Secretary Jobs in Kentucky

- 579 Jobs
  • School Secretary I - (Guidance Registrar)

    Shelby County Public Schools 4.6company rating

    Secretary Job In Kentucky

    Secretarial/Clerical/School Secretary I Date Available: 04/01/2025 205 Day position Grade 15 QUALIFICATIONS: High school diploma or G.E.D. Certificate. Two years of varied clerical or secretarial experience. REPORTS TO: Principal JOB GOAL: Perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks and coordinate school office activities; perform public relations and communication services for the Principal, between administrators, district and site personnel, parents, students and the general public. PERFORMANCE RESPONSIBILITIES: Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports. Train and provide work direction to clerical personnel, students and others as assigned. Collect and account for money collected in conjunction with student body funds, list lost or damaged books and other school activities, account for and maintain the cash fund as assigned; prepare student body financial report. Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; receive and route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events. Train and provide work direction to clerical personnel, students and others as assigned. Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports, independently compose letters, memorandums, certificates, statistical data and bulletins as directed. Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel; secure period substitutes and prepare substitute time sheets. Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders. Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel. Operate a variety of office machines such as copiers, calculator and computer equipment. Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items. Maintain Faculty/Staff Handbook. Perform First Aid according to established guidelines and procedures. Obtain required training in order to administer medication to students. Maintain confidentiality about school business, students' records and personnel. Maintain a good working relationship with the entire staff. Perform other reasonable duties as assigned. ABILITY TO: Assist teachers in preparing instructional materials as requested. Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks. Perform public relations and communications services for the Principal. Add, subtract, multiply and divide quickly and accurately. Understand and follow oral and written directions. Compose correspondence independently. Complete work with many interruptions. Type at an acceptable rate of speed. Work independently with little direction. Establish and maintain cooperative and effective working relationships with others. Learn, interpret, apply and explain rules, regulations, policies and procedures. Operate a variety of office machines including computer terminal, calculator and copiers. Understand and work within scope of authority. Maintain good public relations with students, parents, teachers and the public. Meet schedules and time lines. Plan and organize work. Train and provide work direction to others. Compile and maintain accurate records and prepare reports. Work confidentially with discretion.
    $17k-26k yearly est. 5d ago
  • Secretary for Nursing ADN

    Campbellsville University 3.8company rating

    Secretary Job In Campbellsville, KY

    The full-time clerical support staff or secretary for the School of Nursing reports directly to the Dean of the School of Nursing/Associate Dean of the School of Nursing, and where applicable Program Coordinator. The secretary acts as a liaison between the Admission Office, Academic Affairs and the President's office. The ADN/AASN Program Secretary provides support to the faculty and students within the nursing unit. As defined by the Kentucky Board of Nursing, clerical support staff shall provide administrative, secretarial, or clerical help to assist the program of nursing. The position is a full-time, 12-month staff position. Required Characteristics: * Values and beliefs that are consistent with the University, the School of Nursing missions and core values and the nursing profession * Excellent written and verbal communication skills * Well-developed organizational skills * Excellent interpersonal skills * Well versed in all Microsoft Office Products * Detail Oriented Minimum Qualifications: Effective team member with excellent verbal and non-verbal communication skills. Professional demeanor with students, faculty, staff and other stakeholders in the nursing unit. Experience in basic office skills and duties. Ability to develop spreadsheets, write correspondence and produce documents on desktop publishing software. High school diploma or GED equivalent. Responsibilities: * Conducts basic reception duties: Uses professional manner in all interactions with public. Serves as initial contact with all prospective students. Provides tours of the facility and works collaboratively with enrollment staff to inform prospective students of admission criteria for the School of Nursing. * Effectively uses the photocopier, computer and telephone systems to conduct the business of the School of Nursing. * Maintains appointments and schedule for the Dean of the School of Nursing/Associate Dean of the School of Nursing, and where applicable Program Coordinator. * Picks up and distributes mail. Delivers mail items to various offices on campus. * Assists with uploading of syllabi and office hours documents to the Academic server and/or another repository. * Maintains brochures, Student Handbook and information packets. General Summary: The full-time clerical support staff or secretary for the School of Nursing reports directly to the Dean of the School of Nursing/Associate Dean of the School of Nursing, and where applicable Program Coordinator. The secretary acts as a liaison between the Admission Office, Academic Affairs and the President's office. The ADN/AASN Program Secretary provides support to the faculty and students within the nursing unit. As defined by the Kentucky Board of Nursing, clerical support staff shall provide administrative, secretarial, or clerical help to assist the program of nursing. The position is a full-time, 12-month staff position. Required Characteristics: * Values and beliefs that are consistent with the University, the School of Nursing missions and core values and the nursing profession * Excellent written and verbal communication skills * Well-developed organizational skills * Excellent interpersonal skills * Well versed in all Microsoft Office Products * Detail Oriented Minimum Qualifications: Effective team member with excellent verbal and non-verbal communication skills. Professional demeanor with students, faculty, staff and other stakeholders in the nursing unit. Experience in basic office skills and duties. Ability to develop spreadsheets, write correspondence and produce documents on desktop publishing software. High school diploma or GED equivalent. Responsibilities: * Conducts basic reception duties: Uses professional manner in all interactions with public. Serves as initial contact with all prospective students. Provides tours of the facility and works collaboratively with enrollment staff to inform prospective students of admission criteria for the School of Nursing. * Effectively uses the photocopier, computer and telephone systems to conduct the business of the School of Nursing. * Maintains appointments and schedule for the Dean of the School of Nursing/Associate Dean of the School of Nursing, and where applicable Program Coordinator. * Picks up and distributes mail. Delivers mail items to various offices on campus. * Assists with uploading of syllabi and office hours documents to the Academic server and/or another repository. * Maintains brochures, Student Handbook and information packets.
    $26k-39k yearly est. 29d ago
  • Administrative Assistant - Entry Level

