documents are properly labeled and easily accessible.
Perform legal research and assist attorneys with gathering case information as needed.
Assist with discovery, including managing document productions, organizing case files, and tracking discovery deadlines.
Manage and track billing, including preparing time entries and invoicing for the attorneys in the supported departments.
Assist with maintaining internal systems and databases, ensuring documents and information are up-to-date and accurate.
Qualifications:
Minimum of 3 years of experience as a Legal Secretary or in a similar administrative role, preferably with experience in both transactional and litigation areas.
Strong understanding of legal terminology, legal document formatting, and filing procedures for both transactional and litigation matters.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal software programs (e.g., iManage, Relativity, or similar case management systems).
Excellent written and verbal communication skills, with strong attention to detail and accuracy.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Ability to work independently, take initiative, and collaborate effectively with various teams.
Flexibility to adapt to different departments and areas of law, depending on the firm's needs.
High level of professionalism, discretion, and confidentiality.
Travel Skilled Nursing Facility Physical Therapy Assistant - $1,500 per week
Secretary Job 43 miles from Lewisville
Source Medical Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Whitesboro, Texas.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 03/24/2025
Duration: 13 weeks
40 hours per week
Shift: 8 hours, days
Employment Type: Travel
Whitesboro Health and Rehab Center Facility
About Source Medical Staffing
We come to work every day…to make a difference… to solve a problem… to work for you.
Making a difference matters. We believe we can add value to healthcare staffing. In fact, we're obsessively compassionate about it. Medical facilities need staff; we want to be part of the solution.
Medical professionals have goals; we want to help them reach their goals. Think of us as an extension of your team or your lifeline while on contract; use our experience to produce results everyone is proud of.
Benefits
Weekly pay
Guaranteed Hours
Holiday Pay
401k retirement plan
Mileage reimbursement
Referral bonus
Medical benefits
Dental benefits
Vision benefits
License and certification reimbursement
Life insurance
Legal Secretary
Secretary Job 21 miles from Lewisville
Mid-size defense litigation firm seeking seasoned legal secretary. Successful candidates must be poised and professional with strong and proven background in working with a combination of partners, associates and paralegals. Must be organized, proficient with transcription and able to work independently. This position requires a high level of confidentiality and interaction with clients. Candidate must be comfortable with assuming a variety of responsibilities and have the ability to multi-task.
Duties included, but not limited to:
Filing of documents in Federal and State Courts
Legal terminology is a must
Assist with attorney time entries
Transcription
Assist paralegals with compiling documents into notebooks
Assist with case preparation
Assist other secretaries in the firm as time allows
This firm offers a competitive salary and benefits package.
Benefits:
401(k) with match
Health/Dental/Vision Insurance
Life Insurance
PTO accrual beginning Day 1
Free Parking
Free On-Site Gym
Our firm views our secretaries very highly and as an integral part of the team.
Construction Administration Coordinator
Secretary Job 9 miles from Lewisville
SERVPRO Team Shaw -
Awarded #4 FASTEST Growing Mid-Market companies in DFW by Dallas Business Journal in 2024.
SERVPRO Team Shaw is one of the largest SERVPROs in the country and has grown from 3 location in 2019 to 30 locations today and 4 different markets. We have grown 10x in the last 3 years and are looking to double in growth in the near future. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction.
Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, Reconstruction and Capital Improvement Projects. If you have a sense of urgency and want to grow with a company that has seen 5x growth over the last 2 years, look no further and apply today! Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as Construction Administration Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!"
We are seeking a highly skilled and organized Construction Administration Coordinator to join our team. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow.
Position Summary: As a Construction Administration Coordinator with SERVPRO, you will be responsible for ensuring the highest quality of service is provided to all customers and clients! In this role, you will manage a wide range of functions on all construction projects. This position will work heavily with Xactimate software, all estimators and project managers.
Primary Responsibilities
Monitor job file status and audit jobs to validate that all documentation has been received from the field
Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders
Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed
Perform job close-outs by completing and review job file documentation for insurance and/or customer
Position Requirements
2+ years of administrative or office-related experience
Experience with writing estimates, job file processes, and quality assurance a plus
Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus
Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
Polite, confident, and excellent customer service skills, including listening and questioning skills
Ability to remain calm and professional during tense or stressful situations
Excellent organizational skills and strong attention to detail
Very self-motivated and goal-oriented
Ability to multi-task
Capability to work in a fast-paced, team-oriented office environment
Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
Ability to learn new software, including Xactimate and proprietary software
Ability to successfully complete a background check subject to applicable law
Hours
40 hours/week, flexible to work overtime when required
Compensation range will be based off experience
Benefits:
· Medical, Dental, and Vision
· Paid Time Off
· Sick Paid Time Off
· Paid Parental Leave
· 401k
Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check. Compensation will be based of experience.
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.
Local Contract Skilled Nursing Facility Physical Therapy Assistant - $37-42 per hour
Secretary Job 43 miles from Lewisville
MedAdventures is seeking a local contract Skilled Nursing Facility Physical Therapy Assistant for a local contract job in Whitesboro, Texas.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Duration: 13 weeks
38 hours per week
Shift: 8 hours, days
Employment Type: Local Contract
MedAdventures is a trusted healthcare staffing company committed to placing talented professionals in fulfilling roles. We are seeking a dedicated and compassionate Physical Therapist Assistant (PTA) to join the rehabilitation team at a premier Skilled Nursing Facility (SNF). As a Physical Therapist Assistant, you will work under the supervision of a licensed Physical Therapist to provide essential rehabilitative care, helping residents regain mobility, improve strength, and achieve their functional goals. What We Offer: ✅Competitive Pay - We recognize your dedication and expertise. ✅Flexible Scheduling - Achieve work-life balance with tailored scheduling options. ✅Affordable Healthcare - Choose from low-cost plans: HDHP at $12/week or PPO at $39/week. ✅Paid Disability & More - Additional benefits to support your well-being. ✅ Weekly Paychecks-consistent income no matter the assignment load ✅ 401K with 4% Match-start building your future today ✅ Work-Life Balance-structured schedules and close-to-home options ✅ $500 completion bonuses available at the conclusion of assignment! Your Role: • Assist in evaluating and treating patients in a Skilled Nursing Facility setting. • Support patients' mobility, strength, and function through individualized treatment plans. • Collaborate with a multidisciplinary care team to ensure the highest level of patient care. • Maintain accurate and timely documentation in accordance with clinic and regulatory standards. Preferred Qualifications: • Associate's degree in Physical Therapy Assistance from an accredited program. • Active PTA license in Texas (or eligibility to obtain). • SNF experience preferred, but all levels of experience are welcome. • Strong interpersonal skills and a patient-centered approach to care.
About MedAdventuresMedAdventures: The Best in Travel, The Best in Benefits
At MedAdventures, we know that healthcare professionals deserve more than just a paycheck-they deserve adventure, opportunity, and security. We're not just another staffing company; we're a partner in your career, offering the best in travel contracts and the best in benefits.
Your Next Adventure Starts Here
When was the last time you felt truly excited about work? Travel healthcare should never feel like a dead-end job or an overwhelming wave of stress. Whether you're chasing new experiences, financial growth, or work-life balance, we're here to make it happen-on your terms.
Tell us what you want, and we'll take care of the rest.
Why Choose MedAdventures?
✅ The Best in Travel - Access exclusive, high-paying contracts at top-tier facilities across the country. Wherever you want to go, we'll get you there.
✅ The Best in Benefits - No gimmicks, just real, meaningful benefits:
Low-Cost Health Insurance (Regence BC/BS) - PPO and HDHP plans with HSA options. Plans start at $12
Dental & Vision - Coverage for you and your family
401(k) with Employer Match (Up to 4%) - Available after just 90 days
Short-Term Disability & Life Insurance - Fully paid by MedAdventures
Critical Illness & Hospital Indemnity Coverage - Additional financial security when you need it
Pre-Tax Savings (FSA, HSA, Dependent Care FSA) - Save more, stress less
✅ Unparalleled Support - Your success is our mission. Our specialty-focused recruiters and 24/7 service teams have your back every step of the way.
