Secretary Jobs in Dover, NJ

Prominent National Law Firm Legal Secretary Hackensack, NJ Office Salary: $90K - $115K Hybrid Schedule The Northern New Jersey office of a national law firm is recruiting for a Legal Secretary. This is a hybrid position. As the Legal Secretary with this prestigious law firm, you will be exposed to a variety of interesting cases while supporting a team of attorneys. The firm is interested in meeting enthusiastic, hardworking candidates who enjoy working in a fast-paced environment. Candidates should have 5+ years of litigation or corporate legal secretary experience. For consideration, email your resume today! DNA Partners - 25 Years of Excellence Expect the Exceptional - Step Up Your Recruiting Game

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills

We are seeking a detail-oriented and experienced Commercial Litigation Legal Secretary to support a dynamic team of litigation attorneys. The ideal candidate will be highly organized, proactive, and possess extensive knowledge of litigation procedures, court filings, and document management. This role is vital in ensuring the smooth operation of legal processes and supporting attorneys throughout all phases of litigation. Key Responsibilities: Provide administrative and clerical support to litigation attorneys. Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, correspondence, and discovery materials. File legal documents electronically with federal and state courts (e-filing). Manage attorney calendars, including scheduling depositions, hearings, client meetings, and court dates. Maintain case files, document databases, and litigation support systems. Coordinate with court personnel, clients, and opposing counsel. Assist with trial preparation including organizing exhibits, witness files, and trial binders. Track deadlines, manage tickler systems, and ensure timely filings. Process billing, time entries, expense reports, and coordinate travel arrangements as needed. Qualifications: High school diploma or equivalent required; associate degree or legal secretary certification preferred. Minimum of 10 years of experience as a legal secretary, preferably in commercial litigation. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), document management systems, and court e-filing systems (e.g., PACER, state portals). Familiarity with legal terminology, litigation procedures, and court rules. Strong organizational, multitasking, and communication skills. Ability to handle confidential information with discretion. Excellent attention to detail and accuracy under tight deadlines. Preferred Qualifications: Experience supporting multiple attorneys in a fast-paced litigation environment. Knowledge of legal billing software Notary Public certification is a plus.

We're Hiring! | Administrative Assistant | $23 - $25/hr Are you an organized, proactive, and resourceful Administrative Assistant ready to support senior leadership and make an impact? We're looking for a talented Administrative Assistant to join a fast-paced, collaborative team in Morristown, NJ. In this role, you'll provide high-level administrative support to three senior leaders - helping drive efficiency, organization, and communication across the board. This is a fantastic opportunity for someone who thrives in a dynamic environment and enjoys being a trusted partner to leadership. Key Responsibilities: → Manage complex calendars, schedule meetings, and coordinate travel → Prepare meeting materials, capture notes, and track action items → Process expense reports and manage procurement requests → Coordinate internal and external communications on behalf of leadership → Organize team events, workshops, and leadership meetings → Handle confidential information with the utmost discretion → Support special projects and help improve administrative processes What We're Looking For: ✔ 5+ years of administrative experience (experience supporting senior leaders a plus!) ✔ Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) ✔ Strong organizational and multitasking skills ✔ Excellent written and verbal communication ✔ High level of discretion and professionalism ✔ Bachelor's degree preferred or equivalent experience What's In It For You: 💼 Opportunity to work with a respected global organization 🗓 Potential hybrid schedule (3 days onsite in Morristown, NJ) 💰 Pay Range: $23 - $25/hr 🤝 Collaborative & supportive team environment 🚀 Chance to make an immediate impact Ready to join a team where your skills will truly shine? Apply today or reach out directly for more info! #AdminJobs #AdministrativeAssistant #ExecutiveSupport #MorristownJobs #HiringNow #CareerOpportunity #HybridWork #AdminSupport #LeadershipSupport

PERM, ONSITE IN MONTVALE, NJ Hours: 7am-3pm M-Th, 8am-2pm Friday; 22/hr Day to Day: As the Front Desk Corporate Receptionist, you will be the first point of contact for visitors and clients, representing the company with the highest level of professionalism and courtesy. Your role is crucial in ensuring smooth operations and providing exceptional customer service. Responsibilities include but are not limited to: providing information concerning services and receiving and answering request for information from customers and employees. Must Haves: High school diploma or equivalent 2 years of experience as a receptionist in a corporate environment. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite and other relevant software. Strong organizational and multitasking abilities. Professional appearance and attitude. Personable and approachable, with a customer-focused mindset. Demonstrated awareness and attention to detail. Nice to Haves: Additional education or certification in office administration is a plus. Experience with SAP C-Cure experience (Security Management)

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of Dresses and the Bridal floor, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Directing and Greeting Customers for Appointments Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Multi-tasker.

Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry. Summary Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties as directed by management. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Answers telephones and directs the caller to the appropriate associate. Transfer to voicemail and send an email with the message information All messages must be complete, name, number company (if applicable) and brief description of message. Checks voicemail every morning and emails the appropriate personnel with the messages. Any voicemails from employees regarding calling out, calling in late etc. must be given to HR and payroll via email. Employees name, number and if possible, job site location should be provided. Calling employees back for more information when required. Takes and retrieves messages for various personnel. Follows up with email to the appropriate person to ensure the message is delivered. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Provides applications for interviewing candidates ensures application is fully completed before presenting it to management. Notifies upper management when any scheduled interviews arrive Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). Checks mailboxes daily, sorts incoming mail and forwards mail to appropriate personnel. Assists in the ordering, receiving, stocking and distribution of office supplies. This includes but is not limited to: paper, toner, ink, pens, plates, cups, coffee and any other supplies necessary. An inventory shall be done every Friday and list given to purchasing every Monday advising of what items are in low stock and need to be reordered. Assists with other related clerical duties such as scanning, photocopying, faxing, filing and collating. Checks all folders daily to ensure any employee forms that are dropped off are properly routed to HR. Perform other clerical/administrative tasks as directed by management. Required Education and Experience High school diploma or Associate's degree. One year of administrative experience. Preferred Education and Experience Bilingual (Spanish and/or Portuguese required) Additional Eligibility Qualifications

If you are interested in the legal industry and are a highly motivated self-starter, the Nissenbaum Law Group is in search of a full-time Practice Assistant. We are looking to offer an excellent career opportunity for someone who is ambitious, organized and looking to augment their current skill set. In this dynamic and rapidly growing boutique law firm, you will be able to gain valuable work experience through support to attorneys and the operations professionals, through general administrative tasks. The time commitment of this role is a minimum of 8:00 AM to 6:00 PM, Monday through Friday, in person at our Union, New Jersey location. Our firm focuses almost exclusively in commercial law. We are a full-service practice for businesses, including complex commercial litigation in the state and federal courts and transactional matters, such as the sale of businesses, negotiation of commercial leases and filing trademarks and copyrights. We also advise clients with regard to Internet and sports and entertainment law. With a special focus on attorney ethics defense, we are able to provide support to others in the profession as well. Additionally, our firm has a pro bono team of dedicated professionals who provide legal services to nonprofit organizations. The members of this team all participate on a volunteer basis and share a passion for making a positive contribution to the world by thinking globally and starting locally. What we are looking for in a candidate: Previous experience in an administrative support role is required; Professionalism and the capability to maintain a high degree of confidentiality along with being able to interface effectively with clients, attorneys and other professionals; Excellent organizational skills, with the ability to multi-task and meet tight deadlines; Taking dictation and typing at a rate of 65 wpm (or more); Outstanding attention to detail; Exceptional phone etiquette and ability to establish rapport with diverse clientele; Strong proficiency with Microsoft Office applications and familiarity with office machinery Being able to work independently on assignments in a strong team-oriented environment. How you will make an impact/ Essential responsibilities: Aid attorneys with client intake and assisting in handling high volume phone lines; Respond to client inquiries, directing to appropriate departments, as necessary; Coordinate calendaring and appointments for various members of the legal team Ensure reception area is well maintained, neat and organized; Process mail and deliveries; Greet and check-in firm guests and vendors in a friendly manner; Support the Operations team with on-site needs; Perform additional duties, administrative responsibilities and special projects as assigned by management; Provide back up support when available and as needed. Mr. Nissenbaum, the managing partner, created a training course that he has been providing to new employees for the past 20 years. This course consists of modules that range in topics from commercial law to intellectual property. This provides employees with a one-on-one experience to learn directly from Mr. Nissenbaum and set themselves up for success. While the current need is for a Practice Assistant, potential for advancement may become available through our additional internal Paralegal training and duties, according to the opportunities and needs that arise in the practice. Benefits: Medical Insurance, 401K, Life Insurance In Person at 2400 Morris Ave Ste 301 Union NJ 07083

