Secretary Jobs in Hawthorne, CA

Elevate Your Career in High-Impact Litigation at a Thriving DTLA Firm! Step into a pivotal role at a rapidly expanding litigation powerhouse in the heart of Downtown Los Angeles. We're seeking a driven and meticulous Litigation Secretary/Paralegal to become an integral part of our team, supporting seasoned attorneys on complex, high-stakes cases. This is your chance to shine, making significant contributions and advancing your career in a collaborative and supportive environment where your talents are truly valued. If this sounds like you, please APPLY NOW to learn more! Job Title: Litigation Secretary/Paralegal Location: Hybrid Flexibility in Downtown Los Angeles (DTLA) Compensation: Up to $110,000 DOE + Medical/Dental Coverage + 401k Match + 4 Weeks PTO Your Impact: Provide expert litigation support to 3-4+ experienced attorneys, mastering case file management, document preparation, and strategic discovery assistance. Craft and execute flawless preparation and filing of pleadings, motions, and critical legal documents across state and federal courts. Dive deep into legal research and contribute to insightful document reviews, becoming a vital resource to the team. Orchestrate seamless scheduling and coordination of court appearances, depositions, and pivotal client meetings. Maintain meticulous case files, both digital and physical, ensuring impeccable organization and accessibility. Deliver essential administrative support, contributing to the firm's smooth and efficient operations. Your Expertise: 3+ years of proven experience as a Litigation Secretary, Paralegal, or in a comparable litigation support role. 3+ years of mastery in navigating federal and state court filing procedures. Exceptional organizational, communication, and interpersonal skills that foster strong team collaboration. Demonstrated ability to excel independently and thrive within a high-performing team. Unwavering commitment to detail and accuracy, ensuring every task is executed with precision. *US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.*

The law firm of Gipson Hoffman & Pancione is looking for an experienced Litigation Secretary to support our firm's growing litigation practice. The ideal candidate will have excellent attention to detail and the ability to excel in a fast-paced environment. Who We Are: Headquartered in Century City (Los Angeles), Gipson Hoffman & Pancione is a boutique full-service law firm committed to advancing and protecting our clients' interests with thorough, expert, and diligent service. Requirements: 5+ years of strong general & business litigation secretarial experience. Excellent grammar, spelling, and ability to proofread. Exceptional litigation skills with strong knowledge of CA State & Federal Court rules Proficiency in state and federal eFiling and all court procedures Excellent working knowledge of legal documents Superb organizational, time management and multitasking skills Excellent people & communication skills, with the ability to collaborate. Keen attention to detail Ability to integrate and work in a fast-paced environment; meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to perform clerical tasks with a high degree of accuracy. Proficient in MS Office applications (Word, Outlook, Excel), as well as iManage and Adobe. Why Choose GHP? A supportive, collaborative, and inclusive work environment. Commitment to work-life balance. Benefits, and Perks: The base salary for this nonexempt full-time role will be dependent on factors such as experience, job-related skills, and qualifications. Comprehensive health insurance plan, including medical, dental, and vision coverage for employees and their dependents. 401(k) plan Generous paid time off, including vacation days, personal days, sick days, and paid holidays. How to Apply If you are a resolute and ambitious professional looking to make a significant impact in the field of litigation, we encourage you to apply. Please submit your resume to *******************. Job Type: Full-time Pay: Dependent on experience, job-related skills, and qualifications. Benefits: 401(k) Health, Dental & Vision insurance Paid sick time Paid time off

Firm specializing in creditor representation, primarily in Chapter 11 and some Chapter 9 cases. Our work involves representing lending institutions and banks, and we occasionally work on Chapter 7 and Chapter 13 cases on the creditor side. Due to an increase in workload, we are seeking a highly organized, detail-oriented, and proactive legal secretary to support two attorneys with the potential to grow into additional responsibilities as the workload expands. Key Responsibilities: Provide comprehensive support to two attorneys, with the potential to assist more in the future as the workload increases. Assist with federal and appellate filing procedures. Bankruptcy court filing experience is a plus but not required. Manage case documents, filings, and scheduling using iManage, Macros, and Styles (docketing experience is essential). Draft, review, and edit legal documents and correspondence. Maintain strict attention to detail and manage multiple priorities under deadlines. Qualifications: Minimum 3 years of legal secretary experience in a litigation or bankruptcy environment. Experience with federal and appellate filings is a must; bankruptcy court filing experience is highly desirable but not required. Proficiency with iManage, Macros, and Styles is a MUST!! Strong organizational skills, attention to detail, and a sense of urgency in meeting deadlines. Candidates with bankruptcy experience are preferred, but we are open to training individuals with excellent litigation experience, especially in commercial and civil litigation. A background in complex litigation and a strong understanding of bankruptcy is a plus. Ideal Candidate: Smart, highly organized, and able to prioritize tasks efficiently. Strong attention to detail, proactive, and capable of managing a high-volume workload. A team player with a positive attitude and a willingness to learn. At least 3 years of experience (no candidates with fewer than 3 years of experience, please). Additional Benefits: Paid parking in the building. Staff lunches twice a month. Hybrid work schedule after the initial on-boarding/training period.

