Secretary Jobs in Hazlet, NJ

Part-Time Saturday & Sunday 4pm-12am THE BEST CAREERS. RIGHT HERE @ BROOKLYN'S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers . At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. We are seeking part-time Secretary to handle secretarial tasks for the department head of Psychiatry. You will establish and maintain efficient, orderly and effective clerical procedures and timely flow of communication through the Department. In addition, you will: Maintain strict confidentiality of sensitive material and information. Perform a wide variety of typing tasks, including typing all confidential personnel reports (e.g., Warning Notices, Personnel Change Forms). Regularly proof final copies to ensure they are letter-perfect and in an attractive and easy-to-read format. Schedule meetings and appointments. Maintain and update supervisor's daily calendar; as appropriate, schedule patient appointments for physicians; ensures smooth flow of patients through office. Open/route incoming mail. Distributes correspondence and other materials to department staff. Answer phones, route callers, take messages and provide information to callers. Maintain adequate inventory of supplies in office, reordering and distributing supplies Complete check requests and maintain check requests and purchase requisition files Set up and maintain departmental filing system; Perform required clerical duties (e.g., photocopying). Maintain established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. We require: High School graduation or equivalent; 1-2 years of college preferred. Minimum 1 year of secretarial experience required, 2-3 years preferred, preferably in a hospital setting. Knowledge of medical terminology required. Typing: 55 wpm (tested). Ability to pass test demonstrating proficiency in MS Word. Microsoft Word proficiency. Good interpersonal and English verbal/written communication skills. We offer competitive compensation. Salary: $31.90 per hour, Union role. Secretary, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

Firm Ranking: AmLaw100 Firm Legal Secretary, Corporate Support Model: 1 to 2 Corporate Transactional Attorneys Pay Rate: $80,000 - $110,000 with OT and BONUS Onsite Logistics: 2/3 days a week onsite Hiring Manager: Office Administrator Job Description: Primary responsibilities include but are not limited to: Candidates will effectively support attorneys in preparing for negotiations and contract disputes. Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Legal Secretary Lead and/or the HR/Attorney Recruiting Manager when workload demands and deadlines are required. Demonstrates mastery of the Firm's Microsoft Office system by producing a variety of documents from various source materials, which may include Dictaphone tapes. Composes routine correspondence and non-routine correspondence for attorney review as requested. Become familiar with the Firm's policies and all applicable administrative procedures. Provides administrative support to the assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Qualifications 3-5 years of legal secretarial experience with a solid understanding of law firm or sophisticated organization operation Commercial Real Estate Experience Excellent word processing skills and advanced-level computer skills required including proficiency in MS Office and Adobe Acrobat. Knowledge in NetDocs, Intapp Time, and Chrome River a plus.

Law firm account, team of 4 team members - fulfilling Hospitality and Office Services duties- Setup/Maintaining Conference Rooms, Kitchen/Pantry areas, Handling various Office Services tasks; such as Mail, Package deliveries, -Copy/Print, Supply etc. Setting up Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, Setting-up beverages and catering, Upkeep of Conference Rooms and Kitchen - supplies, arrangements Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Finance Coordinator About Sequence: Sequence is an award-winning, boutique events agency specializing in production, strategic planning, and design. We work with a mix of corporate, media, entertainment, finance, and non-profit clientele and events to produce in-person, hybrid, and virtual galas, launches, conferences, awards shows and beyond. Sequence is headquartered in New York, NY and executes events worldwide. We have been named among Crain's 100 Best Places to Work in NYC, a Top 50 Event Agency by Special Events Magazine, a Top Virtual Event Solution by BizBash, and a Great Place to Work by Great Place to Work US. For more information, please visit ************************ About The Position: The Finance Coordinator is responsible for overseeing Sequence's financial operations, ensuring effective budgeting, forecasting, financial reporting, and cash flow management to support the company's business objectives. This role ensures accurate project-specific financial tracking and compliance with financial policies while identifying opportunities to improve profitability. Additionally, the Financial Manager coordinates accounts payable, treasury activities, and leads ad-hoc financial projects to enhance the company's financial performance and operational efficiency. Key Responsibilities: Financial Planning, Reporting & Analysis - Oversee budgets, forecasts, and financial plans to align with business goals. - Oversee accurate and timely preparation of financial reports, including balance sheets, income statements, and cash flow statements. - Conduct variance analysis to track performance and provide actionable insights. - Present financial results to leadership, highlighting key trends and drivers. - Offer data-driven recommendations to improve profitability and support decision-making. Financial Reporting for Projects - Track and analyze financial performance for individual projects, ensuring accurate reporting of revenue, expenses, and profitability. - Collaborate with project teams and the bookkeeper to update job P&Ls throughout the planning process and ensure timely post-event reconciliation. - Deliver financial insights to project teams and senior management, identifying trends and variances to improve financial outcomes. - Support project forecasting and budgeting processes to enhance accuracy. - Assist with expense tracking by logging project-related costs in QuickBooks, as needed. Cash Flow & Treasury Management - Monitor and manage cash flow to ensure sufficient liquidity for daily operations and strategic initiatives. - Oversee treasury activities, including managing banking relationships and optimizing cash management processes. - Ensure compliance with financial policies and regulations related to cash handling and investments. - Track and log accounts receivable to maintain accurate records and ensure timely collections. - Follow up with project teams and clients on outstanding receivables to expedite payments. - Provide regular cash flow reports to senior management, highlighting risks and opportunities. Accounts Payable - Ensure timely and accurate processing of invoices, coordinating with project teams to confirm payment details and approvals. - Monitor vendor payments, address discrepancies, and maintain positive supplier relationships. - Upload and approve invoices in payment processing software, ensuring compliance with company policies. Compliance & Internal Controls - Ensure adherence to accounting standards, regulatory requirements, and internal policies. - Develop and implement internal controls to safeguard financial assets and ensure reporting accuracy. - Coordinate with external auditors during audits, providing required documentation and addressing any issues. Ad-hoc Projects - Lead or contribute to special financial projects, including mergers, acquisitions, system implementations, and financial upgrades. - Support client onboarding by ensuring all necessary paperwork and key company information is submitted on behalf of Sequence. - Oversight on Ramp (our payment processing platform) Qualifications - 3-5 years of experience in financial or related roles. - Proficiency in QuickBooks (desktop and online) and advanced knowledge of Excel and Google Sheets. - Strong analytical and problem-solving skills with a keen attention to detail. - Excellent communication skills and ability to present financial data clearly to stakeholders. - Team player with a collaborative approach to working across departments. - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Experience with financial systems implementation and process improvements is a plus. Benefits: Health, dental, vision, 401K option, flexible vacation, and a really fun group of people to hang out with every day! Contact Instructions: Please submit the following in an email to *************************** with the subject line: “Finance Coordinator” Cover letter that describes something unique about you and illustrates why you want to work at Sequence. An up-to-date resume Requested salary requirements Potential start date NO PHONE CALLS, PLEASE! Sequence is an equal opportunity employer; we strongly value diversity at our company. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

