Secretary Jobs in Kendall, FL

Job Introduction: At Sprouts Farmers Market, the Administrative Coordinator is responsible for in-store accounting procedures, cash and funds, timekeeping, and payroll transmissions. The Administrative Coordinator keeps store files up to date and maintains an efficient stock of office supplies. They also partner with Human Resources and Store Management on hiring, onboarding, team building, and conflict resolution. Overview of Responsibilities: Consistently demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products. Take direction, communicate, and collaborate effectively with others. Collect, verify, and distribute tills and change drawers. Total all checks, cash, credit cards, and create reports from the previous day. Oversee the balancing of the safe and create refund reports. Prepare bank deposits and record all data for cash, checks, food stamps, WIC instruments, and charge vendor coupons. Help maintain front end security to control cash, shrink, and dishonesty. Facilitate hiring, onboarding, and training of new employees. Process internal transfers and job/pay changes. Support a positive and engaging work environment while adhering to all safety, health, and compliance regulations. Help plan and execute team building and recognition events. Pull and distribute sales reports for each department. Stay up to date on company procedures, policies, and benefits to keep store employees informed. Keep store files organized and up to date. Order office supplies to maintain an efficient stock level. Ensure timekeeping and payroll functions are completed correctly and on time. Maintain a clean, sanitized, and organized office and work areas. Demonstrate product knowledge and provide prompt, friendly service to help customers make their selections. Remain informed of sales and ad items to assist customers in a prompt and friendly manner. Adhere to all safety, health, and compliance regulations. Flexible to perform other related duties as assigned. To maximize labor productivity and customer service, the Core Managers assign secondary roles for Administrative Coordinators to perform after completing the daily AC tasks. Supporting the Front End as a Cashier to cover breaks and business rushes is one of the secondary roles of the AC and Back-up AC. To provide the most accountable environment, ACs trained as a Head Cashier may hold red-cards and perform Head Cashier duties. Qualifications: Must be at least 18 years of age. Must have a High school diploma or equivalent. 1-2 years of experience in retail store accounting, administrative, and human resources procedures preferred. Regular, dependable attendance is an essential function of this position. Shift schedules include 8-10 hours with scheduled breaks. Availability to work a flexible schedule, including some nights, weekends, and holidays preferred. Be proficient in Outlook, Excel, and Word with knowledge of bookkeeping/accounting and human resources software. Lift 30 pounds and push/pull less than 5 pounds. Occasionally, lifting heavier items during a typical workday is necessary. Sit for extended periods and perform repetitive hand, wrist, finger, and eye movement. Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant). Benefits: In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include: Competitive pay Sick time plan that you can use to support you or your immediate families health Vacation accrual plan Opportunities for career growth 15% discount for you and one other family member in your household on all purchases made at Sprouts Flexible schedules Employee Assistance Program (EAP) 401(K) Retirement savings plan with a generous company match Company paid life insurance Contests and appreciation events throughout the year full of prizes, food and fun! Eligibility requirements may apply for the following benefits: Bonus based on company and/or individual performance Affordable benefit coverage, including medical, dental and vision Health Savings Account with company match Pre-tax Flexible Spending Accounts for healthcare and dependent care Company paid short-term disability coverage Paid parental leave for both mothers and fathers Paid holidays Get Paid Every Day! Sprouts Farmers Market offers DailyPay - if you're hired as an eligible employee, you'll be able to transfer the money you've already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don't have to wait for payday to access the money you've already worked for. With DailyPay, you can see how much you've made every day and you can transfer your money any time before payday. You can learn more by visiting ********************************************************** Why Sprouts: Grow with us! If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting. Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts' management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary. Sprouts will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance in Hiring Ordinance. California Residents: We collect information in accordance with California law, please see here for more information.