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client's business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe. Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm. Perform administrative functions such as new case memos, expense reports, and time entry. Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel Make all necessary travel arrangements, adhering to the firm's Travel Policy. Record and track deadlines through docketing and calendar system Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros Ability to prepare and file pleading documents and discovery documents while consulting with the attorney Heavy document management organizational skills Assist multiple attorneys with heavy litigation dockets 5 days a week in office Requirements Minimum of 6 years of experience supporting litigation attorneys In-depth knowledge of state and federal court rules and procedures. Experience with e-filing in both state and federal courts, including motion practice and under-seal filings. Familiarity with calendaring programs such as CompuLaw. Excellent word processing skills. Experience with iManage or similar document management systems Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook) Excellent communication and organizational skills Must have a professional demeanor. Willingness to take initiative and work with limited supervision in a deadline-driven environment. Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk. Ability to work as a member of a strong litigation team.

Are you ready to advance your career in media and entertainment litigation? We are seeking a highly skilled Legal Secretary to join our dynamic Litigation Practice Group in Century City. In this pivotal role, you will provide comprehensive administrative support to attorneys specializing in high-stakes media and entertainment cases, ensuring seamless operations and exceptional client service. Why Join Us? This is more than just a job-it's an opportunity to grow and thrive within a respected AM100-ranked international law firm. You will work in a collaborative environment that values professional development, innovation, and excellence while gaining unique exposure to high-profile media and entertainment litigation. Key Responsibilities: Support Media and Entertainment Litigation: Assist attorneys in managing complex litigation involving film, television, music, digital content, intellectual property, and celebrity rights. Draft and Proofread Legal Documents: Prepare pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondence, ensuring compliance with industry-specific standards and court rules. Coordinate High-Profile Client Communications: Facilitate communications and schedule meetings with entertainment industry clients, serving as the central point of contact for stakeholders. E-File and Court Coordination: Handle e-filing for State and Federal courts, including specialized entertainment law jurisdictions. Track deadlines, court dates, and ensure timely and accurate filings. Discovery and E-Discovery Management: Assist with discovery processes, manage e-Discovery projects related to digital media, and coordinate with third-party vendors. Administrative and Billing Support: Oversee administrative functions, including finance and billing tasks, time and expense entries, and maintaining client presentations. Support client billing processes, including time entry, expense reporting, and audit preparation. Calendar and Travel Management: Manage attorney calendars, schedule appointments, arrange travel, and track deadlines for high-stakes litigation. Collaborative Team Environment: Foster a collaborative atmosphere by maintaining a consistent presence, optimizing assignments, and supporting peers. Willingness to Work Overtime: Flexibility to work overtime as needed to meet the demands of high-profile cases. Required Skills and Proficiencies: Advanced Legal E-Filing Proficiency: Expert in e-filing for State and Federal courts with familiarity in entertainment law jurisdictions and court rules. Legal Software Expertise: Proficiency in Intapp Time, Chrome River, iManage, and MS Office Suite (Word, Outlook, Excel, and PowerPoint). Exceptional Communication Skills: Strong verbal and written communication abilities, capable of interacting with high-profile clients and legal teams. Organizational Excellence: Outstanding organizational and multitasking abilities with exceptional attention to detail. Team Collaboration and Independence: Ability to work both independently and collaboratively within a team-focused environment. Qualifications: Minimum of 6 years of experience as a litigation legal secretary, preferably within media and entertainment law. Associate's or Bachelor's degree (preferred). Notary certification (preferred). What We Offer: Comprehensive Benefits Package: Medical, Dental, Vision, Life/AD&D, Long-Term Care, and Disability Insurance. Financial and Retirement Planning: Flexible Spending Account, Health Savings Account, 401k Plan, Profit Sharing, and Retirement Plan Consulting. Generous PTO and Paid Holidays: Including Paid Parental Leave, Fertility Benefits, and Child/Elder Care support. Professional Growth and Development: Opportunities to advance within a leading international law firm specializing in media and entertainment litigation. If you are an experienced litigation legal secretary looking to take your career to the next level within the exciting world of media and entertainment law, we want to hear from you! Apply today and become a vital part of our team, driving success and delivering excellence in every high-profile case.

This position provides advanced administrative and legal support to a team of attorneys specializing in labor and employment law. This role requires a proactive individual with the ability to manage multiple tasks, anticipate needs and maintain a high level of confidentiality and professionalism. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This role is based in our Los Angeles office. Essential Responsibilities and Duties Provide comprehensive administrative and legal support to attorneys and paralegals in the Labor and Employment practice group. Prepare, proofread, format, and finalize legal documents, including pleadings, discovery materials, and correspondence, ensuring accuracy and adherence to deadlines. Manage attorney calendars efficiently, schedule client meetings, court appearances, and coordinate complex travel arrangements. Handle the filing and e-filing of legal documents in both federal and state courts, ensuring compliance with court requirements. Maintain, organize, and update case files, ensuring all documents are properly categorized and filed in a timely manner. Monitor and track deadlines, ensuring attorneys are fully prepared for court appearances, hearings, and depositions. Assist with billing processes, including time entry and tracking, and submission of attorney hours. Serve as the primary point of contact for incoming calls, emails, and correspondence, managing communications on behalf of attorneys. Manage client interactions professionally, maintaining strict confidentiality and delivering exceptional client service. Prepare high-quality PowerPoint presentations, Excel reports, and other supporting materials for client meetings and internal use. Provide support on special projects, research assignments, and additional administrative tasks as requested. Required Skills, Abilities and Qualifications Minimum of 5+ years of legal secretarial experience, preferably within labor and employment law or a related practice area. Expert knowledge of legal terminology, court rules, and procedures, with a focus on California law, including local, state, and federal courts. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal technology platforms, such as document management systems, e-filing platforms, and billing software. Exceptional organizational and time-management skills, capable of managing multiple priorities, tasks, and deadlines effectively in a fast-paced environment. Superior written and verbal communication skills, demonstrating excellent grammar, attention to detail, and the ability to craft clear, concise correspondence and documents. Ability to work independently with minimal supervision, while also being a collaborative team player when required. Strong problem-solving abilities and adaptability, with a high level of initiative in handling complex or unexpected tasks. Uphold a high degree of professionalism, confidentiality, and discretion when dealing with sensitive information or high-profile cases. Flexibility to work overtime or adjust hours as necessary to meet business needs, particularly during critical deadlines or case preparation. Salary Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000.00 - $105,000.00, and represents the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate's years of experience, qualifications, and skill set.

Are you looking to showcase your Administrative skills for a great company? Our client is seeking an Administrative Coordinator for an onsite role in Tarzana, CA! Details: $33 - $34 per hour pay rate Full Time Contract Schedule: M-F 8am-5pm-Onsite What's in it for you? Health, Dental, Vision insurance offered 401k options Work with a great team! Only considering candidates with the following: High School Diploma or equivalent required; bachelor's degree preferred. A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom. Responsibilities: Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations. Provide comprehensive administrative support to the VP of Manufacturing & Facilities Manage office operations and vendor coordination for the Tarzana location. Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination. Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones. Arrange multi-location domestic and international travel, and handle expense reporting. Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials. Lead and manage special projects as assigned, ensuring timely and accurate completion. Maintain SharePoint sites and produce documents using Microsoft Office tools. Click apply today! Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration. Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people. 1027063 #CSPRO