✅ The Right Jobs, The Right Pay - We find high-quality contracts at carefully vetted facilities, ensuring you get the best experience and highest pay possible.
🚀 Ready for a meaningful, work-life-balanced career? Let's get you there. 🚀
Bilingual Front Office Assistant
Secretary Job 21 miles from Lewisville
Front Office Assistant/Shipping Support | Temp-to-Hire Schedule: Monday-Friday, 8:30 AM-5:00 PM | On-Site Responsibilities
Manage incoming calls, voicemails, and text messages, directing inquiries as needed
Greet and assist walk-in customers, handling drop-offs, pick-ups, and driver coordination
Collect and enter customer quote information into the system for the Sales Team
Coordinate shipping logistics, including freight, parcel, and international shipments
Monitor order statuses, provide tracking updates, and resolve shipping issues
Process damage claims, submit required documentation, and communicate with customers
Maintain fulfillment accounts by tracking inventory, processing orders, and updating logs
Requirements:
Bilingual (English/Spanish) is required
2+ years of relevant experience
HS Diploma is preferred
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Administrative Assistant
Secretary Job 10 miles from Lewisville
Are you a detail-oriented and enthusiastic individual looking to launch or advance your administrative career? GoSharps is expanding, and we're seeking a dedicated Administrative Assistant to join our friendly and established team in Farmers Branch! This is an excellent opportunity to learn, grow, and contribute to a company that values its employees.
What You'll Do:
Be the friendly voice of GoSharps, handling inbound and outbound customer calls with professionalism and efficiency.
Manage service scheduling, process payments, and provide accurate information to our valued customers.
Collaborate with team members to fulfill inter-company requests promptly.
Proactively manage customer accounts, including follow-up calls on overdue payments.
Maintain meticulous records of all customer interactions.
Who You Are:
You have strong interpersonal and communication skills, with a natural ability to connect with people over the phone.
You're highly organized and possess a keen eye for detail.
You're proficient in Microsoft Office Suite.
You handle confidential information with discretion.
A Bachelor's or Associate's degree is a plus, but not required.
Being able to speak Spanish is a bonus.
Compensation & Schedule
40 hours per week
Position is located on-site in Farmers Branch
Compensation $17 - $18 per hour
We are not currently offering this position in a remote or WFH setting
What We Offer:
No weekend work/late hours required. M-F 8-5
Comprehensive benefits package, including medical, dental, vision, and a 401(k) with employer match.
Enjoyable work environment with company-provided snacks and drinks.
Fun annual company outings.
Opportunity to learn and grow within a stable company.
To see more of what we do at GoSharps, please feel free to visit our website.
Administrative Assistant
Secretary Job 21 miles from Lewisville
Primary Job Functions:
Support 2-10 staff members
Calendar management and email correspondence
Meeting and travel scheduling
Answer phones and greet visitors
Order and restock office supplies
**Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **
Administrative Assistant
Secretary Job 21 miles from Lewisville
Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry.
Key Responsibilities
Administrative Support
Provide direct administrative assistance to the SVP of Construction and HR Manager.
Prioritize and manage tasks on behalf of leadership to ensure alignment with goals.
Track various office project statuses and provide leadership with regular updates.
Serve as a liaison between leadership and internal teams to streamline communication and workflow.
Identify and address potential operational roadblocks to maintain efficiency.
Manage calendars, schedule meetings, and coordinate logistics.
Oversee travel arrangements, including booking and itinerary preparation.
Prepare and distribute weekly schedule summaries for in-person meetings and travel.
Track and manage corporate expenses for dedicated team members.
Archive weekly meeting decks, files, and other critical documentation.
Conduct monthly file audits to ensure compliance with organizational structure.
Perform office-related errands, such as shipping, mailing, and supply management.
Assist with special projects, including technical presentations and vendor coordination.
Corporate Office & Organizational Management
Oversee office operations, ensuring a well-organized, fully stocked, and maintained workspace.