Administrative Specialist I - Onsite, Miami & Multiple U.S. Locations Available Locations: Atlanta, GA; Baltimore, MD; Boston, MA; Buffalo, NY; Chicago, IL; Detroit, MI; Fairfax, VA; Miami, FL; New Orleans, LA; New York City (Manhattan), NY; Newark, NJ; Philadelphia, PA; St. Paul, MN; Dallas, TX; Denver, CO; El Paso, TX; Harlingen, TX; Houston, TX; Los Angeles (Downtown), CA; Phoenix, AZ; Salt Lake City, UT; San Antonio, TX; San Diego (Downtown), CA; San Francisco, CA; Seattle, WA Company: Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description: US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities: Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

The Hotel Administrative Specialist plays a key role in ensuring the smooth operation of the Corporate and Fleet hotel's administrative functions at our head office in Miami. This position involves providing administrative support to the cruise ship's management teams, assisting with various hotel operations, managing office procedures, and facilitating communication across departments. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment. The position will be responsible for creating documents, operating office equipment, distributing internal and external mailings, and performing other ad hoc daily office tasks. These tasks include but are not limited to database system maintenance, typing, filing, heavy inter-department communication, reporting, administrative writing, computer, managing processes, organization, analyzing information, problem solving, supply management and verbal communication. What You Will Do Reporting to the Vice President Hotel Operations, you will be responsible for: Timely distribution of monthly KPI reports Provide day-to-day administrative assistance to cruise ship's hotel management, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepare and maintain reports, correspondence, and presentations for management and department heads. Handle incoming calls, emails, and other inquiries, directing them to the appropriate departments or individuals.Maintain filing systems, both electronic and physical, ensuring documents are organized and easily accessible Timely distribution of accurate minutes of various meetings Timely distribution of future cruises occupancy reports and special request (meals, beverages, celebrations, guest chefs et.) Liaison between the corporate office, charterers and vessels Updating Standard Operating Policies and Procedures and monitoring proper filing procedures by shipboard and office users Creating/updating all printed materials used by the vessels. What We Are Looking For Education: High school diploma or equivalent required. Associate's or bachelor's degree in hospitality, business administration, or a related field is preferred. Experience: Previous administrative experience in a hotel or hospitality environment is preferred, but not required. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask and handle multiple responsibilities simultaneously. Attention to detail and problem-solving abilities. Professional demeanor and ability to work well with both guests and staff. What We Offer We are committed to providing a dynamic and stimulating work environment where your ideas are valued, and your growth is nurtured. This role provides: A unique opportunity to work with a globally recognized ship management company; Exposure to high-impact projects; Hands-on training and mentorship to aid your professional development; A competitive compensation and benefits package; A culture that promotes a healthy work-life balance and prioritizes employee well-being. We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energise you, we invite you to join our team! This is a full-time / permanent position and you will be based in our office in Miami. If you are interested in this challenge, please share your CV with Anne Thibault at **************************

We are seeking an administrative assistant to join our client's team in South Miami. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Objectives of this role Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout Coordinate internal and external resources to expedite workflow Oversee and achieve organizational goals while upholding best practices Responsibilities Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule company meetings in the office, off-site, and via videoconference Coordinate domestic and international travel arrangements for employees Maintain filing system, contact database, employee list, and inventory Order and oversee office supplies and food deliveries for group meetings

Title: Administrative Assistant | Temp-to-Perm Compensation: $26/hr +PLUS (depending on experience) Industry: Insurance Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week) Job Description We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Enter, update, and track data in internal systems related to engineering and loss control. Prepare and distribute reports, including property loss control fee reports and monthly quoting reports. Track and analyze hit ratios and identify opportunities for targeted outreach. Assist with account review preparation for new and existing accounts. Generate reports by combining data from multiple sources. Support form template creation for internal use. Coordinate travel and expense bookings. Provide general administrative support as needed. Skills & Qualifications: Proficiency in Microsoft Excel and Word. Strong interpersonal and communication skills. Experience with Power BI is a plus. Ability to prioritize tasks and manage time effectively in a fast-paced setting. High attention to detail with strong organizational skills. Ability to handle confidential and sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