Prestigious insurance defense law firm is seeking an experienced litigation secretary for its Irvine office. We offer competitive benefits and salary commensurate with years of experience and a great team of employees. Role Description This is a full-time in-office position for a Litigation Secretary at Gates, Gonter, Guy, Proudfoot & Muench LLP in Irvine, CA. The Litigation Secretary will perform day-to-day tasks to support legal proceedings for three attorneys. Personal characteristics that will contribute to the success in this position are a strong work ethic, high degree of personal responsibility and accountability, and a high degree of organization. Qualifications Proficiency in legal terminology and procedures Excellent communication and organizational skills Ability to manage legal documentation and correspondence Familiarity with legal research and case management software Experience in maintaining litigation calendars and scheduling Knowledge of court filing procedures and e-filing systems Assist with trial prep Handle a wide variety of complex and confidential time-sensitive material Strong attention to detail and time management skills Must be able to take initiative, be reliable, professional and team-oriented. Previous experience working in a litigation law firm or legal environment We are an Equal Opportunity Employer.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

A global law firm located in Century City is seeking a proactive and driven Litigation Administrative Assistant to support multiple busy attorneys. Acting as liaison between attorneys, internal departments, and vendors Managing complex calendars and coordinating meetings Supporting trial preparation and coordinating logistics Answering and directing phone calls and emails Coordinating travel arrangements and preparing expense reports Assisting with document preparation and distribution Conducting basic legal research Supporting onboarding processes Providing project management support The ideal candidate will have 3-5+ years of experience in an administrative support role, ideally within a legal or legal adjacent setting. A proactive, team-oriented mindset with a commitment to client service will also be key to success. This firm will offer a competitive base salary in the $95k-$105k range (DOE), discretionary bonus, PTO, a hybrid schedule (3 days onsite/2 days remote), and many other perks! Please apply today if interested and qualified!

Job Advertisement: Legal Secretary & Office Manager Salary: $70,000-$90,000 (commensurate with experience) About Us Schein Law Group is a dynamic plaintiff-side employment litigation boutique located in the heart of Beverly Hills, dedicated to advocating for employees and ensuring justice in the workplace. Our firm values professionalism, efficiency, and a collaborative team environment. We are seeking a skilled Legal Secretary & Office Manager to join our team and play a pivotal role in our growing firm. Position Overview This role combines the responsibilities of a seasoned legal secretary with the organizational leadership of an office manager. The ideal candidate will be a proactive, detail-oriented professional with excellent multitasking abilities and a passion for supporting a thriving legal practice. Key Responsibilities Legal Secretary Duties: Edit, format, and proofread legal documents, including pleadings, correspondence, discovery, tables of contents, and tables of authorities. File court documents electronically in both state and federal courts (e-filing expertise required). Manage attorney calendars, schedule meetings, and track deadlines. Coordinate with clients, opposing counsel, and court personnel. Use Clio to maintain case files and ensure all documents are properly organized and accessible. Office Manager Duties: Oversee daily office operations, answer phones, greet clients, and ensure the smooth functioning of administrative processes. Coordinate IT needs and liaise with technical support when necessary. Order and maintain office supplies. Qualifications Minimum of 3 years of experience as a legal secretary, preferably in employment litigation or civil litigation. Proven experience managing office operations or similar administrative responsibilities. Proficiency with Microsoft Office Suite, Clio or other legal case management software, and e-filing systems. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Professional demeanor with a client-focused attitude. What We Offer Competitive salary in the range of $70,000-$90,000, based on experience. Comprehensive benefits package, including health insurance and paid time off. Opportunity to work in a supportive and collaborative environment. Career growth potential in a thriving legal practice. How to Apply Please submit your resume, a cover letter detailing your relevant experience, and at least one professional reference to ***********************. Applications will be reviewed on a rolling basis, so we encourage early submissions. Join us in making a difference in the lives of employees while advancing your career in a respected Beverly Hills firm!

Berman, Berman, Berman, Schneider & Lowary LLP (B3SL) is a corporate and insurance defense and coverage firm based in Los Angeles, CA. Our team consists of passionate, experienced, innovative, and communicative professionals dedicated to our clients' success. We focus on providing exceptional service to our clients in a straightforward manner. Role Description This is a full-time on-site role as a Legal Secretary at B3SL. The Legal Secretary will be responsible for legal document preparation, managing diaries, and providing clerical support to attorneys and legal assistants. The role will involve assisting with various administrative tasks and ensuring the smooth functioning of the legal office. Qualifications Law and Legal Assistants skills Legal Document Preparation proficiency Strong Clerical Skills and Diary Management capabilities Excellent organizational and time-management skills Attention to detail and accuracy in work Ability to work well in a team environment Experience in a legal setting is a plus Associate degree or certification in Legal Studies or related field preferred