    Total Quality Logistics, Inc. 4.0company rating

    Secretary Job In Louisville, KY

    Country USA State Kentucky City Louisville Descriptions & requirements About the role: As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today. What's in it for you: * Compensation starting at $19.78/hour * Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match * Be the go-to person for any office needs * Every day is different - diverse range of tasks and duties * Build relationships and support leadership * We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022) What you'll be doing: * Office Management * Support events and employee engagement efforts in your office * Assist with onboarding new hires in your office * Communicate with Facilities department and property manager * Order and maintain office supplies * Oversee the overall cleanliness of the office * Leader Support * Manage and maintain the manager's schedules * Create weekly and monthly Sales reports * Complete expense reports for manager * Coordinate travel arrangements with TQL's Travel Team * Other tasks as needed to help save leadership time * Reception Support * Greet and escort job applicants through their onsite interviews * Prepare and distribute agendas for department meetings * Screen incoming calls and transfer to appropriate individuals * Pick up packages and mail, and distribute to the office What you need: * 1+ years of experience in customer service, front of office, or related field * High energy with excellent communication skills * Ability to work in a multitasking, fast paced environment * Organized with a strong attention to detail * Proficient computer skills - Outlook, Word, Excel, PowerPoint * Adaptable to changing priorities * Have a professional attitude and confidentiality About Us Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it. As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability to write your own paycheck. What's your worth? Our open and transparent communication from management creates a successful work environment and custom career path for our employees. TQL is an industry-leader in the logistics industry with unlimited potential. Be a part of something big. Total Quality Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status. If you are unable to apply online due to a disability, contact recruiting at ****************** *
    $19.8 hourly 9d ago
  • Administrative Assistant I

    Department of Corrections 4.3company rating

    Secretary Job In Lexington, KY

    Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JHCC Job Posting End Date (Continuous if Blank) April 03, 2025 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions Trains other staff Assigns projects to staff as needed; develops and places in operation special procedures. Initiates correspondence requiring knowledge of agency or program procedures and policies. Develops and maintains confidential or complex files. Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. May supervise subordinate staff. Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. Coordinates activities with internal and external customers. May establish educational and/or training programs. Interviews callers, arranges appointments, and handles office details. Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Joseph Harp Correctional Center This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
    $38.3k yearly 10d ago
  • Secretary III (2024-2025)

    Jefferson County Public Schools 4.3company rating

    Secretary Job In Kentucky

    Secretarial/Clerical/Secretary Job Description: (Attached) Salary/Grade: IA , Grade 6 Work Schedule: 260 days / 8 hours Scope of Responsibilities: Assumes responsibility, with a minimum of supervision and guidance, for providing the primary confidential and non-confidential clerical and secretarial support including stenography, transcription, typing, filing, scheduling appointments and meetings, answering phone calls, and duplicating materials; works with system-wide procedures and policies which impact one or more major organizational segment; works fairly independently maintaining a close and highly responsive relationship with the day-to-day activities of the supervisor and/or primary secretary. Minimum Qualifications: High School Diploma or G.E.D. Three (3) years of successful secretarial-related experience in an office environment with excellent knowledge of general office procedures Word processing/transcription skills Excellent knowledge of business English, spelling and arithmetic Effective communication skills To Apply Complete the online application Upload a letter of interest Upload a current resume Identify 5 references with one being your current supervisor **Information you enter in the Experience section of the online application will be used to verify your qualification for this position. Information should be entered accurately and completely. **Falsification of an employment application is grounds for exclusion from consideration and/or termination. Attachment(s): Job Family IA JobDescription (35).pdf
    $27k-40k yearly est. 9d ago
  • Credit Administration Specialist