DISTINGUISHING CHARACTERISTICS OF WORK This role provides vital administrative support to the Housing and Community Services Director, assisting with a variety of tasks necessary for the smooth operation of the Housing and Community Services Department. In addition to managing correspondence, scheduling meetings, preparing reports, and conducting research, the position involves supporting special programs and grants, including but not limited to the Community Development Block Grant (CDBG) Program, HOME Partnership Initiatives, Emergency Shelter Grant (ESG) Programs, State Housing Initiative Partnership (SHIP}, and the Alliance for Aging Meals Program. The assistant will also coordinate communications, maintain records related to grants, and provide support for legislative processes. ESSENTIAL EXAMPLES OF DUTIES The following illustrates examples of some of the essential duties and responsibilities of the Administrative Assistant to the Housing and Community Services Director. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Supervisor. Assists the Housing and Community Services Director with managing correspondence, preparing reports, taking meeting minutes, maintaining schedules, making travel arrangements, and screening calls. Develops, organizes, and conducts research or programs as designated by the Housing and Community Services Director. This includes identifying alternative funding sources for special programs and grants. Assists in the support of special programs and grants such as the CDBG Program, HOME Partnership Initiatives, ESG Programs, SHIP, and the Alliance for Aging Meals Program. Responsibilities include researching funding opportunities, preparing related documents, and maintaining records on these grants. Coordinates and facilitates communications with other departments. Prepares essential documents, including Council communications, agreements, memorandums of understanding (MOUs), budgets, and reports. Assists in maintaining master files on all grants, ensuring accurate documentation and tracking for ongoing grant programs. Coordinates and facilitates communication with other departments, agencies, and external stakeholders to ensure the successful implementation of programs and services. Assists with maintaining master files on all grants. Assists the Fiscal Specialist with payroll and accounts payable functions, including entering data, verifying payment documentation, and maintaining financial records. Provides backup support during the Fiscal Specialist's absence, ensuring accurate and timely processing of payroll and accounts payables. KNOWLEDGE, SKILLS, AND ABILITIES Considerable knowledge of the use of modern office equipment, including, but not limited to: computers, copiers, telephone communications equipment, and dictation transcription equipment. Familiarity with federal and state housing programs such as CDBG, HOME, ESG, SHIP, and other related programs. Considerable knowledge of office procedures, practices, processes, and systems. Knowledge of City government, organization, and operations. Considerable skill in taking and transcribing dictation. Ability to make decisions in accordance with laws, ordinances, and regulations, and to apply the departmental policy in routine work procedures. Ability to maintain complex records and prepare reports from such records. Ability to understand and follow written and verbal instructions. Ability to establish and maintain effective working relationships with other employees, City officials, and the general public. Ability to communicate effectively, both orally and in writing in both English and Spanish. PHYSICAL REQUIREMENTS The following are some of the physical requirements associated with this position. Reasonable accommodation may be made by the City to enable an individual to perform the essential duties/functions of the position. Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines. Work is performed indoors within a quiet to moderately noisy environment. Must be able to lift, carry and or push articles weighing up to 20 lbs. MINIMUM TRAINING AND EXPERIENCE Associate's degree in Public/Business Administration or a related field. One (1) year of full-time responsible administrative support experience including the maintenance of a detailed filing system and the use of personal computers. A combination of education and experience may be considered. When claiming veterans' preference, you must provide a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other acceptable documentation. IF YOU MEET THE MINIMUM REQUIREMENTS AND WISH TO BE CONSIDERED FOR THIS POSITION, PLEASE FILL OUT AN EMPLOYMENT APPLICATION FORM WITH RESUME ATTACHED AND SEND VIA EMAIL TO *********************** OR SUBMIT IT IN PERSON TO THE CITY OF HIALEAH HUMAN RESOURCES DEPARTMENT LOCATED AT 501 PALM AVENUE, 3RD FLOOR, HIALEAH, FL 33010. MONDAY - FRIDAY 8:30 A.M. - 5:00 P.M For any additional questions, please contact the City of Hialeah Human Resources Department at **************.