Freeman Mathis & Gary is a dynamic and growing 400+ lawyer national litigation firm, with thirty-nine offices in twenty-one states. The Legal Secretary aids the Firm in one of our primary functions, supporting our attorneys in the day to day needs of their practice. The position maintains calendars, drafts, and proofreads legal correspondence while coordinating Firm resources to meet important deadlines. Work is completed via the use of several software programs. An understanding and comfort with computer systems and operating in a paperless environment is required. The role requires problem solving, research and a willingness to follow tasks through to completion. Excellent communication and prompt follow up with attorneys, staff, vendors, and clients is required. Legal Secretaries are encouraged to maintain a positive attitude in the face of complex challenges and always demonstrate professionalism. FMG Law operates a four to one desk, meaning each staff person is responsible to support at least four attorneys, or more. Finally, maintaining the confidentiality of client and Firm matters is central to the role. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Essential Job Functions: Drafts and reviews legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting prior to distribution or filing. Prepare pleadings, discovery requests and responses, case management statements, deposition notices and subpoenas for filing and service, including generating table of contents and table of authorities. Prepares and collects conflict of interest checks, opens new files, and maintains client files, including contact information for all parties in practice management system. Perform all file maintenance, including saving documents to the document management system and updating pleading indices. Maintains attorneys' calendars with hearing dates, filing deadlines, and other dates of importance, including keeping the attorneys up to date as to what is coming up, due and aware of potential conflicts. Makes client and client-related appointments for attorneys, as necessary. Schedules depositions, court reporters, and court appearances. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to accounts payable. Prepare expenses reports and respond to billing department questions regarding litigation task codes, narrative length, and carrier appeals. Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure compliance and cost-effective practices. Maintain a professional demeanor with all Firm's clients, attorneys, staff, and vendors. Respond to messages and requests in a timely manner, ideally within 24 hours. Accurately scan and upload one hundred or more pieces of correspondence in relation to case matters daily. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Accurately follow instructions specific to attorney specification. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Proficient in software programs such as Microsoft Word, Outlook, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position. Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members. Additional duties as assigned. Education, Experience, and Skills: High School Diploma required. Bachelors' Degree preferred (Legal Studies, English, Business). Three years of Litigation Legal Secretary experience required. Working knowledge of litigation tasks including service deadlines, familiarity with California Rules of Court, California Code of Civil Procedure and Federal Rules of Civil Procedure. Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings. Proficiency with MS Office and HTML (web-based) programs. Experience with iManage, Fulcrum and/or Litify ideal. Ability to electronically create tables of contents and tables of authorities. Ability to multi-task, prioritize and work under tight deadlines. Top-notch organizational skills for optimal workflow and efficiency. Excellent time management skills. Demonstrates a strong attention to detail, catches errors and corrects them quickly. Ability to perform at high levels in a fast-paced, dynamic work environment. Adaptable to changing priorities and work demands. Pro-active, follows through with minimum direction, and displays initiative. Exhibits a positive attitude and has confidence. EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

Litigation Legal Secretary - Commercial Litigation We are seeking an experienced Litigation Legal Secretary to support attorneys in a busy commercial litigation practice. The ideal candidate will have at least 4 years of litigation experience, including e-filing in California state and federal courts. Key Qualifications: Minimum 4 years of experience as a Litigation Legal Secretary. Proficiency with California state and federal e-filing systems. Experience supporting commercial litigation attorneys. Strong organizational, communication, and time-management skills. Prior experience at an AmLaw 200 or 100 firm preferred. Ability to commute to Downtown Los Angeles. This is an excellent opportunity for a detail-oriented professional to join a well-regarded firm and work in a dynamic, fast-paced environment. Competitive compensation and benefits offered. Apply today!

We are looking for a detail-oriented and organized college student to assist with administrative tasks related to employee documentation and company policies. This role will focus on maintaining accurate records, supporting compliance efforts, and ensuring smooth documentation processes using our company's internal software. The ideal candidate should be AI-savvy and comfortable integrating AI tools into daily workflows to enhance efficiency. Responsibilities: Assist with employee documentation and write-ups, ensuring accuracy and confidentiality. Maintain and organize company records within our internal software. Support administrative processes related to policy documentation and compliance tracking. Help draft and update internal reports, communications, and procedural documents. Utilize AI tools for data organization, document generation, and workflow automation. Provide general administrative support to streamline documentation efforts across multiple locations. Ensure data is accurately entered and maintained for easy reference and auditing purposes. Qualifications: Currently enrolled college student pursuing a degree in Business Administration, Communications, or a related field. Strong written communication skills with attention to detail. Ability to handle sensitive information with discretion. Comfortable working with digital record-keeping and documentation software. AI-savvy and experienced in using AI tools for task automation, organization, and content generation. Organized, efficient, and proactive in managing administrative tasks. Previous experience in administrative support, data entry, or record-keeping is a plus. Perks & Benefits: Medical, Dental, & Vision Insurance Free meal during shift, including salad, snack, and juice 50% off all products in-store A fun and dynamic work environment with opportunities to gain hands-on experience This is a great opportunity for a student looking to gain experience in administrative operations while working with a forward-thinking, AI-driven team.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

About the Firm Kolar & Associates, A Law Corporation is recognized as one of California's premiere business and commercial litigation firms. The firm is a general civil litigation practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters. Legal Secretary Industry leading litigation firm with growth opportunities, looking for a Legal Secretary. The ideal candidate will be a personable, energetic individual interested in continuing to develop their skills in the legal field. 2 to 3 years of experience preferred. This position will be reporting directly to the attorney(s) they are assigned to. Job Duties E-file in State and Federal courts Calendar court and civil litigation deadlines Draft legal documents, routine correspondence and emails Prepare and serve court documents, civil subpoenas and notices Prepare Judicial Council Forms, discovery and pleading templates Schedule depositions, order court reporters, attorney appearances and make travel arrangements Assist staff and attorneys with required tasks Qualifications: Attention to detail Sufficient in Word, Excel and Adobe Strong verbal and communication skills Exceptional organizational skills Fulltime in office, M-F 8:30 am - 5:30 pm Hourly Pay: $28 - 40 per hour ***Pay negotiable based on experience*** Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Insurance EEO Statement Kolar & Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.

A well known property management company is looking for a detail-oriented and proactive Administrative Support Coordinator to provide essential support to our sales team. This role involves interacting with key leaders, customer service oriented and supporting the sales team. This role is fully in office and a long term consulting role. Key Responsibilities: Salesforce experience required Assist with heavy meeting scheduling Manage expense reporting, IT requests, and office supply inventory. Customer service oriented and establishing vendor relations Make travel arrangements and schedule meetings as directed by management. Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications. Maintain an orderly work environment, including the upkeep of marketing inventory, as part of the administrative team. Basic Qualifications: Minimum of 2 years of relevant experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong writing, presentation, and communication skills. Excellent organizational abilities. Pay: $25-35/hr If you are a motivated individual with a knack for organization and a passion for supporting team success, we encourage you to apply.

We are seeking an experienced Legal Secretary to join our team in Thousand Oaks, CA. The ideal candidate will have a strong background in Plaintiff Personal Injury (PI) cases, handling 5-15 cases at a time, and will be highly proficient with technology and AI tools to enhance efficiency in legal processes. Key Responsibilities: Provide administrative and clerical support to attorneys handling Plaintiff Personal Injury cases. Manage case files, court filings, and legal documentation with attention to detail. Coordinate scheduling, depositions, client meetings, and trial preparation. Draft, proofread, and edit legal correspondence, pleadings, and reports. Conduct legal research and summarize findings when needed. Utilize AI-powered legal technology to streamline tasks and enhance workflow. Maintain and update case management software and electronic filing systems. Communicate with clients, medical providers, and court personnel professionally and efficiently. Ensure all deadlines and compliance requirements are met. Qualifications & Experience: 5+ years of experience as a Legal Secretary (preference for candidates with longevity in a firm). Strong background in Plaintiff Personal Injury law. Tech-savvy with experience using AI-driven legal tools, case management software, and e-filing systems. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal document formatting. Excellent organizational skills and ability to manage multiple cases efficiently. Strong written and verbal communication skills. Ability to work in a fast-paced environment while maintaining attention to detail. A proactive approach to problem-solving and case management. Preferred Qualifications: Experience in AI-powered legal research and automation tools. Familiarity with state and federal court procedures. Bilingual skills (Spanish preferred but not required). Why Join Us? Competitive salary based on experience. Supportive and collaborative work environment. Opportunities to leverage cutting-edge legal technology. Room for career growth within an established and respected firm. If you meet the above qualifications and are looking for an opportunity to work in a technology-forward legal environment, we encourage you to apply!