Secretary Jobs in Joliet, IL

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

Beacon Hill is looking for a Litigation Legal Secretary to join a firm in Chicago! If qualified and interested, please apply. Job Duties & Responsibilities: Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Conversion of both paper and electronic files to pdf format Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state and federal level and in many different venues Open new client and new matter files Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files Organize and maintain binders for trial, working papers, and business development purposes Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly Answer, screen and respond to phone calls Open and route mail and email, attaching files and documents Enter attorney time into time-keeping program Maintain and track CLE records for attorneys Prepare and submit expense/reimbursement reports Assist fellow secretaries and additional attorneys as needed Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Links Technology is currently seeking a motivated and skilled Administrative Assistant to join our client's team in Schaumburg, IL. Our client is a reputable accounting firm. This is a Full-time role offering a stable and supportive work environment with opportunities to contribute to a well-established team. Responsibilities of the Administrative Assistant: Manage client communications, including answering phones, greeting clients, and providing necessary information. Process and organize financial documents, including scanning, filing, and inputting data into A/R. Support tax return preparation by assembling documents, logging appointments, and confirming details. Maintain office operations, including managing mail, ordering supplies, and setting up meeting spaces. Utilize GFR and other software to create workflows, upload documents, and manage client accounts. Provide backup support for various administrative tasks, ensuring smooth office operations. Qualifications of the Administrative Assistant: High school diploma or equivalent. 1+ years of hands-on experience in an administrative role. Proficiency in basic computer applications, including Microsoft Office Suite. Experience with document management systems. Familiarity with general office equipment. Strong organizational skills. Excellent communication and interpersonal skills. Benefits of the Administrative Assistant: PTO Comprehensive benefits package. Stable and supportive work environment. Pay Range: $24.50-$25.50 per hour.

Project Administrative Assistant - Roselle, IL $60,000 - $70,000 annually + Benefits, PTO, 401K, and Hybrid schedule. We are a premier general contractor specializing in self-storage and retail developments, proudly serving our clients since 1990. Our focus on quality and client satisfaction has established us as a leader in the industry. We are seeking a motivated and detail-oriented Project Administrative Assistant to support our project management team in delivering successful projects. As an Administrative Project Assistant, you will play a crucial role in ensuring the smooth operation of our projects by handling administrative tasks, coordinating with team members, and maintaining project documentation. This role requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment. Responsibilities: Provide administrative support to the project management team, including scheduling meetings and preparing agendas Assist in preparing project reports, budgets, and presentations Coordinate communication between internal teams, clients, and subcontractors to ensure project milestones are met Monitor project timelines and deliverables, alerting team members to potential delays or issues Process invoices, track expenses, and assist in budget management for projects Handle data entry and updates in project management software Ensure compliance with company policies and procedures in all administrative tasks Qualifications: Associate's degree in business administration, project management, or a related field (bachelor's degree preferred) Minimum of 1 year experience in an administrative or project support role, preferably in construction or a related industry Strong organizational skills with the ability to prioritize and manage multiple tasks effectively Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Detail-oriented with a proactive approach to problem-solving Corporate Resources, on behalf of our client located in Roselle, IL, is hiring for a full-time permanent Project Administrative Assistant.

