Secretary Jobs in Des Moines, IA

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  • Receptionist

    Acro Service Corp 4.8company rating

    Secretary Job In Des Moines, IA

    * Serves as initial point of contact for visitors telephone calls and deliveries to the agency. * Efficiently and courteously answering multi-line telephone system. * Responds to routine inquiries takes messages or routes callers to appropriate parties. * Greets visitors and notifies appropriate employee or office of arrivals. * Accepts deliveries and contacts offices for retrieval. Skills Required * Formats and keyboards correspondence of reports. * All skills / knowledge of Receptionist. * Considerable knowledge of office practices proper grammar spelling and punctuation and basic arithmetic. * Experience in an office setting. Experience Required General office experience and customer service Education Required High school diploma or equivalent
    $27k-33k yearly est. 6d ago
  • Administrative Coordinator

    Spraytec Fertilizers

    Secretary Job 6 miles from Des Moines

    Spraytec Fertilizers is a global company operating in many different countries across the globe. Spraytec manufactures and markets phytostimulants and nutritional products specially formulated to avoid losses during application and provide nutrition, promote overall plant health, and aid in the control of disease in your crops. Our products cover needs throughout the entire crop production season, starting at pre-plant weed control and finishing at harvest. Office Location - Urbandale, Iowa Role Description & Responsibilities This is a full-time role for an Administrative Coordinator at Spraytec. Responsibilities Maintain records of accounts payable and accounts receivable Establish connections with current customers to help with their needs Help with the communication between Spraytec Brazil and Spraytec USA Keep track of inventory and arrange transportation for product shipment Assist in marketing and communication related tasks Support sales representatives in their activities and be a resource for them as needed Other administrative duties Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Finance and Organization Skills Attention to detail and time management abilities Ability to work independently and as part of a team Proficiency in Microsoft Office and basic accounting principles Previous experience in a similar role is a plus Spanish/Portuguese language is a plus Compensation & Benefits Base Salary Bonuses Health Dental Insurance Retirement Plan HSA Paid time-off Flexible schedule
    $29k-41k yearly est. 7d ago
  • Project Assistant

    ACI Mechanical Inc. 4.6company rating

    Secretary Job 29 miles from Des Moines

    Includes, but is not limited to, all clerical aspects of project management and coordination of job activities and all additional duties as requested by the job supervisor. As directed: job opening paperwork, set up & maintain project book, post addendums, bid changes in specs and drawing, submittals, acquire quotes from vendors and subcontractors, filing, copying of plans, track material deliveries, price, and input change request, perform quantity takeoffs of materials, material order check list, prepare and process O & Ms, etc. Communications with staff, customers, vendors, architects, engineers, etc. Attend job related meetings. May monitor job progress, pick up or deliver information, maintain drawings, etc. Prepare subcontracts. Assist in areas of estimating and purchasing on a ‘per job' basis. Essential Functions: The ability to read, write, hear, and communicate with customers, vendors, employees, and others in English. Regularly required to sit, stand, bend, stoop, walk, lift, and carry up to 10#. Use hands and fingers repetitively. Good driving record. Objective of Role: To gain the knowledge and competence to move into a full Project Manager position within 5 years of start date. ****************************************************** Pre-employment drug screening required. ACI Mechanical is an Equal Employment Opportunity employer. ******************************************************
    $27k-37k yearly est. 8d ago
  • Sports Wagering Clerk

    Wild Rose Entertainment

    Secretary Job 49 miles from Des Moines

    Department: Sports Wagering Sports Wagering Clerk The Sports Wagering Clerk is responsible for providing superior guest service through the functions of this position to all Wild Rose Casino & Hotel guests. In addition to the below key duties and responsibilities, all Wild Rose team members are ambassadors of the Wild Rose brand and culture. We encourage our team members to have more fun when they work at Wild Rose. As we say working here shouldn't be this much fun! Essential Functions: The essential functions and responsibilities of this position are: Assist players at Off Track Wagering Terminal Issue and Pay-Off Pari-Mutuel/Sports Wagering Tickets Records transactions accurately Comply with departmental policies and procedures Promote property amenities and resolve guest complaints Other duties as assigned Schedule: The schedule for this position is classified as full-time Salary: Salary: $12.32 / per hour plus tips This job posting is intended to describe the general nature of this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employee benefits may vary by location, position, length of service, and employment status. Wild Rose Casino & Hotel is an Equal Opportunity Employer dedicated to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status. Pay Details: $12.32
    $12.3 hourly 29d ago
  • Administrative Specialist

    Meta 4.8company rating

    Secretary Job In Des Moines, IA

    Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
    $31.9-47.5 hourly 50d ago
  • Administrative Assistant

