Secretary Jobs in Colleyville, TX

Baylor Scott and White Medical Center Frisco at PGA Parkway Join us in an extraordinary opportunity to be at the forefront of our new hospital in Frisco, Texas. As we gear up to open our doors in July 2025, you'll play a pivotal role in shaping the future of healthcare in our community. Our new facility, spanning 340,000 square feet, will introduce a state-of-the-art facility, tailored to accommodate the evolving needs of our rapidly growing population. Among its highlights, the facility will house crucial departments such as emergency, inpatient, procedural, and women and children. Apply today and join a growing team dedicated to bringing an elevated level of care to the rapidly growing North Texas area! LOCATION/FACILITY: Baylor Scott and White Medical Center Frisco at PGA Parkway, 16000 Frisco St, Frisco, TX 75035 SPECIALITY/DEPARTMENT PRACTICE: Emergency Department SHIFT/SCHEDULE: Full time, three 12-hour shifts (11:00 AM - 11:00 PM) per week with rotating weekends. About Us Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: We serve faithfully by doing what's right with a joyful heart. We never settle by constantly striving for better. We are in it together by supporting one another and those we serve. We make an impact by taking initiative and delivering exceptional experience. Benefits Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Eligibility on day 1 for all benefits Dollar-for-dollar 401(k) match, up to 5% Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more Immediate access to time off benefits At Baylor Scott & White Health, your well-being is our top priority. Note: Benefits may vary based on position type and/or level Job Summary The Patient Care Technician - Health Unit Coordinator handles clerical and patient care tasks under a licensed nurse's supervision. Essential Functions of the Role Collects and records patient data, reporting information to nursing team members promptly. Obtains and records patient vital signs, height, weight, nutritional intake, and output. Performs blood glucose monitoring using finger-stick blood samples, test strips, and portable meters. Performs routine urinary catheter care. Collects and transports specimens, including urine, stool, and sputum, as requested. Helps patients with daily activities like hygiene, dressing, eating, and moving. Changes linen as needed. Answers patient call lights and requests quickly. May be assigned as a sitter for patients needing constant observation. Completes and maintains unit and patient records, files, forms, and documents. This includes admissions, surgeries, transfers, discharges, medical records, and physician call lists. Maintains a clean and organized work area for records, files, forms, and reference documents. Checks, updates, and maintains facility boards, pneumatic tube systems, and telemetry box reconciliation. Follows departmental policy, procedures, and guidelines. Prepares reports, purchase orders, projects, memos and letters using computer programs. Greets visitors and helps them as needed. Answers telephones and contacts the nursing team and medical staff using pagers, beepers, and cell phones. Tracks call light response time for the unit. Assigns phone and location devices to appropriate staff. Perform work area help duties as directed by the nurse or physician. Runs errands, picks up supplies and transports patients. Maintains inventory, requisitions and stocks work area supplies and equipment. May help with non-medical patient care duties, such as making coffee, transporting patients, and distributing ice, water and blankets. Clean patient bedside units and nursing areas not covered by general housekeeping. Clean equipment properly and distribute based on patient needs. Attends in-services, unit meetings and conferences. Key Success Factors Good communication skills, both verbally and in writing. Must be able to maintain confidentiality about patients. Must relate professionally and positively and work cooperatively with patients, families, and employees at all levels. Belonging Statement We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve. QUALIFICATIONS EDUCATION - H.S. Diploma/GED Equivalent EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION Basic Life Support (BLS): BLS or BLS within 30 days of hire or transfer.

SERVPRO Team Shaw - Awarded #4 FASTEST Growing Mid-Market companies in DFW by Dallas Business Journal in 2024. SERVPRO Team Shaw is one of the largest SERVPROs in the country and has grown from 3 location in 2019 to 30 locations today and 4 different markets. We have grown 10x in the last 3 years and are looking to double in growth in the near future. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, Reconstruction and Capital Improvement Projects. If you have a sense of urgency and want to grow with a company that has seen 5x growth over the last 2 years, look no further and apply today! Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as Construction Administration Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!" We are seeking a highly skilled and organized Construction Administration Coordinator to join our team. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. Position Summary: As a Construction Administration Coordinator with SERVPRO, you will be responsible for ensuring the highest quality of service is provided to all customers and clients! In this role, you will manage a wide range of functions on all construction projects. This position will work heavily with Xactimate software, all estimators and project managers. Primary Responsibilities Monitor job file status and audit jobs to validate that all documentation has been received from the field Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed Perform job close-outs by completing and review job file documentation for insurance and/or customer Position Requirements 2+ years of administrative or office-related experience Experience with writing estimates, job file processes, and quality assurance a plus Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Polite, confident, and excellent customer service skills, including listening and questioning skills Ability to remain calm and professional during tense or stressful situations Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) Ability to learn new software, including Xactimate and proprietary software Ability to successfully complete a background check subject to applicable law Hours 40 hours/week, flexible to work overtime when required Compensation range will be based off experience Benefits: · Medical, Dental, and Vision · Paid Time Off · Sick Paid Time Off · Paid Parental Leave · 401k Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check. Compensation will be based of experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Mid-size defense litigation firm seeking seasoned legal secretary. Successful candidates must be poised and professional with strong and proven background in working with a combination of partners, associates and paralegals. Must be organized, proficient with transcription and able to work independently. This position requires a high level of confidentiality and interaction with clients. Candidate must be comfortable with assuming a variety of responsibilities and have the ability to multi-task. Duties included, but not limited to: Filing of documents in Federal and State Courts Legal terminology is a must Assist with attorney time entries Transcription Assist paralegals with compiling documents into notebooks Assist with case preparation Assist other secretaries in the firm as time allows This firm offers a competitive salary and benefits package. Benefits: 401(k) with match Health/Dental/Vision Insurance Life Insurance PTO accrual beginning Day 1 Free Parking Free On-Site Gym Our firm views our secretaries very highly and as an integral part of the team.

The ideal candidate will be proactive, detail-oriented, and able to handle multiple tasks in a fast-paced environment. This is a fantastic opportunity to work with a collaborative and respected firm where your contributions will directly impact the success of the team and the firm. Responsibilities, including but not limited to: Provide comprehensive administrative support to litigation attorneys, including preparing, drafting, and filing legal documents such as complaints, motions, subpoenas, discovery requests, and deposition summaries. Prepare and format legal correspondence, pleadings, discovery, and other court documents with high attention to detail and accuracy. Coordinate filing of documents with state and federal courts, including e-filing, ensuring compliance with court rules and deadlines. Manage attorney calendars, schedule meetings, hearings, depositions, and trials. Maintain and organize case files, ensuring all documents and correspondence are properly filed and readily accessible. Coordinate and communicate with clients, witnesses, experts, and other parties involved in litigation matters. Assist with the preparation and organization of trial materials Handle billing entry and timekeeping for attorneys. Qualifications: Minimum of 3 years of experience as a litigation legal secretary or legal assistant in a law firm Solid understanding of litigation processes, court rules, and legal terminology. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (such as iManage, Relativity, or similar case management systems). Strong organizational skills, with the ability to prioritize and manage multiple deadlines. Excellent written and verbal communication skills. Ability to maintain professionalism and confidentiality in all client interactions and documentation. Detail-oriented, proactive, and able to work effectively both independently and as part of a team. Experience with e-filing systems, court filings, and legal document formatting.

Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry. Key Responsibilities Administrative Support Provide direct administrative assistance to the SVP of Construction and HR Manager. Prioritize and manage tasks on behalf of leadership to ensure alignment with goals. Track various office project statuses and provide leadership with regular updates. Serve as a liaison between leadership and internal teams to streamline communication and workflow. Identify and address potential operational roadblocks to maintain efficiency. Manage calendars, schedule meetings, and coordinate logistics. Oversee travel arrangements, including booking and itinerary preparation. Prepare and distribute weekly schedule summaries for in-person meetings and travel. Track and manage corporate expenses for dedicated team members. Archive weekly meeting decks, files, and other critical documentation. Conduct monthly file audits to ensure compliance with organizational structure. