Secretary Jobs in Inver Grove Heights, MN

Octavus Group/LoCorr Funds, LLC Support Specialist/Office Manager COMPANY BACKGROUND: Octavus Group, LLC was formed in 2003 and is the parent company of LoCorr Distributors, LLC (a broker-dealer registered with FINRA and NFA) and LoCorr Fund Management, LLC (an investment manager registered with the SEC and CFTC). LoCorr Funds specializes in managing and distributing alternative investments through a national network of financial institutions. LoCorr currently offers eight mutual funds and has over $3 billion in assets under management. POSITION DESCRIPTION: Support Specialist/Office Manager RESPONSIBILITIES: Daily interaction with the executive management team and the marketing team, as well as having on-going contact with the company's external sales group. Responsibilities are split amongst the following three areas; however, as with most small companies, this position will continually evolve. The following list is by no means all-inclusive: Management Support - assist the management team with daily operational and sales needs as required. These responsibilities are broad-based, and the accountabilities will grow as involvement with the team increases over time. The job will entail developing and maintaining various sales and operational reports. Sales Support - work with sales management and the overall sales team providing daily sales, redemption, and reconciliation reports. Oversee all aspects of the LoCorr's CRM (Salesforce). Assist in the expense reporting process, which includes review and approval of expense reports, tracking expenses to align with budgets, and updating the expense policy with the management team. Office Administration - oversight of postage accounts and mailing supplies, ordering office/kitchen supplies, updating corporate lists, distributing supplies, and executing events/meetings in the office. Additionally, assisting the Marketing Team as needed, managing corporate credit card accounts, tracking, and paying monthly office-related invoices. EXPIRENCE/SKILLS: Proficiency in the use of Salesforce CRM is highly encouraged Proficiency in the use of Microsoft Suite of products, specifically Excel Cheerful outlook, willing to learn and take on new tasks Initiative-taker with ability to multi-task several priorities at once Meticulous

Find your joy here, at Rose Arbor, a Sonida Senior Living community! We offer a comprehensive benefit package to include competitive wage/salary, health and dental insurance, 401k with company match and so much more! Rose Arbor, a premier retirement community in Maple Grove, MN, provides quality care to residents in an independent living, assisted living, and memory care community. What we offer you: Flexible scheduling** Cutting edge technology to enhance the lives of our residents and make your job easier and more effective. SafelyYou - AI video technology that detects and prevent falls Advanced EHR Technologies - automated care assessments eliminating busy work, helping you deliver better care Sage - Improve call light response time and improvement to service and care Microsoft Power BI - one stop for all data needs Company support for educational and learning opportunities Paid referral programs for Team Member and Resident referrals Medical, dental, vision, and life/disability insurances* 401k retirement savings offering a discretionary match determined each year based on company performance Employee Assistance Program Dependent Care and FSA saving accounts PTO available day one Paid Training *Benefit eligibility dependent on employment status **Eligibility based on location Clinical Coordinator Responsibilities include: Maintains and implements nursing policies and procedures that reflect current standards of nursing practice, company, and facility philosophy of care and practices while maintaining compliance with state and federal laws and regulations. Communicates and interprets policies and procedures to nursing staff. Monitors practices for effective implementation and achievement of results. Conducts resident assessments, suggesting level of needed service packages to residents and their families, as directed. Ensures delivery of compassionate quality care evidenced by adequate services and staff coverage for the facility, this includes using the STOGO app for appropriate scheduling of current, active employees. Verifies payroll and manages PTO requests for clinical staff. Assists with implementation and assures all clinical employees are following Company policies and procedures, and assist administering, coordinating and directing all activities in accordance with the policies and procedures, including benefit enrollment during orientation. Demonstrates knowledge of and application of Key Clinical Quality Indicators. Proactively monitors and implements systems to achieve and/or surpass company thresholds. Reviews 24-hour report from every unit daily to ensure timely, effective responses to significant changes in condition, transfers, discharges, use of physical or chemical restraints, unexplained injuries, potential