    Global Atlantic Financial Group 4.8company rating

    Secretary Job In Des Moines, IA

    Global Atlantic Financial Group is a leading insurance company meeting the retirement and life insurance needs of individuals and institutions. With a strong financial foundation and risk and investment management expertise, the company delivers tailored solutions to create more secure financial futures. The company's performance has been driven by its culture and core values focused on integrity, teamwork, and the importance of building long-term client relationships. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm. Through its relationship, the company leverages KKR's investment capabilities, scale and access to capital markets to enhance the value it offers clients. KKR's parent company is KKR & Co. Inc. (NYSE: KKR). Watch the Global Atlantic & KKR Partnership Story Greenhouse is our scheduling tool, and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling. POSITION SUMMARY Global Atlantic Financial Group is seeking an Administrative Assistant to provide dedicated administrative support to the Finance team. Key duties include managing busy, dynamic schedules, arranging domestic and international travel, seamless communication with internal leaders and external stakeholders, and preparing expense reports on behalf of the Finance leaders. This role requires supporting/collaborating with senior leaders' assistants, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role. This role requires a minimum of 4 days in the office per week. This role is based in New York, NY out of our 30 Hudson Yards location. RESPONSIBILITIES Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested. Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date. Book and track travel according to the needs and preferences of each leader. Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers). Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders. Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to: Securing conference room(s) and/or venues, hotels, etc. Coordinate with dedicated Meetings & Events department as appropriate. Sourcing and scheduling vendors. Assist with conference room set up. Communicating with office regarding high-touch visitors / meetings. Working with IT to coordinate AV support. Assist with special projects and additional functions as requested. QUALIFICATIONS 3 plus years of relevant experience Ability to maintain utmost confidentiality Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint Excellent communication and interpersonal skills Ability to multi-task and handle multiple responsibilities Motivation to work in a team oriented and fast-paced environment Team-player with a positive attitude Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency Eagerness to learn and solid work ethic This is an in-office position that is required to be in the office at least 4 days per week Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office. Global Atlantic's base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic's total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k), as well as a company match on your contributions), and sales incentives. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives. The base salary for this role will be $60,000 - $80,000. #LI-WC1 #LI-hybrid TOTAL REWARDS STATEMENT Global Atlantic's employees thrive in a fast-paced, high-performing culture with strong benefit options and wellbeing resources that support innovation, accountability and stewardship. At Global Atlantic, being an employer of choice means we are committed to offering employees a customizable and comprehensive benefits package. Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We strive to foster a culture of total well-being through community outreach and charitable giving programs. Learn more about our Charitable Giving Programs. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family. Global Atlantic was proudly named: Best in Perks & Benefits, Best Company Work-Life Balance, Best Company Happiness and Best Company Compensation. Learn more about our Benefits offerings. Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer, and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Find out more about GA's commitment to creating a culture of belonging: DE&I and Strategic Pillars Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you require an accommodation during the hiring process or after you are hired for any protected status under the ADA, please email *****************. Discover more about Global Atlantic below: Read the 2023 Corporate Responsibility Report Explore the GA Careers Video Channel Follow Global Atlantic on LinkedIn View Global Atlantic's Privacy Statement Our employees are in the office 4 - 5 days per week in Hudson Yards, NY and 3-4 days per week in all other offices. If you have questions on this policy or the application process, please reach out to ***************** Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.
    $60k-80k yearly 8d ago
  • RDC Administrative Assistant

