Secretary Jobs in Kansas City, MO

Are you detail-oriented, highly organized, and looking for an opportunity to grow in a specialized field? We are searching for an Administrative Assistant to join our Kansas City client's team. This on-site opportunity is with a well-established law firm with clients nationwide. The firm provides comprehensive training, making it an excellent opportunity for someone looking to build expertise and longevity within a growing company. If you have strong attention to detail and enjoy working with compliance documentation, this could be the perfect role for you! Responsibilities: Prepare and submit state required registration forms for clients Communicate with clients via phone and email to gather required information, clarify regulations, and meet deadlines Enter data and submit forms via state portal websites or through e-filing systems Edit and format templates for client registration submissions Track and manage registration deadlines to ensure compliance Work with state agencies to obtain missing information and resolve discrepancies Maintain organized records and documentation for all client filings Collaborate with internal compliance team members to ensure accuracy and efficiency Requirements: High attention to detail and strong organizational skills Excellent written and verbal communication skills Ability to manage multiple deadlines in a structured environment Previous experience in legal, compliance, tax, banking, mortgage, or insurance is a plus Proficiency in Microsoft Office (Word, Excel, Adobe Acrobat) High school diploma required; Associate's or Bachelor's degree preferred Must be able to work on-site in downtown Kansas City, MO Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staffing to direct-hire placements. Thoughtful and thorough in our approach, we're also responsive and efficient, creating a tailored hiring experience for both employer and job seeker - because everyone deserves to find the right fit.

Job Opening- Trust & Financial Services Administrative Specialist, Basehor, KS First State Bank & Trust is a community bank with locations in north-east Kansas including Piper, Basehor, Tonganoxie, Lawrence, and Perry. We are currently hiring for Trust & Financial Services Specialist to join our team. Preferred candidates will have experience in accounting, banking or financial services SUMMARY Administrative and Operational Support Manages and maintains Trust software to ensure accurate account and asset records. Responsible for daily posting and balancing of transactions, as well as trade and cash settlement with asset custodian. Completes daily, monthly and quarterly reconciliations. Prepares reports and account reviews. Assists with account activities including processing distributions, printing checks, correspondence, mailing statements, and maintaining accurate documentation. Provides administrative support to Brokerage division, including account documentation, correspondence and research. Supports the team with special projects, client events, or additional responsibilities as required. Assists with location management responsibilities, including supply ordering, security, sign message management, and building oversight. Serves as location coordinator for GRIT Wellness program. Collaborates with Department team to ensure strong communication and support in a positive and professional work environment. Customer Relations Serves as a point of contact for customers and assists with inquiries related to trust and financial services. Ensure confidentiality and privacy of customer financial information. Compliance and Regulatory Support Ensures all administrative tasks comply with internal policies, industry standards, and regulatory requirements. Assist in the preparation of reports for audits or regulatory reviews. Other Must have excellent communication skills, be detail oriented, and able to multitask. Ability to work effectively under deadlines and pressure. Self-motivated ability to work consistently and productively under minimal supervision. Equal Opportunity Employer

Now Hiring: Phlebotomist (Part-Time, Temporary) Pay: $20.00 per hour Shift: Sunday: 10:00 am - 12:00 pm Monday: 12:00 pm - 4:00 pm Tuesday: 5:00 am - 9:00 am Job Description: Are you a skilled phlebotomist looking for a flexible, part-time opportunity? Join us to work at a local medical office and perform monthly blood draws for a nearby factory. Youll be helping with important health screenings and contributing to the well-being of local workers. This role is perfect for someone with prior phlebotomy experience who wants to work part-time each month. What Were Looking For: Phlebotomy experience is required Ability to work the set schedule each month High attention to detail and safety Strong communication and organizational skills About Us: Express Employment Professionals connects talented individuals with great job opportunities. Whether you're looking for a full-time career or a temporary position, weve got you covered. Join our team and take the next step in your career! We are an Equal Opportunity Employer, committed to diversity and inclusion. Three Ways to Apply: Apply online at expresspros.com/stjosephmo Call us at 816-273-0038 Walk-in at our office: 2620 North Belt Highway, St. Joseph, MO Walk-in hours: 9:00 am - 11:00 am and 1:00 pm - 3:00 pm Apply today and join a great team helping others! #stjosephmo PandoLogic. , Location: Saint Joseph, MO - 64501 , PL: 596899309