Leading contract manufacturer in the cosmetics industry, is seeking a highly organized and proactive Administrative Assistant to support both the General Manager (GM) and the Account Management team. This role requires a dynamic individual who excels in administrative support, sales coordination, customer interface, and internal operations management. The Administrative Assistant will provide key support to the GM, ensuring smooth operations and effective communication, while also assisting the Account Management team in driving project success and customer satisfaction. Key Responsibilities: Administrative & Sales Support: Provide direct administrative support to the General Manager (GM) and director-level staff, handling confidential and sensitive correspondence. Assist with all administrative paperwork related to sales, including preparing and managing sales quotes for customers, travel coordination, and maintaining up-to-date sales analysis reports for the GM and sales department. Coordinate sales travel as required, ensuring logistics are handled efficiently and within company guidelines. Customer Interaction & Relationship Building: Interface with customers on behalf of the GM, ensuring a seamless flow of communication and resolving any inquiries or concerns. Support the Account Management team in building and maintaining strong relationships with clients and ensuring satisfaction throughout the project lifecycle. Assist in packaging sample submissions to multiple clients as needed and manage Mutual Non-Disclosure Agreements (NDAs) for all new prospective clients. Project Coordination & Compliance Support: Assist the Account Management team by overseeing project development from inception to completion, ensuring that timelines are met, tasks are organized, and deliverables are achieved. Work closely with compliance and quality control teams to ensure all projects meet legal and regulatory requirements, both from governmental agencies and customer expectations. Provide support in implementing and maintaining policies and procedures to enhance efficiency and ensure regulatory compliance across all areas. Documentation, Reporting & Scheduling: Prepare and maintain essential project documentation such as agendas, meeting minutes, action items, and project plans. Help draft and produce communication documents and status reports for internal and external stakeholders, keeping all parties informed of progress and developments. Update and maintain the GM's calendar and appointment schedules, ensuring all meetings and events are properly coordinated and communicated. Risk Management & Problem-Solving: Assist in identifying potential risks and collaborate with the team to develop strategies to mitigate them. Adapt quickly to new challenges, multi-task efficiently, and pivot in a fast-paced environment to ensure smooth operations. Cross-Departmental Collaboration: Work closely with internal teams, including R&D, Product Development, and Compliance, to ensure alignment on project goals and client expectations. Skills and Qualifications: Educational Background: 4-6 years of relevant experience in a manufacturing setting personal care, beauty, or cosmetics industry is preferred. Strong Organizational Skills: Ability to manage multiple projects and responsibilities simultaneously, ensuring all tasks are completed on time and to a high standard. Communication: Exceptional written and verbal communication skills, with the ability to influence and motivate both internal teams and clients. Problem-Solving: Strong analytical skills with the ability to identify challenges, propose solutions, and think critically under pressure. Adaptability: Capable of quickly learning new processes and adjusting to changing work environments. Team Player: A collaborative individual who works well with diverse departments and stakeholders to achieve shared goals. Self-Management: Able to work independently, handle a high workload, and effectively manage time in a fast-paced setting. For immediate consideration please send your resume outlining your related administrative experience.

RE/MAX Now, located at 460 Bergen Blvd, Suite 120 in Palisades Park, New Jersey, is a premier real estate brokerage offering a comprehensive range of services, including luxury homes, new construction, condominiums, rentals, and investment properties. With a multilingual team fluent in English, Korean, Chinese, and Spanish, we are well-equipped to serve a diverse clientele. RE/MAX Now is committed to providing exceptional support and resources to both clients and agents, aiming to elevate real estate careers and experiences. Role Description This is a full-time and part-time on-site role as an Office Assistant for Realty at REMAX NOW, located in Palisades Park, NJ. The Office Assistant will be responsible for phone etiquette, providing administrative assistance and agent support, communicating effectively, operating office equipment, and utilizing clerical skills to support realty operations. Qualifications Phone Etiquette, Communication, and Administrative Assistance Skills Proficiency with Office Equipment and Clerical Skills Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Excellent interpersonal skills and a customer-oriented attitude Previous experience in a real estate or office environment is a plus Korean bilingual is a plus