abuse or neglect, medication errors, loss of resident property, or any evidence of resident or family dissatisfaction, as directed. Gathers and analyzes facts, assesses situations, develops, and implements appropriate actions to investigate, notify appropriate parties, resolve issues, record facts properly, and prevent future reoccurrence. Communicates findings/results to the Wellness Director or Executive Director. Listens and documents significant changes in condition of residents; including, but not limited to, incidents, unexplained injuries, medication errors, loss of resident property, or evidence of resident or family dissatisfaction per agency policies and state regulations. Qualifications: High school diploma or GED required, prefer Licensed Practical Nurse (LPN) or Licensed Vocational Nurse (LVN) Two years professional experience in a senior living environment Two-years supervisory/management experience with direct care staff Knowledge of current Federal and State laws and regulations that apply to licensed residential care. Ability to provide leadership and formulate operational strategies Ability to develop and implement policies and procedures that reflect current clinical practice, professional standards, and facility philosophy of care. Knowledge of appropriate procedures and ability to assume control during emergency and disaster situations at the facility Pay Range $27-$29 per hour. RequiredPreferredJob Industries Healthcare

Job Responsibilities: Provide comprehensive administrative support to a sales team of 15-20 representatives, including extensive data and order entry. Monitor inbound emails and download bid documents for sales use. Record and assign new business opportunities in Salesforce to the appropriate team members. Create and manage new lead records in Salesforce as requested by other departments. Prepare weekly sales report summaries using Salesforce data. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Maintain and update customer records for accuracy and completeness. Direct inbound calls to appropriate departments, ensuring a seamless experience for customers. Qualifications: 1-5 years of experience of administrative experience preferably supporting a sales team!! Sales support / order entry experience would be a huge plus. Strong, professional communication skills, especially when interacting with customers by phone. High attention to detail and strong focus on accuracy. Ability to thrive under pressure and collaborate within a team environment. Additional Information: Pay Range: $21 - $27 per hour Schedule: Monday - Friday, approximately 8:00 am - 4:30 pm Location: 100% in-office (Golden Valley) Position Type: Direct Hire All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a highly organized and proactive individual to join our team. The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around the office as needed Support sales and technicians Coordinate and handle POS (Point of Sale) systems Qualifications: Bachelor's degree or equivalent experience Strong interpersonal, customer service, and communication skills Ability to multitask Proficient in Microsoft Office suite Pay: $20-25/hr. Work Environment: Fully onsite If you are interested in learning more about this role, please apply today!

We are seeking a detail-oriented and proactive individual to support the Sales Department. In this role, you will assist Manufacturer's Reps with literature and sample requests, help Dealers with POP orders and campaign links, and manage various departmental processes such as campaign submissions and Dealer Locator updates. You will also provide general assistance to Sales Administrators with special projects and ensure smooth daily operations within the department. Strong communication and multitasking skills are essential for success in this role. Key Responsibilities: 1. Support for Manufacturer's Reps: Assist Manufacturer's Reps with requests related to literature and samples. 2. Support for Dealers: Provide assistance to dealers with: POP (Point of Purchase) orders Campaign links (e.g., Conversion, Launch, Trade-up programs) 3. Process Management: Process various departmental tasks as assigned, including but not limited to: Campaign submissions Dealer Locator updates Dealer Training submissions Assist with other processes as our department and systems continue to expand. 4. General Assistance: Provide support to the Sales Administrators with special projects as needed. Assist with miscellaneous sales administration tasks to ensure smooth department operations. Job Qualifications: High school graduate or equivalent. Previous experience in a related administrative or sales support role preferred. Basic database knowledge and experience required. Excellent verbal and written communication skills. Highly detail-oriented with the ability to manage multiple tasks efficiently. Ability to work effectively in a team environment and support department goals. Embrace and foster company values of Integrity, Excellence, People Chemistry, Golden Rule, Courage and Servant-Leadership.

