Secretary Jobs in Florida

Oculus Rehab is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Dayton Beach, Florida. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel We offer: Local and Travel Position Salary rate: $1,260 - $1,400 (non-taxable of $700) Guaranteed Hours by Week: 36 Anticipated duration of contract: 13 weeks Anticipated schedule: Varies Sign On Bonus: $300 Referral Bonus: $300 At Oculus Rehab, we are committed to quality rehabilitation care services by providing Skilled Nursing Facilities top-notch therapists. Providing quality patient care means having a quality therapist like you. Grab this opportunity by securing this position today! You may message me through Vivian or send your resume directly to . If you need more information about our company, you can visit our website at: About Oculus Rehab At Oculus Rehab, our mission is to provide stellar job placement opportunities to highly skilled medical professionals and cater to healthcare organizations' overall business development and employee growth. Armed with our unparalleled experience and unrivaled passion in healthcare staffing, our vision is to be the agency of choice for US healthcare organizations and professionals alike. Our healthcare staffing firm's founder, top executives, and recruiters are highly established and respected members of the healthcare industry for decades. Our industry acumen and operational know-how empower us to go beyond just placing top talent - our one-stop service fills critical roles, streamlines our clients' human resource processes, enhances patient quality, and significantly reduces administrative costs. We also take pride in consistently promoting commitment and integrity among our employees. With several decades of healthcare staffing solutions, recruitment, and client relations under our belts, we can provide excellent staffing solutions that benefit not just our healthcare partners, but also our highly skilled and compassionate therapists and other allied health professionals. Benefits Referral bonus Benefits start day 1

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you. Summary Corient is seeking a detail-oriented and highly organized Administrative Assistant to provide support to the Senior Executive Assistant to the CEO. This role will assist with standard administrative duties as well as tasks related to aviation operations. Key Responsibilities: Provide comprehensive administrative support including managing calendars, scheduling meetings, and handling correspondence. Assist with travel arrangements, particularly related to aviation scheduling and logistics. Manage CEO's schedule and calendar during Senior EA's scheduled PTO Prepare reports, presentations, and documents as required. Maintain and organize records, files, and contact lists. Coordinate with internal teams and external partners as needed. Support event planning, meeting coordination, and special projects. Manage office supplies, equipment, and other administrative functions. Qualifications: Minimum of 5 years of administrative experience in a fast-paced environment. Strong organizational and multitasking skills with attention to detail. Experience with travel coordination, including aviation-related logistics, is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Physical Requirements This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week. U.S. Eligibility Requirements Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure. What You Can Expect From Us Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through: 401(k) Plan with Employer Matching Four Medical Plan options that is generously subsidized by Corient Employer paid Dental, Vision & Life and AD&D Insurance Employer paid Short-term & Long-term Disability Paid Maternity & Parental Leave Flexible Spending Accounts & Health Savings Accounts Dependent Care FSA Commuter & Transit FSA Corporate Discount Program - Perkspot Training Reimbursement Paid Professional Designations Giving back to the community - Volunteer days Corient is an integrated national U.S. wealth management firm providing comprehensive solutions to ultra-high-net-worth and high-net-worth clients. We combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of experienced advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we put our clients at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

With offices in New York and Miami, WE Family Offices is an award-winning independent, family office firm serving single family offices and ultra-high net worth families. The firm addresses the real-life wealth challenges families face. WE works with each family to help create a unique wealth enterprise to manage their wealth as they would a well-run company, helping them to effectively preserve, grow, and protect their wealth. WE is an independent advisory firm and is also one of just 30 firms listed on the Institute for the Fiduciary Standard's Real Fiduciary™ Advisor Registry. To underscore their commitment to putting clients' interests first, WE has become a Certified B Corporation, providing external validation of the firm's commitment to balancing profit with purpose. Role Description: We are seeking a highly organized and proactive Wealth Administration Specialist to join one of our dynamic Advisor teams. In this role, you will help support ultra-high-net-worth (UHNW) client families, managing daily operations and assisting in key wealth administration projects and tasks. The Wealth Administration Specialist will oversee cash management, tax filing preparations, investment-related projects, and various operational matters, ensuring client solutions are executed efficiently and in a timely manner. This role requires strong attention to detail, problem-solving skills, and a proactive approach to managing pending items and ensuring timely and accurate completion. Essential Duties & Responsibilities Client Account and Transaction Management: Prepare and manage the implementation of letters of direction (LODs). Facilitate client account openings across multiple financial institutions, ensuring compliance with Know Your Customer (KYC) requirements. Manage client private equity subscriptions, capital calls, and distributions. Oversee the onboarding of client accounts into Addepar. Financial & Investment Administration: Monitor Canoe Intelligence reports for capital call notices. Obtain monthly statements from client's custodians and other information as needed and requested by the Reconciliations Team Prepare cash flow reports, classify transactions, and create financial summaries using Excel and pivot tables. Assist in gathering and organizing tax-related documents for CPA firms and manage ongoing communication. Operational & Administrative Support: Assists the Advisor team in executing clients' requests and ensure timely follow-up and completion. Implement and track action items from meetings. Maintain and standardize document storage in client folders for consistency and accessibility. Prepare quarterly invoices for clients. Schedule and coordinate calls and meetings for the Advisor Team Preferred General Skills: Detail-oriented, have excellent organizational skills, and a habit of follow-up on tasks until completed Highly organized and capable of managing multiple priorities effectively. Excellent communication skills, both written and verbal. Self-motivated, proactive, and able to work independently Ability to work efficiently under tight deadlines Reecommended technical knowledge & skills: Proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat Bachelor's degree (business, finance, economics or related field) Minimum of 5 years of experience in financial services industry, preferably in a client service role Experience with Addepar reporting software a plus WE Family Offices, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, disability status, or any other protected characteristic as outlined by federal, state, or local laws.