Halbrook Wood, a boutique woman-owned litigation law firm, seeks an experienced Office Administrator to oversee all administrative operations at our office located in Prairie Village, KS. This is a critical role ensuring the smooth functioning of our office combining general office operations, vendor and project management and staffing and administrative support. Responsibilities: Perform general office/receptionist duties including greeting clients/visitors, answering and routing phone calls and coordinating meetings Manage vendor relationships including interviewing new vendors (IT, health insurance, etc.) and obtaining quotes for services Complete daily entering of attorney and paralegal billable time into billing software Onboard and offboard employees including acting as a liaison between employees and our third-party benefits provider Coordinate and maintain attorney licensing and continuing legal education requirements Ensure timely completion of administrative projects Maintain, track and order office supplies Qualifications: Bachelor's degree 1-5 years of office administration/receptionist experience, preferably in a professional services environment Attention to detail with the ability to work independently, juggle priorities and work effectively with clients and staff at all levels Excellent communication, organizational, time management and computer skills including Microsoft Office proficiency Legal office administration experience is a plus At Halbrook Wood, we work as a team to provide our clients with excellent service. We take time to get to know each other, and we strive to form meaningful relationships both within the office and with our clients. We offer a competitive pay rate and benefits package, including health insurance reimbursement, paid time off, paid licensing fees, opportunity for growth within the firm and a professional, supportive and collaborative office environment. If you are seeking an excellent opportunity at a highly regarded firm and are eager to learn more, please submit your resume by clicking ‘Apply' above. Keywords: receptionist, administrative assistant, executive assistant, office manager, office admin

NOTE: Must be available to work on-site in our office in Overland Park, KS. We are actively seeking mature, responsible, and motivated individuals to support and assist our team of experienced Financial Planning professionals. You must be smart, responsible, and hardworking. This is an entry-level role. We offer the most competitive salary, benefits, and defined career path in our industry. We also offer flexible scheduling for students. Desired Traits Organized, Mature, Efficient, Detail-Oriented, Self-Motivated, Practical, Logical, Helpful, Willing Required Qualifications Strong organization skills Excellent communication skills Strong desire to learn and to take utmost pride in work Commitment to providing exceptional support to staff members Demonstrated computer literacy, including expert use of the entire Microsoft Office suite Time management skills Strong critical thinking skills Ability to take direction with a good attitude. Think you have what it takes to have a career at one of the most prestigious financial planning firms in the country? Contact us today.

_Kansas City, MO_ Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team based in Kansas City, MO. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information. *Description:* · Keep and maintain project files. · Maintain project e-mail box. · _Document control - data entry_ · Track projects and produce monthly progress reports. · Work with specs, changes, and finalizing. · Facilitate questions regarding projects and research information. · Maintain tracking system for projects. · Record minutes from Project Manager meetings. · Answer phones and direct calls. · Read and sort incoming mail. · Collect bills/invoices. · Type memos, correspondence, reports, and other documents. · Make travel arrangements. · Prepare outgoing mailings and labels, including emails and faxes. · Organize and maintain the filing system. · Coordinate client or vendor lunches, including set-up and clean-up. · Reserve conference rooms; Coordinate with internal support departments. · Order and maintain supplies. · Arrange equipment maintenance or set-up. · Keep the department calendar and roster. · Occasional project assistance for managers. · Assist in PowerPoint presentations. · Utilize Access to store and retrieve data. · Help coordinate clerical needs of special projects. · Complete weekly timecards. · Make copies of printed material. · Additional duties as assigned by the supervisor to assist in the overall success of the group and company. *Requirements:* · Minimum of three-year applicable office/clerical experience preferred. · Finance or Accounting background preferred. · Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required. · Self-starter and confident in communicating with a variety of team members. · Excellent organizational skills and attention to detail. · Strong written/verbal communication skills. · Leadership skills. · Organizational and analytical/problem-solving skills. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * Monday to Friday Ability to Relocate: * Kansas City, MO: Relocate before starting work (Required) Work Location: In person