The main function of the receptionist is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Greets and directs visitors. Provides information and answers the telephone or console switchboard. Receives and sends packages via couriers. Maintains visitor log and/or call record, provides security passes/badges, typing, filing or other simple clerical functions. Maintains boardroom schedule and equipment. Provide other administrative support as required: typing, filing, photocopying, binding books, and preparing mailers. Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as MS Word, Excel and PowerPoint. Education/Experience: High school diploma or equivalent required. 10+ year's experience required. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Administrative Assistant - DSB Rock Island About us We cherish our team members and cultivate a supportive work environment. Our company operates on EOS (Entrepreneurial Operating System), promoting clear communication, effective delegation, and a culture of continuous improvement. As a member of our team, you'll have the opportunity to contribute to the firm's growth and success, benefit from professional development opportunities, and receive well-deserved recognition. With more than 70+ years of experience and active involvement as a Top 25 Accounting firm in the Minneapolis/St. Paul business community, DSB Rock Island's team of financial professionals serve the needs of privately held businesses, their owners, management teams and shareholders in Minnesota and across the United States. As a firm We are TRUE to our word We are COMMITTED to mastery We seek first to SERVE Join Our Team The Administrative Assistant will play a key role in supporting the activities of our sales, tax, business services and/or audit departments. If you possess excellent communication skills and are detail-oriented, organized, and able to manage multiple tasks effectively, we encourage you to apply. Responsibilities: Administrative Support: Provide administrative support to accountants, senior accountants, and partners. Assist in managing calendars, scheduling appointments, and coordinating meetings. Organize and maintain filing systems, both electronic and paper. Client Interaction: Greet and assist clients in a professional manner. Answer phones, direct calls, and respond to inquiries. Document Preparation: Assist in collating tax returns, preparing reports, spreadsheets, presentations, and other documents. Scanning, filing on electronic system. Edit and proofread documents to ensure accuracy. Office Management: Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt. Ensure the functionality of necessary office equipment. Billing and Accounting Assistance: Assist with billing processes, prepare invoices and process payments. Support the accounting team in preparing and maintaining financial records. Qualifications High School Diploma or equivalent; Associate or Bachelor's degree preferred. 3-5 years of experience in an administrative role, preferably within an accounting firm. Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint. Adobe Acrobat experience. DSB Rock Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We Are Inspired to Serve. Join us! The purpose of this position is to assist in all departmental and resident activities for SNF, AL, and Residential Living, and to provide assistance to residents on an individual and group basis. SCHEDULE: Sunday-Thursday 8:00am-4:30pm ESSENTIAL RESPONSIBILITIES: Assists in the planning, scheduling, and implementation of life enrichment programs. Assists in the set-up and decorating for special events. Special events may include activities centered around a theme such as: Mother's Day, Christmas, and may require extra time and/or attention. Assists in the set-up of rooms, materials, and furnishings for programs. Also assists in clean-up following the event. Leads programs, such as exercise, educational, arts and crafts and social events. Records attendance as necessary. Operates and maintains equipment. Maintains bulletin boards, prepares materials, and distributes calendar of events. Observes resident conditions on an on-going basis including mental state and general well-being or changes in residents' physical condition, and reports to the Life Enrichment Coordinator and other personnel, as appropriate. Charts residents' progress and general observations of residents for medical records as assigned. Participates in Care Planning of Care Center residents. Transports residents to and from Activities programs. Accompanies residents on outside trips and activities. Assists in the transportation of residents in case of fire, disaster or emergency evacuation according to procedure. Engage in one-on-one visits with healthcare residents. EDUCATION AND WORK EXPERIENCE: Preferred Degree: High School Diploma or Equivalent Experience: Entry Level KNOWLEDGE, SKILLS, AND ABILITY: Creativity and the ability to teach, to use, or learn to use various crafts and related equipment. Organizational, customer service, communication and time management skills. Detail oriented. PHYSICAL REQUIREMENTS: Sufficient physical ability and mobility to work in an office/community setting. Ability to stand or sit for prolonged periods of time. Ability to occasionally stoop, bend, kneel, crouch, reach, and twist. Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs. Ability to operate various equipment base on department and weather conditions Engaging in repetitive movements of wrists, hands, and fingers - typing and/or writing. Clarity of Vision: For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers. For far visual acuity, Clarity of vision at 20 feet or more. This is not just the ability to see a person or object, but the ability to recognize features as well. For peripheral vision, observing an area that can be seen up and down or to right or left while eyes are fixed on a given point. Compensation Pay Range: $16.00 - $19.00 Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $16.00 - $19.00. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity. For full time employees, we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Paid Time Off (PTO) & six paid holidays 403(b) with a 3% employer match Fitness center use at most facilities. Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance For more information about Covenant Living and CovenantCare at Home, please visit ***************** or *************************** Covenant Living and CovenantCare at Homeare equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances. RequiredPreferredJob Industries Other

Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position At General Dynamics Mission Systems, we create the technologies, products and services that help our nation's heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what's possible. Here you'll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As an Advanced Systems Administration Specialist, you'll serve as a front-line interface to users with technical issues by conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. And, you'll perform OS and vendor software patching on servers and monitor physical and virtual servers performance using monitoring tools. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: A Bachelor's degree in Computer Science, a related field or equivalent experience plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Broad understanding of the interrelationships within the IT environment with focus on server and services Advanced understanding of Linux server based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive process Experience with deploying and maintaining RedHat Linux/CentOS Client/Server environments Experience with implementing Windows and Linux security controls to maintain system compliance Experience with deploying and maintaining Windows and Linux Client/Server environments Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Experience installing, configuring, and writing ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machine with VMware vSphere and related technologies Experience with Network Administration Expertise with CISCO/Juniper Routers, Switches, WAN Protocols (EIGRP), QOS, LAN and Data Center Protocols (Spanning -Tree, Fabric-enabled technologies, VoIP to support Data, Voice and Video) Expertise in routing protocols, TCP/IP protocols, security requirements and network communications. What sets you apart: Creative thinking with the ability to multi-task Team player who thrives in collaborative environments and revels in team success Commitment to ongoing professional development Working knowledge of physical and virtual server support Working knowledge of Linux Administation Working knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities Working knowledge of Network Administration Technologies include but not limited to: Microsoft Windows Server Microsoft Windows 10/11 Active Directory RedHat Enterprise Linux Cisco/Juniper networking VMWare ESXi STIG Checklists STIG Compliance Checker Tool NOTE: This position is on site in Bloomington, MN #CJ3 Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $114,588.00 - USD $121,000.00 /Yr. Company Overview At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the world's most advanced defense platforms even smarter. Our engineers redefine what's possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems. We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing. We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit ************************************************************* General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Location For the first 6 months this will be a full-time office position and after the initial training this position can move to a hybrid position with one day a week at home. Join Our Dynamic Operations Team We are looking for an Office and Administrative Specialist to join our growing Operations team! This role will report to the Office Services Supervisor. The Operations team is responsible for managing our offices and providing administrative and office support across all CEE departments. As an office and administrative specialist, you will be responsible for supporting the downtown office, ordering supplies, greeting guests and monitoring office equipment. The position will require flexibility to help with the overflow work from CEE departments. Who We Are Center for Energy and Environment (CEE) is a clean energy nonprofit with offices in North Loop of Minneapolis and St. Paul. We provide practical energy solutions for homes, businesses, and communities to cut energy waste and harmful emissions. We collaborate regularly with field peers and partners, and we employ curious people who enjoy learning and contributing to the Midwest's quality of life and economy. Recognized as one of Minnesota's top 200 workplaces by the Star Tribune, CEE is known for its open communication, respect for diverse perspectives, and commitment to work-life balance. What We Offer Insurance Coverage Options: To ensure you and your family are well protected, we have got you covered with Medical