Secretary Jobs in Hawaii

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $25/hourly

Salary Range: Secretary II, SR-14: $3,917.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. 3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. 4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose the third option as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

Salary Range: Secretary II, SR-14: $3,917.00 per month Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; Procures supplies, equipment, repair and maintenance services and the like, through agency channels; Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; Orally relays messages and instructions to other subordinates of the supervisor; Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; Explains details of services, methods or policies; Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class Title Gen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary II 0.5 2.0 2.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. 3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. 4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

Job Details Pearl Harbor, HI $36.28 - $41.21 HourlyDescription Administrative Support Specialist Clearance Type: Secret Responsibilities (including but not limited to): Be able to operate a Personal Computer (PC) with common/standard business software programs. Prior DOD experience (minimum of four years preferred) with Microsoft Windows and Microsoft Office applications such as Excel, Word, PowerPoint and other related programs. Be able to obtain access to Enhanced Unit Commander's Financial Report (EUCFR), Master Military Pay Account (MMPA), Salesforce, Navy Standard Integrated Personnel System (NSIPS), Fleet Training Management and Planning System (FLTMPS), BUPERS Online (BOL), and MyNavy HR Website. Be able to communicate clearly and effectively with others, both verbally and in writing. Enter data into multiple databases accurately. Be Able to work in an environment that is fast paced, completing multiple tasks, efficiently, safely while meeting stringent timelines. Use SOPs and applications identified in the CPPA Toolbox to provide Sailor Pay and Personnel Support. Maintain familiarization with PAYPERS policy references. Review documents and information as they are routed between the Sailor and supporting TSC or RSC. Qualifications Possess a minimum of 5 years of collective experience within the last 10 years performing Pay, Personnel Specialist and administrative functions in support of the U.S. Navy or other DoD agency equivalent. The Personnel Specialist should have experience working Navy Correspondence and administrative reports, to include performance reports. Experience with Microsoft Windows and Microsoft Office applications such as Excel, Word, PowerPoint and other related programs Must be SECRET cleared.

Specific Description Recruitment Number 25-037KS, Secretary III (Children's Justice Center), SR-16, Honolulu, Oahu. This position serves as the personal and confidential secretary to the Statewide Director of the Children's Justice Centers of Hawaii and assists the Director in the coordination of the five Centers and Satellite Programs activities. This position works independently, subject to limited direction of the Director, and handles the logistics of interaction with four state and county cooperating agencies, including: the Department of Human Services, County Police Departments and Prosecutors' Offices, and the Attorney General's Office, as well as the parallel federal agencies, and the courts. This position may supervise and participate in performing highly complex clerical work. Minimum Qualification Requirements Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Specialized Experience: One (1) year of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) ability to exercise sound judgment. Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience. 3. Education in a accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience and one (1) year of Specialized Experience. Selective Certification Requirement - Typing: Eligibles for this position shall be restricted to applicants who possess the minimum education and experience requirements and the skill requirement of typing at a rate of 40 net words per minute. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. Judiciary Human Resources reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied. Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle. Supplemental Information Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree. CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