    Citizens Bank of Kentucky 4.1company rating

    Secretary Job In Kentucky

    Equal Opportunity Employer M/F/Veteran/Disabled If you need assistance in applying for this or any of our other open positions, please contact ************ and ask for Human Resources or email ******************************. : The position of Credit Administration Specialist will be responsible for learning and understanding the various aspects of Loan Operations, Loan Servicing, Loan Processing and Booking, Loan Collections and Special Assets, Loan Quality Control, Balancing and Escrow while working closely with the Senior Credit Administrator and Chief Credit Officer on any further duties. This role is designed to provide a comprehensive understanding of all associated banking regulations, procedures, policies, and practices for the Loan Serving and Operations Department. This role will also work closely with all Loan Servicing and Operations Teams to gain hands-on experience and develop the necessary skills to succeed in a career in banking. Essential Duties/Responsibilities : Completes training and development program to gain an understanding of credit management processes and procedures. Learn and understand the fundamentals of Credit Administration, including federal - state regulations pertaining to all lending types offered by the Bank, loan documentation standards and procedures, loan documentation preparation, loan servicing processes and procedures, quality control including HMDA, escrow and loan collections/special assets. Work within each various team within Credit Administration to gain hands-on experience and develop the necessary skills and knowledge needed to be successful in each role; as needed. Assist with customer inquiries, provide guidance, and resolve issues in a timely and professional manner. Support Senior management in analyzing data, preparing and presenting reports, and making recommendations for improving operational efficiency and profitability for the Bank. Participate in training sessions and workshops to develop knowledge of banking regulations, policies, and compliance procedures. Contribute to the development and implementation of new banking products and services to meet customer needs and generate revenue for the Bank. Actively participate in training and development programs to enhance leadership skills, problem-solving abilities, and decision-making capabilities. Performs all other related duties as assigned. Required Skills/Abilities : Detail-oriented with exceptional organizational skills to manage multiple tasks and priorities effectively. Strong problem-solving and critical-thinking abilities to identify and address issues promptly. Ability to work both independently and as part of a team, displaying adaptability and flexibility in a dynamic work environment. Excellent time management skills to meet deadlines and achieve targets. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Ability to keep information confidential. Ability to exercise integrity and discretion. Proficient in Microsoft Office Suite or related software program. Supervisory Responsibilities: This position currently has no supervisory responsibilities and is subject to change as deemed necessary by the Chief Credit Officer. Education and Experience : Bachelor's degree in Finance, Accounting, or Business Management is preferred or associated work experience in a related field. At least two years of banking, finance or accounting is preferred or associated higher level education. Physical Requirements/Demands : While performing the duties of this job, the employee is regularly required to sit and use hands to handle objects and keyboard. The employee is occasionally required to reach with hands and arms; stand; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus in order to compare documents. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is considered moderate.
    $25k-31k yearly est. 60d+ ago
  • Elementary School Secretary - MES

    Fort Thomas Independent Schools

    Secretary Job In Kentucky

    Secretarial/Clerical/Administrative Assistant Elementary School Secretary Seeking an Elementary School Secretary for a full-time position, beginning the 2025-26 school year. Position is contracted for 7 hours per day, 197 contract days per year. Experience preferred. Position Purpose Under the direct supervision of the principal, to provide clerical secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential Functions Perform basic first aid procedures and screen ill or injured children according to established procedures; utilize a variety of health products and supplies in caring for injuries and health need. Answer phone and direct calls, taking messages for teachers, staff and students. Follow office protocol for emergency calls. Responsible for attendance procedures, and enter data into the student information system Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; sends outgoing mail Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: HS Diploma Relevant Experience
    $17k-27k yearly est. 30d ago
  • Administrative Assistant to a Director