    Crescent Electric Supply Company 4.2company rating

    Secretary Job In Des Moines, IA

    As RDC Operations Administrator at Crescent Electric, you will be responsible for ensuring timely and accurate flow of data and information to meet leadership demands. You will maintain the equipment and supplies necessary for the Regional Distribution Center. Additionally, you will maintain a professional appearance of the office area supporting a cooperative environment with employees throughout the Regional Distribution Center. PRIMARY DUTIES: Perform office functions, such as expense ledgering, freight claims, and document imaging. Monitor and oversee the maintenance of office and warehouse equipment, procurement of warehouse and office supplies, computer operations, and janitorial services. Assist with supporting employee communication needs such as meetings, trainings, and policies. Answer inbound phone calls to schedule delivery appointments, route internal customers to the proper department, and answer any general customer inquiries needed. Review and document employee absence-related voicemails and communicate with the Regional Distribution Center Leadership team on absences and daily discrepancies. Track, review, and submit employee timecard data. Work with the Leadership Team to organize and coordinate monthly employee touch bases. QUALIFICATIONS: Proficient in general computer usage, to include Microsoft Office programs. Excellent verbal and written communication, interpersonal, and teamwork skills. Demonstrated ability to use judgment to plan, prioritize, organize, and manage a diversified workload. Demonstrated ability to use strong attention to detail with a high level of accuracy. EDUCATION AND/OR EXPERIENCE: Associate's degree or equivalent from two-year college or technical school. One to two years related experience and/or training; or equivalent combination of education and experience. Experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook. #LI-CEGO Total Rewards and Benefits Crescent Electric's compensation package includes an array of top-tier benefit options, including: Eligibility for health, and dental, vision coverage, 401(k) plan, and flexible spending accounts, subject to plan terms. Eligibility for company-paid benefits such as life insurance, short-term disability, long-term care, and Employee Assistance Program, subject to applicable waiting periods. Excused Absence time off and Paid Time Off (PTO). Company-paid holidays. Other benefits for which you may be eligible includes supplemental life insurance, hospital indemnity, and accident and critical illness benefits with cancer coverage. Eligibility: Employees are eligible for health, dental, vision, and life insurance benefits on the first of the month following 30 days of employment. Employees who are 21 years of age or older will be automatically enrolled in the company's 401(k) plan once they achieve 90 days of employment. Family Owned. Culture of Quality. Opportunities to Advance. Crescent is transforming and we are on a mission to power the communities we serve through teamwork and relentless customer focus. We have a vision of uncompromising teamwork committed to becoming the industry leader for our employees, suppliers, and shareholders. At Crescent, you will have the opportunity to develop professionally, grow personally and have the flexibility to balance your life's priorities. Let's serve together. Let's power our communities together. Let's become THE industry leaders...together. Crescent Electric Supply Company is proudly an Equal Opportunity Employer. Crescent Electric does not discriminate on the basis of age, color, race, national origin, gender, religion, marital status, disability, veteran, military status, sexual identity or expression, sexual orientation, or any other basis prohibited by local, state, or federal law. Veterans and military spouses are highly encouraged to apply. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served. Candidates are subject to pre-employment assessments, Motor Vehicle Record review, criminal background checks, references check, and a post-offer drug screen. Crescent Electric is committed to the full inclusion of all qualified individuals. As part of this commitment, Crescent Electric will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact **************
    $34k-41k yearly est. 5d ago
  • Administrative Assistant

    Ghd Inc. 4.7company rating

    Secretary Job In Des Moines, IA

    Global Atlantic Financial Group is a leading insurance company meeting the retirement and life insurance needs of individuals and institutions. With a strong financial foundation and risk and investment management expertise, the company delivers tailored solutions to create more secure financial futures. The company's performance has been driven by its culture and core values focused on integrity, teamwork, and the importance of building long-term client relationships. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm. Through its relationship, the company leverages KKR's investment capabilities, scale and access to capital markets to enhance the value it offers clients. KKR's parent company is KKR & Co. Inc. (NYSE: KKR). Watch the Global Atlantic & KKR Partnership Story Greenhouse is our scheduling tool, and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling. POSITION SUMMARY Global Atlantic Financial Group is seeking an Administrative Assistant to provide dedicated administrative support to the Finance team. Key duties include managing busy, dynamic schedules, arranging domestic and international travel, seamless communication with internal leaders and external stakeholders, and preparing expense reports on behalf of the Finance leaders. This role requires supporting/collaborating with senior leaders' assistants, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role. RESPONSIBILITIES Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested. Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date. Book and track travel according to the needs and preferences of each leader. Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers). Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders. Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to: Securing conference room(s) and/or venues, hotels, etc. Coordinate with dedicated Meetings & Events department as appropriate. Sourcing and scheduling vendors. Assist with conference room set up. Communicating with office regarding high-touch visitors / meetings. Working with IT to coordinate AV support Assist with special projects and additional functions as requested. QUALIFICATIONS 3 plus years of relevant experience Ability to maintain utmost confidentiality Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint Excellent communication and interpersonal skills Ability to multi-task and handle multiple responsibilities Motivation to work in a team oriented and fast-paced environment Team-player with a positive attitude Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency Eagerness to learn and solid work ethic This is an in-office position that is required to be in the office at least 4 days per week Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office. Global Atlantic's base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic's total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k), as well as a company match on your contributions), and sales incentives. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives. The base salary for this role will be $60,000 - $75,000. #LI-WC1 #LI-hybrid TOTAL REWARDS STATEMENT Global Atlantic's employees thrive in a fast-paced, high-performing culture with strong benefit options and wellbeing resources that support innovation, accountability and stewardship. At Global Atlantic, being an employer of choice means we are committed to offering employees a customizable and comprehensive benefits package. Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We strive to foster a culture of total well-being through community outreach and charitable giving programs. Learn more about our Charitable Giving Programs. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family. Global Atlantic was proudly named: Best in Perks & Benefits, Best Company Work-Life Balance, Best Company Happiness and Best Company Compensation. Learn more about our Benefits offerings. Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer, and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Find out more about GA's commitment to creating a culture of belonging: DE&I and Strategic Pillars Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you require an accommodation during the hiring process or after you are hired for any protected status under the ADA, please email *****************. Discover more about Global Atlantic below: Read the 2023 Corporate Responsibility Report Explore the GA Careers Video Channel Follow Global Atlantic on LinkedIn View Global Atlantic's Privacy Statement Our employees are in the office 4 - 5 days per week in Hudson Yards, NY and 3-4 days per week in all other offices. If you have questions on this policy or the application process, please reach out to ***************** Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.
    $60k-75k yearly 1d ago
  • Parkview Elementary Building Secretary