Lead organizational projects, including:
Storage reorganization
Mail distribution and tracking
Digital file management and backups
Maintain and update dedicated teams' wiki pages.
Coordinate daily lunch orders for the Dallas office team.
Meeting & Event Coordination
Schedule and set up in-person meetings, ensuring logistics and materials are prepared.
Assist in planning and executing company events in collaboration with the Marketing team.
Support conference preparation, ensuring all necessary materials and arrangements are in place.
Team & Community Engagement Support
Assist with team-building activities, employee recognition, and morale-boosting events.
Coordinate requests related to corporate and community support initiatives.
Support HR functions, including hiring coordination and recruiter management.
Assist with new hire onboarding and exit processes, including documentation and orientation.
Communicate HR policies and assist with policy updates as needed.
Track employee training and certifications to ensure compliance.
Additional Responsibilities
Assist with customer communications and reporting when necessary.
Minimum Qualifications
Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once.
Strong communication, confidentiality, attention to detail, and organizational skills.
Proficient in Google suite and Microsoft suite, as well as other standard office software.
Bachelor's degree preferred but not required.
Potential for occasional in-state travel.
Based full-time in Dallas, TX (uptown area)
Receptionist
Secretary Job In Lewisville, TX
Receptionist (full-time)
American Legend Homes is a family and employee-owned, residential homebuilder based out of Lewisville, TX. This award winning organization has a passion for providing the absolute highest level of customer service with a focus on thoughtful designs and quality construction practices. American Legend Homes is currently seeking a punctual, reliable and highly motivated team player to serve as the Receptionist for our corporate office. The position will report directly to the Executive Assistant.
Essential Duties and Primary Responsibilities:
Answer all calls courteously and in a timely manner
Maintain a professional appearance and friendly demeanor at all times
Field incoming calls and provide accurate information or route the call to the appropriate department or individual
Monitor the company voicemail box
Professionally greet all guests and provide hospitality as appropriate
Ensure that conference rooms and public areas, including the kitchen and refrigerator(s), maintain a neat and clean appearance
Prepare, address and meter outgoing mail daily
Oversee all mail center supplies and restock as necessary
Receive and distribute all package deliveries and incoming faxes
Maintain division office supplies list
Assist with administrative tasks such as:
Typing, filing, copying and scanning
Set up new home files
Prepare monthly customer letters via mail merge
Export monthly files from BRIX and prepare for survey company
Assemble Homeowner Road Map books
Create/maintain community emergency contact lists
All other duties as assigned by management
Required Skills and Abilities:
Maintain exemplary attendance, consistent punctuality and be a dependable team player
Possess strong organization and communication skills
Present a positive attitude and a professional appearance
Must be able to multitask in a fast paced environment; meeting daily, weekly and monthly deadlines
Demonstrate a strong attention to detail
Able and willing to learn and quickly adapt to existing business processes
Qualifications:
Proficiency in Microsoft Office
Knowledge of BRIX software is a plus
We offer a competitive salary, medical, dental and vision benefits, paid vacation, 401(k) and ESOP Plan. Hours: Monday-Friday 8am-5pm, with the ability to stay for closing requirements, as needed.
Office Administrative Assistant
Secretary Job 27 miles from Lewisville
About Us:
We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions.
Position Overview:
The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks.
Key Responsibilities:
Executive & Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner.
Arrange and oversee travel plans, including flights, accommodations, and transportation.
Prepare meeting agendas, take notes, and follow up on action items.
Handle correspondence, emails, and phone calls professionally and promptly.
Assist with document preparation, filing, and data organization.
Office Management & Client Coordination:
Set up and maintain the office environment to ensure a professional and welcoming atmosphere.
Coordinate and prepare for client and business meetings, including catering and presentation materials.
Serve as the primary point of contact for office vendors, deliveries, and facility management.
HR & Accounting Support:
Assist with onboarding new employees, including paperwork and IT setup.
Maintain personnel records and support HR-related administrative duties.
Help process invoices, expense reports, and basic financial documentation.
Work closely with the accounting team on administrative tasks as needed.
Qualifications & Skills:
3-5 years of experience in an administrative, executive assistant, or office management role.
