Secretary Jobs in Garden City, NY

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

📍 Midtown Manhattan, NY | Hybrid Schedule 💰 Salary Range: $60,000 - $70,000 🕒 Full-Time | Litigation Support A well-regarded law firm in Midtown Manhattan is seeking a Litigation Legal Secretary with 2+ years of experience to provide comprehensive support to a team of attorneys. This full-time role offers a flexible hybrid schedule and a strong benefits package. Key Responsibilities: Draft, revise, and format legal documents and correspondence Coordinate filings with courts, including electronic submissions Manage case documents and maintain organized electronic and physical files Open new matters and assist with administrative setup Track deadlines and maintain attorney calendars Assist with billing and time entry processes Communicate with internal departments and external vendors as needed Qualifications: 2+ years of litigation experience in a law firm setting Familiarity with state and federal court rules and filing procedures Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and legal billing or case management software Effective communication skills and the ability to work within a collaborative team Notary license is a plus Compensation & Benefits: Salary: $60,000 - $70,000, based on experience Benefits include: 401(k), medical, dental, vision, disability, life insurance, and more This is a great opportunity to build your career in a stable, well-supported environment with meaningful responsibility and flexibility.

Our client, a global law firm, is seeking an experienced Legal Secretary to join their team in NYC! The ideal candidate will provide administrative and legal support to attorneys in a fast-paced environment. This role requires exceptional organizational skills, proficiency in legal document preparation, and knowledge of court procedures. Key Responsibilities: Provide administrative support to attorneys, including calendar management, scheduling, and correspondence. Prepare, proofread, and file legal documents such as pleadings, motions, and discovery responses. Coordinate court filings, including e-filing and hard copy submissions. Maintain and organize case files, ensuring all documents are up-to-date and easily accessible. Communicate with clients, court personnel, and opposing counsel in a professional manner. Assist with trial preparation, including assembling exhibits and coordinating logistics. Manage billing, expense reports, and other administrative tasks. Ensure compliance with legal deadlines and firm procedures. Qualifications: 5+ years of experience as a Legal Secretary, preferably in litigation. Bachelor's degree preferred, but an equivalent combination of education and experience will be considered. Strong knowledge of legal terminology, court rules, and litigation procedures. Proficiency in Microsoft Office Suite, legal billing software, and document management systems. Excellent typing, proofreading, and document formatting skills. Ability to work independently, manage multiple tasks, and meet deadlines. Strong attention to detail and organizational skills. Professional demeanor and excellent communication skills. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

A defense litigation firm in New York is looking to add a polished Legal Secretary to their team. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply. About the Opportunity: Start Date: ASAP Assignment Length: Temp to perm Schedule: Monday to Friday Hours: 9am-5pm Onsite: New York, NY Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 6+ years Litigation experience Licensed Notary required Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Midsized insurance defense litigation law firm located in midtown Manhattan is seeking a seasoned Legal Secretary with 5+ years of experience and a strong insurance defense litigation background. This position will involve supporting 2 to 3 attorneys. The role will be split equally between administrative responsibilities and document production. This position requires handling dictation, e-filing, preparation of legal documents and exhibits, preparation and revisions to reports and correspondence, telephone coverage, calendaring, email maintenance, filing, travel arrangements, proofreading, etc. Must be proficient in MS Office Suite, organized, professional, articulate and personable. Possibility for some overtime. Email resume and please include salary requirements in your cover letter. No agencies please. Full benefits including 401k match and profit-sharing Comp range from 65k to 75k

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!

Join Our Team as a Part-Time Administrative Assistant - Great Neck, NY Temp(Part-Time, 20-30 hours/week) Are you an organized, detail-oriented individual looking for a flexible, part-time role? A well-established Property Management company in Great Neck, NY is seeking a motivated Administrative Assistant to support their team during a temporary maternity leave. If you're eager to contribute your skills to a thriving organization and work with a collaborative team, this is the opportunity for you! Why You'll Love Working Here: Competitive Pay Flexibility: Enjoy a part-time schedule (20-30 hours per week, Monday-Thursday). Growth Potential: Opportunity to gain valuable experience in a well-established company, with room to grow! Supportive Environment: Be part of a team that values collaboration and communication. Key Responsibilities: Communicate with tenants regarding property-related inquiries and resolve issues promptly. Update and manage contractor charts for multiple properties in Excel. Schedule and coordinate repairs and maintenance for rental apartments. Draft and prepare residential renewal leases and other documents. Assist with office memos, emails, invoices, and other administrative tasks. Work closely with Property Management and Senior Management teams to ensure smooth operations. Handle tenant calls, dispatch contractors, and follow up until issues are resolved. Assist with various ad-hoc duties as needed by the Property Manager. What We're Looking For: 1-5 years of administrative experience (Real Estate experience is a plus, but not required). Excellent organizational and multitasking abilities. Strong communication skills and a commitment to follow-through. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize and manage multiple projects in a fast-paced environment. Some college coursework completed is a plus. This is a fantastic opportunity to gain hands-on experience in a professional setting while working in a dynamic, team-oriented environment.