Administrative Assistant (Remote) We are seeking a personable and detail-oriented Administrative Assistant to assist the CEO and his team of financial advisors, attorneys, and other staff. The ideal candidate must possess a high level of client, vendor, and inter-team interaction skills and the ability to prioritize daily projects. This person will have excellent customer and organizational service skills, knowledge of the professional services industry, and a strong passion for serving others. Key Traits: Honesty, integrity and accountability Maintains professional competencies and adheres to the firm's ethical standards and culture Possess a passion to assist CEO and team members Dedicated and loyal High work ethic Flexible and accommodating High level of interpersonal skills Reliable, follows through on commitments Minimum Requirements: Bachelor's Degree preferred Effective communication with clients, advisors, and staff members Significant familiarity with financial markets and strong understanding of the advice process Keep an organized account of client needs and objective Ability to prioritize and work in a deadline-driven environment Effective and efficient time management CRM experience Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Respond to client call-ins and needs daily Assist CEO in projects/scheduling Assist Financial Advisors, Wealth Managers, Accountants, and Attorneys in new acquisitions Assist in organizing and maintaining calendars Help, prep, and execute financial planning paperwork Reviewing and compiling account reviews Document CRM system with all client communications Help build and foster a client referral system Salary: $55,000-$65,000 Benefits Health Insurance 401k PTO Hours: Monday - Friday: 8:00 am -5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10.1 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Company is seeking an Administrative Assistant in our Underwriting department that is able to work in a fast-paced environment and handle administrative tasks and technical administrative support for the Senior Vice President of Underwriting & Sales and provide broader support for the Underwriting Division. Primary Responsibilities: This position will act as a resource to handle all assigned projects and assignments for the Underwriting Division including but not limited to management of the Underwriting Division general mailbox, Certificate of Insurance issuance, and preparation and maintenance of ad hoc project-related worksheets. The primary responsibilities of the position also include the following: • Prepare reports and correspondence. • Develop memoranda regarding administrative issues. • Prepare and coordinate material for Board and Committee meetings. • Prepare, develop, and update spreadsheet files. Create reports. • Prepare expense reports. • Answer telephones and direct calls. Education and Required Skills: • High school graduate or equivalent. • Bachelor's degree is desirable. • Administrative training at an accredited business school. • At least three years of administrative support experience in related field. • Proficient in Microsoft Office software (Word, Outlook, Excel) • Excellent spreadsheet development and maintenance skills. • Demonstrated ability to navigate the internet and perform internet research. • Excellent attention to detail. Excellent organizational skills. • Excellent oral and written communication skills with a need for flexibility as priorities change. • Ability to hold and maintain confidentiality is an absolute must. • Professional services-oriented demeanor and commitment to excellent customer service. • Ability to multi-task and capable of juggling tasks, deliverables and projects with changing priorities and deadlines. • Action oriented with a strong work ethic. • Ability to cover Reception. Compensation and Benefits: The pay range is estimated to be between $50,000 and $60,000 per year for Chicago residents. * The Company has a robust benefit package. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans, policies and associated governing plan documents. The benefit package includes the following: • 401(k) Retirement Savings Plan • Medical Plan • Dental Plan • Vision Plan • Healthcare FSA Medical Reimbursement Account • Health Savings Account • Life and Accidental Death & Dismemberment Insurance Coverage • Supplemental Life Insurance Coverage • Short-term Disability Benefits • Long-term Disability Insurance Coverage • Commuter Benefit Plan • Legal Services Plan • Employee Assistance Program • Annual Allotments of Paid Sick, Personal and Vacation Time *Note: When defining the pay range for this position, several factors are evaluated and considered, including but not limited to experience, education, training, licensure, certifications, skill sets and other business needs. Geographic differentials that correlate with the location where the position may be filled have not been contemplated in the disclosed pay range estimate. Each case is analyzed thoroughly according to the factors noted. Not often is an individual hired at or near the top of the pay range for the position. Equal Opportunity Statement: ISMIE is an Equal Opportunity Employer committed to supporting a diverse and inclusive work environment that promotes respect for all individuals. ISMIE adheres to a policy of non- discrimination based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability gender identity, Veteran status, or any other protected status recognized by applicable laws and regulations.

Job Title: Administrative Assistant ) Job Type: Full-Time Reports To: Advisor Team We are an SEC-Registered Investment Advisory Firm seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure seamless office operations. This role requires strong multitasking abilities, excellent communication skills, and proficiency in office software. The ideal candidate is professional, discreet, and committed to maintaining an efficient work environment. KEY RESPONSIBILITIES Serve as the first point of contact by managing phone calls, emails, and correspondence professionally. Organize and coordinate appointments, meetings, and events while ensuring strong client interactions. Maintain and update filing systems, databases, and records accurately. Prepare, proofread, and edit reports, presentations, and essential documents. Assist with compliance procedures to ensure regulatory adherence. Support bookkeeping functions, including processing invoices, expense reports, and budget tracking. Manage office supply and inventory ordering. Handle confidential information with discretion. Provide administrative support to team members and assist with special projects as needed. Facilitate tax season-related administrative duties. Oversee compliance and archiving procedures for documents and investment transactions. Assist with client account setup, transfers, and investment instructions. Prepare client reports and manage paperwork for new and existing accounts. Ensure accurate logging and maintenance of client records. Maintain the office schedule, set appointments, and manage the reception desk. Perform additional duties and projects assigned. QUALIFICATIONS Required: Associate or bachelor's degree preferred. Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks, multitask efficiently, and meet deadlines. Professional demeanor with the ability to work independently and collaboratively. Preferred: Experience in the financial services industry (Schwab platform experience is a plus). Familiarity with CRM or project management tools such as Redtail. Knowledge of pricing management software (Advyzon, Morningstar, or Black Diamond). Ability to thrive in a fast-paced financial services environment. COMPENSATION & BENEFITS Salary: $50,000-$60,000 (dependent on experience) plus discretionary bonus. Health Insurance: Comprehensive plan options. Paid Time Off: PTO and recognized holidays. Retirement Plan Options: 401(k) and 401(k) matching. AN EQUAL OPPORTUNITY EMPLOYER: CTS Financial Group is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law. You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