    Teach Iowa 4.0company rating

    Secretary Job In Des Moines, IA

    Secretarial/Clerical/Secretary District: Marion Independent School District Basic Function: To assure the smooth and efficient operation of the school office so that the office can have a maximum positive impact on the education of children can be realized. Promote the overall mission of the school system, and work to maximize the educational opportunities available to each student. Job Title: Building Secretary Reports to: Building Principal Pay Rate: Hourly base pay rate $16.25/hour, or commensurate with experience as determined by the Board of Education Essential Functions: Act as secretary and receptionist for the Principal performing any duty delegated by any of them. Book meeting rooms, set up conference calls and take messages and minutes during meetings. Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) for the purpose of delivering services. Performs routine services such as filing, typing, and duplicating materials for the Principal. Types letters, memoranda, reports, bulletins, forms, etc. Answers telephone, tending routine inquiries; refers calls when needed. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed. Sorts teachers' mail and distributes same in mail boxes. Organizes supplies and instructional materials for distribution to teachers. Keeps office supplies in order; requisitions materials upon faculty request. Keeps accurate data on personnel absences and records for substitute teachers. Check substitute system daily and assist substitute teachers with paperwork. Operates office equipment incidental to clerical duties. Adds and deletes non-consumables for district-wide inventory. Maintain a log of visitors to the school. Attends to all student needs. Process building purchase orders in conjunction with Central Office. Responsible for arranging substitutes for any faculty who is absent. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines. Maintain positive attitude with students, staff, parents, and visitors. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or regulation. Specifications/Qualifications: Education & Experience: Previous clerical experience preferred OSHA required certificate Background Check Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary based on activities taking place. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour workday. The employee will frequently work in different areas of the classroom including in/at desks, on or near the floor, standing, in movement while supervising indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom. The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract. The Marion Independent School District is an EEO/AA employer. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the Marion Independent School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. Additionally, the MISD does not discriminate in its education programs and activities, employment opportunities, or accommodations pursuant to Title IX, Section 504, and Title II, and on a continuous basis, reflects this policy in announcements, employment application forms, district policy, registration materials and student handbooks The District has established grievance procedures for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact: Equity Coordinator (for employment), Janelle Brouwer, Superintendent, 777 South 15th Street, Marion Iowa, 52302, ************ *********************** or Equity and Title IX Coordinator (for programs), Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion Iowa, 52302, ************ ***********************. The Marion Independent School District is dedicated to supporting equity and the success of each child. We recognize we are a community of different cultures and identities, and we will promote an environment where all feel welcomed and can thrive. The District and its employees will foster a community where everyone belongs, will treat others with dignity and respect, and will encourage our community partners to do the same. Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commissions, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI., 53203-2292, ************** or TTY **************. ********************************************* or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa, 50319-1004, ************** or **************, ************************************ This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.
    $16.3 hourly Easy Apply 15d ago
  • SECRETARY - LEGAL