A prominent full-service law firm established over 100 years ago with 17 offices in the United States is looking for a Legal Secretary to support a Partner. The role will also provide minimal support to another Partner and 2 Associates. The office is in Rockefeller Center and has approximately 250 employees. The current Legal Secretary has been there for 25 years and is retiring and will train the new secretary. The secretary will sit in a cubicle near the Partner that has a window. The role reports to the HR Manager and is hybrid: Mon-Thurs in office Fridays remote. About the Job: Delivers excellent work and superior service to the Firm's clients; contributes to the Firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of five or more attorneys. Assist attorneys in meeting client-service support demands, including providing telephone support (answering questions and otherwise being helpful to callers), performing administrative tasks as requested and as usual in relation to task, performing document production and other related tasks, including receiving and editing proformas and communicating with Billing personnel. Communicates with attorneys and assists in balancing the team's workload to ensure completion of projects ) within established time frames and quality standards; seeks guidance when workload demands and deadlines • dictate. Review and edit billing proformas. This includes working with the assigned billing specialists to prepare client invoices, create cover letters, and send client invoices. Assist with opening and closing of client matters and prepare engagement letters. A strong attention to detail and the ability to anticipate peripheral needs is crucial. Prepare internal paperwork, including expense vouchers, messenger vouchers and other such forms required by other suppo1t departments. Schedules various events and meetings. Work with Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order refreshments for meetings, when necessary. Legal Secretary should anticipate peripheral needs. Prepares and processes legal documents and papers including, but not limited to editing documents, preparing redlines, tables of contents and tables of authorities. Provides dependable, flexible support. Demonstrates teamwork by providing secretarial and administrative support to others as requested by the HR Manager whenever workload permits; contributes to the assimilation or new legal and support staff. Demonstrates knowledge of the Firm's secretarial policies and all appli'cable administrative procedures. Other responsibilities as may be assigned from time to time. About You: Minimum of 10 years of experience at a law firm required, supporting a minimum of four attorneys. Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e-mail and telephone Advanced skills in Word (using styles, track changes and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook and Adobe Pro. Fundamental knowledge of legal terminology Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing Salary, OT, Bonus, Profit Sharing, 401k, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Paid Vacation Hours: 9:30-5:30

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job Responsibilities Process a high volume of T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings (reserving conference rooms, logging visitors, catering, meeting materials) Arrange and coordinate complicated domestic and international travel Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly Required Qualifications, Capabilities and Skills At least five years of administrative experience, supporting Analysts and Associates Tact and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management) Position requires 5-day in office attendance, Monday-Friday College degree is a plus Required skills: Expense processing Travel arrangements Concur Benefits include: -MEC/ACP Medical -Voluntary Dental, Vision, Life, Supplemental Income -401k (must meet requirements) -sick leave as required by state/county Pay Range: $26.48-28.48 per hour