Insight Global is looking for a Project Administrative Assistant to work in Maitland, FL, with any experience or interest in the utilities engineering industry and supporting an engineering team. This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, Holiday Pay, etc.) after 4 months! Job Summary: This role is an office administrative role supporting a power utilities engineering team, included assisting engineering Project Managers. Printing maps for the team and creating the work packages to submit to the client Coordinate with the engineering designers Data entry and/or inputting data from one database into an ERP Create and update records and databases with project management data Create and submit weekly reports. Prepare project documentation to present to engineering designers. Minimum Requirements: Ability to work 40 hours a week IN OFFICE, typical office hours (such as M-F 8am-5pm, but offers flexibility) Associates Degree or higher plus 1+ year relevant work experience preferred; OR High School Diploma plus 4+ years of relevant work experience Minimum 1-2 years of administrative assistant, project assistant or project related office/administrative working experience Experience working in the utilities field or the engineering field is a plus. Or interest in working in the power utilities and/or engineering industries as training will be provided Proficient in Microsoft Office Suite (with basic Excel skills) Strong data entry skills; experience using an ERP system is highly desired Outstanding communication and interpersonal abilities - comfortable managing phone calls

Join our dynamic team at Kaseya, where we strive to create an efficient and welcoming environment for our employees and guests. We are looking for a dedicated Office Coordinator to ensure our office operations run smoothly and efficiently. Key Responsibilities: Assist with greeting new hires for new hire training. Assemble welcome kits and gift bags for new hires. Assist with building ID badges and parking passes. Reserve conference rooms as requested. Check printers for paper and functionality. Assist with collecting badges, laptops, and company equipment from leavers. Assist with travel planning as needed. Run occasional company-related errands such as picking up supplies or food for meetings/events. Assist company executives with various tasks and projects. Maintain the company calendar and employee boards. Create FedEx shipping labels. Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.). Stock executive fridges and check inventory Properly register vendors with the building. Obtain necessary documentation from vendors for building access. Provide necessary parking validation for vendors. Qualifications: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and other office management tools. Previous experience in office coordination or a similar role is preferred.

Onsite 5 days per week in Coral Springs, Florida English and Spanish required. Knowledge in Outlook, Excel and PowerPoint. Performs advanced, diversified, and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision. • Provides administrative support to ensure efficient office operations. • Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors. • Responds to emails and other digital queries and correspondence. • Manages calendars for senior staff, including making travel arrangements. • Inputs and updates information in databases and spreadsheets. • Prepares meeting agendas and takes meeting minutes. • Coordinates logistics for meetings, including room setup and catering. • Works closely with other administrative staff and supports other colleagues as needed. • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. • Ensures that deadlines are met and adapts to changing priorities. • Presents a positive and professional image for the organization. • Concur - Expense report • Digital literacy and research skills, including the ability to analyze the reliability of information • Familiarity with standard office platforms, such as Microsoft Office • Written communication skills • Time management, multitasking, and flexibility • Organizational skills • Accuracy and attention to detail • Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette • Ability to work well under pressure and navigate multiple deadlines • Proactive approach to problem-solving and process improvement • Ability to work well independently and in collaboration with others • Event planning and coordination • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. • Bilingual- English/Spanish