    Covington Independent Public Schools

    Secretary Job In Kentucky

    Secretarial/Clerical/Administrative Asst. to Director COVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT POSITION VACANCY POSITION: ADMINISTRATIVE ASSISTANT TO DIRECTOR OF TRANSPORTATION SCHOOL/PROGRAM: TRANSPORTATION - DISTRICT WIDE SERVICES DATE POSTED: MARCH 26, 2025 APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE QUALIFICATIONS: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. KNOWLEDGE OF: Modern office practices, procedures and equipment. Recordkeeping and report writing techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives. Interpersonal skills using tact, patience and courtesy. Telephone techniques and etiquette. Microsoft Office program operations. ABILITY TO: Perform secretarial and administrative assistance duties. Read, interpret, apply and explain rules, regulations, policies and procedures. Work independently with little direction. Establish and maintain effective working relationships with others. Meet schedules and time lines. Prepare reports by gathering and organizing data from a variety of sources. Work confidentially with discretion. Analyze situations accurately and adopt an effective course of action. Communicate effectively with many interruptions. Make arrangements for meetings and conferences. Maintain a variety of files, records and logs. Work with office equipment. Plan an organize work. PERFORMANCE RESPONSIBILITIES: Perform a variety of specialized and responsible duties independently in support of functions delegated to a Director; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate. Coordinate communication between the Director and district administrators and personnel, parent/guardians, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems. Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required. Prepare and maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records. Schedule meetings, conferences and appointments for the Director; maintain the Director's calendar; arrange travel accommodations as necessary. Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions. Receive, process and route mail; order, issue and maintain department supplies, forms and equipment. Assist in the maintenance of department budgets; work with MUNIS system to enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed. Perform related duties as assigned. ESSENTIAL SKILL INCLUDE: Computer proficient and organized. Ideal candidate will have 5 years administrative experience. Must be extremely detail oriented and work well under pressure. Enjoys fast-paced and growing environment. Must have the ability to multi-task and deliver a high level of customer satisfaction. Enjoys working with others and a team player. Positive and friendly with excellent customer service skills. Self-motivated with the ability to manage and prioritize several projects simultaneously. Responds to customer requests quickly and competently. Strong written and verbal communication skills. Intermediate Microsoft Excel and Word skills. Able to learn routing system. Must be dependable. JOB GOAL: Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility. RESPONSIBLE TO: Director of Transportation CONTRACT: 235 Days; adjusted for the remainder of school year. SALARY: $144.88 - $232.30/Daily; depending on experience and qualifications. APPLICATION PROCEDURE: Complete the online application at: *************************** Complete the Classified application. Please direct questions about the online application process to Aisha Payne at ********************************** or ************. For information regarding the position contact Shawn Stein at **********************************. This position will be filled as soon as possible. All applications will be evaluated and screened. An Equal Opportunity Employer 104-2425-134
    $144-232 daily Easy Apply 4d ago
  • Administrative Secretary - Innovative Approaches to Literacy (Part Time)

    Allen County Schools 4.0company rating

    Secretary Job In Kentucky

    Allen County Board of Ed/Assistant/Clerical AREA: SECRETARIAL/CLERICAL Summary Class Code: 7762 LOCAL DISTRICT CLASSIFICATION PLAN SUMMARY CLASS TITLE: ADMINISTRATIVE SECRETARY I (Part Time) BASIC FUNCTION: Perform a wide variety of specialized and responsible secretarial and administrative support duties for an Assistant Superintendent, Executive Director or other high-level administrator; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility. DISTINGUISHING CHARACTERISTICS: Administrative Secretary I incumbents perform specialized and responsible secretarial and administrative support duties for an Assistant Superintendent, Executive Director or other high-level administrator. Administrative Secretary II incumbents perform specialized and responsible secretarial and administrative support duties for a Deputy Superintendent or other high-level Cabinet administrator. REPRESENTATIVE DUTIES: Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Assistant Superintendent, Executive Director or other high-level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate. Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems. Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required. Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records. Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary. Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions. Coordinate and compile Board Agenda materials. Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations. Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents. Take and transcribe dictation of minutes, letters and memoranda, including materials of a confidential nature as required by the position; prepare correspondence and memoranda independently or from oral instructions. Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required. Receive, process and route mail; order, issue and maintain department supplies, forms and equipment. Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Record keeping and report writing techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives. Oral and written communication skills. Applicable sections of Kentucky Administrative Regulations and other applicable laws. Interpersonal skills using tact, patience and courtesy. Telephone techniques and etiquette. Operation of a computer terminal and a variety of other office equipment including typewriter, calculator, copiers and dictation equipment. ABILITY TO: Perform secretarial and administrative assistance duties. Read, interpret, apply and explain rules, regulations, policies and procedures. Type at an acceptable rate of speed. Take and transcribe dictation at an acceptable rate of speed. Work independently with little direction. Establish and maintain effective working relationships with others. Meet schedules and time lines. Prepare reports by gathering and organizing data from a variety of sources. Work confidentially with discretion. Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing. Work efficiently with many interruptions. Operate a variety of office equipment including computer terminals, calculator, typewriter, copiers and dictation equipment. Make arrangements for meetings and conferences. Maintain a variety of files, records and logs. Plan and organize work. Provide work direction to others as assigned. EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and four years of responsible secretarial experience involving the use of word processing and record-keeping software. LICENSES AND OTHER REQUIREMENTS: Some positions in this classification require the ability to take and transcribe dictation.
    $32k-39k yearly est. 40d ago
  • Clerical Specialist-GI

    Meadowview Physician Practices

    Secretary Job In Kentucky

    Minimum EducationHigh school diploma or equivalent*Years of relevant experience may be substituted for the required education. Provide administrative support, performs clerical and customer service functions, as well as non-technical duties in the hospital.
    $21k-28k yearly est. 18d ago
  • Dental Office Specialist (FHC)