We are seeking a dedicated and detail-oriented Office Coordinator to manage the daily operations and administrative needs of a dynamic corporate office and their executives. This role ensures the seamless functioning of office services, reception, mail logistics, and pantry operations while providing exceptional customer service to employees and guests. 32 Hours Per Week Schedule Monday-Thursday 8am-5pm Key Responsibilities Office Coordination Collaborate regularly with the facilities team to ensure operational efficiency. Maintain inventory and coordinate orders for office supplies and snacks. Manage all overnight and USPS mail deliveries, including logging and distribution. Stock and maintain printers, ensuring functionality. Coordinate desk setups for new employees, including supplies, nameplates, and badges. Monitor and coordinate vendor services, such as shredding companies. Maintain kitchen/café areas to ensure cleanliness and organization. Provide administrative support and manage special projects as assigned. Administrative Support Perform administrative tasks and collaborate with vendors for maintenance requests. Submit expense reports and process invoices promptly. Maintain and update the Site Operations Manual/Playbook with accurate and current information. Coordinate travel itineraries, including booking flights and hotel accommodations. Support regional leadership with assigned projects. Reception Duties Greet all visitors and handle phone calls professionally and efficiently, following standardized scripting. Assist with conference room bookings and provide meeting setup support, including catering and AV equipment. Conduct hourly sweeps of conference rooms and meeting areas to refresh supplies and maintain a tidy appearance. Assist with special projects and executive meetings as needed. Mail and Logistics Receive, sort, scan (if applicable), and distribute incoming mail and packages, ensuring accountability. Manage outbound mail and package shipping, including packing, rate shopping, and carrier coordination. Provide messenger service coordination with third-party providers. Refill printer and copier paper trays as needed and perform first-level troubleshooting for equipment issues. Pantry Services Maintain "White Glove" standards in pantry areas, ensuring cleanliness, organization, and proper stock rotation. Monitor food and beverage displays, ensuring they remain in impeccable condition. Perform kitchen cleaning, stock shelves and refrigerators, and manage dishwasher operations. Unload and organize daily food deliveries and manage pantry inventory efficiently. Implement just-in-time ordering processes to reduce waste and minimize costs. Qualifications Education and Experience: High school diploma or equivalent; associate degree or higher preferred. 2+ years of experience in office coordination, administrative support, or related roles. Skills and Abilities: Proficient in Microsoft Office Suite (Outlook, Excel, Word) and internet research. Strong organizational and multitasking abilities with attention to detail. Excellent communication and interpersonal skills, with a focus on professionalism and customer service. Ability to lift 50+ pounds and perform physical tasks related to mail and pantry services. Valid driver's license and reliable transportation required for travel. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Hours: Monday- Friday 8AM - 5PM Dress Code: Business casual Support the Reproduction Services Team by performing data entry and administrative tasks focused on Data Inventory Project. Responsibilities involved (but not limited to): • Review Reproduction online database against customer files for discrepancies • Primary Identification of stud dog's collections in storage • Handling of canine or equine frozen semen; position involves liquid nitrogen • Upload new and existing customers' information to the online database • Research and validate customer account information • Research customer transactions as needed • Tracking shipments • Providing customers requested documents such as proof of delivery, invoices, packing slips, etc Qualifications: • Animal Science/Ag Business/Vet Tech background preferred • Analytical and organizational skills • Strong attention to detail and a high degree of accuracy • Business level verbal and written communications • Problem-solving skills and process oriented • Able to work with a team as well as independently, as needed • Effectively prioritizes to complete tasks and take accountability for quality and completeness of work • Working knowledge of Microsoft Word, Excel, Outlook, and Internet Explorer applications • Experience with SAP preferred Qualifications Qualifications: • Animal Science/Ag Business/Vet Tech background preferred • Analytical and organizational skills • Strong attention to detail and a high degree of accuracy • Business level verbal and written communications • Problem-solving skills and process oriented • Able to work with a team as well as independently, as needed • Effectively prioritizes to complete tasks and take accountability for quality and completeness of work • Working knowledge of Microsoft Word, Excel, Outlook, and Internet Explorer applications • Experience with SAP preferred

The general purpose of this position is to provide administrative assistance to the Surgical Innovation Lab. Typical Administrative Assistant responsibilities include: * Organizing meetings and appointments and calendars * Filing and organizing articles, books and other documents - both paper filing and electronic organizing. Creating reference lists using Endnote. * Interactions (in person, zoom, email, etc) with research colleagues and participants, especially those who work in the OR. Also interactions with residents and students, and national collaborators. * Scanning, photocopying, etc. * Formatting and editing letters and other Microsoft documents * Formatting and editing PowerPoint lectures * Managing documents in Excel. Maintaining budgets and data * Attending meetings and taking notes * Booking travel, organizing conferences * maintaining the lab website (and other social media) The position also involves research skills, including: * Pursue literature and writing scientific reviews * Conduct interviews with surgeons and students * Managing, organizing, and cataloguing electronic data, including video and audio data * Transcribe and code the interview with research subjects * Supervising and training students on research duties in the lab * Maintaining and organizing statistical databases * Organize and submit IRB submission protocols * Assist with writing and submitting grant applications * Assisting with writing and editing abstracts, posters, and manuscripts. * Additional duties as assigned The position requires strong organizational skills. For example: * organizing 5 appointments in a morning, with 4-8 participants each, taking into account scheduling conflicts for each participant * taking a list of references and pulling the articles, printing them, electronically organizing them, and then ordering them within a manuscript * concurrently managing task from 10 separate projects Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary Anticipated Hiring Range Up to $22.00 per hour, commensurate with experience, education, and internal equity Application Materials Include cover letter and resume with your application materials Application Deadline Applications will be accepted until this position is filled. Community Information Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor. UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital. UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at *********************************************** Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Office of Equity & Title IX at ************. Apply for Job * Careers * Sign In * New User

