Secretary Jobs in Indiana

Shift: 1st Shift Pay Rate: $17.00 - $18.50 per hour LHH Recruitment Solutions is seeking an Administrative Assistant on behalf of our client. This role involves handling various administrative tasks related to insurance applications, including printing, matching, assembling, and mailing policy documents. The ideal candidate will have excellent attention to detail, the ability to work independently, and proficiency in Microsoft Office. Responsibilities: Print copies of insurance applications. Match customer insurance applications to corresponding policy pages. Assemble policy pages according to state guidelines. Prep envelope packages according to state guidelines. Run envelopes through the postage meter. Deliver mail to the post office. Route incoming mail to the appropriate office or department. Monitor Outlook mailbox. Key Attributes: Excellent attendance. Ability to work overtime, as needed. Great attention to detail. Motivated to work independently to meet individual goals. Ability to repetitively lift approximately 20 pounds. Benefits: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

At Tri-Pac, Inc., we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Objectives of this role Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout Coordinate internal and external resources to expedite workflow Oversee and achieve organizational goals while upholding best practices Responsibilities Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule company meetings in the office, off-site, and via videoconference Coordinate domestic and international travel arrangements for employees Maintain filing system, contact database, employee list, and inventory Order and oversee office supplies and food deliveries for group meetings Required skills and qualifications Proven administrative experience Superb written and verbal communication skills Strong time-management skills and multitasking ability Aptitude for learning new software and systems Preferred skills and qualifications College degree or equivalent Previous success in office management Experience managing budgets and expenses Experience developing internal processes and filing systems Comfortable handling confidential information Benefits: At Tri-Pac, Inc., we offer a competitive salary and comprehensive benefits package, including Unlimited PTO , health, dental, and vision insurance, 401K, life insurance, and both short- and long-term disability. We are committed to fostering your professional growth by providing continuous training and education assistance to help you succeed. Visit us at: ************** Thank you for considering a career with Tri-Pac, Inc. Tri-Pac, Inc. is an Equal Employment Opportunity / Affirmative Action Employer. For Staffing & Recruitment Agencies: Please note that we do not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited submissions and retain the right to contact candidates presented through such channels.

Title: Administrative Assistant Number of Openings: 1 Schedule: ON-SITE 5 days per week Duration: 6-month contract-to-hire Pay Rate: $24-26/h Must Haves: 2 years of experience in an Administrative or Operational Planning role Proficiency in MS Office Suite Plusses: Healthcare experience Experience with MS Visio - flow chart development Proven experience within Workflow Development and Conflict Resolution Day to Day: Insight Global is looking for an Administrative Assistant to support a large healthcare client in Indianapolis, IN. This position will be 5 days onsite with core working hours between 9a-4p. This individual will be supporting the operational planning for a new hospital build. They will be spending most of their time in meetings assisting the facilitator - taking minute notes, scheduling meetings, sending invites, creating flowcharts, etc. It is imperative that this individual has great organizational and communication skills to ensure effectiveness. The main goal of this role is to truly act as support to the internal staff / users. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.