Self-starter with a proactive and solution-oriented mindset.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.
Ability to handle sensitive and confidential information with discretion.
Bachelor's degree preferred but not required.
If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!
Office Coordinator
Secretary Job 21 miles from Lewisville
I. Receptionist
A. Greets and directs clients to appropriate individuals or meeting rooms
B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person
C. Transcribes after-hours voicemails and sends messages to appropriate party
D. Manages incoming meetings and organizes catering as needed
E. General housekeeping of the reception area
F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx
II. Office Coordination/Operations
A. Restocking/cleaning kitchen throughout the day and at the end of day
B. Restocking/cleaning conference rooms after each meeting
C. General housekeeping of the entire office
D. Order daily lunch for Partners
E. Handle any maintenance or repairs with building management
F. Liaison between IT and employees to ensure issues are resolved in a timely manner
G. Maintain organization of file, supply, and storage areas
III. HR Support
A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies
B. Manage and maintain a filing system for Partners and COO
IV. Purchasing
A. Ordering business cards
B. Office and Kitchen Supplies - keeping stock and ordering inventory
C. Miscellaneous orders for Partners
V. Executive Assistant Back Up
A. Constant communication with the Executive Assistant
B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed
C. Assist Executive Assistant(s) as needed
Qualifications & Requirements:
Education:
· High school diploma
Experience:
· 3-5 years' experience as a receptionist or admin assistant with heavy phone usage
Skills:
· A high degree of professionalism on the phone and in person
· Exceptional organization skills and attention to detail
· Ability to complete tasks and projects with little oversight
· Self-motivated
· Strong ability to multi-task
· Able to use a switchboard
· Proficient in Excel, Word
· Optional experience: CoStar, LoopNet, Monday.com
Office Services Specialist / Catering
Secretary Job 21 miles from Lewisville
Under general supervision by the Office Services Manager, the Office Services Specialist / Catering position is responsible for performing a variety of operational duties throughout the Firm according to established policies and procedures. Ability to work in a cooperative positive manner with all coworkers, clients, attorneys, and non-attorney staff and observe confidentiality in all matters relating to Thompson Coe. Professional demeanor and regular predictable attendance at the appointed time is expected. Works closely with and coordinates work efforts with the Records Clerks, Receptionist, Office Services, Office Administrator, Office Services Manager and Attorneys and Staff as needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactory.
Essential Duties and Responsibilities:
Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
Assist in Office Services which includes deliveries, occasional mail run, printing, and scanning.
Maintain conference center and meeting rooms for immediate use and providing set-ups as needed.
Assist with maintaining flex offices for use, clean up, and set up.
Interact congenially with clients, attorneys, paralegals, secretaries, all other staff, and other representatives in and outside of the Firm.
Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment.
Maintain the Café (Kitchen) and Coffee Bars in presentable condition and stocking sufficient inventory of supplies.
Provide backup coverage for Reception on a daily basis (lunch, breaks, vacations, etc.).
Monitor and maintain budget for office catering expenses.
Assist when needed with inventory of supplies and refreshments and ordering of same.
Assists with Firm catering events, social events, meetings, lunches, etc., this includes ordering food for meetings.
Adhere to Firm policies and procedures as outlined in the Firm Handbooks.
Maintain positive and respectful attitude.
Job Requirements:
Ability to adhere to a schedule of 9:00am - 6:00pm Monday through Friday. Over-time will be required for after-hours events.
Maintain a good attendance record. Punctual and prepared to perform duties upon arrival.
2+ years' experience in a receptionist/catering type role.
Superb interpersonal skills, including a positive attitude, client-first mindset and ability to work in a collaborative, fast-paced environment.
Excellent communication skills, including the ability to effectively communicate verbally and in writing with clients and personnel at all levels.
High attention to detail and pride in accuracy of completed work.
Must demonstrate a high level of trustworthiness, integrity and professional discretion.
Ability to think independently and possess good judgement.
Ability to recognize and resolve problems efficiently, independently or together in a team.
Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel.
