Secretary Jobs in Hempstead, NY

Firm Ranking: AmLaw100 Firm Legal Secretary, Corporate Support Model: 1 to 2 Corporate Transactional Attorneys Pay Rate: $80,000 - $110,000 with OT and BONUS Onsite Logistics: 2/3 days a week onsite Hiring Manager: Office Administrator Job Description: Primary responsibilities include but are not limited to: Candidates will effectively support attorneys in preparing for negotiations and contract disputes. Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Legal Secretary Lead and/or the HR/Attorney Recruiting Manager when workload demands and deadlines are required. Demonstrates mastery of the Firm's Microsoft Office system by producing a variety of documents from various source materials, which may include Dictaphone tapes. Composes routine correspondence and non-routine correspondence for attorney review as requested. Become familiar with the Firm's policies and all applicable administrative procedures. Provides administrative support to the assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Qualifications 3-5 years of legal secretarial experience with a solid understanding of law firm or sophisticated organization operation Commercial Real Estate Experience Excellent word processing skills and advanced-level computer skills required including proficiency in MS Office and Adobe Acrobat. Knowledge in NetDocs, Intapp Time, and Chrome River a plus.

A midsize law firm is seeking a Legal Secretary with 3+ years of experience for their Garden City, NY office. The primary responsibilities for this role include preparing documents, typing, filing, entering time sheets, billing, faxing, copying, scanning, data entry, reception desk relief, and other general office duties such as answering phones and greeting visitors as needed. The work schedule is fulltime in the office and two days a month working remotely. The Ideal Candidate: Must have advanced computer skills with strong proficiency in Microsoft Office applications, including knowledge of styles, proofreading, and grammar. Should have experience with e-filing of court documents. Must have excellent communication skills, with the ability to interact professionally via in-person, email, and phone with clients and colleagues, always maintaining discretion, tact, and confidentiality. Should be organized, possess leadership qualities, and be self-motivated. Salary & Benefits: Salary range: $65,000 to $90,000 annually, depending on experience. In addition to a competitive salary, the law firm offers a comprehensive benefits package, including medical, HSA, Flexible Spending Plan, 401(k) with employer match, and paid vacation.

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Consilio is seeking a Litigation Legal Secretary for the New York office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 200 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: New York, NY Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Salary range: $85,000-$102,000 ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

A prominent full-service law firm established over 100 years ago with 17 offices in the United States is looking for a Legal Secretary to support a Partner. The role will also provide minimal support to another Partner and 2 Associates. The office is in Rockefeller Center and has approximately 250 employees. The current Legal Secretary has been there for 25 years and is retiring and will train the new secretary. The secretary will sit in a cubicle near the Partner that has a window. The role reports to the HR Manager and is hybrid: Mon-Thurs in office Fridays remote. About the Job: Delivers excellent work and superior service to the Firm's clients; contributes to the Firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of five or more attorneys. Assist attorneys in meeting client-service support demands, including providing telephone support (answering questions and otherwise being helpful to callers), performing administrative tasks as requested and as usual in relation to task, performing document production and other related tasks, including receiving and editing proformas and communicating with Billing personnel. Communicates with attorneys and assists in balancing the team's workload to ensure completion of projects ) within established time frames and quality standards; seeks guidance when workload demands and deadlines • dictate. Review and edit billing proformas. This includes working with the assigned billing specialists to prepare client invoices, create cover letters, and send client invoices. Assist with opening and closing of client matters and prepare engagement letters. A strong attention to detail and the ability to anticipate peripheral needs is crucial. Prepare internal paperwork, including expense vouchers, messenger vouchers and other such forms required by other suppo1t departments. Schedules various events and meetings. Work with Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order refreshments for meetings, when necessary. Legal Secretary should anticipate peripheral needs. Prepares and processes legal documents and papers including, but not limited to editing documents, preparing redlines, tables of contents and tables of authorities. Provides dependable, flexible support. Demonstrates teamwork by providing secretarial and administrative support to others as requested by the HR Manager whenever workload permits; contributes to the assimilation or new legal and support staff. Demonstrates knowledge of the Firm's secretarial policies and all appli'cable administrative procedures. Other responsibilities as may be assigned from time to time. About You: Minimum of 10 years of experience at a law firm required, supporting a minimum of four attorneys. Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e-mail and telephone Advanced skills in Word (using styles, track changes and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook and Adobe Pro. Fundamental knowledge of legal terminology Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing Salary, OT, Bonus, Profit Sharing, 401k, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Paid Vacation Hours: 9:30-5:30

Full Time | Mon - Fri THE BEST CAREERS. RIGHT HERE @ BROOKLYN'S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers . At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides Medical Center is currently seeking a full time Administrative Assistant to support day-to-day operations of the Enterprise Services Department; act as liaison between Leadership; maintains policies and procedures, applies project management skills to track projects and align cross functional teams; provide reporting, support presentations and scheduling including calendar maintenance and administrative support for department leadership. Specifically, you will: Track departmental vacancies and efficiencies; assist with recruiting, screening and interviewing to provide hiring recommendations Supervises daily activities of volunteers; responsible for onboarding new employees including access, equipment, policies, procedures and training needs Maintain employee attending records (vacation, sick etc.); processes employee reimbursements, manages departmental budgets and reporting; prepared annual conference proposals and justifications with leadership. Develop project plans for cross-functional team requirements, assist with coordination of administrative tasks, follow up with leaders to provide support. Manage clerical functions for all department leaders (calendar, meeting scheduling, travel needs, vendor follow up, interdepartmental follow up. Plans annual employee appreciation week, gifts for each department, quarterly and holiday events. Collaborate across leadership team to compile data/analytics to create reports/presentations. Maintain office supplies and create/maintain policies and procedures Produce accurate, current and timely Enterprise Services Newsletter publication/distribution. We require: Bachelor's Degree is essential Minimum 2 years of experience in a similar professional, technical or administrative role. in a hospital/medical center setting a must. Good interpersonal and English verbal/written communication skills. Excellent computer proficiency with MS Office Excel and PowerPoint. Excellent presentation skills and attention to details. Project Management experience strongly preferred Salary: $60,000-70,000 Administrative Assistant - For immediate consideration, please forward a resume to Gennie Sanchez *******************. Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!

A defense litigation firm in New York is looking to add a polished Legal Secretary to their team. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply. About the Opportunity: Start Date: ASAP Assignment Length: Temp to perm Schedule: Monday to Friday Hours: 9am-5pm Onsite: New York, NY Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 6+ years Litigation experience Licensed Notary required Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills

One of our top clients, a $15B+ credit focused alternative asset management firm, is seeking a Middle Office professional to directly support the PM on the Credit desk. Any credit product experience would work but structured credit experience is preferred. 5 days/week in office in Greenwich, CT. Responsibilities: The role entails trade support, liquidity management, some investment support, valuations and reporting. Excellent opportunity to grow with the desk, and a terrific culture! Qualifications: -3-5 yrs in operations/middle office working for an alt asset manager, fund admin, bank -Credit product experience -Advanced Excel

Midsized insurance defense litigation law firm located in midtown Manhattan is seeking a seasoned Legal Secretary with 5+ years of experience and a strong insurance defense litigation background. This position will involve supporting 2 to 3 attorneys. The role will be split equally between administrative responsibilities and document production. This position requires handling dictation, e-filing, preparation of legal documents and exhibits, preparation and revisions to reports and correspondence, telephone coverage, calendaring, email maintenance, filing, travel arrangements, proofreading, etc. Must be proficient in MS Office Suite, organized, professional, articulate and personable. Possibility for some overtime. Email resume and please include salary requirements in your cover letter. No agencies please. Full benefits including 401k match and profit-sharing Comp range from 65k to 75k

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415

Our Client a well known University is seeking an Administrative Assistant in their New York, New York Location! Responsibilities Manages the Dean's complex and confidential schedule of internal and external meetings. Organizes and plans office meetings and prepares appropriate materials. Provides administrative support for the Dean's outreach and travel, such as generating letters, organizing travel, and scheduling high school visits. Processes travel and business reimbursements for the Dean. Acts as liaison between the Dean and a variety of University and outside contacts. Writes, edits, and types various documents from own or Dean's draft texts. Responsible for researching and writing complex reports. Assists the Dean with a variety of projects as circumstances require. Proactively seeks solutions to issues and identifies areas requiring improvement or efficiency. Responsible for other administrative support items include handling confidential phone calls and messages on behalf of the Dean. Supports department-wide administrative needs such as coordinating space and food logistics for meetings and staff events. Performs other related duties as assigned. Minimum Qualifications Bachelor's degree and/or its equivalent required. Minimum of two years of related administrative experience in a university or other complex organization required. Excellent verbal, written, interpersonal, customer service, program planning and organizational skills required. Resourcefulness, discretion, exquisite attention to detail, and the ability to prioritize and manage multiple tasks. Computer literacy required with Windows experience, including Excel and Word, as well as experience with Google Workspace tools Strong analytical ability and ability to anticipate needs and think proactively. Must be self-motivated, detail-oriented, and possess patience, tact, and an ability to function effectively with a broad constituency.

Our client, a religious nonprofit institution, is seeking an Executive Administrative Assistant. This person will provide highest level of administrative support, including assisting with correspondence, calendar management, and other tasks as needed. This role will be temp to perm, converting around the 2 month mark if it's a strong fit. Rate: 22-27/hour, converting to 60-70k This role is full-time and on-site in Manhattan (Upper East Side). Occasional evening or weekend work may be required. A catered lunch is provided daily. Responsibilities include, but are not limited to: Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence Manage and maintain the Director's calendar and appointments Answer phone calls and serve as a point of contact for the Director internally and externally Organize and maintain paper and electronic files, including personal logins and sensitive account data Assist with organizing any personal paperwork/files and other personal projects as assigned Coordinate and confirm weekly staff meetings; attend and take detailed notes Make updates to internal and external communication touchpoints for the institution Manage employee vacation requests Liaise with various media outlets for advertising opportunities Assist with the submission of insurance files to an electronic portal Assist with and manage mass emails and communication schedules as needed Work cross-functionally to assist with event coordination and other projects Required qualifications: Typing speed of 70+ WPM with 95% accuracy BA/BS or equivalent degree required At least 2 years of experience in an administrative capacity Social Media Management experience Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive) Fluent in written and spoken English, with exceptional written and verbal communication skills Professional, friendly demeanor Self-motivated and proactive self-starter Capable of working independently as well as part of a team Strong judgment and high level of discretion with sensitive information Detail-oriented, organized, and able to anticipate needs Adaptable to quickly changing priorities Ability to manage multiple projects simultaneously from start to finish Preferred qualifications: 2+ years experience supporting a senior executive Working knowledge of WordPress and MailChimp platforms Knowledge of Judaism is a plus

Job Title: Administrative Assistant Education and Required Skills -Strong ability to communicate clearly both written and verbal. -Excellent Microsoft Office suite skills (Outlook, Word, PowerPoint, Excel). -Ability to be resourceful and overcome challenges and knowledge gaps independently. -Exceptional attention to detail and highly organized. -Associate degree -Experience in the banking or technology industry -Experience managing the Jive employee engagement platform Job Responsibilities -Pro-actively manage several senior executive (3+) calendars with global demand for their time. -Understand key clients and business priorities in alignment with the executives' roles to be a guardian of their time. -Collate agendas for key meetings and take detailed minutes where necessary. -Handle sensitive information according to the letter and spirit of Firm policies. -Provide logistical support for executive meetings and regional department meetings and events inclusive of conference room booking, catering, attendance tracking, multimedia procurement, etc. -Travel and Expense management inclusive of travel booking, visa requests, expense authorization requests, tracking travel cost and expenses vs. a budget, etc. -Build strong networks with internal and external counterparts and developing good working relationships with other Executive Assistants across regions and divisions. -Organize regional social and philanthropic events. -Work outside of normal working hours when necessary (e.g., early morning) to accommodate meeting preparation requirements. -Report to office minimum of 3 days/week.

Our client is a leading investment firm in Manhattan. Key Responsibilities Support event logistics, including name badge creation, colleague bios, swag distribution, and vendor coordination. Provide on-site event support to ensure seamless execution and a positive attendee experience. Serve as a backup lead for event execution when needed. Assist with travel coordination and expense reports for the Head of Events & Programs. Maintain high customer service standards, addressing inquiries with professionalism and problem-solving skills. Manage calendar scheduling for a senior executive, coordinating internal and external meetings. Arrange travel and process expense reports. Handle confidential and time-sensitive information with discretion. Ensure timely and professional communication with internal and external stakeholders. Requirements: Bachelor's degree 3+ years of event planning and administrative assistant experience in a corporate office Financial services experience is a plus Strong communication skills, both written and verbal

Looking for a dynamic and highly organized Senior Administrative Assistant with additional Office Management responsibilities to join our team. This position is ideal for a proactive individual who thrives in a fast-paced environment and has outstanding multitasking abilities. The successful candidate will provide high-level administrative support to senior leadership while ensuring the efficient operation of the office. Key Responsibilities Oversee daily office operations, ensuring maximum efficiency and productivity, including answering phones and taking messages. Prepare detailed expense reports and coordinate travel arrangements. Manage executive calendars, schedule meetings, and organize Zoom and conference calls. Provide support to senior executives with both business and some personal matters. Assist with facilities management, ensuring the office is well-maintained. Coordinate daily office lunches and catering. Organize and manage incoming and outgoing mail. Maintain office and kitchen supplies, placing orders as necessary. Plan and coordinate company events. Identify and recommend improvements to office operations to enhance efficiency. Personal Attributes Intellectual curiosity with a strong self-starter mentality. Flexible and willing to roll up your sleeves to assist across all departments. Eager to take on new tasks and grow professionally within the company. Ability to handle confidential information with discretion and professionalism. Knowledge & Skills Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Experience A Bachelor's degree is preferred. Proven experience as an administrative assistant in a professional office environment. Experience in the investment industry is a plus, but not required. Office Hours Monday to Friday, 8:30 AM to 5:30 PM Compensation & Benefits Salary range: $80K to $110K, based on experience. Bonus eligible. Comprehensive benefits package, including fully paid health insurance, 401(k), daily lunch, private on-site gym, and casual dress.