    Louisville-Jefferson Metro (Ky

    Secretary Job In Kentucky

    CHARACTERISTICS OF THE WORK Under close supervision, performs technical clerical work in a community dental health setting. Responsible for receiving, admitting, and registering patients for dental care services at Family Health Centers (FHC).EXAMPLES OF THE WORK (These statements are intended to be illustrations of the work of this class). Assists new and established patients in obtaining dental records from previous providers. Identifies patients with Limited English Proficiency (LEP) and/or other communication barriers and uses appropriate interpretive services. Documents as appropriate on the dental record, forms, and/or computer the required documentation related to language services. Schedules interpreters for patients for their dental visit. Inventories and orders dental office supplies. Receives patients and directs them to the appropriate area. Schedules patient appointments in the Practice Management System (PMS). Answers telephone promptly and directs calls to the appropriate personnel. Records patient cancellations and no-shows in the PMS. Verifies and records patient demographics and medical history. Initiates dental charts for new patients. Identifies and copies patients' dental insurance plans. Maintains a daily log of patients. Collects and processes cash, check, and credit cards payments. Prepares daily cash report and balances cash drawer at the end of each shift. Provides information on FHC patient programs, policies, and procedures. Manages appointments for multiple providers and rooms. Confers with on-site personnel to work same-day patients into daily schedule. Collects patient intake information and enters it into the PMS. Schedules patient appointments in the PMS. Relays messages regarding provider visits and services to the appropriate personnel. Processes requests for referrals. Sends referrals to the appropriate providers. Maintains referrals in the patient record. Adheres to standard precautions. Performs related work as required.MINIMUM REQUIREMENTS High school graduation or its equivalent. Six months of clinical/clerical experience in a health care setting OR certification from a dental receptionist training program or Allied Health training program. An equivalent combination of training and experience may be substituted, as determined applicable by Civil Service. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS Responds to patient and Family Health Centers needs via the telephone, internet, fax, computer software and in person. Lifts and carries materials weighing up to 15 lbs. Spends extended periods of time sitting, standing, walking, climbing, stooping, bending, and reaching. Spends extended periods of time typing and reading computer screens. Identifies medical/dental record documentation, requests, and/or releases. Must wear personal protective equipment (PPE), as mandated by OSHA and/or FHC. SPECIAL REQUIREMENTS Must provide own transportation to work at other locations as needed. Must be available to work a varied schedule, including Saturdays and/or evenings, as needed.An Equal Opportunity Employer Test Weights Training & Experience: 100% Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience, as listed on your application and/or resume, as submitted here. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e., 02/2010 to 08/2015) of employment, as well as the number of hours worked per week. DENTAL CLINIC LOCATIONS AND HOURS: FHC - Portland 2215 Portland Avenue Louisville KY 40212 ************** Monday - Friday 8:00 AM - 4:00 PM FHC - Phoenix (Healthcare for the Homeless) 712 E Muhammad Ali Blvd Louisville KY 40202 Monday - Friday 8:00 AM - 4:00 PM FHC - East Broadway 834 East Broadway Louisville KY 40204 Monday - Friday 8:00 AM - 4:00 PM CLINIC LOCATIONS AND HOURS: ********************* FHC - Portland 2215 Portland Avenue Louisville KY 40212 ************** Monday - Thursday: 8:00am - 9:00pm Friday: 8:00am - 4:30pm Saturday: 8:00am - noon Sunday: Closed FHC - East Broadway 834 East Broadway Louisville KY 40204 Monday - Thursday: 8:00am - 9:00pm Friday: 8:00am - 4:30pm Saturday: 8:00 - 12:00pm Sunday: Closed FHC - Phoenix (Healthcare for the Homeless) 712 E Muhammad Ali Blvd Louisville KY 40202 Monday - Friday: 7:30am - 4:00pm Saturday - Sunday: Closed FHC - Iroquois 4100 Taylor Blvd Louisville KY 40215 Monday: 8:00am - 4:30pm Tuesday: 8:00am - 8:30pm Wednesday - Friday: 8:00am - 4:30pm Saturday - Sunday: Closed FHC - Fairdale 1000 Neighborhood Place Fairdale KY 40118 Monday - Friday: 8:00am - 4:30pm Thursdays: 8:00am - 8:30pm Saturday - Sunday: Closed FHC - Southwest 9702 Stonestreet Road, Suite 220 Louisville KY 40272 Monday - Wednesday: 8:00am - 4:30pm Thursday: 8:00am - 8:00pm Friday: 8:00am - 4:30pm Saturday - Sunday: Closed FHC - Americana 4805 Southside Drive Louisville KY 40214 Monday - Friday: 8:00am - 4:30pm Saturday - Sunday: Closed
    $22k-32k yearly est. 4d ago
  • Presuit Secretary