North American Lighting Inc., member of the Koito Group of Companies, is the largest tier one automotive exterior lighting manufacturer in North America. As the market share leader in exterior automotive lighting, NAL provides advanced lighting technology, engineering design expertise, and state-of-the-art production capabilities to auto makers based in North America and around the world. Our Opportunity North American Lighting (NAL) is looking for an Office Administrator - Japanese Translator to join our team. The ideal candidate will provide the office/administrative support for the tool shop, including translation (Japanese to English) accounting, purchasing, human resources, and facility reporting functions. Essential Duties & Responsibilities Your Priorities Translations between English/Japanese. Administers the company's HR policies and programs on a local level. Performs staffing function for the facility, and coordinates job offers and hiring with Corporate HR. Tracks employee hours in Kronos. Leads Activity Committee for local facility. Purchases MRO items for facility. Requirements Your Background Must be able to translate English and Japanese, plus: Bachelor's Degree in an accounting or business related discipline, plus 2 to 4 years of accounting, human resources, and/or administrative experience OR Associate's Degree in an accounting or business related discipline, plus 4 to 6 years of accounting, human resources, and/or administrative experience OR High School Diploma or GED, plus 6 to 8 years of accounting, human resources, and/or administrative experience. Salary Range: $65,000 - $75,000 At North American Lighting Team Member Benefits Medical, Dental, Vision, Flexible Spending, Health Savings, Charities Local/National, Identity Theft Protection, Critical Illness, Accidental Coverage, Hospital Coverage, Basic Term Life and Voluntary Term Life, Disability, 401 k, Paid Time Off, Company-Sponsored Wellness Program Diversity at NAL: The mission of NAL's Diversity Committee is to facilitate NAL's ongoing and continuing efforts to foster a culture and atmosphere of mutual respect, for the benefit of all Team Members from different backgrounds, perspectives, and abilities that represent our communities. You can learn more about NAL and our opportunities at jobs.nal.com.

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Client Service Coordinator is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Indiana Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Answering client questions and assisting attorneys with services Facilitating educational workshops and signing meetings Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office No prior experience required About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

Unlocking The Spectrum was founded in 2009 with a dedicated focus on clinical quality and promoting a positive and supportive culture for our clients through the science of Applied Behavior Analysis (ABA). Through the power of ABA, we have the abilities to transform the lives of children and their families who have been affected by Autism and related disorders. As a passionate team of clinicians, we are committed to delivering best practices, providing hope, support and progress through both home and clinic-based services. Our ongoing training and support mean you will always have the tools and resources needed to give our clients the attention and quality of services they deserve. We have high standards of accountability for ourselves as individuals and as a company. In holding ourselves accountable, we can continue to help more families in need while maintaining remarkable quality of services. Unlocking The Spectrum, is looking for a highly motivated, experienced leader and engaged BCBA who enjoys leading and developing teams of behavior therapists and working closely with families to make a difference in the lives of our clients. The ideal candidate will have a Master's Degree in ABA or a related field with current BCBA certification, 2-4 years minimum of prior experience in a leadership position in the field of ABA, and the ability to oversee staff and clients while creating and maintaining a positive, productive atmosphere. Unlocking The Spectrum is a growing organization, which means there are lots of opportunities for advancement. If you are ready to start a career where you can learn and grow alongside other dedicated professionals, we look forward to your application and a conversation! Responsibilities: Committed to perform a standard of excellence for all BCBA Manages, oversees and is present available to the Center (including staff, clients, parents, and community guests) Design, coordinate, and oversee assessment and intervention services and programs for children and adolescents with autism spectrum disorders. Trains and supervises regional clinical staff RBT, BCaBA, BCBA and Team Leaders in areas such as: Professionalism, Creating and Monitoring Implementation of Programming, Data Collection, Development and Monitoring BIP and more. Must perform all physical duties related to the position, including ability to lift and maneuver over 50lbs, sit, stand, read, write, hear and see, manage aggressive episodes, perform physical crisis intervention techniques, etc. Provide strong positive work culture and environment for employees, clients and parents Oversee proper billing procedures and accuracy Manage case load, supervision, behavior plans, staff and facility Benefits: Competitive Salary- Based on experience, knowledge and certifications Paid Time Off - Vacations & Holidays Paid Sick Time off Health Benefits - Medical / Dental / Vision / Life/Short Term/Long Term 401K 401K Matching Leadership Training Travel Reimbursement Continuing Education Relocation Assistance Annual Bonuses Referral Bonus COVID-19 considerations: To ensure the overall safety and well-being of all team members, UTS provides personal protective equipment (PPE) in compliance with CDC recommendations & guidance. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, Veteran status, or disability status. This is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position. Unlocking The Spectrum reserves the right to amend this job description at any time, with or without written notice. Requirements: Educational Qualifications and Skills: Master's Degree in ABA or related field (education, psychology, human development, etc.) Board certification in behavior analysis (BCBA) Minimum of 2-3 years of ABA experience including implementation of behavior-reduction plans and skill-building programming for children and/or adolescents with autism Positive team player and energetic professional Strong organizational and time-management skills along with the ability to manage multiple tasks Good judgment and creative thinking skills Demonstrates creativity, flexibility and the ability to prioritize and problem-solve Demonstrates attention to detail and strong written communication skills in collecting and analyzing data and writing reports Ability to communicate appropriately under varying conditions (considers the environment, people present) Exercises discretion in private and sensitive matters Ability to communicate and present self professionally at all times Ability to train others (parents, staff) on basic principles of ABA, curriculum, programs, etc. Strictly adheres to HIPPAA rules and regulations Proficient in Microsoft Word and Excel Must meet agency driving insurability and background check requirements

Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. Analyses problems, determines approach, to compile recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Represents the department in a polished and professional manner. Assignments may be in various functional areas. Responsibilities: Supports assigned manager and team with a variety of routine to advanced administrative and operational activities including but not limited to: Scheduling and coordinating onsite/offsite meetings and/or larger scale events; Coordinating domestic and international travel and conference calls Channeling communication and/or materials; Coordinating interview scheduling, office moves, office supply management and vendor relationships; Creating and submitting purchase orders and compiles expense reports. Streamlines and reduces unnecessary administrative or operational burdens from manager and other team members. Represents the department in a highly polished and professional manner; Serves as the department lead on new systems, processes and training compliance. Serves as the departmental “go-to-person” for general operational or administrative inquiries, requiring broad knowledge of departmental and organizational policies and procedures. Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues. Stays abreast with emerging knowledge and trends in administrative practices and collaborates with colleagues beyond own department. Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. Participates in administrative project initiatives within or outside department/functional area. Other duties as assigned by management. Supports the Aspire Dia Ops and Megasites Wave 5B (Indianapolis) Education: Associate Degree Required Bachelor's Degree Preferred

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Act as the first point of contact for scheduled client visits (approximately 2 times per week) Maintain office operations, inventory, office supplies and equipment management Maintain vendor contracts Maintain data pertaining to a more complex billing process Maintain HR tasks related to sending over information on payroll, 401k administration and documentation for performance reviews Work extensively in MS Word and Excel Provide overall support to the CFO as needed, and communicate with outside accounting firm as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work 5+ years of experience in an administrative support position with a heavy focus on compliance and attention to detail Target salary range is 55k/year with full benefits package available

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by performing a variety of administrative tasks. Responsibilities: Answering Phones: Serve as the first point of contact for clients and visitors by answering incoming calls, directing calls to the appropriate personnel, and taking messages as needed. Scheduling Appointments: Manage and coordinate the scheduling of appointments for team members, ensuring efficient use of time and resources. Running P&L Reports: Assist in the preparation and analysis of Profit and Loss statements to support financial decision-making and budgeting processes. Supporting the Sales Team: Provide administrative support to the sales team, including preparing sales reports, maintaining client databases, and assisting with the preparation of presentations and proposals. General Office Tasks: Maintain an organized office environment, including managing supplies, coordinating office maintenance, and assisting with various administrative tasks as needed. Skills and Qualifications: Proven experience as an office administrator or in a similar administrative role. Strong organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills. Ability to multitask and prioritize effectively in a fast-paced environment. Experience with accounting software and financial reporting. Familiarity with CRM systems and sales support tools. Working Conditions: Full-time position with standard office hours. Opportunities for professional development and growth within the company. If you are a motivated individual with a passion for supporting team success and ensuring operational efficiency, we encourage you to apply for this exciting opportunity!

Secretarial/Clerical/Secretary TITLE: Elementary School Secretary LOCATION: LaVille Elementary School SCHEDULE: 8:00 AM to 4:00 PM REPORTS TO: Elementary Principal and Assistant Principal SUMMARY: The Elementary School Secretary, under the general supervision of the principal and assistant principal, performs a variety of clerical tasks requiring detailed knowledge of school procedures and policies; supports principals with routine administrative and clerical details; maintains attendance records; and acts as liaison between principals with staff, students, parents, and community. ESSENTIAL FUNCTIONS include the following: Maintains a professional, positive, and pleasant attitude when working with parents, students, and other employees; refers outside inquiries to proper personnel. Greets visitors, ascertains nature of business, registers them in the Verkada system, prints visitor badges and connects visitors to appropriate people. Serves as personal and confidential secretary to the principals. Handles communications, reports, records, and inquiries. Responsible for overseeing student attendance (daily submission by teachers, documenting notes from families, running attendance reports, generating attendance letters for families, etc.) Keeps calendar of all school events and communicates calendar to staff and parents. Responsible for maintaining all confidential and ordinary business files. Responsible for sending out weekly email/newsletter to families. Types letters, memoranda, reports, and other documents accurately and in a timely fashion. Manages substitute staff, including all calls, all scheduling, and coordinating for openings. Maintains a daily teacher attendance log, schedules classroom/aide substitutes, communicates with the corporation office bi-weekly for payroll. Communicates daily with staff regarding the placement of substitutes. Demonstrates initiative when working with support staff and building personnel. Operates a variety of office machines and utilizes a variety of computer programs. Responsible for sorting and distributing mail. Prepares and organizes all documents for school registration, enrolls all new students into the student database, assigns student numbers and communicates all pertinent information for new students to staff. Assists in the school nurse's office when needed. Organizes and maintains student cumulative records throughout the year and keeps files current. Sends requested student records to other schools. Facilitates communication between new families and the transportation office. Sends out transportation communications per the direction of the Director of Transportation. Performs other duties as assigned or delegated by the building principal or assistant principal. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. EDUCATION and/or EXPERIENCE: High school diploma or equivalent, associate degree or equivalent from two-year college or technical school preferred; or six months to one-year related experience and/or training; or equivalent combination of education and experience. OTHER SKILLS AND ABILITIES: Exhibits a pleasant disposition and promotes positive public relations within the school system and school. Ability to maintain confidentiality. Background in PowerSchool and other relevant programs and apps recommended but not required. A willingness to learn, take direction, but also take initiative when the situation requires it. Previous experience as a secretary or in customer service would be ideal. TERMS OF EMPLOYMENT: Extended School year position. 240 days.

Office Support Staff/Secretary Secretary- Student Services Position Purpose Clerical duties involving providing customer service, word processing, filing, data entry and record maintenance, and report design/ distribution of confidential information. Essential Job Functions Work on projects with the administration in Student Services. Work cooperatively with students and staff in a learner-centered environment. Balance many tasks while prioritizing and addressing frequent interruptions. Be a self-starter and be able to work effectively with minimal supervision. Managing student-related and clerical needs in Student Services. Directing students, staff and visitors to assistant principals, social worker, probation officer, school to career sponsor, and other key personnel. Providing communication to students and parents on discipline-related administrative decisions for a select few Category 1 offenses. Other duties as assigned Equipment Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone. Travel Requirements Travel to school district buildings and professional meetings as required. Pay Rate $16.65 per hour. Work Schedule 7.5 hours per day. 185 days per year. Knowledge, Skills and Abilities Willingness and ability to learn. Proficiency with computer hardware and software. Good organizational skills. Ability to document processes and procedures. Strong customer service skills. Ability to work as part of a team. Cooperative in achieving the desired technological goals of the school and district. Effective written and oral communication skills. Physical and Mental Demands, Work Hazards Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75% Physical Requirement Percentage of Time Ability to stand for extended periods of time. Seldom Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Seldom License/ Registration/ Certification N/A Education High School diploma or GED. Experience Previous experience is preferred. FLSA Status: Non-Exempt Apply online: **************************************************

City of Fort Wayne Administrative Assistant I-Project Management Support Apply Online Return to Postings Job Code: 2025156 Posted On: Tuesday, 25th February 2025 Category: Regular Part Time Department: City Utilities Engineering Shift: Up to 29 hours per week Location: Fort Wayne, IN 200 E. Berry Street Pay Rate: $24.19 - $29.00 per hour : SUMMARY Working under the direction of the Program Manager -Project Management Information System ("PMIS"), incumbent assists CU Engineering and capital program by providing support for the Project Management Information System (PMIS), project administration, and project procurement. Additionally, the incumbent shall perform executive administrative duties in support of departmental projects, programs, and administrative functions. Incumbent further assists in the implementation and evaluation of systems to ensure that specification and bidding documents are organized, consistent and prepared for construction of capital projects of the Division. This position is excluded from paragraphs 3 and 4 of City Attendance Policy 305; all other paragraphs of this policy apply. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. Specific aspects of work performed by incumbent will be confidential and shall be treated as such and/or as directed. All work duties and activities must be performed in accordance with the City and Utility's safety rules and operating regulations, policies, and procedures as well as federal, state, and local regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned. Project Management/PMIS Support * Assists with maintenance of a project management/performance management methodology to track the effectiveness of PMIS software and project management practices; * Assists in addressing PMIS issues and concerns from users - including support as PMIS expands to new departments and divisions in the City; * Assists with training new PMIS Users (including but not limited to Contractors, Inspectors, Engineers, Interns, etc.); * Assists with and maintaining Document Management in PMIS; * Assists with tracking PMIS updates and testing of the System; * Assists with the Enhancement List for PMIS improvements; * Assists with running various PMIS reports; * Assists in coordination of project submittals and project management information, including Construction and/or Engineering Submittal coordination; Project & Program Documentation & Coordination * Works with project managers and designers to assemble and prepare project manuals, contracts and other documents for the delivery of capital projects for the Division; * Collaborate with engineers and project managers to compile and format project documentation, reports, and presentations. * Assists, coordinates, and/or performs process documentation and process improvements, including writing of SOPs. * Assists in maintaining utility standards, specifications, and standard operating procedures; * Maintains and organizes departmental records, including engineering plans, project documents, and correspondence. * Handle sensitive information with discretion and maintains confidentiality as needed or directed. Department Support * Processes, coordinates, types, edits, copies, files, and mails paperwork and documents related to the design, installation and rehabilitation of water distribution, sanitary sewer, storm sewer, water treatment and wastewater treatment facilities; * Assists to complete, close out, and follows up on purchasing requisitions; * Researches information and assignments as necessary and prepares various spreadsheets to assist staff during projects and in formulating bid specifications, contracts, and other documents; * Assist with Board of Work requirements and needs such as MinuteTraq; * Assists in maintaining sewer, storm, and water utility capital program financial records as directed; * Assists and answers and directs phone calls; * Assists to perform general counter and reception work; * Assists to maintain accurate copies of all computer documents in compliance with office standards; * Assists with Admin functions within Autodesk BIM Docs platform and assists with PMIS-related functions; * Assists with administrative duties and functions of the State Revolving Fund (SRF) process; * Accurately enter data into databases, spreadsheets, and other software tools. Assist with data collection and analysis for departmental reports and projects; * Provide support for special departmental initiatives and projects as assigned; * Performs other duties as assigned; MARGINAL FUNCTIONS * Assists with payroll duties and functions; * Assists in processing Invoices Requisitions and Personnel documents; * Assists with Accela Routings and Submittals (over the counter walk in requests), as needed; * Schedules meetings for capital projects; * Assists to perform and coordinate the legal advertisement of bid process; * Assists with coordination of public meetings; * Assists staff with purchases, scheduling and other functions; * Assists with supporting Development Services and other staff with "Accela" duties. PERFORMANCE EXPECTATIONS The incumbent is responsible to manage their performance in accordance with this and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent's responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Any combination of education/experience equivalent to technical school certification in administration and/or office management and two (2) years administrative experience. Proven experience in administrative or clerical roles, preferably in an engineering or utilities-related environment. Experience with engineering and/or construction is preferred. Proficiency in the use of computers, word processing and spreadsheet office automation software packages; particularly Microsoft Office 365 products such as Outlook, Word, Excel, SharePoint, etc. Specialized knowledge of complex and varied Division of Utilities and Public Works and related industry standards. OTHER KNOWLEDGE, SKILLS AND/OR ABILITIES * Strong verbal and written communication skills. * Ability to schedule meetings for several people and cross-check availability utilizing Microsoft Outlook. * Ability to work independently and as part of a team. * Familiarity with engineering terminology and project management concepts is a plus. * Attention to detail and accuracy. LANGUAGE SKILLS Ability to read, analyze, and interpret scientific and technical information, financial reports, and legal documents. Ability to write routine reports and correspondence. Ability to represent the program at various meetings. Ability to maintain effective work relationships with developers, attorneys, engineers, contractors and utility customers. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Indiana Driver's License, if a City vehicle is used; PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Apply Online All applications for currently posted positions will be submitted on line at ************************ Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law. (Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1). Equal Opportunity Employer All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

Claim/Evening ELL Secretary, Data/Adult Education *** THIS IS A PART TIME POSITION **** Schedule: 7.5 hours per day, Monday - Thursday. Qualifications required: High school diploma or equivalent. Excellent computer skills; excellent ability in organization and prioritizing; ability to communicate effectively, both orally and in writing; ability to work collaboratively and cooperatively in an open office setting. Demonstrated accurate document preparation, record-keeping, data entry, and computer skills. Must be proficient in working with computers and have the ability to use a variety of software. Must maintain good public relations when working with school personnel and the public. Must display a pattern of regular and timely attendance. Preferred: Spanish-speaking skills. Documents required to be uploaded with this application: Cover Letter Resume Salary: $11.67 - $15.00 per hour (paid by claim). Attachment(s): ELL Secretary Rev. 11.23.21.pdf

Key Responsibilities: • Type and format various documents such as project proposals, contracts, reports, and correspondence • Transcribe audio recordings, meeting minutes, and other verbal communications accurately and efficiently • Review and proofread documents to ensure accuracy and consistency • Manage and organize electronic and hard copy files in a systematic manner • Collaborate with project managers and other team members to obtain necessary information and documents • Maintain confidentiality and security of sensitive documents • Adhere to company policies and procedures regarding document formatting and storage • Complete assigned tasks within specified time frames and meet tight deadlines Qualifications: • High School Diploma or equivalent • Minimum of 1 year of experience as a Typist or in a similar role • Excellent typing speed and accuracy, with a minimum of 50 words per minute • Proficient in MS Office and other typing and transcription software • Strong attention to detail and ability to proofread and review documents for errors • Ability to work well under pressure and meet tight deadlines • Excellent organizational skills and ability to multitask • Strong communication and interpersonal skills • US Based applicants only and must be authorized to work in the US. Why Join Us? As a leading construction company, Taber Owens Construction Group is dedicated to providing our clients with high-quality services and professionalism. We believe in nurturing and developing our employees' skills and talents, and we offer a supportive and inclusive work environment. As a Typist, you will have the opportunity to be a part of our dedicated team and contribute to the success of our projects.

We are seeking a Legal Secretary with 2+ years of legal experience to provide administrative support to our Banking team in Indianapolis. Candidate Parameters: Responsibilities include creating, reviewing, and editing documents, compiling documents for closings, assembling closing books for attorney review, and managing client contacts and emails. Proficiency in Microsoft Office programs is required, and experience with document management systems such as iManage is preferred.

Legal Secretary with the Clark County Prosecutor's Office. Job Description: Duties include preparing criminal charges under the supervision of a deputy prosecutor, preparing legal papers and correspondence, managing calendars, electronically filing court documents and other necessary records. * Salary: $46,800.00; benefits available * Hours: 8:30 A.M. - 4:30 P.M. Monday - Friday Requirements: * Bachelor Degree * Legal office experience preferred * Good communication skills with other staff, public, courts * Excellent computer skills and the ability to learn new programs * Ability to work with other staff in a high volume office, and a positive attitude * Highly organized and ability to organize workload and establish priorities This position is fast-paced, and requires the employee to expertly manage a high-volume of important criminal cases. The employee must be competent, capable, and reliable. Previous applicants may re-apply. Clark County Government is an "Equal Opportunity Employer".

This position will perform administrative tasks in an elementary, middle school or high school office. This will include organizing, coordinate, schedule and perform office functions at the school; serve as a secretary to the Principal and convey information regarding school functions and procedures. This positon requires a high degree of accuracy, accountability, attention to detail, ability to multi-task and confidentiality. Duties may include but not be limited to: * Screen all visitors prior to entering building; * Answer telephone and intercom systems; * Record student call-offs; * Filing, typing, copying, laminating, and faxing information; * Order supplies for office and teachers; * Update and maintain student database in Skyward; * Record keeping and prepare records for destruction; * Maintain student list in Crisis Kit; * Responsible for mail each day (incoming and outgoing); * Responsible for records of substitute teachers and teacher attendance (optional duty by building); * Distribution of medication when nurse is not available; * Responsible for ensuring substitute teacher assignments are secured and calling substitute as needed (optional duty by building); * Maintain teachers' sub folders with updated materials and emergency information; * Responsible for calling maintenance on copier and vending machines; * Assist and coordinate student registration; * Coordinate teacher check-in and check-out packets (optional duty by building); * Prepare complimentary passes for faculty/staff; * Maintain record of visitor, student and vocational sign-in and out sheets (optional duty by building); * Maintain electronic payroll records for personnel, SRO's Athletic Department personnel, and substitute teachers; * Coordinate facility rentals; * Display job postings from central office (optional duty by building); * Coordinate senior awards night materials and reception; * Order and assemble materials for graduation; * Coordinate high school career day field trips ("Concentric Circles"); * Perform limited background checks; * Maintain military contact list; * Coordinate paperwork and payment for out-of-district students; * Coordinate All A's breakfast for Qtr. 1, 2 and 3; * Coordinate school photos for students, faculty and staff; * Compile database materials for annual senior class trip to Washington D.C.; * Maintain and distribute phone extension list for Elementary and Middle/High School; * Coordinate Veterans Day program for the community; * Assist other office staff as needed; * Other duties as assigned by the principal. Reports to: School Principal Work Period: 198 days/year Qualifications: General office skills with computer knowledge. Possession of the desire to help people learn and grow. Physical/Mental Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held Requirements: devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 15 pounds Available upon request.

Title: Administrative Assistant Schedule: 9:00 AM - 4:00 PM (Monday to Friday) Vaccine: Flu required Key Requirements: 2 years of experience in an Administrative or Operational Planning role Proficiency in MS Office Suite Plusses: Healthcare experience Experience with MS Vizio - flow chart development Proven experience within Workflow Development and Conflict Resolution Day to Day: Insight Global is looking for an Administrative Assistant to support a large healthcare client in Indianapolis, IN. This position will be 5 days onsite downtown with core working hours between 9a-4p. This individual will be supporting the operational planning for a new construction build. They will be spending most of their time in meetings assisting the facilitator - taking minute notes, scheduling meetings, sending invites, creating flowcharts, etc. It is imperative that this individual has great organizational and communication skills to ensure effectiveness. The main goal of this role is to truly act as support to the internal staff / users.

Secretarial Schedule: 8.0 hours per day; 197 days per year. Qualifications: High school diploma or equivalent, previous office experience. Excellent computer skills; ability in organization and prioritizing; ability to communicate effectively, both orally and in writing; work collaboratively and cooperatively; and handle confidential information. Ability to handle situations under pressure and meet deadlines. Demonstrated accurate document preparation, record keeping, and data entry experience; Must maintain good public relations in working with school personnel and the public. Desired: Ability to speak Spanish and experience working in an urban school setting. Salary: $15.51 - $18.64 per hour. Attachment(s): Elementary Assistant Secretary 2-11-16.doc