Part-time Description St. Regis Academy seeks candidates for a part-time, bi-lingual Secretary role to support our Academy community. They must be fluent in English and Spanish, be highly organized, and have excellent communication and customer service skills. The hours for this position are 8:30am - 12:30 pm, Monday through Friday. When School is in session with varied hours in the Summer (June and July) Requirements The purpose of a bilingual secretary is to provide high-level administrative support to an organization while communicating in two languages. This role requires excellent organizational, communication, and interpersonal skills. The bilingual secretary is responsible for a wide range of tasks, including but not limited to creating and editing documents, fielding phone and email inquiries, and providing customer service in both languages. They must also be able to interpret and translate documents between languages accurately. In addition, the secretary serves the mission of the Catholic Church by welcoming and supporting families and staff within the framework of the school's philosophy. The secretary is one of the most pivotal roles within the academy as they are the director of first impressions ensuring each family feels welcome, cared for, and supported with their individual needs. Through a Catholic Classical Liberal Arts education centered on Christ, we provide an integrated approach fostering a love for truth, beauty, and goodness. We seek to instill a natural desire for wisdom and virtue in all scholars. The ideal candidate would have experience in a church or school setting and provide applied technological knowledge. Duties/Responsibilities: Work as a valued member of our team to welcome and guide new families through the enrollment process. Oversee the academic components of the student information system, including uploading and disaggregating data. Compose and edit the weekly newsletter Accept payments Answering phones Making copies or scans as needed Maintain the accuracy of the faculty calendar and schedules Work with our LEA to coordinate testing schedules as needed. Support fundraising preparation initiatives Understand and uphold the teachings of the Catholic Church at all times. Lead scholars to an understanding and an appreciation of all that is good, beautiful, and true. Relate to scholars by loving them with the love of Christ, encouraging them to begin and/or develop their own relationship with God through sacraments and scripture, and challenging them to love others. Be a role model of Christian love, faith, truthfulness, and virtue. Be open and welcoming to learners with diverse and exceptional needs within the traditional classroom environment. Promote the health and wellbeing of all members of our community Apply Catholic moral principles and comply with the school policy in the school's behavioral discipline administration. Communicate frequently and regularly with parents about discipline issues regarding their children. Respond expediently to parent, student, or administrator concerns and ideas. Assure that all classroom equipment and materials are safe and well-maintained. Serve as an advocate for Saint Regis Academy, as well as Catholic liberal education, in the Kansas City area. Actively involve parents in the life of the school, and coordinate classroom volunteers. Establish positive relationships and communicate effectively with all members of our school community. Collaborating with the St. Regis faculty and staff to create evening activities to showcase programs to St. Regis' parish and school community. Additional job-related responsibilities and duties as requested by the building administrator. Serves on committees and performs other duties as directed by the Principal Collaborates with peers to enhance the work environment. Demonstrates a willingness to respond to individual learning needs Attends school-wide functions and special events as required Maintains professionalism in dress and hygiene Supports and upholds the philosophy of Catholic education and the mission of the school Acts as a witness to the Gospel values by modeling the teachings of the Catholic Church Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese Maintains confidentiality regarding school matters Maintains current and accurate records Meets staff development guidelines as set forth by the Diocesan Schools Administrative Manual Demonstrates professional work habits by regular attendance, honoring schedules/deadlines, organizing work, and conducting assigned tasks in an effective and efficient manner Keeps the Principal informed of areas of need and concern Qualifications: Candidates for faculty positions at Saint Regis Academy must: Exemplify and articulate a life of faith in Christ. Agree with the philosophy of Saint Regis Academy as articulated in the Vision Statement. Be willing to cooperate with and support the policies of the school administration (pastor and principal) Be Highly organized Excellent bilingual communication skills with proficiency in English and Spanish Be willing to work closely with parents in the education of their children. Be committed to professional excellence. Be committed to continuing lifelong learning Demonstrate fluency using Google Suite and web-based platforms. Physical Demands of this role: Must be able to remain in a stationary position 50% of the time. Move and traverse throughout the school building and office setting, including stairs Constantly operates a computer and other office productivity machinery Exemplify and articulate a life of faith in Christ. Agree with the philosophy of Saint Regis Academy as articulated in the Vision Statement. Occasionally move boxes weighing 50lbs or less Please Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire

Showroom Administrative Assistant At The Shade Store, we have handcrafted the finest Shades, Blinds, and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate individuals to join our team and deliver the finest custom window treatment experience. Our team is expanding, and there has never been a more exciting time to be a part of it. POSITION SUMMARY: Showroom Administrative Assistant At The Shade Store, we simplify the custom design experience for our customers. As a Showroom Administrative Assistant, you'll play a key role in supporting Design Consultants by managing appointments, maintaining showroom standards, and ensuring excellent customer follow-up. This position is ideal for those who are organized, proactive, and passionate about project management, customer service and design. WORK ACTIVITIES AND TASKS Customer Engagement: * Support Design Consultants with customers by gathering project details and relaying information to the assigned Design Consultant. * Respond to customer inquiries via various channels and provide timely responses. * Engage with customers to provide them with product collateral and materials. * Confirm customer's appointment details to ensure the customer is clear on what to expect during their appointment. * Engage with the customer to define and provide clarity to the project process, current state and next steps. * Set up and manage appointments for design consultations, ensuring accurate scheduling and timely follow-ups. Administrative Support: * Coordinate Consultations (SR + Virtual) as well as support In Home Visits to ensure proper showroom coverage. * Follow up on rough/final quotes to customers to ensure quotes are opened and any outstanding questions answered * Collaborate with Design Consultants on their sales pipeline to identify the support needed. * Monitor the status of orders placed to ensure the product is on site for installation. * Support market events/training as a project coordinator. * Available as a resource for the Area Sales Manager to collect and collate information. Showroom Operations: * Collaborate with the Area Sales manager to ensure schedules align with business needs. * Support daily showroom operations by maintaining a clean, welcoming environment. * Play an active role in merchandising updates, product launches, and showroom design enhancements. * Ensure all showroom displays are fully operational and effectively showcase products. * Provide flexible support for showroom coverage as needed across the market. * Monitor and maintain stock levels of swatches, showroom materials and marketing collateral. * Maintain open communication with the team to support operational efficiencies and ensure seamless showroom operations. CORE SKILLS * Team Oriented: Collaborating effectively with colleagues to achieve common goals and maintain a positive, supportive team environment. * Effective Communication: Clearly conveying information to ensure understanding and foster collaboration. * Customer Service: Going above and beyond to understand and exceed customer expectations at every touchpoint. * Project Management: Organizing and executing tasks efficiently to meet deadlines and deliver successful outcomes. * Prioritization: Identifying and focusing on the most important tasks to maximize productivity and impact. * Attention to Detail: Managing multiple tasks with accuracy, ensuring customer information, appointments, and orders are handled meticulously. * Time Management: Effectively balancing tasks such as administrative duties, customer follow-ups, and showroom operations to meet deadlines. * Adaptability: Adjusting quickly to changing priorities, customer needs, and showroom dynamics. * Problem-Solving: Identifying challenges and proactively finding solutions to ensure smooth processes and customer satisfaction. MINIMUM QUALIFICATIONS * Experience: 1-3 years in retail, sales, project management or customer service with a focus on a high-end experience. * Skills: Proficiency in Microsoft Outlook, Teams, and CRM systems (Salesforce, NetSuite, etc.) is preferred. * Education: Associate's Degree in a related field preferred or equivalent experience. WHY WORK AT THE SHADE STORE We aim to create a company culture that is rewarding, enjoyable, and offers continuous opportunities for growth. If you are dedicated, use good judgment, and have a positive attitude, the sky is the limit. We offer numerous perks and benefits, including: * Highly competitive salary * Medical Benefits * 401k Availability * $100k Life Insurance & Short-Term Disability Coverage provided at no charge * Participation in various charities and local events THE SHADE STORE offer is contingent upon: * Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date The hourly non-exempt range for this position is $29-$33/hour, commensurate with experience. The Shade Store provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ABOUT US: Visit our website at The Shade Store Careers to learn more about The Shade Store and our career opportunities.