    Morganmorganjobsapplynow

    Secretary Job In Louisville, KY

    At Morgan & Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People. Description This role will work closely with a Case Manager on work pertaining to the pre-litigation of a case. Successful candidates will be responsible for areas including but not limited to the following. Responsibilities Request Medical Bills and Records Submit request via Shared Services for coverage verification Open Cases- Send Intro Letters tasked by "New File Open Checklist" Includes- Request PIP Log, Health Insurance Lien Letters, Bill PIP Letters, PIP Applications, Request PD Estimate & Send PD Letters Claims- Call insurance companies to get claim numbers (if claim is set up- PSS are not setting up claims), confirm verbal limits and follow up on disclosures Turn Downs- Once the TD approved send via fax, email, mail No Longer Rep Ltrs Balance Verifications from Medical Providers, Health Ins. & Work Comp Liens Request Cost Checks- Request checks from accounting to pay invoices Demands Checklist- Gathering all necessary documents for demand and merging into Demand Packet PDF Closing File- Mail Final Pay Letters to all Medical Providers/Lien Holders Settlement- Mail Proceeds check (if application) and mail DCD Checks Scanning- Scanning documents into CP Mail- Checking Docufree mail Communication to client when required by staff to obtain updates for the matter Faxing- Required to save all faxes sent and received with appropriate title Government Letters- Mail out Government Letters via cert mail Assist case managers and attorneys with organizing, client files in Litify Complete check requests for medical records, accident reports, driving records, and vehicle ownership and submit for processing Perform general administrative office duties as needed Assist with other tasks as requested by the attorney or case staff. #LI-KL1 Benefits Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays. Equal Opportunity Statement Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form. Privacy Policy Here is a link to Morgan & Morgan's privacy policy.
    $25k-38k yearly est. 27d ago
  • Secretary - Secret Clearance Required (4108)

    Three Saints Bay

    Secretary Job In Williamsburg, KY

    Job Code **4108** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4108) **Eagle Harbor,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an **Administrative Assistant** with **a Secret clearance** to join our Team in **Williamsburg, KY.** **Position Responsibilities:** + This individual shall be responsible for managing and controlling all site specific badge management and all building access requests (visitors, new hires, terminations, etc.) **.** + The Administrative Assistant will also be responsible for managing and tracking all inventories, as well as communicating when supplies must be ordered or replaced. **Position Requirements:** + Possess and maintain an active SECRET security clearance. + College or University degree. + 2-5 years of relevant experience. **This position is in Williamsburg, KY.** **Apply at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=69&rid=4108** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
    $24k-37k yearly est. 60d+ ago
  • Part time School Secretary

    Mason County Schools 4.1company rating

    Secretary Job In Kentucky

    Secretarial/Clerical/Bookkeeper Date Available: 07/01/2025 Part time School Secretary - 4 hours per day/205 days Position Purpose Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; sends outgoing mail. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Works in standard office and school building environments. *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school. Successful experience with office management preferred. FLSA Status: Non-exempt
    $16k-30k yearly est. 15d ago
  • Korean Admin Assistant

    Global Channel Management

    Secretary Job In Kentucky

    Korean Admin Assistant needs 3 years related experience or equivalent combination of education and experience Korean Admin Assistant requires: Speak Korean, a must GED, high school diploma Proficiency in Microsoft Word, spreadsheets, and data entry required. Must be a team player and committed to working in a quality environment. Ability to type a minimum of 50 w.p.m. accurately. Demonstrates exceptional customer service skills. Korean Admin Assistant duties: Post information to records and logs. Perform simple account balancing and reconciling. Organize and maintain various filing systems. Respond to telephone calls and greet visitors at the site location. Direct calls, take messages, or provide callers or visitors with routine information. Operate office equipment including typewriter, computer, facsimile and copy machine. Proofread work for errors and make corrections as needed.
    $25k-34k yearly est. 60d+ ago
  • Administrative Assistant (PCT)

    TRC Total Renal Care

    Secretary Job In Kentucky

    213 Letton Dr, Paris, Kentucky, 40361-2251, United States of America As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey. What you can expect: Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting. Be a part of a Team that appreciates, supports and relies on each other in a positive environment. Performance-based rewards based on stellar individual and team contributions. What we'll provide: DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives. Comprehensive benefits: DaVita offers a competitive total rewards package to connect teammates to what matters most. We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more. DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace , backup child, elder care, maternity/paternity leave, pet insurance and so much more! Requirements: We seek a personable individual with excellent computer and clerical skills (Microsoft Office). Type 60 WPM High school diploma or GED. Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT. Now is your time to join Team DaVita. Take the first step and apply now. #LI-JB2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. Salary/ Wage Range Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
    $25k-34k yearly est. 9d ago
  • Administrative Assistant