IMMEDIATE VACANCIES: Department of Human Concerns - Temporary Full-Time Department of Housing - Permanent Full-Time Provides secretarial, clerical and routine administrative services to a deputy department head or top echelon administrative official in the Office of the Mayor; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for providing secretarial, clerical and routine administrative services for a deputy department head or top echelon administrative official in the Office of the Mayor. Responsibilities may also include providing secretarial and clerical support services to a board or commission. Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Receives telephone and personal calls, screens those which can be handled by other department representatives, and tactfully makes referrals as appropriate; Responds to inquiries and provides information based upon the knowledge of departmental functions, organization, rules and regulations and the superior's thinking and attitude; Reads incoming correspondence and other material, screens out those which can be disposed of personally or routed to other personnel for action and routes those which require executive attention or are of special interest to the executive for consideration; Answers routine correspondence independently and writes letters from general oral and written instructions; Organizes and coordinates matters that require executive attention; Searches files and assembles background materials and information for executive action or decisions; Summarizes and briefs materials; Keeps the supervisor's calendar and schedules and adjusts appointments and conferences; Arranges dates and places for meetings and notifies those who are to attend; May take and transcribe dictation for the executive's correspondence and records; Establishes and maintains files of confidential correspondence, reports, minutes, and other materials; May attend board or commission meetings and take and transcribe minutes of proceedings; May prepare agendas, notices and minutes of hearings and/or meetings for distribution; May supervise clerical employees by scheduling, assigning and reviewing their work; May keep records of expenditures and assist in departmental budget preparation; Performs other duties as assigned. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and five (5) years of secretarial, stenographic or substantive clerical experience. License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing. Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) as applicable to the position. Knowledge of: Business English/spelling, arithmetic; general and special office practices and procedures as they relate to operations; the operation and operational maintenance of various office machines and equipment including a personal computer; secretarial principles and practices; principles and practices of supervision. Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; give and follow written and oral instructions; deal tactfully and effectively with employees and the public; work harmoniously with others. Physical Requirement: Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Supplemental Information TEMPORARY POSITIONS: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. APPLICATIONS MAY BE FILED ONLINE AT: ******************************************* If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: *********************************

Title: Admin & Fiscal Support Specialist 0096533 Hiring Unit: Administrative Services Band: A Salary: salary schedules and placement information Additional Salary Information: PBA; minimum $4,307/mo. Full Time/Part Time: Full Time Month: 11-month Temporary/Permanent: Permanent Other Conditions: General funds, to begin approximately 05/25 pending availability of funds and actual staffing requirements. Duties & Responsibilities: (* denotes essential functions) * *Under general supervision, responsible for providing support with detailed and routine cashiering functions for the college, ensuring accurate and efficient handling of financial transactions. * *Responsible for the daily collection of tuition, fees, campus activity funds, and both external and internal accounts receivable. Records and reconciles all cash, check and credit card deposits and addresses discrepancies as necessary. * *Analyzes student's accounts in Banner and provides expertise and assistance in-person, over the phone, and online with inquiries regarding tuition, fees, payments, refunds, financial holds, and related account issues. Resolves fiscal/administrative issues with students, parents, University System personnel and scholarship agencies and makes necessary adjustments. * *Reviews, reconciles and approves cash and credit card deposits for other departments utilizing KFS, and follows up on any unrecorded deposits. * *Serves as the Business Office Change Fund Custodian and performs weekly cash count. Certifies change fund cash counts for various departments and conducts unannounced cash counts. * *Assist with reviewing, auditing, and posting all student-related credit refunds. Interprets the BANNER system procedures, analyzes problems, and maneuvers the system to maximize solutions. * *Participates in BANNER conference calls meetings to stay updated on current policies, informing supervisors of changes in cash management and to provide input for improvements or settle problem issues. * *Assists in maintaining BANNER the student information system (ex. BANNER) rules, detail codes, and updates to registration guides and catalogs. * *Responsible for the maintenance of all account receivables for the college. * *Oversees the collection and processing of all external customer accounts receivable payments and deposit reconciliation. Follows up on late payments, makes necessary adjustments, recommends accounts for tax set-off, assigns delinquent accounts to a collection agency, and implements processes for writing off uncollectible accounts. * *Responsible for third-party billings using a financial management system (ex. Kuali Financial System), various military portals or other billing software, ensuring timely processing and accurate account coding in accordance with billing requirements to maintain proper cash flow. * *Responsible for preparing Internal Billings (IB), recording expenses and revenues accurately utilizing information provided by the departments. * Conducts training on updates to policies and procedures. * Hires, supervises, and trains student employees as required. * Act on behalf of the supervisor in their absence. * Other duties as assigned. Minimum Qualifications: * Possession of a baccalaureate degree in business administration and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in the area of accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of financial accounting or business management. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software. * Demonstrated understanding and experience with financial systems. * Demonstrated ability to manage work priorities and projects. Desirable Qualifications: * Experience in cashiering. * Experience in accounts receivable. * Experience in financial management in higher education. * Knowledge of State, higher education and Federal administrative policies and procedures. * Knowledge of Kuali Financial System (KFS). * Knowledge of Banner Student Information System. Application Submission: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents: 1. Cover letter explaining how you meet the minimum and desirable qualifications, 2. Resume, 3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE: Transcripts must be attached to receive credit for degree(s). Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned. If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Leeward Community College Human Resources Office ************ **************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Founded in 1910, KONE is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world's cities better places to live by providing innovative solutions that help make people's journeys safe, convenient and reliable. Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes , Corporate Knights for clean capitalism and others. Are you ready to make your next career move to join our team and assist the local branch as an Administrative Associate for KONE Honolulu, H? Do you enjoy working in a fast-paced environment? Are you able to collaborate with all levels of the organization to achieve business goals? Have you developed a proficiency with office management tools (e.g. Microsoft Office Suite, SAP, customer relationship management, etc.?) Do you have a passion for customer satisfaction? Are you able to perform and manage multiple tasks at the same time? If you answered a resounding YES to these questions, then we have an amazing opportunity for you! As our Administrative Associate, you will perform a variety of administrative tasks related to our service branch operations including reporting, scheduling, and onboarding assistance. Your customer service mindset provides an engaging experience with internal and external stakeholders whether it is through phone calls, emails, or face to face visits. You will bring 2+ years of relevant office administration expertise and an appetite for learning an exciting and new field. You will use the knowledge gained when obtaining your associates' degree in a related field or an additional 4+ years of experience. We have the courage to hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because we believe diversity drives innovation : • We value your authentic self • Diversity, equity and inclusion is embedded in our strategy and values • Collaborative, creative and supportive work environment • Passionate about safety, quality and innovation • We care about the communities where we live and work Some of our many benefits include: • Competitive salary • Flexible work schedule • Opportunities to learn and grow • Matching 401K • Comprehensive health and wellness plans for the entire family • Paid holidays and paid time off The hiring range for this role is $52,200 - $71,7000. The compensation package offered will depend on the candidate's ability to meet the requirements of the role and a range of factors unique to each candidate, including but not limited to their skill set, years and depth of experience, certifications, and location. Come share your passion and energy to make a positive impact at KONE for our customers and your career! *Beware of Recruitment Scams* We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life. Read more on ********************