Company Headquartered in New York with another 7 offices in the United States and dedicated partners strategically located throughout the world, Laufer Group International has the expertise, resources, and market knowledge to provide customers with true global logistics solutions. Laufer has an established logistics and service solution that provides customers with improved shipping flexibility, enhanced operational control, and exceptional customer service. Each customer has access to a customized logistics platform providing air freight and ocean services, logistics, customs brokerage, and purchase order and export management. Laufer is a different type of logistics company. We strive to make our industry more progressive. We challenge conventional ways of doing business by developing innovative and customized supply chain solutions. We help our customers break away from yesterday's business model to succeed in today's world. Responsibilities: Answer and direct incoming business calls on a multi-line phone system, determining purpose and forwarding calls to appropriate personnel. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Responding to all customer inquiries in a timely manner. Answers questions about organization and provides pertinent information to callers. Liaise with visitors - Act as point person for office guests. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Log and Distribute - manage incoming and outgoing mail and packages. Performs other clerical duties - and/or administrative work as needed from. Collaborate with the Human Resources team to assist with various HR-related tasks as needed. Partner with the Human Resources department to manage office administration tasks, including coordinating building maintenance, overseeing office supplies, and addressing facilities-related needs to ensure a smooth and efficient work environment. Requirements: High school diploma Strong organizational and time-management skills Positive, high-energy attitude Familiarity with office equipment (i.e., scanners, printers, phone system) Proficiency in Microsoft Office Strong communication skills, with previous experience in effectively conveying information to team members, vendors, and clients in both written and verbal formats Proactive and self-motivated, with the ability to take initiative and work independently to identify and solve problems, improve processes, and meet team goals Benefits Medical, Dental, and Vision Benefits with company cost-sharing Health Savings Account medical benefit option with a company contribution to the health savings account No cost Medical Bridge Program to assist with costs that may be attributable to the plan deductible Medical and Dependent Care Flexible Spending Accounts No cost Short-term disability, Long-term disability, Life, and AD&D insurance 401(k) Retirement Plan with a generous company match Paid Time Off (over 4 weeks of PTO by year 5 with Laufer) No cost Employee Assistance Plan to assist with emotional well-being, family and relationships, legal and financial matters, and more Employee Recognition Program Giveback Program - each employee is given $500/year to donate to a charity (Laufer has donated over $1 million!!!) Salary range: $40,000 depending on experience. INDHP Please click here for information on the privacy policy for California residents.