With offices in New York and Miami, WE Family Offices is an award-winning independent, family office firm serving single family offices and ultra-high net worth families. The firm addresses the real-life wealth challenges families face. WE works with each family to help create a unique wealth enterprise to manage their wealth as they would a well-run company, helping them to effectively preserve, grow, and protect their wealth. WE is an independent advisory firm and is also one of just 30 firms listed on the Institute for the Fiduciary Standard's Real Fiduciary™ Advisor Registry. To underscore their commitment to putting clients' interests first, WE has become a Certified B Corporation, providing external validation of the firm's commitment to balancing profit with purpose. Role Description: We are seeking a highly organized and proactive Wealth Administration Specialist to join one of our dynamic Advisor teams. In this role, you will help support ultra-high-net-worth (UHNW) client families, managing daily operations and assisting in key wealth administration projects and tasks. The Wealth Administration Specialist will oversee cash management, tax filing preparations, investment-related projects, and various operational matters, ensuring client solutions are executed efficiently and in a timely manner. This role requires strong attention to detail, problem-solving skills, and a proactive approach to managing pending items and ensuring timely and accurate completion. Essential Duties & Responsibilities Client Account and Transaction Management: Prepare and manage the implementation of letters of direction (LODs). Facilitate client account openings across multiple financial institutions, ensuring compliance with Know Your Customer (KYC) requirements. Manage client private equity subscriptions, capital calls, and distributions. Oversee the onboarding of client accounts into Addepar. Financial & Investment Administration: Monitor Canoe Intelligence reports for capital call notices. Obtain monthly statements from client's custodians and other information as needed and requested by the Reconciliations Team Prepare cash flow reports, classify transactions, and create financial summaries using Excel and pivot tables. Assist in gathering and organizing tax-related documents for CPA firms and manage ongoing communication. Operational & Administrative Support: Assists the Advisor team in executing clients' requests and ensure timely follow-up and completion. Implement and track action items from meetings. Maintain and standardize document storage in client folders for consistency and accessibility. Prepare quarterly invoices for clients. Schedule and coordinate calls and meetings for the Advisor Team Preferred General Skills: Detail-oriented, have excellent organizational skills, and a habit of follow-up on tasks until completed Highly organized and capable of managing multiple priorities effectively. Excellent communication skills, both written and verbal. Self-motivated, proactive, and able to work independently Ability to work efficiently under tight deadlines Reecommended technical knowledge & skills: Proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat Bachelor's degree (business, finance, economics or related field) Minimum of 5 years of experience in financial services industry, preferably in a client service role Experience with Addepar reporting software a plus WE Family Offices, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, disability status, or any other protected characteristic as outlined by federal, state, or local laws.

We are seeking a highly organized, discreet, and proactive Administrative Assistant to provide executive-level support to the Chairman of the Board. This role is responsible for managing schedules, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day administrative operations. Key Responsibilities: Manage the Chairman's calendar, including scheduling meetings, travel arrangements, and appointments Prepare board materials, agendas, minutes, presentations, and follow-ups for meetings Serve as a liaison between the Chairman and board members, executives, staff, and external stakeholders Maintain strict confidentiality and handle sensitive information with discretion Draft, proofread, and manage professional correspondence Organize events and manage logistics for board meetings, off-sites, and speaking engagements Conduct research, compile data, and provide briefing materials as needed Assist with special projects and initiatives at the direction of the Chairman Qualifications: Associates degree preferred 2+ years of executive or board-level administrative support experience Exceptional organizational and communication skills Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to prioritize and manage multiple tasks in a fast-paced environment Professional demeanor and ability to work with high-level stakeholders Bilingual - English & Spanish

A prestigious litigation law firm in Broward County wants to hire an experienced commercial litigation legal secretary to join its growing team. The ideal candidate will have: 1. Excellent communication skills, 2. Be well organized and detail-oriented, 3. Have in-depth knowledge of civil procedures, and 4. Be comfortable e-filing with various court systems. Responsibilities include: · Provide secretarial support to 2-3 attorneys; · Scheduling and Calendaring of depositions, mediations, hearings, court deadlines, etc.; · Electronic filing and service; and · Handle communication with clients, courts, and opposing counsel; The firm would consider a hybrid, with a minimum of 3 days/week in the office, after 90 days. Salary commensurate with experience, plus excellent benefits. If interested, please send your resume to Bill Karp, ******************* Ref 15509

Are you an experienced Administrative Assistant with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Coral Springs, FL. Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President. Primary Responsibilities/Accountabilities: Provide administrative support to ensure efficient office operations. Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors. Respond to emails and other digital queries and correspondence. Manage calendars for senior staff, including making travel arrangements. Input and update information in databases and spreadsheets. Prepare meeting agendas and take meeting minutes. Coordinate logistics for meetings, including room setup and catering. Work closely with other administrative staff and support other colleagues as needed. Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations. Ensure that deadlines are met and adapt to changing priorities. Present a positive and professional image for the organization. Qualifications: Experience in preparing expense reports using Concur. Strong digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Excellent written communication skills. Strong time management, multitasking, and flexibility skills. Exceptional organizational skills with accuracy and attention to detail. Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Experience in event planning and coordination. Bilingual in English and Spanish is a plus.

A financial services company in Florida is looking to add a new Administrative Assistant for a promising opportunity with their growing team in Miami. Responsibilities: Add, update, and remove contacts, request territory changes, and manage branch movements Create and update guides to ensure the team has accurate and up-to-date information for clients Submit reallocations and assist other regions, ensuring future trades are correctly allocated Organize and coordinate events and conferences, including ordering and shipping materials such as literature, banners, and trinkets Create and follow up on PM requests, ensuring all agendas are submitted and meetings are recorded Organize orientation and training for new hires, including system access, equipment setup, and training schedules Reduce bounced-back emails by researching and updating system information Assist with reviewing and managing expenses in Workday Compile Due Diligence lists and work with firms to obtain proper approvals Perform other duties, as needed Qualifications: Experience with CRM, invoicing, compliance tasks, relocation of trades Proficiency in Microsoft Dynamics and Workday Experience in Event Coordination and Project Management Excellent communication and interpersonal abilities Attention to detail and problem-solving skills Organizational and multitasking skills Desired Skills: Bachelor Degree Bilingual (English and Spanish)

AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adept at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