Knowledge of Rendezvous booking software a plus (or a similar program).
Valid authorization to work in the U.S.
DDC Project Assistant
Secretary Job 21 miles from Lewisville
Job Title: DDC Project Assistant
We seek a DDC Project Assistant to support Building Automation System (BAS) projects in Dallas, TX. This role is ideal for an organized and detail-oriented professional eager to assist in the successful execution of HVAC controls, energy management systems, and innovative building technologies.
Key Responsibilities
Assist project managers in coordinating DDC and BAS installations, ensuring projects meet deadlines and budget requirements.
Support submittal preparation, material procurement, and scheduling for BAS projects using Bluebeam, MS Project, and AutoCAD/Revit software.
Work with control engineers and field technicians to facilitate system programming, troubleshooting, and commissioning.
Maintain accurate project documentation, including drawings, schedules, RFI tracking, and change orders.
Collaborate with vendors and subcontractors to ensure seamless integration of Tridium Niagara, Distech, Alerton, ALC, Johnson Controls Metasys, Bacnet, Trane, and Schneider Electric BAS solutions.
Qualifications
Associate's or Bachelor's degree in Engineering, Construction Management, or a related field (preferred).
2+ years of experience supporting BAS/DDC or mechanical/electrical construction projects.
Familiarity with HVAC control systems, energy management platforms, and BAS software.
Proficiency in Bluebeam, MS Project, AutoCAD, Revit, and Navisworks is a plus.
Strong communication and organizational skills with the ability to manage multiple project tasks.
Local and stable work history in the Dallas, TX, area.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Intake Office Coordinator
Secretary Job 21 miles from Lewisville
Firm Mission Statement
Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents.
Position Overview
The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish.
Essential Job Functions & Responsibilities
Greet and assist clients upon arrival
Conduct initial assessments and gather necessary information to assist clients
Verify client documentation by collecting ID or other necessary information
Take client fingerprints following the intake appointment
Submit fingerprints to FBI
Scan/upload fingerprints and authorization forms into the case management system in a timely manner
Scan client documents into case management system as necessary
Prepare intake folders to be used by Intake Specialists
Prepare and mail Welcome Kits to clients
Scan contracts into case management system following signatures
Answer and direct incoming calls to the appropriate department or team member
Confirm upcoming appointments for clients and reschedule as needed
Ensure client welcoming area is clean, organized, and replenished with appropriate snacks
Collect client payments and ensure all money handling safety procedures are followed
Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership
Complete inventory of office supplies, as needed
Essential Skills, Knowledge & Abilities
Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written
Proficient in Microsoft Office Suite
Ruthless attention to detail
Excellent organizational skills
Ability to work independently and proactively
Ability to multitask and prioritize work
Minimum Qualifications
Must be bilingual in Spanish and English
1-3 years' experience in customer service preferred
High school diploma or equivalent experience
Schedule: Tuesday to Saturday / 8:30 am - 5:30pm
Administrative Assistant
Secretary Job 17 miles from Lewisville
Clearoute is seeking an organized, diligent, and experienced professional to join the team as a full-time M Worldwide Front Desk Coordinator & Administrative Assistant.
About M Worldwide
M Worldwide is a dynamic and fast-paced organization committed to delivering exceptional service and creating a welcoming environment for clients, visitors, and team members alike. We are seeking an enthusiastic, organized, and approachable individual to join our team as a Front Desk Coordinator & Administrative Assistant located in Plano, Texas.
Role Overview
As the first point of contact for our office, you will play a crucial role in creating positive experiences for clients and visitors. You will manage a variety of administrative and customer service tasks, maintain organized front desk operations, and assist with social media and scheduling duties. This position requires high energy, excellent decision-making skills, and a natural ability to make others feel welcome.
Key Responsibilities:
Front Desk & Customer Service:
Greet and welcome clients, visitors, and team members with warmth and professionalism.
Answer and direct phone calls, taking messages or handling inquiries as needed.
Ensure the reception area is clean, organized, and inviting.
Administrative Support:
Manage scheduling and booking for meetings, appointments, and events.