Vintage Luxury Home is seeking a qualified, professional, and energetic Construction Administrative Assistant and Project Coordinator. Vintage specializes in luxury residential building projects and developments. Responsibilities Construction Administration, Organization, Project Coordination and Customer Service professional with the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks. Candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment. Qualifications Experience and knowledge in construction terms, requests for proposals, bid summaries, follow up, bidding sourcing and scheduling. Sub-Contractor and office management Ability to maintain a high level of confidentiality Working knowledge construction processes Strong working knowledge of Microsoft Word and Excel Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management Excellent attention to detail Self-starter with a good attitude Ability to maintain a professional appearance Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties. Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation. Follow up to ensure timely receipt of on correspondences and outstanding requests. Utilize software programs and templates to process, distribute and track all project documentation. Setup job binders and subcontractor files Negotiate subcontracts. Plan and schedule projects Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job. Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets. Perform project closeout. Preparing 3-week look ahead schedules. Prepare agendas and make arrangements for meetings. Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM. Master in Excel (Must understand and be able to enter formulas and functions) 2-10 years of experience in construction field Proven to be highly self-motivated, strong personal initiative and solid judgment Proven to work accurately while under pressure of deadline Ability to build and maintain strong working relationships Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing. Proven leadership and managerial abilities to interact with all levels of management Proven analytical skills as a problem predictor, not just problem solver Comfortable interacting/interfacing with subcontractors, suppliers and designers Self-Motivated with the ability to work independently and as part of a team Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks. Experience working in web-based applications. Contract reading and Comprehension Timely, professional and polished in appearance Licenses, Bonds, COI' s and permits knowledge

A leading financial services firm in Chicago is seeking a highly organized and proactive Administrative Assistant to play a vital role in supporting its operations. This dynamic position blends administrative expertise, client service excellence, and financial administration, making it an exciting opportunity for someone looking to join the financial industry. Offering a competitive salary of $50,000 - 60,000 per year, remote flexibility, and comprehensive benefits, including health insurance and paid time off (PTO), this role provides the perfect foundation for a rewarding career in financial services. Key Responsibilities of the Administrative Assistant: Provide essential administrative support, including document preparation, scheduling, and data management. Deliver exceptional client service, responding to inquiries, maintaining records, and processing requests with professionalism. Manage financial administrative tasks, such as account maintenance and transaction processing. Collaborate closely with advisors to ensure seamless client interactions and accurate documentation. Maintain strict compliance with industry regulations and company policies. Qualifications of the Administrative Assistant: Bachelor's degree preferred, but not required. Strong organizational skills and attention to detail. Excellent communication and client service abilities. Proficiency in Microsoft Office and ability to quickly learn financial systems. Must obtain an Illinois insurance license within 90 days and pass the Series 6 exam within six months of hire. P-3

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the upper management in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to the upper management. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