Top 100 law firm is looking for a legal secretary to join one of their teams! The legal secretary is responsible for providing a general range of support to attorneys, fee-earners, administrative personnel and clients. Responsibilities Include: Supporting Corporate/Transactional attorneys with general administrative and secretarial tasks Maintaining and coordinating attorneys' calendars by scheduling conferences, teleconferences, and travel. Supporting the attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents. Drafting letters and documents for a variety of practice areas including trust and estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software. Editing documents for fee earners. Communicates and obtains information from/for internal and external clients. Maintains and updates attorney mailing lists for clients. Maintains confidentiality of client and firm matters. Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same. Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation. Schedules meetings with internal and external participants via Zoom/Microsoft Teams. Arranges conference rooms as needed. Responsible for entering fee earners time into 3E Maintains hard copy and electronic filing system Key Skills and Experience 1. Must be willing to support different practice areas 2. Extremely detail oriented. 3. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed

A defense litigation firm in New York is looking to add a polished Legal Secretary to their team. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply. About the Opportunity: Start Date: ASAP Assignment Length: Temp to perm Schedule: Monday to Friday Hours: 9am-5pm Onsite: New York, NY Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 6+ years Litigation experience Licensed Notary required Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills

Midsized insurance defense litigation law firm located in midtown Manhattan is seeking a seasoned Legal Secretary with 5+ years of experience and a strong insurance defense litigation background. This position will involve supporting 2 to 3 attorneys. The role will be split equally between administrative responsibilities and document production. This position requires handling dictation, e-filing, preparation of legal documents and exhibits, preparation and revisions to reports and correspondence, telephone coverage, calendaring, email maintenance, filing, travel arrangements, proofreading, etc. Must be proficient in MS Office Suite, organized, professional, articulate and personable. Possibility for some overtime. Email resume and please include salary requirements in your cover letter. No agencies please. Full benefits including 401k match and profit-sharing Comp range from 65k to 75k

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 2+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Otteau Group is a leading real estate valuation and consulting firm seeking an Administrative Assistant for our Matawan New Jersey office. This is an in-person position. Job Snapshot $45,000-$55,000 Salary Medical, Dental & Vision Benefits Job Requirements The qualifications for this position include, but are not limited to: Prior work experience in an administrative or support role. Strong communication and customer service skills. High proficiency level in Microsoft Office applications and Internet use. Reliable, detail oriented and able to work both independently and in groups. Organized, capable of prioritizing workload and handling multiple tasks simultaneously. Demonstrates high standards of ethics, integrity and confidentiality.

Title: Administrative Assistant Duration: 12+ months with possibility of extension Hybrid Position provides advanced administrative duties and support with activities for respective leaders and their teams or functions. Handles complex details, special projects and work is often important and/or confidential in nature. Primary Responsibilities: Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences. Will serve as a back up to front desk activities. Coordinates and manages calendars for assigned leaders. Manages travel arrangements for assigned leaders, including domestic and international travel. Handles business/company and personnel details of a confidential and sensitive nature. Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's. Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events. Reconciles and manages expense reports through Concur/corporate credit cards for leaders. Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed. Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. Performs administration responsibilities and other assignments as directed. Key Skills: Experience working with senior-level leaders within and outside the company. Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance. Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with comprehensive follow-through and a high-level of attention to detail. Ability to travel as needed, on occasions. Education: Education/Experience/Skills High school diploma; degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.

Administrative Assistant - Contract - Summit, NJ Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry. Primary Responsibilities: The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports. Skills & Requirements: Proficiency in coordinating logistics and managing meeting arrangements. Experience with travel booking and expense reconciliation. Familiarity with Concur for expense reporting. Ability to work closely with internal and external teams. Strong organizational and communication skills. The Administrative Assistant's responsibilities will be: Coordinate logistics for monthly and quarterly workshops and meetings. Manage catering requests and reserve conference rooms using Outlook. Enter visitor registrations and check availability for meetings. Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses. Submit expense reports via Concur. Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators. Create contract and purchase order requisitions and manage their lifecycle as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer.

We are seeking a highly organized and proactive Administrative Assistant to join our team in Shrewsbury, NJ. This role is crucial in supporting our real estate agents and ensuring smooth office operations. The ideal candidate will possess strong administrative skills, a keen eye for detail, and a passion for providing exceptional support. A background in marketing or experience with Canva is highly desirable. Responsibilities: Administrative Support: Answer and direct phone calls, manage inquiries, and provide excellent customer service. Greet and assist clients and visitors. Manage and maintain office supplies and equipment. Schedule appointments and manage calendars. Handle incoming and outgoing mail and packages. Maintain organized filing systems, both physical and digital. Real Estate Support: Assist real estate agents with administrative tasks. Prepare and process real estate documents and contracts. Post and manage property listings on the MLS (Multiple Listing Service). Coordinate property showings and open houses. Maintain accurate and up-to-date property information. Marketing Support: Assist with marketing initiatives, including social media management and email marketing. Create marketing materials using Canva (preferred). Assist with the creation of property flyers, brochures, and online advertisements. Maintain marketing databases. Qualifications: Proven experience as an Administrative Assistant, preferably in a real estate environment. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with MLS systems is a plus. Experience with Canva or other graphic design software is highly desirable. Basic understanding of marketing principles. Professional demeanor. Ability to work independently.