Administrative Assistant to the Chief Information Officer (CIO) Work Hours: Monday - Friday 7:30 - 4:30 LCEC provides reliable, cost-competitive electricity to more than 245,000 customers throughout a five-county service territory located in Southwest Florida. We employ approximately 450 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United States. LCEC has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors. Position Summary: Under the direction of the CIO/Director of Information Technology, this position is responsible for assuring essential, responsive, and comprehensive service to the CIO, IT Managers, and staff. The main focus areas for this position are administrative office management, budget management, vendor licensing/support management, and administrative process improvement. Position Responsibilities Serves as the liaison between the IT division and internal and external customers providing excellent administrative and customer service and coordinating requests through resolution. Prepare and track multi-million-dollar IT division budget, including but not limited to: Collecting data and preparing the annual budget for CIO and IT department manager review. Coordinating the information gathering process from internal customers regarding annual IT and Facilities budget requests. Managing the process of renewal quotes, requisitions, and invoice reviews. Developing and maintaining complex spreadsheets and utilize various query tools for tracking and reporting results on a monthly, quarterly and annual basis. Researching and explaining budget variances. Working closely with the accounting department to ensure the proper coding of expenses and that the general ledger accurately states the IT budget. Editing and preparing presentations using advanced PowerPoint and Excel skills. Updating quarterly budget metrics. Act as the IT financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (procard) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary. Manage the CIO calendar and schedule appointments, as requested. Assist others in the IT division with meeting planning and scheduling, as requested. Record and transcribe meeting notes as requested. Manage the IT private SharePoint site and IT files including all current and previous budget spreadsheets, vendor contracts, correspondence, and invoices. Continually improve and streamline the IT administrative and budgeting processes. Manage and provide administrative assistance, including preparing, editing, and proofreading general correspondence, documents, LCEC newsletters, reports, etc. for the CIO and IT department heads. Model potential administrative processes, identify administrative process enhancements, and propose potential process solutions and policy updates for IT division. Event planning and meeting coordinator responsibilities for IT quarterly meetings and ALDC Workshops (scheduling, correspondence, logistics, vendor/sponsor contracts, PowerPoint presentations, etc.). As the travel and training coordinator for the IT division, process registration requests, make airfare reservations and hotel arrangements, and provide travel policy to IT staff. Follow up with IT staff upon completion for accurate expense reports and approval processing. Manage and order office supplies, publications, and special items; utilizing department budgets. Maintain adequate supplies for the IT division. Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Participate in cross functional administrative assistants work group Our benefits include: Company-wide annual incentive plan Medical, vision and dental insurance 401(k) plan with a generous 6% company match Company funded Pension Plan On-site wellness/medical facility Company paid Short & Long-Term Disability insurance Health Savings Account with an employer contribution Flexible Spending Accounts Paid time off and paid holidays Wellness program with financial rewards Tuition reimbursement Group life insurance Critical Illness and Accident Insurance Education Associate's degree Business Administration or other related field (Required) or Bachelor's Degree Accounting, Business Administration, or related course of study (Preferred) Experience 5+ years experience in a professional support position or executive level administrative assistant level. (Required) Previous accounting support experience developing and tracking a company or department budget. (Required) Previous experience with diagramming and flow-charting software, such as Visio. (Preferred) 5+ years Experience in an IT environment to include working in applications such as SharePoint, file shares, budget, and contract management software systems. (Preferred) 5+ uears Experience in office management. (Preferred) Knowledge, Skills, and Abilities Strong proficiency with Microsoft Office Professional Suite to include Word, Excel, Outlook, PowerPoint and SharePoint. (Required) Strong organizational skills and the ability to work in a fast-paced environment with demonstrated ability to manage multiple tasks and demands. (Required) Ability to work independently and proactively with proven problem solving and analytical ability. (Required) Ability to interface with all levels in the organization with a high level of interpersonal skills to handle sensitive and confidential situation and to coordinate information and deadlines from different individuals within and outside the division/organization. (Required) Excellent verbal and written communication skills and diligence in communicating with internal and external customers. (Required) STORM DUTY REQUIREMENTS.... Responding to storms will be considered a condition of employment: LCEC provides critical services to our community during an emergency. Employees are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our LCEC members. Employees are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's guidelines and procedures. Please note that at the time a candidate is made a job offer, the candidate will be subject to a background check and a drug screening.