RMGS, Inc. is currently recruiting an Administrative Specialist in Pearl City, Hawaii. This position is contingent upon contract award. Roles and Responsibilities Provide pay, personnel, and general administrative support Attend and apply all required training to job tasks Review documents and information to ensure completeness and accuracy Protect personally identifiable information Required Qualifications and Experience Valid state driver's license Ability to operate a personal computer with common/standard business software programs (Microsoft Windows, including applications such as Excel, Word, PowerPoint, and other related programs) Ability to access various pay and personnel-related websites, systems, and resources Ability to communicate clearly and effectively with others both verbally and in writing Ability to enter data into multiple databases accurately Active Secret security clearance Ability to work in a fast-paced environment while completing multiple tasks efficiently and safely while meeting stringent timelines A minimum of 5 years of collective experience within the last 10 years performing pay, personnel, and administrative functions in support of the U.S. Government Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance AFLAC supplemental insurance 401(k) Workers' compensation Direct deposit Post-hardship differential and danger pay Medical evacuation insurance

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Maui Memorial Park. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $19-$20/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. The OB/GYN department offers complete obstetrical and gynecological care for women and is one of the most comprehensive centers for women's health in Hawai'i. Services include obstetrical care, pre-pregnancy counseling, medical, dietary and social service counseling, pregnancy testing, prenatal and high-risk prenatal care, counseling and postpartum follow-up care, referral services, infertility diagnostics and treatment, family planning, annual physical exams and pap smears, testing and treatment for sexually transmitted diseases, birth control methods, routine gynecological exams, evaluation for and scheduling of gynecologic surgeries, cyst biopsy and removal, nutrition counseling, and endocrine and teen clinics, among others. If you are reliable, organized and proactive, you may be the ideal candidate for our Administrative Secretary position. The Administrative Secretary is often the right-hand person that facilitates and delegates everyday operational and administrative tasks, helping to execute our leadership's vision and providing overall administrative support for the department. We are looking for someone who is comfortable working with multiple priorities and projects in a fast-paced environment, has excellent customer service and communication skills, pays strong attention to detail and is committed to helping our organization deliver the highest quality health care to Hawai'i's people. Location: Kapiolani Medical Center for Women and Children, Honolulu, HI Work Schedule: Day - 8 Hours Work Type: Full Time Regular FTE: 1.000000 Bargaining Unit: Non-Bargaining Exempt: No Minimum Qualifications: Associate's Degree in Business or related field, or an equivalent combination of education, training, and/or related experience. Two (2) years clerical or secretarial experience. Preferred Qualifications: Bachelor's Degree in business or related field. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity. Position Administrative Secretary - OBGYN Location Kapiolani Medical Center for Women and Children, Honolulu, H | Administrative | Full Time Regular Req ID 26858 Pay Range: 19.61 - 26.15 USD per hour Category: Administrative Job Type: Full Time Regular