A multi-billion-dollar real estate asset management firm is seeking an Administrative Assistant to support a dynamic group of 10-20 professionals within their Real Estate team. The ideal candidate is detail-oriented, proactive, and professional, with experience supporting a team with traditional administrative tasks and project-based work. The firm has a great collaborative culture and offers competitive compensation and benefits! Responsibilities: Calendar management and scheduling for the team Create, modify, and prepare materials for internal and external meetings (documents, PowerPoint Presentations, Excel reports, etc.) Track payments, submit expense reports, and process invoices Coordinate travel arrangements Handle general office tasks such as mailing, scanning, copying, and binding Manage requests and correspondence with accuracy and efficiency Provide ad-hoc administrative support to other admins or departments when needed Qualifications: 2-3 years of experience in an Administrative Assistant role Bachelor's degree required Strong ability to handle confidential information Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with travel and expense management tools Well-organized, detail-oriented, and able to multi-task with excellent follow-up skills Strong written and verbal communication skills 5 days in office required

We are working with a well-established financial services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors. Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems. Assist with data entry and database management, ensuring accuracy and confidentiality. Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics. Collaborate with team members to support various projects and initiatives as needed. Maintain a well-organized office environment, including managing supplies, equipment, and office resources. Qualifications: Bachelors Degree (Required) Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Ability to work independently and as part of a team. Financial Services experience (preferred)

THE CLIENT Our client is a multinational investment firm with a strong track record in the market. They invest into private equity, real estate, and more and have offices around the globe! THE ROLE This Administrative Assistant role is mainly providing support to a Global Head of Investments and additional light touch support to two executives on the HR team. The team is incredibly hardworking, professional, and driven; they are looking for a new admin that also holds these traits! This is a great opportunity to support a senior member of an investment firm! Your responsibilities will include: Extensive calendar management working across different time zones Organizing international and domestic travel Processing expenses Assisting with preparing presentation decks Liaise with internal and external stakeholders Event coordination Ad hoc support as needed THE CANDIDATE The organization is seeking a proactive and organized Executive Assistant. The right candidate will be self-motivated, resourceful, discrete, and adaptable. Someone who thrives in a heads down environment and can work autonomously would be well suited for the position! confident, independent, and able to handle multiple competing priorities. 5+ years of EA experience Bachelor's degree required Proficiency in Microsoft Office Suite Extremely organized and detail-oriented Strong communication skills; both verbal and written Tech savvy THE COMP/BENEFITS Up to $115k base salary Full time in the office Core Hours: 9am to 5pm but requires flexibility Fantastic benefits! Healthcare (medical, dental, vision), 401k Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Export Coordinator to join the growing Bond No. 9 team. Will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company. Job Description Communicate with clients daily Processing Purchasing Orders from customers and enter sales order. Issue P/O to suppliers. Follow up on shipping schedule, quantity, etc. with customer / supplier warehouse / forwarder Collect customer information (demand/forecast, share, market, competitor, price, etc.) File and maintain necessary documents. Manage task list File and organize Must have strong organizational skills and ability to manage multiple projects simultaneously. Detail-oriented with strong attention to accuracy. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite. Advanced Excel is a must.

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

Project Assistants or Assistant Project Managers will work collaboratively with the project management team to procure submittal documents, manage RFIs, track material orders, and write subcontracts. An ideal candidate is someone who is highly organized, works well in a group setting, has knowledge of the construction process/plan reading, and is eager to learn! This position is full time in office Willing to train the right person

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

We are seeking a detail-oriented and highly organized Administrative Assistant to join our esteemed accounting firm. In this role, you will provide essential administrative support to our team of accounting professionals, ensuring the efficient operation of daily business activities. As the first point of contact for clients and business contacts, you will play a critical role in maintaining a professional and welcoming environment. Your duties will include preparing necessary documentation, and handling client correspondence. You will also be responsible for maintaining accurate records and assisting in processing client deliverables. This position requires exceptional multitasking abilities, strong communication skills, and a thorough understanding of office procedures. The ideal candidate will exhibit a proactive approach to problem-solving and strong attention to detail. Your capacity to work collaboratively in a fast-paced environment, coupled with your commitment to providing exceptional client service, will contribute to our firm's success. We value integrity, professionalism, and dedication in our team members, and we are eager to welcome an Administrative Assistant who will align with our corporate values and enhance the efficiency of our accounting services. Responsibilities: Greet clients and other visitors to the office. Handle client inquiries and provide information as required in a professional & friendly manner. Provide support and assistance to all departments within the firm. Prepare and edit documents, reports, and correspondence with accuracy. Track client communication to ensure tasks are completed and communicated with the team. Send tax returns and other client deliverables to clients using proper firm security protocols. Maintain and update online filing systems ensuring timely access to information. Perform data entry tasks to support accounting processes and ensure accuracy in records and status within systems. Help other departments as needed with various tasks and projects Requirements: Proven experience as an administrative assistant or similar role in an accounting environment. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and accounting software (CCH Wolter Kluwer preferred). Excellent organizational and time-management skills to handle multiple priorities effectively. Strong verbal and written communication skills for clear interaction with clients, team members and numerous supervisors assigning work. Technical skills to manage paperless work environment and communicate with remote team members utilizing Teams to chat, meet via video and screen share to collaborate regularly. High attention to detail and accuracy in completing tasks and managing records. Ability to maintain confidentiality and handle sensitive information responsibly.