Insurance, Dental Insurance, Health Saving Account, and Flexible Spending Accounts. Please see our 2025 Benefit Summary. Impact: We want to make the world a better and more energy efficient place. Our work and the decisions we make are rooted in this foundational desire. Future Planning: To help you secure your financial future, benefit from our retirement saving program. Reach your goal sooner with our immediate vesting and company contribution. Work/Life Balance: We recognize the importance of maintaining a healthy work-life balance and are dedicated to supporting our team members in various aspects of their lives. Our benefits include generous Paid Time Off (PTO), paid parental leave, and salary continuation for major medical events, ensuring that you have the support you need during significant life moments and personal challenges. Holidays: Our company provides nine paid holidays each year, offering you ample time to observe important occasions and enjoy personal time. Growth: We want everyone to grow and learn within their roles. We offer professional development opportunities and education assistance. Championing DEI: Our committed DEI Committee promotes a diverse and inclusive work environment by establishing clear goals and assessing progress throughout the organization. What You'll Do Office and Front Desk Responsibilities Maintain the general appearance of the downtown office location, including wiping down common office spaces such as the breakroom and conference rooms, as well as copy room and printing stations. Manage the facility including building access and security, using dedicated FOB software; and building maintenance; office equipment, and company invoices. Professionally greet and direct guests, including vendors, clients, and customers at the front desk and over the phone. Assist employees with meeting set up and food orders. Assist employees with office phone/general technology questions including conference room computers and projectors; work with IT to resolve. Coordinate guest parking and help manage the company HourCar account. Staff morale - monthly birthday and anniversary treats, sending flowers, and setting up staff lunches. Assistance with other departmental administrative tasks as needed. Administrative Responsibilities Receive, assign and/or respond to messages in the administrative email inbox in a timely manner. Order office supplies. Receive and distribute incoming mail and process outgoing mail and packages. Create specialized maps to receive reimbursement from clients for staff mileage Assist accounting with monthly invoicing by utilizing Divvy. Approve and code monthly invoices for vendors. Organize and maintain Microsoft Teams file sharing across the Operations team. Provide orientation materials, office tours, fobs and welcome emails for new hires. Maintain CEE's internal phone directory. Manage and administer MetroPass and Metro GoTo Card. Manage company HourCar account and members. Weekly reconciliation of bank deposits. Manage monthly reconciliations including Neopost and daily mail. Organize and hire a photographer to take staff photos twice a year. Manage two all-staff events yearly: all-staff meeting and company picnic. Attend biweekly administrative staff meetings; follow up on tasks and projects. Assist departments with projects as needed. Maintain paper records for all departments in accordance with internal retention policies. General Responsibilities Understand and adhere to corporate policies and procedures. Understand and follow processes and procedures required for the job. Attend trainings as requested and read organization-wide emails and correspondence. Check your email each working day, respond promptly and use the calendaring system. Adhere to job duty and attendance expectations as directed by your supervisor. Other duties as assigned or apparent. Skills & Knowledge We're Looking For 1-2 years of administrative support experience Excellent written and verbal communication skills and great attention to detail. Work professionally with co-workers, clients, and vendors. Perform duties accurately, honestly, and timely. Must demonstrate excellent time-management and organizational skills, and the ability to meet deadlines. Must have basic computer skills and high comfort level with modern office technology. Specific experience with Excel a plus. Compensation Dependent on qualifications and experience, we expect the compensation range for this position will be $20.50-22/hr

+ Enter and update data into databases and systems accurately and efficiently. + Verify data by comparing it to source documents. + Review and correct data entry errors to ensure data integrity. + Maintain confidentiality and security of all information. + Prepare and sort documents for data entry. + Conduct regular data backups to ensure data preservation. + Respond to data inquiries and provide data to authorized personnel as needed. + Assist with other administrative tasks as required. Requirements + High school diploma or equivalent; additional qualifications in data management or related fields are a plus. + Proven experience as a data entry clerk or similar position. + Excellent typing speed and accuracy. + Proficiency in Microsoft Office Suite (Excel, Word) and data entry software. + Strong attention to detail and organizational skills. + Ability to maintain confidentiality and handle sensitive information. + Good time-management skills and ability to meet deadlines. + Strong communication skills, both written and verbal. + Ability to work independently and as