    Grinnell Mutual Reinsurance Company 4.0company rating

    Secretary Job 47 miles from Des Moines

    The Legal Secretary performs paralegal, clerical, and secretarial functions to the Legal division. Duties may be routine, specialized, or complex, require accuracy, and may involve information of a confidential nature. Provides backup support to other legal secretarial staff. This role will work from the home office at least one day a week to complete mailings and processes. Responsibilities Composes letters, memorandums and other types of correspondence for internal and external distribution to a varied audience. Receives dictation assignments and transcribes as directed into documents such as reports, photograph summaries, statement transcripts, memos, letters or correspondence. Creates updates and/or maintains company related data files in accordance with company procedures. Documents and maintains information related to the work of the assigned division including background information, training material, manuals, correspondence, cost, processes, and queries. Creates and maintains various data bases, lists and tables for reference and maintenance. Answers telephone and provides information to callers, takes messages, or transfers calls to individuals. Provides customer service to internal and external customers by answering questions via phone, email, in person, and messaging or directing them to the appropriate resource. Performs legal research as requested by attorneys. Works with in-house and outside counsel as required. Coordinates meeting and events times, locations, attendees, and other amenities as appropriate. Keeps meeting notes and distributes to participants and other interested stakeholders. Required to work from the home office one or more days per week to process incoming and outgoing mailings, payments and other documents. Performs all other duties as assigned. Qualifications Requires an Associate's Degree and a minimum of two (2) years prior related legal experience, or equivalent combination of education and experience. Para-legal experience preferred. Ability to use office equipment including a telephone, personal computer and demonstrate an intermediate knowledge of Microsoft Office suite including Word, Excel, PowerPoint and Access, as well as general computer applications, e.g., Outlook. Excellent organizational skills with strong attention to detail with low errors on processed work. Ability to form productive customer relationships. Possesses an upbeat and positive attitude in the workplace. Solid written and verbal communication skills including editing work for spelling and grammar, presenting numerical data effectively, and able to read and interpret complex written information. Ability to work with and maintain confidential information and consistently exercise good judgment dealing with sensitive issues is required. Ability to demonstrate dependability to meet strict deadlines regarding job postings and interview schedules. Ability to work under time pressure with a commitment to completing task on time without sacrificing quality. Demonstrates a professionalism to solicit feedback to improve own work performance. Ability to demonstrate adaptability to changes in the work environment including learning new processes, managing competing demands and multiple tasks/priorities, and dealing with frequent change or unexpected events in a fast-paced environment with frequent interruptions. Ability to work with minimal supervision. Ability to maintain a regular and predictable attendance record to provide the desired level of customer service, in addition to working flexible hours and overtime as needed. Ability to perform legal research using LexisNexis/Westlaw. Compensation The hourly range for the position is $22.00 - $39.50. For a list of benefits, click here. Working conditions and physical efforts To perform this job successfully, an individual must be able to perform each job duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform job duties and responsibilities. Interacts with many types of people which can be stimulating yet demanding and stressful. Frequently works under externally imposed deadlines with expected interruptions to the workflow making it challenging to anticipate the nature and volume of work to perform. The position requires an individual to sit for long periods of time. The noise level in the work environment is typical of an office environment. The position requires an individual be able to talk on the telephone and work on a computer. Visual acuity and repetitive motion may be associated with this position. Occasional contact with members of all Grinnell Mutual divisions as the first point of contact in many situations. Occasional contact with vendors, regulatory agencies, and customers throughout operating area. This job description is not intended to describe, in detail, the multitude of tasks that may be assigned, but rather to give the employee a general sense of the responsibilities and expectations of the position. As the nature of the business demands change, so too may the job duties and responsibilities. Grinnell Mutual is an Equal Opportunity Employer in accordance with applicable state and federal laws.
    $22-39.5 hourly 9d ago
  • Administrative Assistant

    Gafg

    Secretary Job In Des Moines, IA

    Global Atlantic Financial Group is a leading insurance company meeting the retirement and life insurance needs of individuals and institutions. With a strong financial foundation and risk and investment management expertise, the company delivers tailored solutions to create more secure financial futures. The company's performance has been driven by its culture and core values focused on integrity, teamwork, and the importance of building long-term client relationships. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm. Through its relationship, the company leverages KKR's investment capabilities, scale and access to capital markets to enhance the value it offers clients. KKR's parent company is KKR & Co. Inc. (NYSE: KKR). Watch the Global Atlantic & KKR Partnership Story Greenhouse is our scheduling tool, and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling. POSITION SUMMARY Global Atlantic Financial Group is seeking an Administrative Assistant to provide dedicated administrative support to the Finance team. Key duties include managing busy, dynamic schedules, arranging domestic and international travel, seamless communication with internal leaders and external stakeholders, and preparing expense reports on behalf of the Finance leaders. This role requires supporting/collaborating with senior leaders' assistants, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role. RESPONSIBILITIES Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested. Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date. Book and track travel according to the needs and preferences of each leader. Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers). Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders. Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to: Securing conference room(s) and/or venues, hotels, etc. Coordinate with dedicated Meetings & Events department as appropriate. Sourcing and scheduling vendors. Assist with conference room set up. Communicating with office regarding high-touch visitors / meetings. Working with IT to coordinate AV support Assist with special projects and additional functions as requested. QUALIFICATIONS 3 plus years of relevant experience Ability to maintain utmost confidentiality Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint Excellent communication and interpersonal skills Ability to multi-task and handle multiple responsibilities Motivation to work in a team oriented and fast-paced environment Team-player with a positive attitude Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency Eagerness to learn and solid work ethic This is an in-office position that is required to be in the office at least 4 days per week Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office. Global Atlantic's base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic's total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k), as well as a company match on your contributions), and sales incentives. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives. The base salary for this role will be $60,000 - $75,000. #LI-WC1 #LI-hybrid TOTAL REWARDS STATEMENT Global Atlantic's employees thrive in a fast-paced, high-performing culture with strong benefit options and wellbeing resources that support innovation, accountability and stewardship. At Global Atlantic, being an employer of choice means we are committed to offering employees a customizable and comprehensive benefits package. Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We strive to foster a culture of total well-being through community outreach and charitable giving programs. Learn more about our Charitable Giving Programs. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family. Global Atlantic was proudly named: Best in Perks & Benefits, Best Company Work-Life Balance, Best Company Happiness and Best Company Compensation. Learn about our Benefits offerings. Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer, and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Find out more about GA's commitment to creating a culture of belonging: DE&I and Strategic Pillars. Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you require an accommodation during the hiring process or after you are hired for any protected status under the ADA, please email *****************. Discover more about Global Atlantic below: 2023 Corporate Responsibility Report Explore the GA Careers Video Channel Follow Global Atlantic on LinkedIn View Global Atlantic's Privacy Statement Our employees are in the office 4 - 5 days per week in Hudson Yards, NY and 3 - 4 days per week in all other offices. If you have questions on this policy or the application process, please reach out to ***************** Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.
    $60k-75k yearly 1d ago
  • Bilingual Clinic Office Specialist I - BEC