    Fastsigns International 4.1company rating

    Secretary Job In Louisville, KY

    Are you a highly organized and motivated individual? Do you enjoy being the “go-to” person when someone needs help? Are you looking for a career with an established and fast-growing company? If so, we’re looking for talented and professional candidates who are focused on teamwork, task completion, and customer satisfaction. If you are looking for a rewarding career, not just another job, then come join our team as an Administrative Assistant! As the Administrative Assistant, you will report directly to the Manager or Franchise Owner and provide key support in daily center activities. Using excellent communication and follow up skills, you will handle multiple tasks simultaneously and perform administrative and clerical tasks to support overall business operations, such as answering phones and managing business documentation. In addition, you will provide support to the sales and/or production team as needed. The ideal candidate can work effectively in a fast-paced, deadline-driven environment and is determined to provide outstanding service to both our customers and fellow team members. RESPONSIBILITIES Answers the phone and directs callers to the appropriate individual Copies and files documents, work orders, estimates, invoices, etc., as needed Helps the sales team and serves as a production backup when needed Maintains center appearance by vacuuming, emptying trash cans, cleaning counters and windows, straightening showroom, updating in-store merchandising, etc. Orders and manages office supplies Helps with accounting duties (printing and calling aging report customers, printing and mailing statements, making bank runs, etc.) and sales (contacting vendors for pricing, providing shipping updates, customer service, etc.) Helps manage center documentation and correspondence, which includes inputting data, faxing, mailing, copying, filing, etc. Performs other duties as needed, such as answering the phone, helping at the front counter, consulting with customers, etc. QUALIFICATIONS High school diploma or GED required Previous service business experience desired Proficient computer and internet skills, including Microsoft Office suite Good communication skills, both in-person and over the phone Strong organizational and time management skills
    $27k-35k yearly est. 27d ago
  • Administrative Assistant

    Gray Construction 4.5company rating

    Secretary Job In Lexington, KY

    Gray Construction is seeking an Administrative Assistant to join the team in Lexington, KY. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Lexington office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #LI-EK1
    $25k-33k yearly est. 36d ago
  • Administrative Specialist

    Act1 Federal 4.2company rating

    Secretary Job In Lexington, KY

    Administrative Specialist Company: ACT1 Federal About ACT1: ACT1 Federal advances our Nation's and Allies' critical missions by taking ACTION! We provide mission operations support, technical services, and innovative solutions by leveraging our talented workforce. By doing so, we are making the world a better, safer, and more productive and inclusive place. Are you a trained military logistician? Do you have a passion for sustainment? Our Special Operations Forces client needs you! Special Operations missions require significant planning and coordination, logistical readiness is paramount. This opportunity requires skills and experience linked to project management, training, personnel management, DOD financial management, unit supply and property accountability, travel management (DTS), scheduling, and Staff Action Officer activities. We need serious professionals with a unique talent to support a high-stakes mission. Is that you? Join us! **THIS POSITION IS CONTINGENT UPON CONTRACT AWARD** Job Description: Provide administrative assistance, protocol support, training monitoring, administrative advice, requests for personnel actions management and consultation, security and miscellaneous tasks to the customer's Government officials to which they are assigned. Responsibilities: Provide administrative support and guidance to the entire Government staff on all administrative matters. Provides managerial, clerical, and administrative support required for planning and tracking of Government actions. Support the front office with the generation of civilian, military or contractor awards packages, office record maintenance, professionally managing all necessary communications, key distribution control, maintain status of government vehicles from an availability perspective and perform other administrative duties as required. Monitors and ensures the execution and coordination of personnel actions are completed in a timely manner for the Government Staff to conduct interviews and hire civilian personnel. Work closely with SOF AT&L to understand and advise the SOCOM policies as they apply to personnel actions, timekeeper management and other administrative functions of managing a staff of approximately 50 civilian personnel. Assists customer's Division Chiefs with the establishment of internal records management control. Plans, develops, and directs administrative management activities and services, to include distributions, publications correspondence, document reproduction, classified document control, records and files management, and application of administrative techniques such as word processing, briefing presentations, and spreadsheet construction. As required, works with the staff to design/collect graphics designs. Serve as the Administrative Specialist to the Government customer with administrative duties to include, but not to be limited to, scheduling meetings/VTCs, phone service/messaging, dissemination of information throughout the SOFSA Divisions, and file management. Perform duties as the primary Defense Travel System (DTS) manager. Add content to the portal and dashboard and ensure compliance SOCOM policy. Ensure the organizational level online content is current, accurate and data flows sufficiently to and from both internal and external users. Assist with in-processing and out-processing of Civilians for DTS, ATAAPS, property, badges, travel cards, parking permits, network accounts, and schedule SOCOM New Comer's Briefing. Manage Task Management Tool (TMT) to include TMT downloads, packet preparation, monitor routing, track suspense dates and close out TMTs. Perform protocol support for distinguished visitors (DV). This support will include but not limited to directly handling of all aspects of visits, conferences, tours, and functions, and those tasked by SOF AT&L. Prepares and executes an effective and comprehensive Distinguished Visitors (DV) program; responsible for creating schedules of events, including briefing arrangements, gathering biographies and guest information, preparing agendas, drafting read-a-head packages, and setting up locations, luncheons, installation tours, accommodations, transportation and any other details. Conduct Tour Coordination/Visitor Logistics to include maintenance of visitor badges, itinerary management and liaison for access to Blue Grass Station (BGS). Meet and escort visitors and dignitaries (as required) upon their arrival and accompanying them through various phases of their visits. Maintains an historical DV database. Training Scheduling, Training Status, Training Monitoring, and Reporting and other scheduling actions as assigned. As required, coordinates with SOF AT&L for all required training for PEO Government personnel. Maintains records to reflect current status of continuous learning points (CLPs) for all personnel. Maintains status on certifications required for those personnel whose career field requires certain training requirements to maintain the appropriate level required by their job. Contractor shall maintain an up-to-date list of all civilian personnel for various uses but as a critical item of information for the random drug testing program. Provides support to Government officials by providing advice, assistance, and consultation in response to management requests in a variety of management areas. As required, assists with the development of plans, schedules and objectives for the resolution of management problems and will formulate implementing instructions. Responsible for planning, drafting policy and procedures, providing managerial advice, and coordinating with higher echelons on program management studies and facilities. When requested, analyzes programs, policies and procedures to identify deficiencies and provide recommended corrective actions. Handle sensitive and classified information IAW security policies/procedures. Routinely use Government provided technology in day-to-day operations to conduct and coordinate routine activities such as: compose and prepare correspondence, develop reports and prepare briefing packages, manage organizational and staff calendars and adjudicate conflicts, manage front office activities, receive incoming calls and visitors, maintain log of controlled actions, review and edit correspondence, manage official files and records, and coordinate meetings. Utilize Microsoft Office Suite, Defense Travel System (DTS), Microsoft Customer Relationship Management (CRM), Automated Time Attendance and Production System (ATAAPS) and perform routine functions in Microsoft SharePoint such as adding, deleting, retrieving and modifying work products. Requirements Bachelor's Degree from an accredited College or University. Minimum of 6 years of experience working as an Administrative Assistant, in a Level I capacity. Capable of reaching Administrative Specialists Level II within 1 year. Intermediate skills with Microsoft Office; Outlook, Excel, Power Point and Word. Proficiency in Microsoft Office applications. Capable of performing all Administrative Specialist functions with minimal supervision. Working knowledge of the SOFSA mission, applicable HW USSOCOM policies and procedures, and ability to singularly ensure the SOFSA Front Office operation is fully compliant with HQ USSOCOM regulations. Function at a level of performance similar to GS-11 equivalent. Active Secret Clearance is required. Benefits Medical/Dental/Vision Insurance ACT1 Employee Stock Ownership Plan (ESOP) Company Paid Life and AD&D Insurance Company Paid Short-Term Disability Voluntary Long-Term Disability Flexible Spending Account (FSA) Health Savings Account (HSA) 401K with employer match Paid Time Off Paid Holidays Parental Leave Military Leave Education, Training & Professional Development Voluntary Accidental Injury/Critical Illness/Hospital Care Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Equal Opportunity Statement: ACT1 Federal is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
    $23k-34k yearly est. 29d ago
  • Administrative Assistant

    Fischer Homes 4.6company rating

    Secretary Job In Erlanger, KY

    We are seeking and Administrative Assistant for Acendion Capital & Development. In this role, you will provide high-level administrative support to multiple business leaders. Key tasks include managing calls, calendar and email management, meeting preparation, management of executive reports and other office duties. You will thrive in this role if you: Excellent verbal and written communication skills, time management, organization, and problem solving. Possess the ability to interact and build relationships with individuals at all levels. Demonstrate a strong work ethic and are able to anticipate needs in a fast-paced environment. Able to proactively anticipate needs. These skills will be used to: Act as the first point of contact for the President on answering emails and phone calls. Coordinate and schedule various meetings and events. Preps the associated materials and helps distribute. Manage email and calendar events for the President. Reads and flags emails for action and responds to invitations in a timely manner. Manage and coordinate travel arrangements for Acendion associates. Assist in expense reporting and other invoice related items. Required Qualifications: High school diploma or GED. Physical demands and work environment: Must be able to use sensory skills (i.e. verbal communication) to effectively communicate and interact with other Associates and customers. Must be able to perform repetitive motions and use fine motor skills (i.e. typing, writing) to operate office supplies (i.e. computer, calculator, copier). Must be able to lift and carry approximately 20-25lbs unassisted. Must be able to sit for long periods of time with low periods of reaching and standing. The Value of a Career with Acendion Capital & Development A part of The Fischer Group, Acendion Capital & Development is a leading national company specializing in mixed-use and multifamily real estate investment, development, construction, and property management. We collaborate with individual investors to create high-quality developments in high-demand neighborhoods. Our mission is to elevate local rental housing markets and mixed-use projects, diversify investor portfolios, deliver strong returns, and provide growth opportunities for our employees. We select highly competent individuals to join our team, provide them with the resources, training, and development possible to make significant contributions and drive their success while determining their career paths. The rewards for their efforts are: Tuition Reimbursement Health Insurance Competitive Compensation 401(k) with Company matching contributions and profit-sharing Employee Life Insurance Personal time off Inclusive Leave
    $25k-32k yearly est. 34d ago

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