part of a team. + KPH: 7,000+ TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Experience the fun of working in the entertainment industry at Canterbury Park - home to live horse racing every summer and year round action in our Card Casino, Racebook and Expo Center. Canterbury Park offers competitive pay and an attractive benefits package for part-time team members. Our team members enjoy paid time off, floating holidays and holiday premium pay. For eligible team members, we provide a comprehensive benefits package that includes life, critical illness, accident and hospital indemnity insurance; a 401(k) retirement plan with employer matching; robust wellness programs designed to promote overall health and well-being; and much more. Additional exciting perks include free admission to live racing events, exclusive access to special event privileges, and a wide variety of discounts at local businesses and throughout Canterbury Park. These benefits are carefully designed to not only enhance your experience at work but also contribute to a vibrant and rewarding lifestyle in the community. Job Summary: The Racing Secretary is primarily responsible for the integrity and success of Canterbury Park's live racing offerings. The ideal candidate will be responsible for development and enhancement of the quality of racing, supervising and directing the Racing Office Department and performing the duties of the Racing Secretary. Responsible for supporting the Company's mission, vision, and values by providing fun and games like no place else, and adheres to the Canterbury Way by focusing on our core values Essential Duties and Responsibilities: Lead by example. Responsible for maintaining a high degree of hospitality, as well as a positive and professional demeanor at all times. Creates high levels of morale, fosters teamwork, inspires collaboration, and provides suggestions for growth to management. Responsible for managing the live racing meets which includes: compiling and publishing condition books, stakes schedules, assigning weights or making allowances for handicap races, processing all entries and nominations, and the direct supervision of all racing office personnel, etc. Assists in the recruitment of horses & racing personnel. Maintains a complete record of all races. Accountable for the safe keeping of registration certificates and coordinates a safe return to owners/trainers. Responsible for analyzing official workouts and past performance records to arrange races between horses of equal experience and ability. Oversees the compilation of the official program for each live racing day. Handicaps horses in each race by assigning weight it will carry based on known data about each horse. Works with the Sr. Director of Racing Operations, Racing Operations Manager and Stall Superintendent to determine stall applications and allocations for each race meet. In conjunction with the Sr. Director of Racing Operations and Racing Operations Manager serves as a liaison between Minnesota HBPA, MQHRA and Canterbury Park. Works collaboratively with internal team leaders to promote the Fun and Games program and be able to articulate to employees as to Canterbury Park's customer service philosophy. Responsible for adhering to all procedures and/or controls in designated area of responsibility. Performs all other duties as assigned. Supervision: Seasonal racing staff Required Qualifications: At least Five (5) years of experience as a Racing Secretary or an Assistant Racing Secretary and ten (10) years of experience as a licensed racing official. Ability to work in a fast-paced environment with numerous responsibilities. Excellent verbal and written communication skills and the ability to interact professionally with a diverse group, executives, managers and horsemen. Ability to maintain a calm, composed presence in an often challenging environment where multiple tasks and events may occur simultaneously. The highest of moral integrity and a strong work ethic. Must be able to pass Canterbury Park's pre-employment screening which includes a criminal background check and verification of work history. Must be able to attain a Minnesota Racing Commission (MRC) license. Preferred Qualifications: Graduate of the University of Louisville Equine Program or University of Arizona Racetrack Industry Program and/or any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved. Accredited Steward through ROAP Working Conditions and Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintain a flexible working schedule, which will include nights and weekends during the live race season May - September. While performing the essential functions of this job, the employee is occasionally required to stand, walk and sit throughout the assigned shift Must be able to lift up to 40 lbs. Requires frequent wrist and hand use. Canterbury Park is an Equal Opportunity and Affirmative Action Employer