Under the direction of the Manager, this position provides support in the administration of Personal Trust and Institutional Services accounts where the bank is acting as trustee, agent, custodian, and in other fiduciary capacities. Oversees daily operational activities for accounts and provides the highest level of customer service to internal partners, clients, and other professionals related to these accounts. Assists in business unit's compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. MINIMUM QUALIFICATIONS: 1. Education: Bachelor's degree from an accredited institution or equivalent work experience. 2. Experience: Requires the ability to read and understand various trust and related documents, ancillary reports, etc. II: Minimum of 3 - 4 years related work experience for a trust company, law firm, etc. or equivalent work experience. III: Minimum of 5 years related work experience for a trust company, law firm, etc. or equivalent work experience. IV: Minimum of 6 - 7 years related work experience for a trust company, law firm, etc. or equivalent work experience to include leadership responsibilities. 3. Technical Skills: Demonstrated proficiency with personal computers and Microsoft applications (Outlook, Word, Excel and PowerPoint) or similar software. Knowledge of or ability to use banking-related software such as PC Mobius, Metavante, Advantage and BLUE360. 4. Other Job Qualifications: Uses initiative to work in a demanding environment that requires a self-starter. Able to adapt quickly and willingly embrace change. Excellent verbal, written and interpersonal communication skills. Able to work independently. Must have well developed analytical and problem solving skills. May on occasion be asked to participate in corporate events on holidays, weekends and evenings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status. Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities. As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow. We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit **************************** Acts as liaison between Sales and Relationship Officers, Trust Administration Officers, and other Trust Services Group (TSG) internal support units (Trust Operations) by researching/responding to/processing transactions and other requests (e.g. using knowledge and understanding of fiduciary account governing documents and professional and legal requirements). Accomplishes day-to-day fiduciary account operational and administrative activities, including, but not limited to inputting and processing all transaction requests (receipts, disbursements, investment security trades, and funds transfers). Completes system updates as requested. Provides seasonal administrative support to trust tax department. Collaborates closely with Relationship Managers and Trust Administration Officers as required and assists in recognizing issues and errors, researching and resolving issues, and follows through to ensure client/internal partner satisfaction and to prevent recurrence. Assists in preparing annual account administrative reviews of all assigned accounts for compliance with governing document requirements and bank and departmental policies and procedures. Actively ensures compliance with all TSG Policies and Procedures, the Code of Business Conduct & Ethics and all applicable laws and regulations, information security and suspicious activity reporting requirements. Maintains knowledge and understanding of bank policies and procedures, federal laws and regulations, etc., by attending and participating in Personal Trust and Institutional Services periodic meetings and through the use of business procedures, policies, and bank systems such as RegU and Blueflash. Participates in required corporate and business line training in these areas. (Level IV only) Serves as lead to other specialists and backup to supervisor when unavailable. Performs all other miscellaneous responsibilities and duties as assigned. This position requires use of a personal computer and other standard office equipment (typewriter, fax, copier, calculator and telephone) and software (Microsoft Office suite)