Job Title: Administrative Assistant About the Role: We are seeking a detail-oriented and organized Admin Support Clerk to assist with inventory tracking, order management, and supply chain coordination for retail stores. This role will be essential in ensuring inventory accuracy, resolving discrepancies, and supporting store operations. This position is a great fit for someone who enjoys working in a fast-paced environment, has strong Excel skills, and can effectively manage multiple responsibilities. Key Responsibilities: Pull inventory reports and verify stock levels across stores. Compare store-reported inventory with internal tracking systems and resolve discrepancies. Process orders for equipment and supplies while maintaining accurate records. Track incoming shipments and ensure stores receive necessary inventory. Follow up on missed deliveries and coordinate rescheduling. Work with vendors and internal teams to improve delivery visibility. Process equipment returns, upgrades, and exchanges. Create and update return labels for stores. Track and report warehouse return violations. Manually input order requests into the system. Support store teams with inventory-related inquiries and discrepancies. Report issues with bill payment kiosks and assist in resolving them. Required Qualifications: Five to seven years of experience in administrative support, inventory management, supply chain, or retail operations. Experience using Microsoft Excel, Word, Outlook or Google Sheets, Docs, Gmail Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong communication and problem-solving skills to collaborate across departments. Retail experience is helpful but not required. What you need to know about us We are Connectors. We thrive on ‘quality over quantity' and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner! We are Collaborators. You'll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don't stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support. We give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor page!

Administrative Assistant BCforward is currently seeking a highly motivated Administrative Assistant in Summit, NJ Job Title: Administrative Assistant Duration: 6+ Months Work Schedule: Monday - Friday, Business hours Pay Range: $26- $29/Hr. on W2 Led by Business Lead; support organization lead and provide administrative support for the Vector & External Manufacturing Operations team. Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment. Responsibilities include, but are not limited to: Coordinate logistics for monthly, quarterly Workshops/Meetings Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check internal/external availability for meetings when needed. Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses, submit Expense Report via Concur Work closely with the EHS Conference teams, IT, Sodexo Catering, and External Event Coordinators As needed, creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders leveraging the ERP Systems (Icertis, Ariba, & SAP) Oversee and manage Dept's multiple Mail groups and communicate changes accordingly Assist with ordering office supplies, ensure office supply drawer is organized and stocked Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they occur within appropriate timelines. Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences Advanced experience with MS Teams, SharePoint, and other client systems (Concur, Workday, Ariba, SAP) including MS Office. Performs additional general office duties as assigned. Work with minimal supervision, have strong initiative and follow up with focus on details Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs Demonstrate strong interpersonal skills and diplomacy in all levels of management Key Competencies: High School degree required, some college preferred or equivalent experience 8 years administrative or comparable experience; prior Project Coordinator experience preferred Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel and client's standard applications) SharePoint experience and knowledge Knowledge of client Systems and Processes, including Concur, Icertis, SAP, Ariba. Successful candidate must be able to learn new tools and systems in an ever-evolving environment. Benefits: BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. Interested candidates please send resume in Word format Please reference job code 236200 when responding to this ad.

The Atlantic Group has partnered with a rapidly growing consumer product firm in the Newark, NJ area. They have an immediate need for an Office Administrator to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance. Work Schedule: 5 days a week in the office Key Responsibilities: Prepare and issue sales invoices accurately and on time. Verify customer orders against pricing, inventory, and purchase orders. Maintain and organize records of invoices, payments, and financial transactions. Assist with payment reconciliation and resolve billing discrepancies. Process and submit documents such as purchase orders, invoices, and shipping notifications. Maintain accurate records of orders, invoices, and shipping confirmations. Liaise with customers, suppliers, and logistics partners regarding order status and shipment schedules. Respond to inquiries related to invoices, shipments, and order processing. Assist with office correspondence, clerical tasks, and document preparation. Support compliance and audit preparation by ensuring all documentation is accurate and up to date. Qualifications & Skills: Previous experience in clerical, administrative, logistics, or invoicing roles preferred. Must have Quickbook skills. Familiarity with EDI systems, ASN processing, and invoicing software is a plus. Strong attention to detail and ability to work with numbers accurately. Excellent organizational and multitasking skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry software. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 44093