* Research complex pay actions. * Prepare a wide variety of personnel actions. * Maintain personnel files to ensure compliance with laws and regulations. * Research and analyze data to identify trends and report the results to management. * Provide technical advice on establishment and maintenance of pay accounts ensuring complains with laws and regulations. * Provide guidance on administrative and personnel matters. * Assist in developing Standard Operating Procedures assuring uniform interpretation and application. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * This position requires you to obtain and maintain a Secret clearance. Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; and advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ******************************************************************************************** Additional information * This announcement has been extended to 29th April 2024. * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct Deposit of Pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital & Resource Management career field position. * Multiple positions may be filled from this announcement. * Salary includes applicable locality pay. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. * New Army Reserve Military Technicians may be authorized moving expenses to their first official duty station. To be eligible to receive moving expenses, you must be a newly appointed Federal civilian employee or have a minimum of a 3-day break in service from previous Federal civilian employment. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. * Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position. * Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. * Qualified. Candidates in this category meet the minimum experience requirements for the announced position. You may claim Priority Placement Program (PPP) preference. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 03/17/2025 to receive consideration * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************** Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Advent Talent Group is seeking a professional, mission-driven Receptionist/Admin Specialist to join a dynamic team with a non-profit client in Minneapolis, MN. This is a full-time, on-site position, ideal for someone with previous receptionist or clerical experience, strong organizational and communication skills, and the ability to interact confidently with guests and team members. The role requires someone who is self-sufficient, proactive, and able to handle administrative duties while remaining engaged in a front-desk position. Overview: Location: 100% on-site in Minneapolis, MN Contract Type: 6-month contract-to-hire Work Schedule: Monday – Friday, 7:30 AM – 4:00 PM Hourly Rate: $20-25/hr. Responsibilities: Front Desk Reception: Be the face of the organization by greeting visitors, managing access card requirements, and ensuring the front desk is consistently attended. Administrative Support: Perform general clerical duties, including mail handling, document preparation, and badge creation/replacement. Scheduling & Calendaring: Manage scheduling and meeting coordination using Outlook, particularly for interviews, meetings, and team events. Professional & Welcoming Attitude: Ensure all visitors and employees feel welcomed and attended to with a helpful and courteous demeanor. Security Protocols: Maintain security protocols at the front desk, ensuring safe and accurate access to the building. Support High-Level Meetings: Assist with supporting high-level meetings and executive needs related to reception and administrative tasks. Qualifications: 2+ years of experience in a receptionist, administrative, or clerical role. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills, with the ability to interact confidently with guests and senior staff. Proficiency with Microsoft Outlook, including calendaring and scheduling of meetings. A welcoming, professional, and personable demeanor, especially when interacting with guests. Ability to manage administrative work independently during less busy periods, maintaining engagement at the front desk. Self-sufficient and proactive attitude with a strong ability to multitask in a fast-paced environment. Eligible employees will enjoy the following benefits with Advent Talent Group: Medical Insurance 401(k) Retirement Plan Paid Time Off (PTO) Referral Bonus Program Advent Talent Group is an Equal Opportunity Employer Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. #IND1

We are seeking a Legal Team Assistant to provide administrative support to attorneys and office-wide teams, including the Client Services Team (CST), Attorney Resource Center (ARC), and the local office. This role is ideal for an organized and proactive professional who thrives in a fast-paced, deadline-driven environment and values teamwork. Key Responsibilities: Prepare legal correspondence, scan, print, and convert documents. Process attorney expenses and assist with filing/delivery to local courts. Create and maintain original and electronic case files in recordkeeping software. Retrieve and circulate electronic documents per request. Index and file legal documents; prepare closed case files for off-site storage. Assist with front desk duties, including greeting clients, answering calls, and scheduling conference rooms. Work collaboratively with office administrators, CST, ARC, and legal teams to complete projects. Adhere to firm policies, procedures, and confidentiality standards. Qualifications: Education: Associate's Degree preferred, or relevant work experience. Experience: Minimum of one year of related experience in a professional environment preferred. Skills: Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), strong verbal/written communication, and interpersonal skills. Other: Strong organizational and multitasking abilities in a high-pressure setting. Compensation: The salary range for this position is $46,500 - $59,000 based on location, education, experience, and other factors. For more details on benefits and compensation, visit the compensation page. Note: Applicants must be authorized to work in the United States on a full-time basis.