Description We are offering an exciting opportunity for a Legal Secretary in the law industry. Located in Kansas City, Missouri, this role requires a highly organized and detail-oriented individual to provide secretarial and administrative assistance to our team of attorneys, performing complex and specialized secretarial and clerical tasks in a team-oriented environment. Responsibilities: - Handle the preparation and formatting of legal documents including briefs, pleadings, and correspondence - Conduct conflict checks and process new client/matter requests proficiently - Manage the electronic filing of legal documents with state and federal courts - Proofread all documents regularly and accurately to ensure accuracy and completeness prior to distribution or filing - Update and maintain client files electronically in the document management system (iManage Work 10) - Manage attorney calendars through Outlook and CompuLaw, including scheduling appointments and calendaring due dates - Coordinate meetings and conference calls, including ordering meals, refreshments, and equipment as requested - Enter, review and revise timekeeper time entries accurately, including consistent identification of litigation codes, when applicable - Prepare expense reimbursement requests for assigned attorneys and review vendor invoices for accuracy - Assist visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries - Organize and coordinate travel arrangements proficiently - Provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief - Participate in the timely review and submission of pre-bills and/or client bills. Requirements - Minimum of 5 years of experience as a Legal Secretary - Proficiency in Case Management Software - Familiarity with legal software such as CompuLaw and iManage - Strong skills in calendar management, including docketing - Proven experience in managing client relations - Ability to draft and proofread legal documents, pleadings, and correspondence - Experience with legal documentation and preparing pleadings - Proficient in performing conflict checks - Experience with e-filing procedures - In-depth knowledge of Microsoft Outlook - Ability to arrange conference calls, manage time entries, and process expense reimbursements - Experience in arranging and booking travel arrangements - Familiarity with Intapp and Aderant software. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Job Details Experienced Columbus, OH Hybrid Full Time $20.00 - $22.00 Hourly Up to 25% Day Nonprofit - Social ServicesDescription REPORTS TO: Director of Strategic Partnerships POSITION: Full-time | Non-exempt (40 hours) Travel: Up to 25% OVERVIEW: You believe that people want to come together to care for the most vulnerable, yet they struggle to know who to help and how to connect. You know that children shouldn'tshould not pay the highest price when families face extreme hardships, and you want to see the Church and the Community come together to care together. Colleagues would describe you as highly organized, servant-hearted, detail oriented, a multitasking master, and a trusted thought partner. CarePortal is Care-Sharing technology that drives action for local kids and families in crisis. We subscribe to the vision that through the Church and Community, there can be More Than Enough care for every child through the power of Care-Sharing in local communities before, during, and beyond foster care. The goal is transformation from child welfare to family well-being in the lives of hurting children/families, the Church, and the Community. We develop and mobilize robust Care-Sharing Networks and lead with Courage, Humility, and Excellence. We do this through the local Church and in concert with child-serving organizations, businesses, and people who care - that's where you come in. POSITION SUMMARY: Administrative Support Specialist & Sighted Guide- Greater Columbus, Ohio The Administrative Support Specialist & Sighted Guide will provide administrative support, vision assistance, and coordination for the Director of Strategic Partnerships of CarePortal. Additionally, this individual will provide other administrative support and coordination as assigned to CarePortal leadership. They will be responsible for ensuring the smooth functioning of administrative processes, including office management, record keeping, scheduling, logistics and communication. They will need to possess excellent organization, interpersonal and written communication, and problem-solving skills, as well as the ability to work independently and multi-task in fast-paced environments. At CarePortal, we believe that children belong in the care of healthy, loving families and that families should be supported by a local church and caring members of their community. If you are ready to put your expertise to work for a mission you care deeply about, then join us, and let's get started as we go all out to reverse the foster care crisis, first in the U.S., and then beyond. YOUR RESPONSIBILITIES INCLUDE: Administrative Assistance: Prepare and edit documents, presentations, reports, and other materials as required, ensuring accuracy and attention to detail. Maintain and update project databases, spreadsheets, and other relevant documentation. Track and manage expenses, prepare expense reports, and ensure adherence to budget guidelines. Schedule and organize meetings and event planning, including agenda preparation and participant coordination. Facilitate effective communication by receiving incoming emails or calls and determining importance. Managing calendars and scheduling appointments, including travel arrangements both locally and nationwide. Coordinating with other staff members and external contacts. Preparing meeting agendas and taking detailed notes. Handling correspondence, including email and phone calls. Accessibility Support: Describing visual elements in meetings, presentations, and surroundings (e.g., room layout, people's appearance, visual aids). Reading documents aloud, including emails, reports, and memos. Navigating digital platforms with screen reader technology and providing verbal instructions. Information Access: Researching and summarizing information from various sources. Providing detailed descriptions of visual content, including graphs, charts, and images. Transcribing audio recordings or live presentations. Personal Support: Accompany and provide sighted support while traveling with our female, visually impaired Director of Strategic Partnerships. Assisting with personal tasks like navigating public spaces, identifying objects, and reading labels. Providing transportation support as needed, which may include driving or otherwise arranging transportation. Qualifications MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Female candidate willing to travel and provide vision assistance female Director of Strategic Partnerships required. Currently valid Ohio Driver's License that is maintained throughout employment required. Legally eligible to rent a vehicle during travel required. Experience working with individuals with visual impairments preferred. Knowledge of accessibility guidelines and best practices preferred. Ability to adapt to changing situations and work independently. PHYSICAL AND COGNITIVE REQUIREMENTS: Frequently requires the ability to stand and reach with hands and arms and to walk and use fingers to operate tools or controls. Requires the ability to speak clearly, hear, and/or signal people to convey or exchange information, including receiving instructions, assignments, and/or directions. Occasionally requires lifting of equipment, materials up to 30 pounds. Specific visual abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar or divergent from obvious standards) of data, people, or things. Requires the ability to speak to people with poise, voice and volume control, and confidence. Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. KNOWLEDGE AND SKILLS, YOU BRING TO THE ORGANIZATION: Actively listening to understand instructions and needs. Familiarity with assistive technology tools like screen readers, voice recognition software, and braille displays (e.g., JAWS, ZoomText, Dragon NaturallySpeaking, etc.) Maintaining privacy regarding sensitive information. Prior experience supporting visually impaired professionals highly preferred. Strong organizational and time management skills with the ability to multitask and prioritize effectively. Proactive approach to anticipate needs and provide solutions. Exceptional attention to detail and accuracy in work. A passion for GO Project's mission a clear calling to this role and the CarePortal Core Values (Courage, Humility, and Excellence). Strong bias towards action and ability to adapt and thrive in a fast-paced & evolving environment. Proficient with Google Suite, Microsoft 365, Zoom, CRM systems, Canva. Experience with Shark or other visual software preferred. Ability to travel nationally and work remotely as needed up to 25%. Ability to work a flexible schedule to accommodate occasional travel companionship. The compensation for this role has a targeted range between $20.00-$22.00 per hour. The above description is not intended to be comprehensive, but rather a focused list of priorities. Success provides the opportunity to not only build a career but also bring much-needed support and care to local children and families in crisis across the United States. Successful candidates, like all CarePortal, LLC employees, are expected to live and work consistent with CarePortal's vision, mission, and values. CarePortal, LLC, a subsidiary of the nonprofit organization The Global Orphan Project (GO Project), is a Care-Sharing technology that drives action for local kids and families in crisis. This platform, which brings Christian churches to the point of care for each request made on behalf of children and families, can be used to connect a diverse network of churches, child-serving agencies, businesses, and individuals who care. Learn more at ******************* CarePortal is an equal opportunity employer and strongly values diversity and inclusion in our hiring practices. CarePortal, LLC offers a competitive benefits package for full-time positions (30+ hours per week) including health, dental, vision and employer paid life insurance, retirement savings and generous PTO plan and a highly competitive, market-indexed compensation when compared to similar non-profit roles. Compensation is commensurate with relevant skills and experience.