Robert Half is seeking an outgoing Executive Assistant to support a Vice President of Sales. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with people, and has a talent for keeping things organized and moving forward. Key responsibilities include: Managing the VP's calendar, scheduling appointments, and organizing meetings Handling internal and external communications, including emails, calls, and correspondence Preparing meeting agendas, presentations, reports, and following up on action items Acting as a liaison between the VP and internal teams to ensure seamless communication and follow-through on operational priorities Tracking project progress, budgets, and key operational metrics Assisting with the coordination of key projects by managing timelines, deliverables, and resources Collaborating with team members and vendors to resolve issues and keep projects on schedule Coordinating international and domestic travel arrangements, including flights, hotels, and transportation Managing expense reports and supporting financial tracking Performing general administrative tasks as needed to support the VP and operations team What we're looking for: 3+ years of experience as an administrative or executive assistant who's supported a sales team A friendly, outgoing, and professional demeanor - someone who enjoys working with people at all levels Exceptional multitasking and organizational skills, with strong attention to detail Excellent written and verbal communication skills Proficiency with Microsoft Office, Google Workspace, and other business tools Ability to handle confidential information with discretion and professionalism

Start Your Career with Bear Brook Pediatric Dentistry No Experience Needed - Fully Paid Training Provided! Looking for a fulfilling career in healthcare but don't have prior experience? Bear Brook Pediatric Dentistry, a leading provider of children's dental care in the NYC metropolitan area, is hiring a Patient Experience and Administrative Coordinator at our Hoboken, NJ location. This is a perfect opportunity for individuals looking to gain valuable healthcare experience, transition into the medical or dental field, or build a long-term career in a growing practice. Why Choose Bear Brook? Work in a Modern, Upscale Practice: Our clinic is equipped with the latest technology, creating a professional and innovative environment. Comprehensive, Hands-On Training: We invest in your success from day one, ensuring you gain the skills needed to excel. Clear Career Growth Path: Move up from entry-level to more advanced roles with increasing responsibilities and compensation. A Meaningful and Rewarding Career: Whether you're looking to build a long-term career in dentistry or gain valuable healthcare experience, this role offers both professional growth and personal fulfillment. About the Role Position: Patient Experience and Administrative Coordinator Location: Montvale, NJ Schedule: Full-time & part-time positions available. Full-time: Five days per week, Monday-Friday (9 AM - 6 PM), with occasional Saturdays (8 AM - 3 PM). The exact schedule will be determined upon hiring. What You'll Do: Create a Premium Patient Experience: Greet families with warmth and professionalism, ensuring a seamless check-in and check-out process. Coordinate Appointments: Manage scheduling to optimize patient flow, minimize gaps, and enhance clinic efficiency. Manage Administrative Tasks: Insurance verifications with precision and care, collect payments, and update patient accounts with accuracy. Drive Clinic Growth: Lead marketing initiatives, community outreach, and brand development efforts to elevate our presence as the premier provider of pediatric dental care. Who We're Looking For We're not just hiring for skills. We're looking for potential. If you have a positive attitude, a strong work ethic, and a passion for patient care, you will thrive at Bear Brook. A cheerful and professional attitude: You're friendly, energetic, and love working with people. Strong communication and teamwork skills: You enjoy interacting with patients and collaborating with colleagues. Attention to detail with the ability to perform administrative and clinical tasks accurately. Proactive mindset to efficiently fill schedule gaps and optimize patient flow. You can multitask in a fast-paced environment. A willingness to learn and grow: You adapt quickly and are excited about gaining new skills. A commitment to excellence: You take pride in delivering high-quality patient care. Compensation & Career Growth Opportunities Entry-Level: $38,000 - $44,000 High school diploma or equivalent No prior dental experience required Strong interpersonal communication skills, positive attitude, and ability to learn quickly Intermediate-Level: $44,000 - $52,000 Bachelor's degree in a relevant field (Communication, Hospitality, Business, Marketing, Administration, Healthcare, Public Relations, Psychology, Sociology, Education, or a related discipline); OR 3+ years of experience in hospitality or customer service, delivering high-quality client interactions Senior-Level: $52,000 - $57,000 (Currently no open positions, but we welcome top candidates) 2+ years in a dental or medical clinic, including 1+ years in a leadership role; OR Supervisory experience in hospitality or healthcare settings Proven leadership, problem-solving, and multitasking skills Benefits & Perks Competitive Compensation & Performance-Based Growth Opportunities Fully Paid Training & Professional Development Health Insurance & Paid Time Off Supportive Team & Positive Work Environment If you're looking to build a rewarding career, gain invaluable experience, and grow within a high-performing team, we'd love to meet you! How to Apply Apply today and take the first step toward an exciting career at Bear Brook Pediatric Dentistry! Learn more about us: *************************** Follow us on Instagram: @BearBrookKids