    PHC Primary Health Care

    Secretary Job In Des Moines, IA

    As a Clinic Office Specialist I you will provide excellent customer service in PHC medical or dental clinics, delivering quality patient registration, scheduling, and payment handling processes. You will coordinate with PHC team members to provide positive service experiences for patients. You'll follow assigned workflows to ensure maximum patient access and organizational success. We are currently considering candidates who are bilingual in Spanish and English for this position. What's Great About this Position? * Enjoy work-life balance with a stable work schedule, Monday - Friday 8 AM - 5 PM. May occasionally be asked to work until 8 PM. * Enjoy awesome paid time off benefits including 4 weeks of PTO you'll accrue during your first year of employment plus paid holidays. * PHC offers pathways for development and growth for our team members. What You Will Do * Monitors patient schedules in the medical or dental scheduling system to ensure optimization. Schedules patient appointments for medical or dental clinics, identifying and correcting inaccuracies. Contacts patients due for recalls to fill the schedule, as assigned. Completes PHC Way workflows including, but not limited to, pre-registration, jockeying the schedule, scrubbing and raking, and robust confirmation calls. * Accurately loads insurance into the patient's registration, ensuring insurance name and ID number are correct. Utilizes Real Time Eligibility (RTE) to confirm active insurance eligibility and refers the patient to the Health Benefit Specialist (HBS) if the insurance is inactive. Follows appropriate workflows when HBS is not available. * Ensures a consistent revenue cycle process in a medical or dental clinic. Completes accurate registration per the medical or dental clinic patient registration workflow paying particular attention to patient phone number, address, household income, homeless status, and guarantor. * Collects and records patient payments at time of service. Manages assigned cash box per the Front Office Collections Workflow and Money Handling Expectations. Refers patients to Health Benefit Specialists when appropriate. Scans all acquired patient documentation and accurately indexes into electronic health records. * Takes actions to create a positive customer experience for internal and external customers. Greets visitors, offering prompt and friendly service to those entering the building, calling on the phone, or through electronic messages in a professional and timely manner to ensure their needs are met. Accurately documents messages and communicates to the appropriate individual. * Offers appropriate resources to assist patients in overcoming barriers in making or keeping their appointment (e.g., telehealth, referral to family support workers). Completes assigned internal and/or external referrals. * Manages the waiting area. Identifies if patient appointment is running behind and keeps patient informed. Ensures the reception area and waiting room is clean and tidy. Maintains visitor log. Provides and collects visitor badges. Qualifications You'll Need Required * English communication skills, written and verbal. * Spanish communication skills, written and verbal. * A minimum of 1 year in a healthcare environment or 2 years in a customer service role. * Excellent customer service skills and commitment to service excellence. * Effective verbal and written communication skills. * Good problem-solving skills with ability to apply critical thinking. * Takes initiative and demonstrates dependability. * Team oriented with ability to collaborate effectively with others. * Listening and reading skills with ability to follow written and verbal instructions. * Basic math skills with ability to count money and making change. * Basic computer skills with proficiency using Microsoft Office applications, keyboard entry and internet-based applications. * Detail oriented with high degree of accuracy * Prioritization skills. * Strong interpersonal skills with ability to establish and maintain effective working relationships with a diverse group of individuals. * Demonstrates professionalism with ability to remain calm in all situations and show empathy. Preferred * Associate degree in related field. * Work experience in a community health center, medical or dental clinic, or in the essential functions of the position. * Experience working with patient registration systems and electronic health records. * Experience using multiline telephone system. * Experience working with and knowledge of clinical terminology and health insurance. We Take Care of Our People Your experience and skills determine your base pay. The hiring range for this position is typically $14.15 - 17.40 per hour. Candidates with extensive work experience related to this position may be considered for additional compensation up to the pay grade maximum of $21.23 per hour. In addition to base pay, PHC offers a comprehensive benefits package, including: * Generous PTO accrual equal to 4 weeks over the fist year of employment * Eight paid holidays * Tuition reimbursement program * 401k with company match * Medical insurance * Dental insurance * Vision insurance * Life & disability insurance * Flexible spending & health savings accounts * Supplemental accident & critical illness insurance * Discounted pet insurance * PHC Pride rewards program Visit *************************** for a summary of PHC's benefits. Grow Your Career with PHC We take pride in offering development and growth opportunities to our team. Some of our training opportunities include Emerging Leaders, Dental Assitant Trainee Program, & Medical Assistant Trainee Program. In the last year, over 30% of our open positions were filled through promotions or transfers. Join the PHC Community | PHC Talent Community | Facebook | Instagram | LinkedIn | TikTok
    $14.2-17.4 hourly 4d ago
  • Administrative Assistant, Assessment and Professional Services (contractor)