We're Hiring: Administrative Coordinator - Physical Plant | Nova Southeastern University (NSU) Are you an organized, detail-oriented professional with strong administrative skills? Do you thrive in a fast-paced environment where your contributions make a real impact? Join Nova Southeastern University (NSU) as an Administrative Coordinator - Physical Plant and be part of a team that keeps our campus running smoothly! Why NSU? Competitive Salary: $20.25/hour Comprehensive Benefits: Medical, dental, retirement plan, tuition waiver & more! Professional Growth: Be part of an innovative and dynamic university. What You'll Do: Provide high-level administrative support to the Physical Plant Department. Coordinate service agreements and contracts. Assist with payroll processing and serve as the Kronos administrator. Manage data entry and reporting using NSU software systems. Train staff on software, policies, and procedures. Deliver exceptional customer service to internal and external stakeholders. What We're Looking For: ✔️ Education & Experience: ➡️ High School Diploma + 3 years of admin/clerical experience OR ➡️ Associate's Degree + 2 years of admin/clerical experience. ✔️ Skills: Strong proficiency in MS Office (Word, Excel, Outlook), data entry, and office procedures. ✔️ Attributes: Organized, detail-oriented, proactive, and an excellent communicator. Ready to Make an Impact? Join a university that values excellence, innovation, and community. Apply today and help us make NSU the preeminent place to live, work, study, and grow! 🔗 Apply Now: Administrative Coordinator II - 999867 - Fort Lauderdale-Davie, Florida, United States #Hiring #HigherEdJobs #NSUCareers #AdministrativeCoordinator #JoinOurTeam

We are currently seeking an experienced and professional Administrative Assistant to join a Financial Services firm in Coral Gables. The ideal candidate will be a detail-oriented individual with a deep understanding of the financial industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Administrative Assistant should possess exceptional interpersonal skills to ensure smooth operation and professional interactions. RESPONSIBILITIES Provide administrative support to the executives and the team, including scheduling meetings, travel reservations, organizing visas, arranging local transport, managing office supplies, and handling mail and deliveries. Handle basic HR duties such as maintaining employee records, assisting with recruitment, health insurance, and managing onboarding and offboarding processes. Oversee the maintenance of office equipment, manage vendors and service providers, and ensure the office environment is safe and efficient. Organize office events, team-building activities, and other staff engagements. Manage relationships with office suppliers, negotiating contracts and ensuring cost-effective services. Maintain organized and up-to-date records related to office operations, employee information, and important documents. REQUIREMENTS Bachelor's degree in Business Administration, Communication, or related field preferred Bilingual - English & Spanish 1+ years of experience as an administrative assistant required Experience supporting Executives Proficiency in MS Office and other office management software Excellent problem-solving and decision-making abilities Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Job Title: Office Administrator Company: Terry Supply Company Job Type: Full-Time About Us: Terry Supply Company is a trusted leader in providing quality industrial gas products and services to our valued clients. With a strong commitment to excellence and customer satisfaction, we are looking for a dedicated and detail-oriented Office Administrator to join our team in Bradenton, FL. Position Overview: We are seeking a highly organized and proactive Office Administrator to oversee daily administrative functions, with a focus on tax reporting, compliance, and accounting. The ideal candidate will play a crucial role in maintaining operational efficiency and ensuring all regulatory and compliance requirements are met. Key Responsibilities: Tax Reporting: Accurately prepare, submit, and manage all company tax-related documents and filings. Compliance & Regulatory Requirements: Ensure the company complies with all relevant laws, regulations, and industry standards, keeping up to date with changes and implementing necessary updates. Data Entry: Maintain accurate and timely data entry for all transactions, inventory, and other essential business operations. New Account Set-up in ERP System: Manage the creation of new customer and vendor accounts within the company's ERP system, ensuring accuracy and compliance with company procedures. Accounting Assistance: Support the accounting department with tasks such as invoicing, accounts receivable/payable, and monthly reconciliations. Office Administration: Perform a variety of other administrative tasks, including managing correspondence, filing, maintaining office supplies, scheduling meetings, and assisting ownership with tasks as needed. Qualifications: Proven experience as an Office Administrator or similar role, preferably in a supply chain or industrial environment. Some Accounting Familiarity with ERP systems and accounting software. Strong understanding of tax reporting, compliance, and regulatory requirements. Excellent organizational and time management skills. Attention to detail and accuracy in data entry and reporting. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize workload effectively. Education & Experience: High school diploma or equivalent required; associate or bachelor's degree in business administration, accounting, or a related field is preferred. 3+ years of experience in an administrative and accounting role. Benefits: Competitive salary Health, dental, and vision insurance Terry Supply Company is an Equal Opportunity Employer.