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 1000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; calendar maintenance; various office and client filing and electronic transcription. The successful candidate type by touch at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing a minimum of 3 years recent litigation legal secretary experience (including electronic filing). Essential Functions Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources. Provide support to four attorneys (possibly more) in employment law matters and backup support as needed. Answer phones and communicate with clients daily. Act as liaison between internal departments and outside agencies. Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Run conflict checks and open new client engagements as requested. Maintain calendars, CLE, reports, and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Provide general office administrative support and backup other legal secretaries during their absence(s) from the office. Qualifications/Skills Required A minimum of 3 years recent legal secretarial experience within a law firm. Typing by touch 65+ wpm. Law firm billing software a plus. Expertise with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Proficient with generating Tables of Authorities. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Expertise with Microsoft Office Suite products, including Outlook, Word, Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Educational Requirements High School diploma or equivalent required. For Minnesota, the expected salary range for this position is between $30.00 and $37.00. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance • 401(k) Retirement Plan • Flexible Spending & Health Savings Account • Firm-paid holidays, vacation, and sick time • Employee assistance program and other firm benefits We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Administrative Specialist to provide office and reception support in our Minneapolis, MN office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: ********************************** Essential Duties and Responsibilities Assist office staff and Manager with assigned administrative tasks. Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office. Act as liaison with travel and car rental agencies as needed. Assist with coordination of employee functions and events. Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes. Organize and prioritize information and calls; create logs and databases. Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties. Assist in processing timesheets, expense reports, etc. as needed. Maintain Branch Library, Library database and Marketing database, as applicable. Maintain office supply and office furniture and equipment inventory and maintenance. Place service calls for all branch equipment repair and maintenance. Set up, manage and inventory the office's off-site storage, copier repair services. Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors. Act as liaison between branch personnel and property management firm for maintenance of office space. Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly. Assist Manager with training new support staff. Assist with receptionist duties as needed. Assist with local business errands as needed. Perform other administrative functions, as required. Skills, Experience and Qualifications High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required) Accurate typing skills of a minimum of 40 to 50 wpm. (required) Must be organized and able to multi-task. (required) Availability to work overtime on short notice as required by project demands. (required) Valid U.S. driver's license and a satisfactory driving record for business travel. (required) #LI-MM1 #LI-Onsite

The role of the Client Project Assistant will support our Specialty Tax & Incentives team through with project and data organization, business reporting compliance and compliance checklists, client interface and communications, and regular interaction with team members and clients. ESSENTIAL JOB FUNCTIONS (Including, but not limited to): Draft and revise documents. Create and help maintain checklists. Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information. Advise and communicate regularly with team regarding status of client matters. Calendar important dates. Keep clients' electronic files up to date with current organizational documents. Monitor attorney inbox and electronically file client matters. Open client files. Assist with multiple projects simultaneously, including client consultations, analysis, data gathering and coordination of Specialty Tax & Incentives personnel and client resources. Establish/maintain physical and electronic files. Review, enter, and extract data from various sources of data received from client. Reconcile inconsistencies. Receive, organize, and distribute diverse types of documents, including legal documents between client and client service team and in some instances, governmental agencies or external service providers. Assist team in obtaining/collecting all documents/information. Extract data for management and program reports. Perform word processing relevant to matter documentation and presentation. Perform data entry and analytics and creation of summary reports or toolkits necessary for representative legal matter. Process client invoices and attorney reimbursements. Process document comparisons. Complete other projects and assignments as assigned.