    Jobsultant Solutions

    Secretary Job In Des Moines, IA

    A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com. We are seeking a dynamic, proactive candidate to support the Assessment and Professional Services teams. The ability to support key executives and interact with staff at all levels, in a fast-paced environment, while remaining proactive, resourceful, and efficient, with a high degree of professionalism, is critical to this role. Important components of this role are also gaining and using valuable insights into many facets of the company, project management and using discretion in handling confidential and sensitive information. Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided. Responsibilities Perform routine and specialized administrative duties for assigned teams and executives Manage the scheduling and arrangement of meetings, conference calls, seminars, and the compiling, preparing and distribution of materials for same Create and maintain project plans, department reports, and prepare and submit staff expense reports Track key project plans for the Professional Services and Assessment and Intervention divisions, including identifying workflows and dependencies, flagging issues and risks, and making process improvement recommendations Draft, type, proofread and edit correspondence, memos, presentations, and other documents Maintain confidentiality of privileged and sensitive information related to the company and personnel Coordinate complex travel arrangements and events using discretion and good judgment Proactively support the implementation of a broad range of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, organization of team building events, etc. Participate in other department initiatives and projects and tasks as required by business needs Basic Qualifications 5+ years of experience as an Administrative Assistant in a professional office environment Experience with Microsoft Suite (Word, Excel) Proficiency with Google Suite (Gmail, Docs, Slides, Calendar, Sheets) Excellent verbal and written communication skills Excellent organizational, analytical and problem-solving skills Experience prioritizing contending tasks, managing interruptions, anticipating changing needs, and adjusting priorities throughout the day Preferred Qualifications College degree or equivalent experience Experience collaborating with people from all organizational levels and backgrounds Ability to effectively navigate in a fast-paced environment while managing full workloads We celebrate diversity and are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.
    $31k-41k yearly est. 60d+ ago
  • Administrative Assistant (SCLS Equiv: 01020)

    Evoke Consulting 4.5company rating

    Secretary Job In Des Moines, IA

    ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Des Moines, IA and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Iowa Field Office 210 Walnut Street Des Moines, Iowa, 50309 . In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-4979 Revision 5 Des Moines, IA . In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of ***Enter the Position Title*** must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Des Moines, IA Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Des Moines, IA Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications M i n im u m Qu a li f ica t io n s: T hree o r m or e y e ar s in a n ad m i n is t r at i v e c a p ac i t y , p r ef e r a b ly with a G o v e rn m e nt Agency or Government Contract. SCLS E quiva l e nt: 01020 - Administ r a tiv e Assista n t Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
    $32k-39k yearly est. Easy Apply 26d ago
  • 12 Month Building Secretary

    Marshalltown Community School District 4.0company rating

    Secretary Job 47 miles from Des Moines

    Thank you for your interest in MCSD job opportunities! We are centrally located in Iowa in a beautiful town called Marshalltown. Our district has over 5,000 students and roughly 900 full- and part-time employees. Our 6 elementary schools (one dual language), one intermediate school, one middle school, one high school, and one alternative high school educate some of the brightest, most creative, and culturally diverse minds in the state. Frequent positive feedback we hear from our staff and families is that Marshalltown's size allows for ample participation in District and community groups and events. We would love to have you join the team! We are seeking a 12 Month Building Secretary for Lenihan Intermediate School. Minimum pay is $16.08, more may be granted with additional years of education/experience. View a job description HERE. Applications accepted online only. For specific questions about this position, please call ************. It is the policy of the Marshalltown Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district's Equity Coordinator, Jacque Wyant, Director of Human Resources, 1002 South 3rd Ave, Marshalltown, IA 50158. Telephone ************. *****************************.
    $16.1 hourly Easy Apply 21d ago
  • Administrative Assistant (SCLS Equiv: 01020)

    Prosidian Consulting

    Secretary Job In Des Moines, IA

    ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Des Moines, IA and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Iowa Field Office 210 Walnut Street Des Moines, Iowa, 50309. In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-4979 Revision 5 Des Moines, IA. In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of ***Enter the Position Title*** must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Des Moines, IA Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Des Moines, IA Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications M inimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract. SCLS Equivalent: 01020 - Administrative Assistant Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
    $28k-37k yearly est. Easy Apply 60d+ ago
  • Administrative Assistant

    The Weitz Company/Contrack Watts, Inc.