About the Company - We are an Enterprise OSJ branch office actively searching for a highly organized, detail-oriented, and proactive Branch Office Administrator (BOA) to be an integral part of our branch office of Cambridge Investment Research Inc, Pompano Beach, Florida. Securities licensed, life insurance licensed. This role works closely with the branch manager and the financial advisors. Ensure compliance with FINRA, SEC and Broker Dealer.

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our West Palm Beach Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence, notices, motions, and other legal documents. Prepare legal filings: format documents, pull exhibits, proofread and redact documents E-file court filings in various courts Search and retrieve information from court related databases including pulling judge procedures Maintain attorney case lists Open new matters / process matters for closing Document management and organization electronically Schedule conferences, depositions, hearings, mediations and overall maintain attorney calendars Processing case related invoices. Qualifications 3+ years Defense Litigation experience and/or insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting supporting multiple attorneys Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at ********************************* . We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities * Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) * Knowledge of Document Management Systems (i.e., DeskSite) * Strong organizational skills and attention to detail * Good judgment and strong interpersonal communication skills * Strong analytical and problem solving skills * Strong time management skills * Requires strong computer and Internet research skills * Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner * Ability to work independently and anticipate needs of assignments * Maintains composure while meeting multiple deadlines (even with frequent interruptions) * Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) * Conserves assignments' time by reading, researching & routing email correspondence * On behalf of assignments, liaise with various support departments of the Firm * Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments * Analyzes, allocates, processes and monitors complex expense reports * Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists * Responsible for assignments' annual mailings * Researches and routes correspondence * Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents * Proofreads and reviews all work produced * Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) * Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms * Coordinates client billing with billing specialist * Enters, proofreads and finalizes assignments' time entries on a daily basis; * Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management * Support visiting lawyers/clients when required * Ability to work well with all levels of internal management and staff as well as outside clients and vendors * Works harmoniously and effectively with others as part of a team * A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions * Exercises confidentiality and discretion * Volunteers to assist others and seeks out work during slow periods in workload * Continues to develop skills and abilities * Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices * Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) * Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: * B.A. or B.S. degree from an accredited college or university * Previous experience in a professional services firm (not necessarily all in a law firm) * Advanced proficiency in Spanish language * Types accurately at 60-70 wpm * Proficiency in advanced functions of Microsoft suite (e.g., Adobe) * Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer

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Vedder Price's Miami office is looking for a Legal Secretary. The Legal Secretary provides support to attorneys and paralegals, resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills. As a Legal Secretary, your duties will include but not be limited to: Prepare and revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks and audit letters Accurately enter attorney time into timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Provide assistance to Shareholders to prepare for all internal/external meetings Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Personable, professional, detailed-oriented and a problem solver Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Federal Court procedures Excellent written and verbal communication skills Qualifications & Required Experience: Associate's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Position also requires the ability to work under pressure to meet strict deadlines Experience with managing monthly client billings preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe PowerPoint Excel Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Clerical Typist needs 10 key and data entry skills Clerical Typist requires: data entry MS Office 10 key Clerical Typist duties: Ability to enter data at a reasonable speed, which is usually specified as alpha numeric and numeric keystrokes. Knowledge of software packages required for specialized position, which is project or database driven. Additional Information $17/hr 6 months

We are currently seeking a highly organized and detail-oriented individual to join our team as a Legal Support Secretary. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth operation of our office. Responsibilities: • Assist with case preparation, including drafting legal documents. • Prepare and file legal documents with courts and administrative agencies. • Maintain confidentiality of sensitive information and adhere to ethical standards. Requirements: • Previous experience as a legal secretary or in a similar administrative role. • Proficiency in Microsoft Office Suite and legal case management software. • Excellent organizational and time management skills. • Strong attention to detail and accuracy. • Ability to work independently and prioritize tasks effectively. • Knowledge of legal terminology and procedures preferred. Benefits: • Competitive salary • Health insurance • Retirement savings plan • Paid time off About us: Rolfe & Lobello, P.A. is a leading firm specializing in debt collection services. We are dedicated to providing our clients with top-notch legal representation and efficient debt recovery solutions.

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Legal Administrative Assistant Join Our Dynamic Team! Pay Rate: $15.50 per hour Schedule: Monday Friday: 8:30 AM 5:30 PM Start Immediately Open-Ended Contract Please Note: This is a contract position. You will be employed by AUE Staffing, Inc., not Orange County. AUE Staffing is a drug-free and equal-opportunity employer. Applicants must pass a background check.