Amundsen Davis, a full-service business and litigation law firm, is seeking a Legal Secretary - Floater to support a variety of legal support and administrative duties. This is an excellent opportunity for professional growth and to continue to develop strong skills. Essential Duties and Responsibilities This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and team-oriented atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements. Assist in the tracking of files, providing updates, reports, and charts for attorney review. Set up new clients and matters, including running conflict checks and preparing engagement letters. Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents. Calculate, calendar and track court and other filing deadlines. Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings. Document and file organization (paper and electronic filing systems), document creation, conversion and formatting. Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures. Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts. Perform general research and support activities to assist attorneys. Other duties as assigned. Required Competencies, Education and Experience 2+ years of experience as a litigation legal assistant in a private law firm setting, preferred High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems. Outstanding organizational, interpersonal, and administrative skills. Excellent attention to detail with the ability to multi-task. Must be self-motivated, proactive, and able to meet deadlines under pressure. Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently Must provide excellent internal and external client service Must be able to communicate clearly and concisely with a solution oriented approach. High School Diploma or GED required; Bachelor's degree preferred. A full overview of the culture and benefits can be found here: Benefits This position is not open to recruiters. Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN. Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Immediate need for a talented Administrative Assistant (Mid). This is a 24+ Months Contract opportunity with long-term potential and is located in Oakbrook Terrace, IL (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-63692 Pay Range: $28 - $31/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: This role requires strong organizational and time management skills, as well as excellent communication and interpersonal abilities. Mid-level administrative assistants should be proficient in office software applications such as word processing, spreadsheet, and presentation software, and may be required to have experience with database management and other specialized software. Key Requirements and Technology Experience: Skills-Admin support, Office support, Strong analytical (Excel, Power BI, SQL) and Budget tracking, invoice processing, and other financial tasks. Previous admin support and strong analytical (Excel, Power BI, SQL) experience is required. Associates or higher strongly preferred. Ability to grow in the role is strongly desired as well. Our client is a leading utility services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The Plote Family of Companies is a fine example of the American dream realized through over 60 years of hard work, sacrifice and a deep understanding of the value of focused individual effort, performed in concert, to achieve the goal of entrepreneurial success. At Plote we bring expertise, quality, depth of resources, and cutting edge equipment and technology together to deliver exceptional services in excavation, aggregates, asphalt paving, concrete paving, civil heavy engineering, sustainable materials, commercial development, environmental services, and snow removal. I. Primary Function: The Estimating Administrative Assistant is responsible for, but not limited to; providing a wide range of accurate, detailed administrative support for the Estimating Department. This role will provide assistance to the VP Estimating and Estimating department to organize, prepare, track and complete all necessary information and reports for a successful bid process. II. Major Duties and Responsibilities: Prepares State (I.D.O.T. lettings), Tollway (I.S.T.H.A.), and municipal (Villages/Counties) bids Obtains quotes for special insurance, obtains and submits bonds. Completes set up for bidding information in bid disk format. Complete set up, maintenance and distribution of job information sheets. Assists the Estimating department daily as required i.e. Prepares general correspondence and reports. III. Additional Responsibilities: Prepares and Distributes Bid results. Prepares proposals and purchase orders. Obtains and submits Certificates of Insurance. Maintains information in the document tracking log. Maintains estimating job files. IV. Required Skill/Knowledge: 2-3 Years previous experience as an administrative assistant. Proficient with Microsoft Office Products, i.e. Word, Excel, Outlook, Proven organization, time management, solution oriented problem solving skills. Effective and persuasive presentation / verbal communication skills; ability to correspond in a professional manner. Ability to maintain a level of professionalism and confidentiality among staff and clientele. V. Preferred Skills/ Knowledge: Experience within Construction Industry. Excellent interpersonal and organizational skills Knowledge of bids, contracts, subcontracts, insurance, bonds. VI. Education Level/ Required Certifications: Associate's Degree in Business Administration, or related field, or 3 years of equivalent experience. VII. Problem Solving: Must be a flexible self-starter able to accomplish duties with little direction. Ability to work in a cross-collaborative multi-disciplined, small office environment. Prioritize work load with proven organization and time management skills. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to work through problems involving several concrete variables in standardized situations. VIII. Additional information: Ensure confidentiality at all times (this position will have access to highly confidential information). While performing the duties of this job, the employee is regularly required to talk or hear working within standard office environment; regular exposure to video terminal displays; prolonged periods of sitting at desk. Ability to lift up to 30lbs. The employee is required to stand, walk, sit and talk or hear. Why Plote At Plote we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans, generous paid time off, retirement savings to support our team members in every aspect of their lives. Plote has a fast-paced and dynamic environment where team members are committed to excellence and proud to be part of a growing and successful construction company. BEFORE ALL ELSE, SAFETY FIRST. Plote Construction, Northern Illinois' premier Excavating, Asphalt Paving and Concrete Contractor, is committed to conducting construction operations in the safest manner possible. With an industry leading safety record, and a robust safety program. At Plote you'll find a deep commitment and dedication to safety and team members' wellbeing. Plote is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Plote will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