    Secretary Job In Des Moines, IA

    Do you enjoy providing excellent support and have a drive to produce high quality work? EPI Power is hiring an Administrative Assistant to provide support to our prefabrication team! The Administrative Assistant will play a key role in keeping things organized and running smoothly within the EPI prefabrication shop. If you're looking to make a positive impact on a growing company, this could be a great fit for you! This role will work onsite at our prefabrication shop in Des Moines, IA Monday - Friday, 7:00am - 3:30pm. EPI Power, LLC (“EPI”) is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: Greet and direct visitors are they come into the shop while creating a professional and welcoming environment Provide administrative support to the EPI prefabrication team Be tasked with researching and finding alternative solutions for various products or processes Perform data entry and format documents Follow up with employees, vendors, or contacts regarding questions, outstanding items, or providing status updates Provide excellent customer service to employees and external parties Prepare conference rooms for meetings and visitors Professionally represent EPI What We're Looking For: Experience: Experience working in an administrative or office support role Skills: High level of initiative and drive Excellent written and verbal communication skills Strong organizational skills and a high attention to detail Ability to anticipate needs and proactively address them Skilled at formatting documents and creating visually-appealing slide decks Desire to work in a collaborative, supportive, team environment Ability to maintain a positive attitude Professionalism and confidentiality Technology: Proficient in computer software including Microsoft Word, PowerPoint, Excel, and Outlook Ability to learn specific job-related software upon hire What We Offer: Competitive Pay Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings Employer-Paid Short- and Long-Term Disability Programs Employer-Paid Life Insurance Generous Paid Time Off Provisions 401K Retirement Savings Plan with Company Match Tuition Reimbursement Fully Paid Parental Leave Voluntary Products Including: Critical Illness Insurance and Accident Insurance Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-KD1
    $28k-37k yearly est. 21d ago
  • Administrative Assistant

    Interglobal Homes

    Secretary Job In Des Moines, IA

    Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance
    $28k-37k yearly est. 60d+ ago
  • Administrative Assistant

    Robert Half 4.5company rating

    Secretary Job In Des Moines, IA

    We are seeking a proficient Administrative Assistant to join a company in the finance industry in the heart of Des Moines, IA! The role of the Administrative Assistant involves processing customer-related queries, maintaining accurate customer records, and being a support for any administrative duties the team hands off to you. This company is smaller, and you will also be helping with scheduling and keeping the office in tip top shape! Responsibilities: - Respond to incoming calls in a detail-oriented and efficient manner. - Deliver excellent customer service to ensure customer satisfaction. - Manage email correspondence effectively, ensuring all customer queries and concerns are addressed. - Scanning paper files to get them into their computer system for easier access and use. - Organize and schedule appointments efficiently to ensure smooth operations. If you are looking to grow in your administrative career, please APPLY TODAY! Apply through our Robert Half website or call us at 515.706.4974. Requirements Requirements: - 1+ years in administrative experience - Proficiency in answering inbound calls, demonstrating excellent communication and problem-solving skills. - Experience in providing high-quality customer service, with an ability to handle customer queries and concerns efficiently. - Solid understanding of Microsoft Excel, including the ability to create spreadsheets, charts, and reports. - Proven ability to schedule appointments, manage calendars, and coordinate meetings, showing strong organizational skills. If you are looking to grow in your administrative career, please APPLY TODAY! Apply through our Robert Half website or call us at 515.706.4974. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
    $28k-35k yearly est. 16d ago
  • Administrative Assistant

    Recruit Monitor

    Secretary Job In Des Moines, IA

    Our team are searching for a personnel assistant to do a selection of general workers clerical duties in such locations as staff member record Operate at your comfort and gain $550 per week. It's a Pliable part-time task. All the jobs are job from home/on campus task, you don't need to travel someplace as well as likewise you don't need to have to have a cars and truck to get started. Feel free to discover the role as well as some fundamental info listed below. Position: Component- Time Personal Assistant Type: Part-Time Task Pay for:670 once a week Hours: Average of 3-6hrs regular This role will be actually home-based and pliable part-time task, You can be operating from house, School or even any area Treatment will certainly be actually received as well as you will acquire an action between 2- 24 hr. Work Positioning & Trainee Services Accountabilities Functioning tasks Booking and also sychronisation of appointments Calendar monitoring Engagement with special projects related to the household Spending costs Company tasks Handle all incoming and also outward bound interactions Certifications Someone who process really good boundaries Strongly relational Should be able to take instructions (both particular as well as utilizing greatest thinking). Practical - however knows when to seek instructions and also when to take action. Expects requirements and also volunteers. Potential to handle as well as defend confidential information with the highest level of discretion. Potential to deal with various jobs while remaining organized. Advantages. Medical insurance. Spent vacation. Gas mileage repayment. Computer. Mobile Phone Gratuity.
    $550 weekly 60d+ ago

Learn More About Secretary Jobs

How much does a Secretary earn in Des Moines, IA?

The average secretary in Des Moines, IA earns between $21,000 and $42,000 annually. This compares to the national average secretary range of $26,000 to $51,000.

Average Secretary Salary In Des Moines, IA

$29,000

What are the biggest employers of Secretaries in Des Moines, IA?

The biggest employers of Secretaries in Des Moines, IA are:
  1. State Library of IA
  2. Teach.com
  3. UnityPoint Health
  4. Marion Independent School District
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