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) Support participants to achieve the highest level of independence possible in pursuit of their definition of a “good life.” Provide input on and implement the participant's Individual Plan in program, community or home environment Follow organizational guidelines to promote the participant's health and safety. Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: Must be at least 18 years of age. High School diploma or GED required. Minimum one (1) year experience in administration. Associate's degree from an accredited college or university preferred Knowledge & Skills: Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. Frequent driving to and from office, community and participants home. Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. Visual and auditory ability to work with participants, staff and others in the workplace continuously. Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. Ability to travel to multiple work sites and client homes; reliable transportation needed. Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. Ability to obtain and maintain clearance through the Office of Inspector General. Ability to obtain and maintain current First Aid and CPR certification. Must attend any required training. Time Type: Full time Compensation:$19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

Under the direction of the Manager, this position provides support in the administration of Personal Trust and Institutional Services accounts where the bank is acting as trustee, agent, custodian, and in other fiduciary capacities. Oversees daily operational activities for accounts and provides the highest level of customer service to internal partners, clients, and other professionals related to these accounts. Assists in business unit's compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. Responsibilities Acts as liaison between Sales and Relationship Officers, Trust Administration Officers, and other Trust Services Group (TSG) internal support units (Trust Operations) by researching/responding to/processing transactions and other requests (e.g. using knowledge and understanding of fiduciary account governing documents and professional and legal requirements). Accomplishes day-to-day fiduciary account operational and administrative activities, including, but not limited to inputting and processing all transaction requests (receipts, disbursements, investment security trades, and funds transfers). Completes system updates as requested. Provides seasonal administrative support to trust tax department. Collaborates closely with Relationship Managers and Trust Administration Officers as required and assists in recognizing issues and errors, researching and resolving issues, and follows through to ensure client/internal partner satisfaction and to prevent recurrence. Assists in preparing annual account administrative reviews of all assigned accounts for compliance with governing document requirements and bank and departmental policies and procedures. Actively ensures compliance with all TSG Policies and Procedures, the Code of Business Conduct & Ethics and all applicable laws and regulations, information security and suspicious activity reporting requirements. Maintains knowledge and understanding of bank policies and procedures, federal laws and regulations, etc., by attending and participating in Personal Trust and Institutional Services periodic meetings and through the use of business procedures, policies, and bank systems such as RegU and Blueflash. Participates in required corporate and business line training in these areas. (Level IV only) Serves as lead to other specialists and backup to supervisor when unavailable. Performs all other miscellaneous responsibilities and duties as assigned. This position requires use of a personal computer and other standard office equipment (typewriter, fax, copier, calculator and telephone) and software (Microsoft Office suite) Qualifications MINIMUM QUALIFICATIONS: 1. Education: Bachelor's degree from an accredited institution or equivalent work experience. 2. Experience: Requires the ability to read and understand various trust and related documents, ancillary reports, etc. II: Minimum of 3 - 4 years related work experience for a trust company, law firm, etc. or equivalent work experience. III: Minimum of 5 years related work experience for a trust company, law firm, etc. or equivalent work experience. IV: Minimum of 6 - 7 years related work experience for a trust company, law firm, etc. or equivalent work experience to include leadership responsibilities. 3. Technical Skills: Demonstrated proficiency with personal computers and Microsoft applications (Outlook, Word, Excel and PowerPoint) or similar software. Knowledge of or ability to use banking-related software such as PC Mobius, Metavante, Advantage and BLUE360. 4. Other Job Qualifications: Uses initiative to work in a demanding environment that requires a self-starter. Able to adapt quickly and willingly embrace change. Excellent verbal, written and interpersonal communication skills. Able to work independently. Must have well developed analytical and problem solving skills. May on occasion be asked to participate in corporate events on holidays, weekends and evenings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status. Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities. As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow. We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit ****************************

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) * Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. * Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. * Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. * Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. * Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. * Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. * Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. * Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) * Support participants to achieve the highest level of independence possible in pursuit of their definition of a "good life." * Provide input on and implement the participant's Individual Plan in program, community or home environment * Follow organizational guidelines to promote the participant's health and safety. * Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur * Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. * Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. * Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. * Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: * Must be at least 18 years of age. * High School diploma or GED required. * Minimum one (1) year experience in administration. * Associate's degree from an accredited college or university preferred Knowledge & Skills: * Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. * A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. * Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. * Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. * Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. * Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. * Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: * Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. * Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. * Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. * Frequent driving to and from office, community and participants home. * Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. * Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. * Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. * Visual and auditory ability to work with participants, staff and others in the workplace continuously. * Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. * Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. * Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT * Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. * Ability to travel to multiple work sites and client homes; reliable transportation needed. * Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. * Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. * Ability to obtain and maintain clearance through the Office of Inspector General. * Ability to obtain and maintain current First Aid and CPR certification. * Must attend any required training. Time Type: Full time Compensation: $19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