Handle payments and maintain accurate financial records.
Organize and maintain files, documents, and office supplies.
Assist in preparing reports, presentations, and correspondence.
Social Media & Communications:
Support the creation and posting of content on company social media accounts.
Monitor and respond to online inquiries and messages.
Decision-Making & Problem-Solving:
Make sound decisions when managing conflicts or unexpected situations.
Proactively identify areas for improvement in front desk operations and suggest solutions.
Skills & Qualifications:
High school diploma or equivalent (additional education or training in administration or customer service is a plus).
Previous experience in a receptionist, administrative, or customer service role preferred.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Familiarity with social media platforms and content creation.
Proficiency in Microsoft Office Suite and other common office software.
What We're Looking For:
A high-energy individual who thrives in a fast-paced environment.
Someone with a welcoming and approachable demeanor.
A proactive problem-solver who can make decisions confidently.
A team player who is dependable and self-motivated.
Why Join Us?
Be part of a collaborative and supportive work environment.
Opportunities for growth and development within the company.
Competitive compensation and benefits package.
*M Worldwide & Clearoute are an equal opportunity employer and we encourage candidates from all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.*
Business Operations Manager (Legal Assistant)
Secretary Job 21 miles from Lewisville
The Legal Assistant plays a vital role in supporting multiple organizations, including municipal and public entities. This position involves ensuring the smooth implementation of policies, processes, filings, and other administrative activities. The Legal Assistant works closely with assigned attorneys to provide substantive support, manage client interactions, and oversee critical documentation and filings.
Key Responsibilities:
Client Interaction:
Communicate with clients and professionals in fields such as land development, engineering, public infrastructure, finance, and governance.
Attend and take minutes at meetings, some of which may occur outside regular business hours (morning or evening).
Documentation & Research:
Prepare agendas, resolutions, orders, and other formal documents for meetings.
Draft professional correspondence and ensure the timely filing of regulatory and compliance documents.
Research, compile, and analyze information to support decision-making.
Process real estate documents such as easements, deeds, annexations, and exclusions.
Project Coordination:
Maintain calendars for key deadlines, events, and filings for multiple clients.
Monitor and ensure compliance with contract terms.
Assist in public bond sales, elections, and other major organizational processes.
Administrative Duties:
Manage client mail, scanning, copying, and organizing documentation.
Coordinate responses to inquiries from clients, consultants, and government agencies.
Accurately track and bill time spent on client-related tasks.
Qualifications:
Required:
Bachelor's degree.
Strong written and verbal communication skills, with a focus on grammar, spelling, and proofreading.
Excellent attention to detail and ability to meet strict deadlines.
Ability to work independently and manage multiple projects simultaneously.
Strong client service and interpersonal skills.
Preferred:
Background in English, Journalism, Legal Studies, Project Management, Public Administration, or related fields.
Experience taking minutes in meetings or editing formal documents.
Comfort speaking to groups in professional settings.
Requirements:
Ability to sit for extended periods during meetings or desk work.
Reliable transportation for occasional travel to off-site meetings (local travel may be required).
Availability to attend meetings outside regular business hours (morning or evening).
Receptionist
Secretary Job 34 miles from Lewisville
Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications:
Education/Certification:
• High school diploma or GED
Special Knowledge/Skills:
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to operate multi-line phone system
• Bilingual Spanish, preferred
Experience:
• Previous clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors.
3. Represent ILTexas in a professional and welcoming way to all internal and external stakeholders.
4. Ensure campus safety by utilization of Raptor, visitor logs, and visitor passes.
5. Assist parents in checking students in and out of school.
6. Assist with the receipt and distribution of student materials, including homework requests.
7. Receive, sort, and distribute mail, messages, documents, and other deliveries.
Other
8. Provide clerical assistance as needed including assisting with the scheduling of appointments.
9. Compile, maintain, and file all reports, records, and other documents as required.
10. Assist with all front office duties as needed.
11. Provides back up for campus attendance clerk.
12. Maintain confidentiality.
Additional Duties:
13. Any and all other duties as assigned by immediate supervisor.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress