Secretary Jobs in Decatur, IL

The Administrative Assistant III team member, through a wide variety of specialized and administrative functions, will work to support their direct manager (or team) through service excellence. Duties & Responsibilities Act as an experience coordinator for the floor to ensure a positive experience for associates, clients, and third parties Coordinate and communicate meetings for internal/external customers in multiple locations Acting on behalf of direct manager; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution Order and maintain office supplies and current marketing materials Assist teammates; cover other duties during vacations Manage scheduling and expense reporting for fleet drivers Schedule and set-up internal meetings/conference calls/catering as required Act as liaison for office facilities and maintenance issues Maintain order and cleanliness of meeting rooms and common areas of 4FBC Act as liaison for vendors and ensure payment of office-related invoices Create internal/external correspondence using Outlook and Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system Ad-hoc reporting/projects Education & Experience Knowledge of: Strong oral and written communication skills Adept in technology; Microsoft Office Suite, Outlook, Ultimate Software, Chrome River, Synapsys, et Ability to: Anticipate needs Stellar time management skills and the ability to identify resources in all areas of the bank Use keen judgement and discretion Multi-task and work independently Perform duties and make decisions under frequent time pressures Education and Training: Requires a High School diploma, an associate degree is preferred 1-2 years of experience supporting an individual (typically a supervisor or manager) required Benefits and Compensation Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance. (Base Pay Range: $20.50 - $26.50 /hour) Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being-now and in the years to come-are important to us. Busey's Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information. Equal Opportunity Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey's commitment of delivering service excellence. Busey is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey's Equal Opportunity Employment. Unsolicited Resumes Busey Bank, and its subsidiaries, does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between Busey and Agency describing the services and specific job openings (“Agreement”). Busey may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contact with any Busey associate is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any associates of Busey with recruiting inquiries or resumes. Busey respectfully requests no phone calls or emails.

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Secretarial/Clerical/Secretary Additional Information: Show/Hide TITLE: Secretary to Title IX & DEI, Safety & Communications TERMS OF EMPLOYMENT: 12 mos (261 days) CLASSIFICATION: C REPORTS TO: Title IX & DEI Administrator with input from the Safety & Security Administrator & Director of Communications and Public Relations QUALIFICATIONS: * High School Diploma or equivalent required. * Excellent Computer, record-keeping, and organization skills. * Effective communication and interpersonal skills. * Familiar with Microsoft Office Suite * Ability to work independently, recognize priorities in workload, and shift between tasks as needed. * Ability to maintain confidentiality JOB GOAL: To support the smooth and efficient operation of the three (3) Departments: * Title IX & DEI Admin - 50% * Safety & Security - 30% * Communications - 20% This breakdown is not meant to be exhaustive, as job duties may be allocated otherwise according to departmental needs and the demands of the school calendar. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to the following job duties as assigned: * Provides exceptional customer service correspondence relating to the departments, including, but not limited to, in-person, phone calls, and email communication. * Manages confidential correspondence and records generated from or received in the office for Title IX investigations, grievances, and other district complaint and conflict resolution processes. * Composes and distributes memorandums, bulletins, brochures, forms, reports, and various communications as required or directed. * Updates and maintains accurate records and allocations using Local, State, and Federal Grants, including figures, expenses, and personnel records for yearly audits. Assists in the preparation of information for annual grant applications and renewals. Prepares bulk mailing for various grants and programs. * Prepares requisitions, tracks expenditures, and maintains appropriate financial records according to Department needs. Maintains updated balances for Department budgets, including yearly blanket purchase orders. * Supports data management for the Department(s). * Assists the Communications Department with tasks associated with District-led events. * Completes all aspects of purchasing and acquisition of materials and equipment that including ordering, paper requisitions, purchase orders, processing and receiving orders, inventorying items, and distributing items for Department(s). * Maintains professional development and training information for Department staff and provides logistical support for training throughout the year and during the Summer. * Handles conference expenses, including registration, accommodations, and travel reimbursements for Department administrators and staff. * Compiles, updates, and maintains accurate records of employment recommendations. * Orders supplies and other general office supplies for the Departments. * Assists other Departments and Administrators as requested. * Performs other job-related duties as required. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel with input from the Safety and Security Administrator. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and fingers, including prolonged use of a computer terminal. The employee must frequently sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must often lift and/or move up to 20 pounds. Vision The specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus with or without correction. Hearing The employee is required to hear in the normal audio range, with or without correction. Mental Demands While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee is frequently required to compute. The employee is occasionally required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 - JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan. Attachment(s): * DESPA Salary Schedule * Secretary to Title IX & DEI, Safety & Communications

Accounts Payable - perform all tasks related to billing invoices to the customer Accounts Receivable - Create the cash application document when payments are received and submit. Technology Requests - Submit and maintain technology requests Phones, laptops, email access, system access Timekeeping - Assist with entering time into CTS when another timekeeper is out Purchasing - Assist with the PO process when the buyer is out Reporting - Enter data for some reports processed by management for monthly reporting

Accounts Payable - perform all tasks related to billing invoices to the customer Accounts Receivable - Create the cash application document when payments are received and submit. Technology Requests - Submit and maintain technology requests Phones, laptops, email access, system access Timekeeping - Assist with entering time into CTS when another timekeeper is out Purchasing - Assist with the PO process when the buyer is out Reporting - Enter data for some reports processed by management for monthly reporting

Accounts Payable - perform all tasks related to billing invoices to the customer Accounts Receivable - Create the cash application document when payments are received and submit. Technology Requests - Submit and maintain technology requests Phones, laptops, email access, system access Timekeeping - Assist with entering time into CTS when another timekeeper is out Purchasing - Assist with the PO process when the buyer is out Reporting - Enter data for some reports processed by management for monthly reporting

Siebel School of Computing and Data Science The Grainger College of Engineering University of Illinois Urbana-Champaign The Siebel School of Computing and Data Science at The Grainger College of Engineering welcomes applicants to join our team of Research Administrators. Our team works with school faculty to apply for and manage a large volume of sponsored research projects funded by various grants and other funding sources. The primary job functions of the Grants and Contracts Specialist or Coordinator include pre-award grant proposal preparation and post-award grant administration. This position will work in a collaborative, team environment and will be trained by our expert team of Research Administration professionals and supported by others in the business office and across the school and college. All applicants interested in working with a team of self-motivated professionals are encouraged to apply! MAJOR DUTIES & RESPONSIBILITIES: The Research Administration Specialist will perform the following duties: Support faculty on research proposal preparation for the school, including: internal routing of applications, interpretation of sponsor guidelines, development of electronic proposals. * Use independent judgment to identify, review, understand, and interpret sponsor guidelines, ensuring all requirements are met, such as deadlines, funding restrictions, eligibility restrictions, potential cost share, general compliance, and other requirements for valid submissions. * Advise faculty and staff to ensure compliance with sponsor and funding opportunity guidelines on terms of research agreements, interpretations of proposal guidelines, and the submission requirements of such proposals according to university policy, with Sponsored Programs Administration (SPA). * Assist faculty with preparing proposal budgets, budget justifications, and any other required documents. * With reference to the proposal guidelines, review materials to ensure all requirements are met before sending completed proposal to SPA for final review. * Use sound judgment and attention to detail to make independent changes to proposals under strict time constraints to ensure successful and timely submissions to meet deadlines. * Act as a liaison for the school when working with SPA, answer questions, resolve issues that occur with proposals and assist in grant/contract negotiations as necessary. * Prepare financial reports and analyses to support faculty with the administration and development of their sponsored research projects, verify correct rates are being used in budget development, suggest budget revisions as needed, implement new indirect cost rates and fringe benefit rates, and accurately interpret sponsor guidelines to ensure proposal compliance. * Ensure proposal packages are properly formatted with necessary materials and signatures by reviewing and editing proposals and budgets in accordance with sponsor and University guidelines. * Support faculty with entering budget and other relevant information into online submission programs, such as FASTLANE/research.gov, grants.gov, Proposal Central, and NSPIRES for each faculty proposal submission as appropriate. This involves managing several drafts and revisions, according to the faculty member's needs, until a final draft is approved by the faculty member. Once approved, enter the budget information into the sponsor's portal. Sponsors such as NSF, NIH, ARPA-e, American Heart Association, and several others use an online submission system. * Review and revise pending proposals and budgets according to university guidelines and changing sponsor requirements, monitor the status of proposal submissions, update their status in the proposal database, update database information on awards received, and prepare administrative reports on new awards for department administration. * Coordinate requests for additional information on pending proposals. * Work directly with the faculty member and SPA to provide additional information when a proposal is pending with a sponsor and additional information is requested. This may include a revised budget, salary confirmation, rate confirmation, additional justification online items in the proposed budget; any and all sponsor requests to assist in awarding the proposal. * Use discretion, expertise, attention to detail and independent thinking to decipher what the sponsor is requesting and provide the most applicable and appropriate information. * Prepare required documents related to budget modifications, renewal funding, and supplemental funding. When a request for supplemental funding or a renewal for a current award is necessary, work with the faculty member to prepare and submit a completed proposal through SPA containing a budget, budget justification and statement of work. * Use independent judgment to make suggested changes to the package when necessary to allow for successful submission. Work with the school's business office to coordinate various post-award activities such as personnel appointments and other charges on sponsored research projects, including an analysis of appropriateness of expenditures on research funds. * Work with SPA to ensure funded project accounts are established in a timely manner, request and monitor anticipation accounts when necessary. * Complete sponsored project close-out reviews and work with SPA to close completed project accounts in a timely manner. * Prepare and record Banner journal entries, as appropriate, including those for month-and year-end close activities, rogue CFOP and other error corrections and necessary entries. Monitor budgets, account balances, and expenditures, make transfers when necessary. Prepare financial reports, spending projections and analyses as requested by faculty, the Director of Administration and Operations, and the Assistant Director of Grants and Contracts. * Periodically communicate with faculty regarding funding scenarios to ensure their understanding of their available funding. * Prepare and review with faculty quarterly spending reports, which allow for accurate financial projections to aid faculty in effective spending decisions. Assume additional appropriate duties to further the mission of the school. The Research Administration Coordinator will perform the above duties, in addition to the following: Manage financial aspects of post-award sponsored project activities. Work closely with Principal Investigators to develop and monitor grant spending plans including: staff planning, appropriate rates of spending, regularly reviewing and updating project expenditures to ensure compliance with sponsor and University policy requirements. Review sponsored project expenditures, ensuring integrity, for accuracy and allowability of transactions in accordance with project budgets and agreements as well as University and Federal guidelines. * Work with SPA to ensure funded project accounts are established in a timely manner, request and monitor anticipation accounts when necessary. * Regularly (i.e. annually) communicate with faculty regarding their School of Computing and Data Science funding portfolios to ensure they have a thorough understanding of their funding situation. * Prepare and review with faculty quarterly spending reports, which allow for accurate financial projections to aid faculty in effective spending decisions. * Update and manage Activity Reporting System for all relevant staff in the department. * Coordinate faculty effort on sponsored projects by facilitating approvals of faculty summer appointments and auditing effort budgeted compared to effort taken. Ensure faculty remain within sponsor compliance for effort on a project. Collaboration and Leadership. * Mentor and train other members of the unit's research administration team so that the team is cohesive and provides uniform, consistent service to the faculty. * Serve as back-up to other research administration staff as needed. * Communicate new sponsor policies to other research administration staff and update references in the staff's training and template folders. Specialist: Minimum Qualifications: * Bachelor's degree in business administration, accounting, finance, economics or a field related to the position. * Two (2) years of office work experience in a business, government, or higher education environment. Preferred Qualifications: * Background in sponsored research administration, grants and contracts administration, or an ability and willingness to learn. * Experience with Microsoft excel and basic data entry. Knowledge, Skills and Abilities: * Demonstrated ability to self-manage priorities and be proactive in resolving issues. * Demonstrated ability to maintain confidentiality. Coordinator: Minimum Qualifications: * Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position. * Two (2) years of progressive work experience in sponsored research administration in a large-scale institution. * Demonstrated experience with Microsoft Excel. * SPaRC'Ed Illini Certified Research Administrator. Preferred Qualifications: * Background in sponsored research administration, grants and contracts administration, or an ability and willingness to learn. Knowledge, Skills and Abilities: * Ability to perform core job duties independently, utilizing good judgment and prioritization skills. * Ability to organize and manage diverse activities. * Strong interpersonal, written and oral communication skills. * Must be highly organized and be able to work under multiple deadlines. * Knowledge of University guidelines and procedures for general accounting, proposal processing, and grant administration. * Comprehensive understanding of University, College, and Department organization, objectives and goals. * Knowledge of the operating procedures of the various private and public funding agencies sufficient to permit quality interaction on all administrative matters pertaining to the various agencies. * Demonstrated ability to maintain confidentiality. Appointment Information This is a 100% full-time Civil Service 5040 - Grants and Contracts Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for the Specialist position is $57,000 - $65,000, and $65,000 - $70,000 for the Coordinator position. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on 04/04/2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bridget Gamel at *******************. For questions regarding the application process, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1029429 Job Category: Professional and Administrative Apply at: *************************

Accounts Payable - perform all tasks related to billing invoices to the customer Accounts Receivable - Create the cash application document when payments are received and submit. Technology Requests - Submit and maintain technology requests Phones, laptops, email access, system access Timekeeping - Assist with entering time into CTS when another timekeeper is out Purchasing - Assist with the PO process when the buyer is out Reporting - Enter data for some reports processed by management for monthly reporting

Secretary provides administrative and secretarial assistance to Mathematics unit, reports directly to the senior secretary, coordinator and/or to the chairperson of the Physics, Chemistry & Mathematics and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Prepare purchasing and budgeting tasks related to department (unrestricted accounts) and faculty research (restricted accounts) as well as Title III. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the online prerequisite override process for student registration. * Complete bookstore textbook order forms. * Complete Electronic Personnel Action forms (EPAFs) for faculty and student workers who are paid from unrestricted and restricted accounts including Title III. * Complete EPAFs for students working on sponsored research for summer program assignments and ensure all required approvals and deliveries are executed on time. * Complete faculty and student travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Prepare service requests for faculty for tasks performed by Physical Facilities, ITS, college network engineer, and other university offices. * Assist with tasks including setting-up displays during open house and recruitment events. * Communicate with the business office to resolve potential discrepancies in restricted and unrestricted accounts. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * Two (2) years of administrative or clerical experience. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of business English, spelling and commercial mathematics * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

Serves as the primary communication and information "hub" for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner. Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy. Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values. Qualifications Education: * High school graduate or GED required, associates or bachelor's degree preferred. Licensure/Certification/Registry: * Experience: * Two (2) years secretarial or comparable clerical experience required. * Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience. Other Knowledge/Skills/Abilities: * Demonstrates excellent interpersonal and customer service skills. * Knowledge of medical terminology is strongly preferred. * Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint). * Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines. Responsibilities Communication * Promptly and courteously greets others in a friendly manner. * Receives and directs others by using AIDET and Greet & Feet. * Within scope of , responds to questions and provides direction. * Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally. * Consistently uses the Physician Profile to ascertain the correct method/number to page physicians. * Updates and maintains call light system assignments accurately and efficiently during each shift. * Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office. Information Processing * Prioritizes stat orders and immediate needs. * Processes orders accurately. * Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized. * Refers patient/visitor concerns to nursing and/or customer service staff. * Refers news media to nursing or public relations staff. * Demonstrates safe, accurate, and effective use of office equipment. * Writes legibly and clearly. Medical Records Maintenance * Assembles chart forms. * Puts patient identifier on all chart forms. * Thins charts when needed and forwards documents to Medical Records. * Files patient data after review by nurse. * Sends discharge patient record to Medical Records. * Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities. * Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents. Service Requisitions * In partnership with the Nursing Material Specialists, assures adequate supplies are available. * Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location. * Sends service requisitions to interdisciplinary departments. * Promptly and accurately enters data and maintains unit activity sheets as directed. * Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: * SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. * COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. * QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. * EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Unit Operations * Utilizes time and resources effectively and efficiently. * Assists in maintaining safe environment and reports unsafe conditions. * Completes assigned tasks accurately and timely. * Completes basic patient care tasks as directed by registered nurse. * Freshens drinking water. * Serves/collects food trays. * Responds to call lights and bed/chair alarms. * Provides 1:1 direct and constant patient observation as delegated. * Expedites timely admission, discharge, and transfer of patients to facilitate patient flow. * Participates in QI activities; maintaining logs, statistical records, and data collection. * Acts as a preceptor as needed. * Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff. * May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis. * Assists with stocking unit supply stations. Accountability * Complies with established policies, procedures, standards, and guidelines. * Follows the chain of command. * Consistently utilizes time and resources effectively and efficiently. * Maintains cleanliness of unit, service area, and equipment. * Cooperates with all members of the healthcare team. * Enthusiastically supports and participates in planned changes. * Accepts responsibility for accurate and timely completion of tasks as assigned. * Upholds the mission and vision of MHS. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

Under the supervision of director or delegate, assists in the performance of clerical and administrative duties. Qualifications High school graduate or equivalent. Responsibilities Receives, prioritizes and disseminates information to appropriate persons or other departments. Responsibility for sending for patients and answering phones in a timely fashion. Handle intercom calls appropriately. Handle emergency situations including add-on cases appropriately. Ability to operate and trouble shoot copier, printers and fax machine, including ability to print labels, clear paper jams and change cartridges. Knowledge of computer scheduling, documentation and other programs Schedules surgical procedures and able to accurately move or change cases as needed. Print reports from systems Able to access patient charts, lab and x-ray results when requested. Communicate with surgeon offices regarding cases, schedules, blocks, etc. Input surgical case documentation and charges accurately into systems Input tissue tracking and implant tracking data into appropriate systems Organizes and prioritizes assigned clerical duties. Maintains safe, efficient and adequately supplied environment. Displays a self-directed, mature, disciplined and tactful approach to work duties. Seeks help appropriately. Protects patient confidentiality. Demonstrates knowledge of unit standards. Performs other duties as assigned. Not ready to apply? Connect with us for general consideration.

New Horizons Insurance Marketing Decatur, IL About New Horizons Insurance Marketing Founded in 1981 and headquartered in Decatur, Illinois, New Horizons provides the tools, technology and support to help agents and their clients achieve financial security and long-term success. New Horizons is one of the nation's leading Senior Market-focused IMOs, specializing in the Medicare market, with an extensive network of life and health insurance agents. New Horizons Insurance Marketing is a proud member of the Integrity Family of Companies. Job Summary Our growing organization is seeking a detail-oriented candidate who is passionate about company products and the clients they serve. The Administrative Assistant | Customer Experience Coordinator will be the point of contact for existing and potential clients and will keep up to date with carrier products and procedures in order to best serve them. The ideal candidate will possess active listening skills and be a problem solver. They will have strong communication and service skills, with a desire to help others. They will have the ability to handle multiple tasks in a timely manner. Tasks may include project management, marketing, research, data analysis, and reporting. Primary Responsibilities: Identify, understand and process insurance applications Field incoming requests from clients and manage web chat Assist with client requests Set appointments for agents Work with carriers to resolve issues Prepare letters and emails Data entry and reporting Primary Skills & Requirements: High School Diploma or equivalent, Associates or Bachelor's degree preferred Working knowledge of Microsoft Office 365 Excellent verbal and written communication skills Resourceful, adaptable and strong problem-solving skills About Integrity Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead. Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com. Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.

Secretarial/Clerical/Secretary Date Available: 2024-2025 Additional Information: Show/Hide Join Our Team! Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents? Ball-Chatham CUSD #5 is seeking a dedicated Secretary to join our team! If you are a dedicated, resourceful, and friendly professional looking to contribute to a positive school environment, we encourage you to apply! Why Join Us? * Supportive and welcoming school community * Opportunity to make a meaningful impact on students and staff * Competitive salary and benefits in accordance with the BCESPA Collective Bargaining Agreement Benefits: 2025 Benefits Enrollment Guide Key Responsibilities: * Greet and assist office visitors, staff, and students with warmth and professionalism * Answer and direct incoming calls, take messages, and provide general information * Manage student attendance records and input daily attendance calls * Issue passes for student appointments and tardy arrivals * Organize and distribute teacher mail and homework requests * Assist with student recognition programs and school registration * Oversee office aides and maintain a well-organized office environment * Monitor visitors through the front entrance and ensure security protocols are followed * Maintain confidentiality and professionalism in all interactions Qualifications & Skills: * High school diploma or equivalent * Ability to pass a fingerprint criminal and DCFS background check * Proficiency in Microsoft Office and Google Suite * Strong communication, organization, and multitasking skills * Ability to read, learn, and interpret complex rules and regulations * Excellent interpersonal skills with the ability to exercise tact and diplomacy * Ability to lift up to 40 lbs and perform physical tasks as needed Work Conditions: * Engaging and dynamic school environment * Duties include standing, walking, lifting, bending, and working around office equipment * Interaction with students, parents, faculty, and visitors daily To be considered for this position, you must: * Maintain the qualifications and applicable licensure outlined in the . * Pass a background check/fingerprinting. * Complete and submit the ONLINE application. : Secretary Please note this is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice. EEO STATEMENT Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: * Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds * Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance * Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent * Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed * Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: * High school diploma or equivalent. Some college or professional school preferred * 2-4 years administrative office experience in a fast paced environment * Knowledge of administrative and clerical procedures, customer service principles and practices * Aptitude for understanding financial reports and extracting information * Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software * Effective verbal and written communication * Strong organizational and interpersonal skills with attention to detail * Ability to prioritize, coordinate, multi-task and demonstrate initiative

Compensation Range: $16 - $18 per hour Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Excitement abounds at Heritage Behavioral Health Center! We are a mission-driven Certified Community Behavioral Health Clinic located in Decatur, Illinois who is dedicated to improving mental health and substance use care to individuals in a multi-county area. We recognize that all individuals at our organization have an impact on patient care - regardless of the position they hold. Why join us? We offer a collaborative work environment, opportunities for professional growth, and a comprehensive benefits package. We are expanding our primary care, mental health and substance use services to individuals in Central Illinois and beyond and are looking for dedicated staff to meet the needs of our clientele. Our salaries have been updated and are competitive at both the state and national levels with wonderful benefits. Full-time employees receive 56 paid days off during their 1 st year of employment (this includes every other Friday off PAID for your wellness needs). This increases to 61 days the 2 nd year and continues to increase with tenure. We have expanded our employee insurance benefit offerings and made them more affordable. At Heritage, we believe in taking care of our staff's needs so that they can concentrate on taking care of the needs of the individuals we serve. Our staff are our greatest asset, and we treat them as such! We are pleased to present the following position for your consideration: Overview: Administrative Assistant These full-time positions are available immediately on Heritage's team of dedicated support staff. The work environment requires flexibility and the ability to be proficient in a wide array of duties. We are looking for proactive, goal-oriented candidates who are curious and inquisitive - cannot accept “routine” - able to work independently in a fast-paced support services environment - critical thinkers - look past the obvious for unique solutions - will listen actively to all challenges before recommending solutions - minimize barriers when implementing initiatives. These positions require creativity, perceptual objectivity, a strong base work ethic, flexibility, a commitment to excellence, dependability, and a willingness to continually learn and grow. Positions are available in different areas of the organization, including reception, billing, and scheduling. Core Responsibilities Include: Data entry Customer relations - both in person and telephonically Detailed analysis of data to ensure accurate billing of services occurs Scheduling of appointments Routine correspondence as required Knowledge, Skills and Abilities: Computer proficiency in Microsoft software (Word, Excel, and Outlook) Proven excellence in customer service to both internal and external customers Good written and verbal communication skills Solid organizational skills Ability to manage workloads within allotted timeframes Ability to relate to a wide variety of customers, many who are experiencing a mental health or substance use disorder Attention to detail Unquestionable personal and professional integrity Education and Experience: High school diploma or equivalent Minimum 21 years of age A valid Illinois Driver's license, reliable means of transportation, and proof of current automobile insurance are required. Salary Range: $37,440 to $60,320 per year ($18.00 to $29.00 per hour) dependent on education, experience and position Heritage also offers the following with this position: Generous vacation, sick and personal leave WELLNESS days - 26 days per year (every other Friday off paid) Paid holidays - 9 in 2025 Health Club/Fitness Reimbursement Employee Assistance Program Continuing education opportunities Tuition assistance program Agency provided life insurance and short-term disability policies Retirement plans (401k and Roth) Optional insurance benefits, including health, dental, vision, flex spending accounts (healthcare, dependent care), and additional life insurance. (The health insurance benefit includes substantial agency contribution towards the cost.) We are a National Health Service Corp site which gives staff access to the National Health Service Corp federal student loan forgiveness program (LCPC, LCSW, MD, APN, RN, CADC, LSW, and LPC individuals). For more information, visit *************

Looking for part-time work to supplement a day job? Want to work for an agency that's all about helping others? Our Bloomington, IL location needs you! We're seeking a receptionist to work 10-20 hours per week including nights and weekends. Responsibilities Greet clients and visitors using trauma-informed communication and care and in a way that is courteous, respectful, and professional. Answer multi-line telephone. Check and log voicemails. Answer basic questions about clinical services, paperwork, and agency processes in person and over the phone. Administer and collect client intake paperwork. Ensure the safety of clients and visitors in waiting room, completing incident reports as necessary. Support other departments with mail, photocopying, and printing. Enter data into various Microsoft programs. Maintain filing systems. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent. Beginner skills using Microsoft Word and Excel, with ability to learn other Microsoft Office products. Intermediate computer and typing skills. Demonstrated business telephone etiquette and ability to use multiple-line phone system. General knowledge of office routines, use of office equipment, clerical skills, data entry, and filing. Ability to work independently and to collaborate. Excellent organizational skills, attention to detail, and interpersonal skills. Ability to maintain confidentiality. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $15.00 - $16.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out our benefits here!

Secretarial/Clerical Date Available: 03/31/2025 Additional Information: Show/Hide TITLE: PreK-8 Secretary QUALIFICATIONS: * High school diploma or equivalent * Excellent computer, record keeping, and organizational skills * Effective communication and interpersonal skills * Ability to work independently, recognize priorities in work load, and shift between tasks as needed * Ability to maintain confidentiality REPORTS TO: Assistant Principal and/or Principal JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned: * Serves as receptionist in person and by telephone * Maintains confidentiality in all situations * Prepares, distributes, and files documents and records * Maintains student information, such as demographics, attendance, discipline, grades, and schedules * Maintains student records, such as registration, lunch forms, bussing, and cumulative folders * Maintains staff records, such as substitutes * Receives and processes school mail * Maintains office equipment, building inventory, and storeroom * Assists with care of sick and injured children as appropriate for the position * Performs other job-related duties as directed TERMS OF EMPLOYMENT: 4 or 8 hours per day for 190 in accordance with the collective bargaining agreement CLASSIFICATION: A EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. * Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. * Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. * Vision Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction. * Hearing The employee is required to hear in the normal audio range, with or without correction. * Mental Demands While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 - JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Attachment(s): * DESPA Salary * PreK-8 Secretary JD

Accounts Payable - perform all tasks related to billing invoices to the customer Accounts Receivable - Create the cash application document when payments are received and submit. Technology Requests - Submit and maintain technology requests Phones, laptops, email access, system access Timekeeping - Assist with entering time into CTS when another timekeeper is out Purchasing - Assist with the PO process when the buyer is out Reporting - Enter data for some reports processed by management for monthly reporting