About Us QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services. About this Role The Administrative Assistant will provide day-to-day front office support. In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth. What You'll Do Assist with day-to-day office operations and provide administrative support/duties Responsible for Accounts Receivable and Account Payable duties for the office Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office Field all routine and non-routine questions, and respond regularly to requests for information Assist customers with immediate needs, and support employees with tasks related to customer requests Organize and prioritize large volumes of information and calls Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents Responsible for high level reporting and distribution Establish, develop, maintain and update records/filing system, and retrieve information as necessary Sort and distribute mail for department, and determine level of priority Assist/provide backup support to other office support employees as needed All other duties as assigned What You'll Bring Accounts Payable/Receivable and Payroll experience is a plus Demonstrated ability to work well independently, and follow through on assignments and meet deadlines Ability to plan, prioritize and organize workloads and achieve goals High energy level with ability to work in fast paced, ambiguous environment Ability to maintain a high level of confidentiality Ability to work well collaboratively within a team environment Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines Excellent organizational and planning skills, with attention to detail Strong verbal and written communication skills Strong technical capacity Proficient in Microsoft Office, Excel Required Education and Experience High School Diploma 0-2 Years of Relative Experience What You'll Get Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident Flexible Spending Accounts/Health Savings Accounts PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike) Group Discount (Pet Insurance, Auto Insurance, Home Insurance) Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

This position is responsible for performing general administrative, office support to a specific department within the company. Duties may include: Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company. Qualifications High School Diploma or equivalent. Minimum two years office/clerical experience. Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle-client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service.

We are currently partnering with a fast-growing, locally-owned Kansas City company to find an Administrative Assistant! The ideal candidate will thrive being the go-to person in the company while providing comprehensive administrative support including managing calendars and meetings, preparing communications, and keeping the office running smoothly. If you thrive in a fast-paced environment, enjoy the challenge of multitasking, and value maintaining both innovation and organization, we want to connect with you! Responsibilities: Provide administrative support to the company president, including drafting emails and preparing communications on behalf of leadership. Maintain accurate records and perform minor accounting, inventory, and logistical tasks. Organize meetings by scheduling, sending reminders, and arranging catering as needed. Manage the president's calendar, schedule appointments, and prioritize sensitive matters. Preparing meeting minutes, schedule follow-up meetings and presentation materials Oversee and follow up on projects assigned by company leaders. Facilitating special projects and researching information from various internal/external sources. Qualifications: High School Diploma/GED required. Minimum 3-year experience in executive or administrative support preferred. Proficiency in Microsoft Office. Experience with Oracle NetSuite, a plus Excellent written and verbal communication skills. Ability to handle confidential information discreetly. Strong problem-solving abilities and great attention to detail.

Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle-client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our Kansas City office is growing and actively seeking a hybrid Legal Secretary/ Receptionist interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. SKILLS and ABILITIES The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s): · experienced in the area of general liability defense work · demonstrated knowledge of electronic filing requirements of state and federal courts in Missouri; · experience supporting attorneys who produce a large volume of work; · ability to consistently produce and deliver quality work products; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet; · iManage document management experience a plus; · normal admin duties such as opening files, keeping files in order, drafting documents, expense reports, etc. · familiar with keeping attorney's calendar, docketing court dates, etc. Click link to apply or email your resume and two professional supervisory references to **************************. Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.