is a great opportunity to join Vima Foods. We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers. Vima Foods is currently assuming a very challenging project, facing at the same time a very fastbusiness growing with an organizational transformation, that guide the sustainable future of theorganization. Within this great journey, we are seeking a Administrative Assistant to help us to drive the business to the next level. Are you this person? Location: on-site, at our Miami office located in 2121 Ponce de Leon, Coral Gables, Florida (USA). The ideal professional for the position must be a detailed, highly customer-oriented and result-oriented. Comprehensive and with high organizational capacity. Its main objective is to support product management process, including documentation and order processing tasks for products as well as invoicing and support tasks, under the guidance of the Purchasing Administration Manager, and to ensure that the product management process is carried out correctly. Responsibilities Process the start of the product order file. Review the documents relating to the product order file. Invoicing of product orders Support the product management process. Administrative management of general office supplies and services. Qualifications Training in accounting, business administration or finance. Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Title: Credit Administration Assistant Officer Rank: N/A Division: Credit Administration Reports To: Senior Vice President - Loan Portfolio Manager FLSA Status: Non-Exempt Responsible for maintaining appraisal records and preparing reports for various Board Committees including Credit Committee, Risk & Compliance Committee and Board of Directors' Meeting. Expected to provide secretarial support for the Credit Department as well as maintain extensive communication with the Chief Credit Officer and Credit Managers. As Secretary to the Credit Committee, employee will be responsible for preparing the meeting minutes. Responsible for processing background reports such as credit reports, tax verification, Mari reports, Lexis Nexis and DNB reports, as well as preparing credit references. JOB CLASSIFICATION INFO ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties assigned by the Chief Credit Officer and/or Credit Manager: • Monthly, update the Bank's loan database with current information on loan balances, loan and geo codes, risk rating components and classified/criticized assets strategy reports. • Prepare and package monthly reports for Board Credit Committee and Risk & Compliance Committee (credit section). • Maintain a list of loans that qualify for CRA purposes. Prepare respective reports for CRA committee. • Order appraisals, maintain records of appraisals, appraisal reviews and appraisal concentration reports. • Gather and maintains vendor information. • Maintain log of all approved credits. • Prepare credit references (VOD and VOM). • Process requests from Officers and analyst to obtain credit reports from Equifax, D&B, Lexis Nexis and others, and process 4506-T Forms. • Provide secretarial support for the Credit Department; compose and distribute letters, memos and other correspondence as requested, schedule meetings and seminars, makes appointments, and prepare expense reports. • As Secretary of the Credit Committee prepare meetings' minutes and keeps them from properly filed • Prepare Charge Off Reports. • Report problem loans to collection agency. • Maintain in proper order all documentation relating to Regulation O and W. • Maintain extensive communication with Credit Managers and Chief Credit Officer. • Provide necessary support to Chief Credit Officer, lenders and credit analysts. • Assist to the different Credit Committees at Board and Management level. SUPERVISORY RESPONSIBILITIES No supervisory duties. BSA COMPLIANCE Each employee is required to uphold the Bank's compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. COMPETENCIES - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. - Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. - Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. - Written Communication - Writes clearly and informatively; Presents numerical data effectively. - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. - Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. - Cost Consciousness - Works within approved budget; Conserves organizational resources. - Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. - Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • AA in business administration or equivalent; and at least 3 years related experience and/or training; or equivalent combination of education and experience • Proficient in verbal and written communication skills • Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes. • Bilingual (English/Spanish) is highly desirable. • Must be accurate and detailed oriented. • Work involves reading and concentration via typing and proofreading activities. • Good communication skills both verbal/written OTHER SKILLS AND ABILIITIES • Strong analytical skills • Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken). • Demonstrated ability to resolve complicated issues as they arise • Proven organizational skills and demonstrated ability to prioritize and multi-task • Able to conduct research projects with minimal supervision/guidance. • Able to identify and resolve problems in a timely manner • Able to exhibit objectivity and openness to others' view; welcome feedback, and contribute to building a positive team. • Good interpersonal, communications and organizational skills • Able to work on diversified projects while meeting deadlines. • Work with integrity and ethically upholding organizational values • Able to plan and organize work schedules, and task activities. • Any other duties/task assigned as needed LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence. Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts. ENGLISH LANGUAGE Ability to speak, understand, read and write English at an advanced level. FOREIGN LANGUAGE Ability to speak, understand, read and write Spanish is desirable but not required. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent. COMPUTER SKILLS Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intercredit is an Equal Opportunity Employer

We're partnered with a leading Nonprofit Organization looking to expand their team in Doral, FL. They specialize in providing Long Term Care services to those in need. This role provides essential administrative and scheduling support. The Administrative Assistant ensures efficient appointment scheduling, maintains accurate records, and assists program staff in supporting older adults and their families. Qualifications & Skills Education: Associate degree or high school diploma with at least two years of administrative experience (preferably in human services). Communication: Strong phone etiquette, receptive listening skills, and the ability to assist confused or frustrated callers professionally. Technical Skills: Proficiency in Microsoft Office (Word & Excel), internet navigation, and database entry. Typing Speed: Minimum 35 words per minute with strong grammar and spelling skills. Interpersonal Skills: Ability to work independently and in a team, demonstrating initiative and attention to detail. Customer Service: Comfortable interacting with older adults and handling multiple phone lines. If you're a detail-oriented professional with strong administrative and communication skills, apply today with your most up to date resume. MOHR Talent is an equal-opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at *****************