With a strong global presence, this premier law firm stands out for serving top-tier clients across various industries paired with a welcoming, collegial culture rooted in Midwestern warmth, all while maintaining a genuine commitment to diversity and inclusion. This role provides comprehensive administrative support to high-level executives and their teams. You will engage with high-profile guests and internal stakeholders at all levels, ensuring professional and seamless interactions. This position requires exceptional organizational and project management skills, a strong work ethic, and the ability to communicate effectively at the executive level with sound judgment and discretion. Apply now to learn more about this exceptional opportunity! Responsibilities Provide administrative support including strategic calendar management; vetting, prioritizing, and arranging meetings; coordinating travel bookings, and internal event planning. Act as a connection with other departments and outside groups, including high-level leadership, C-level executives, and members and executive committees. Work individually and collaborate on special and ongoing projects. Act as project manager for special projects, including planning and coordinating multiple presentations, distributing information, and creating materials. Handle confidential and non-routine information and explain policies when necessary. Prepare a variety of documents, including project and meeting notes. Create and process expense reports, invoices, and check requests. Run reports from various systems and format appropriately. Exercise discretion and independent judgment concerning matters of significance. Ideal Experience Minimum of 5 years of experience in an administrative/executive assistant role supporting high-level executives. Strong typing skills, and ability to produce work quickly and effectively. Excellent proofreading, grammar, punctuation, and editing skills. Advanced proficiency in MS Outlook, Word, Excel, and PowerPoint. Proficiency in using MS Visio and Chrome River. Strong organizational skills, attention to detail, and good judgment. Strong interpersonal communication skills. Strong analytical and problem-solving skills. Able to work harmoniously and effectively with others. Able to preserve confidentiality and exercise discretion. Able to work under pressure. Able to manage multiple projects with competing deadlines and priorities. #117799 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Employment Type: Full-Time or Part-Time LoSasso Integrated Marketing LoSasso Integrated Marketing is a dynamic, 25-person marketing and media firm that thrives on creativity, collaboration, and results. We're looking for a confident and detail-oriented Bookkeeper & Administrative Assistant to play a vital role in our financial operations and office management. This position requires someone who is proactive, highly organized, and capable of managing multiple responsibilities with discretion and professionalism. Key Responsibilities Finance & Accounting ● Manage day-to-day accounting functions, including accounts payable, accounts receivable, cash disbursements, and general ledger maintenance. ● Work closely with Account, Production, and Creative teams to oversee the monthly client billing cycle, including time management, estimate reconciliation, and purchase order management. ● Ensure timely collection of accounts receivable, manage statements, and process credit card transactions. Oversee cash fl ow reporting and management. ● Perform bank reconciliations and general ledger account analysis. ● Assist in preparing annual budgets, including revenue forecasting, labor planning, and operating cost analysis. ● Support the preparation of monthly financial reports and performance analysis. ● Generate labor analytics reports. ● Continuously optimize agency accounting and project management software. Human Resources & Office Administration ● Assist with payroll, benefits, and insurance administration with strict confidentiality. ● Support the employee performance review process. ● Help identify, recruit, and onboard new team members. ● Coordinate new hire orientation, including benefits enrollment. ● Serve as the primary office contact for employee benefits and HR-related inquiries. ● Manage office operations, including security, communication systems, supplies, vendor contracts, and general office maintenance. ● Organize social events and company-wide initiatives to foster a positive work environment. Qualifications & Skills ● Strong accounting knowledge with excellent problem-solving skills. ● Proactive, self-directed, and detail-oriented with a strong sense of initiative. ● Experience in an advertising agency or service-based organization preferred. ● Exceptional interpersonal and communication skills. Bachelor's degree in accounting, fi nance, business administration, or related field. ● Proficiency in Excel and QuickBooks (technical knowledge is highly preferred). If you're looking for a role where you can wear many hats, contribute meaningfully, and be part of a thriving, collaborative team-this is the opportunity for you!

The @assist Administrative Assistant will serve as administrative support to the @assist department, which handles real estate transactions and marketing projects. This role will work directly with the @assist team handling administrative duties pertaining to their files, plus project work as defined by the @assist manager. Schedule: 20-25 hours/week Monday thru Friday 9-2PM Job Duties: Assists in management of the @assist projects, including communications with internal departments Support @assist assistants by completing various tasks as it relates to transaction coordination, such as creating brochures, social media posts etc Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing projects General administrative as directed by the @assist Manager Other duties as assigned Qualifications: 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system

Commercial General Contractor located in Arlington Heights, IL is seeking a Construction Administrative Assistant with a minimum of 5 years-experience. The ideal candidate for this position is highly organized, detail-oriented and can effectively multi-task while maintaining required deadlines in a fast-paced construction environment. Project Support: · Assist Project Manager(s) with preparation of bid packages, and follow-up phone calls · Preparing contracts, purchase orders, letters, meeting minutes, and warranty packages · Assist with certificates of insurance · Assist with special projects and administrative tasks as assigned · Interact with clients, subcontractors, architects and vendors · Utilizing construction management software Other Duties: · Copying, and scanning · Generating emails · Setting up and maintaining filing systems · Answering incoming calls and assume other receptionist duties when needed · Maintaining a clean and organized office environment Required Skills & Qualifications: · Strong organizational and time management skills · Excellent communication and interpersonal skills · Proficient in Microsoft Office Suite (Word, Excel, Outlook) Procore, BuildingConnected · Excellent typing skills · Ability to work independently and as part of a team · Attention to detail and accuracy · Experience in the construction industry is a plus Position is fulltime and office based. Salary commensurate with experience