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It's no accident that Atlas creates a better experience for infrastructure and environmental projects. It's how we are built - with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We're just built to be better. We are a great company. Job responsibilities include but are not limited to: Act as a liaison between Sr Management, field staff, support staff and clients/contractors regarding project needs/issues Review the lab test results and digitalizes the lab test result using MS office program. Proofread the results for the accuracy and data entry purpose. Ability to track project's progress reporting/final reporting and laboratory results and other deliverables and act on the findings of that tracking Ability to multi-task and prioritize - Efficiency in time management Strong Organizational skills Ability to anticipate and plan for client's needs to meet or exceed client expectations Professional and timely communication with staff, clients, and other project team members both internal and external. Ability to learn new tasks quickly Exceptional proofreading and editing skills including strong grammar Participation in Project calls (kick off meetings, progress calls, calls to resolve issues, etc) Minimum Requirements: High School Diploma or Equivalent Min. 2 years in office setting Technical Requirements: Proficiency in Microsoft Office programs ATLAS EEOC Statement Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy ********************************************************************************************

We are looking for a local candidate who can work all 5 days a week in office. Office Assistant / Administrator Responsibilities: Manage and maintain general day to day office operations Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked Hotel, Flight & Transportation booking for employees Organize business meetings and catering needs Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages Coordinate in-house or off-site activities, parties, celebrations and conferences Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors Wear multiple admin hats to handle adhoc tasks but not limited to the above Requirement: Associate Degree in Business or Management or other similar discipline preferred 5+ years working as an Office Administrator. Highly organized with attention to detail and possess good analytical/problem-solving skills. Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers. Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints. Ability to work independently and collaborate in a team setting. Demonstrates proficiency in the use of Microsoft Office Software and the Internet. Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor Meeting AND greeting the guests. Coordinating the in-person meetings

We are looking for a focused Data Entry person to support our growing business. The Data Entry person will enter information into company systems, keep track of various employee paperwork, coordinate and create invoices. The Data Entry person will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. Top candidates will be focused, diligent, energetic and have good people's skills. Data Entry Clerk Responsibilities: Gathering invoices, statements, reports, and information from employees, other departments and clients Scanning through information to identify pertinent information Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing Creating accurate spreadsheets Entering and updating information into relevant databases Informing relevant parties regarding errors encountered Storing hard copies of data in an organized manner to optimize retrieval Handling additional duties from time to time Data Entry Clerk Requirements: Associate or greater diploma 1+ years of experience in data entry Good command of English Strong knowledge of MS Office 365 (Word, Excel, Outlook) Ability to concentrate for lengthy periods and perform accurately with adequate speed 80+ Words per minute typing

Contract to hire We are seeking a proactive and reliable Office Administrative Coordinator to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, etc. The ideal candidate will also provide operational support to various departments and lead projects when necessary. Job Responsibilities: Office Administrative Services: Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc. Internal Transportation: Provide transport between company buildings. Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized. Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations. Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks. Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed. Ad Hoc Tasks: Perform other administrative duties based on business needs. Lunch & Snack Service: Menu Management: Create and upload weekly lunch menus to the internal system. Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed. Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking. Invoice Management: Handle invoices related to lunch, snacks, and consumables. Vehicle Maintenance: Ensure company vehicles are refueled and maintained. Qualifications: Associate's degree or high school diploma, with 0-1+ years of administrative experience. Proficient in MS Office and Excel, knowledge of office systems and procedures Ability to multitask and prioritize, work independently with a proactive altitude Fluency in both English and Chinese is preferred. Must be able to lift boxes weighing 30 lbs. Available to work abnormal hours (nights/weekends) if needed.