Benefits: 401(k) matching Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Tuition assistance Vision insurance COMPANY DESCRIPTION HiHealthCare is a locally owned healthcare staffing agency, serving hospitals, homecare, correctional and medical facilities across the Hawaiian Islands. HiHealthCare is a division of The Hawaii Group, Hawaii's leading business process outsourcing firm. HiHealthCare operates the following 3 divisions: Hawaii Home Care dba HiHomeCare (home care), Cradles n' Crayons (pediatric home care), and Hawaii Nursing dba HiNursing (staffing). At HiHealthCare, we specialize in connecting healthcare professionals, nurses and caregivers with the medical facilities and home care positions in need of their expertise. We serve our clients with the same compassion we would share with our own families, but with the professionalism of medical practitioners. We strongly believe in working personally and directly with our patients and staff, connecting through core principles of integrity, transparency, and dedication. We are committed to the consistent delivery of quality, dependable service, and professionalism. Our goal is to provide the best health care services with a smile and dignity. POSITION SUMMARY We are seeking an Scheduling & Administrative Assistant to join our office team. This position is essential for maintaining agency standards in line with policies and procedures set by state and federal regulations. The specialist will ensure continuity of care for patients while supporting both agency policies and back-office operations. Reporting directly to the Operations Manager, the Scheduling & Administrative Assistant will also provide indirect support to HiHealthCare leadership and team. RESPONSIBILITIES · Greet and assist office visitors. · Track inventory, manage supply orders, and distribute supplies for both field staff and the office, while maintaining accurate records and monitoring stock levels. · Assist with field device inventory, including troubleshooting, performing routine maintenance, and ensuring proper documentation upon assignment and return. · Handle all incoming and outgoing faxes, including tracking those that require signatures. · Manage the general email inbox and main phone line, responding promptly to inquiries. · Sort and distribute incoming mail, assist with outgoing mail, and manage bulk letters and packages · Verify and review schedules to ensure accuracy of hours worked, EVV Verification, and compliance with client and staffing needs. · Maintain accurate records related to nursing staff and patient schedules, including absenteeism and adjustments. · Pull and compile reports as requested and assist with data entry. · Attend and contribute to weekly team meetings, preparing agendas and providing updates. · Assist in planning and executing company events, trainings, and activities, including remote onboarding and staff education. · Ensure HIPAA compliance. · Performs other duties as assigned COMPETENCIES Business Acumen: Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals Diversity: Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment Ethics: Treats people with respect and dignity; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions Motivation: Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals; Drive and energy to thrive in the healthcare industry Dependability: Keeps commitments; Commits to long hours of work when necessary to reach goals; Exceptional team player Initiative: Takes independent actions; Must champion the candidate experience; Innovative thinker QUALIFICATIONS · Experience: Healthcare industry experience preferred, especially in scheduling. · Education: High school diploma required; Associate's or Bachelor's in Healthcare Administration preferred. · Skills: Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, Teams, Outlook). Comfortable using various technology software and hardware, including EMR systems and other technologies. BENEFITS This is a full-time position that, with supervisor approval, qualifies for the following benefits: · Lunch Program (HiGroup Daily Grinds Program) · Gym/Fitness reimbursements · Parking or bus pass subsidy · Cell phone reimbursement · Support of continuing education · 12 paid holidays (including a day off for your birthday) · Paid Volunteer Time Off (VTO) · Paid Time Off (PTO) accural · Employee snacks and drinks · Opportunities for career advancement · 401K with 4% matching and profit sharing (after eligibility requirements are met) · Health Benefits (medical, drug, vision, dental) · Life Insurance · Supplemental Voluntary Benefits (ie. Life Insurance, Disability, Cancer Care, etc.) Compensation: $35,000.00 - $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.