Job Title: Administrative Assistant Duration: 09 months (High possibility of extension) Shift Timing: M-F 8 hours a day in office Job Description: Performs advanced, diversified, and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision. Experience: Concur - Expense report Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Written communication skills Time management, multitasking, and flexibility Organizational skills Accuracy and attention to detail Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette Ability to work well under pressure and navigate multiple deadlines Proactive approach to problem-solving and process improvement Ability to work well independently and in collaboration with others Event planning and coordination Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Bilingual- English/Spanish

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you. Summary Corient is seeking a detail-oriented and highly organized Administrative Assistant to provide support to the Senior Executive Assistant to the CEO. This role will assist with standard administrative duties as well as tasks related to aviation operations. Key Responsibilities: Provide comprehensive administrative support including managing calendars, scheduling meetings, and handling correspondence. Assist with travel arrangements, particularly related to aviation scheduling and logistics. Manage CEO's schedule and calendar during Senior EA's scheduled PTO Prepare reports, presentations, and documents as required. Maintain and organize records, files, and contact lists. Coordinate with internal teams and external partners as needed. Support event planning, meeting coordination, and special projects. Manage office supplies, equipment, and other administrative functions. Qualifications: Minimum of 5 years of administrative experience in a fast-paced environment. Strong organizational and multitasking skills with attention to detail. Experience with travel coordination, including aviation-related logistics, is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Physical Requirements This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week. U.S. Eligibility Requirements Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure. What You Can Expect From Us Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through: 401(k) Plan with Employer Matching Four Medical Plan options that is generously subsidized by Corient Employer paid Dental, Vision & Life and AD&D Insurance Employer paid Short-term & Long-term Disability Paid Maternity & Parental Leave Flexible Spending Accounts & Health Savings Accounts Dependent Care FSA Commuter & Transit FSA Corporate Discount Program - Perkspot Training Reimbursement Paid Professional Designations Giving back to the community - Volunteer days Corient is an integrated national U.S. wealth management firm providing comprehensive solutions to ultra-high-net-worth and high-net-worth clients. We combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of experienced advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we put our clients at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Answering the phone, transfering calls and taking messages. Invoicing (Quickbooks Experience) Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Quickbooks Experience or Invoicing Experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite FULL TIME

Job Title: Administrative Assistant Company: RJM Group & Company Job Type: Full-Time About Us: RJM Group & Company is a dynamic and growing organization dedicated to excellence in Real Estate Consulting industry. We are seeking a detail-oriented and motivated Administrative Assistant to join our team. If you are disciplined, ambitious, and highly organized, this is an excellent opportunity to contribute to a thriving company while growing your career. Job Summary: The Administrative Assistant will provide essential support to our team, ensuring efficient day-to-day operations. This role requires strong computer proficiency, a good head for numbers, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and have excellent communication skills. Key Responsibilities: Manage and maintain records, files, and documentation with accuracy and confidentiality. Perform data entry, financial tracking, and reporting as needed. Assist in preparing invoices, budgets, and other financial documents. Coordinate schedules, meetings, and travel for clients or CEO. Communicate professionally via email, phone, and in person with clients, vendors, and team members. Utilize office software and tools efficiently (Microsoft Office Suite, spreadsheets, databases, etc.). Maintain office supplies, handle correspondence, and ensure smooth office operations. Assist in special projects and other administrative tasks as assigned. Qualifications & Requirements: Education: Associate degree, Bachelor's Degree in a related field OR a minimum of 5 years of experience in a similar administrative role. Being Bilingual (Spanish) is a plus not a requirement Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business software. Excellent numerical skills with attention to detail in financial tracking and reporting. Highly disciplined and self-motivated with a strong work ethic. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to work independently and collaboratively in an office setting. Additional Requirements: This is an in-person position - candidates must be able to commute to the office daily. Candidates will be required to complete a personality assessment and a skills assessment as part of the hiring process. Why Join RJM Group & Company? Competitive salary package. Opportunity for career growth within a professional and supportive team. A dynamic and engaging work environment where your skills will be valued and developed. If you are a disciplined and ambitious professional who thrives in a structured environment, we encourage you to apply today!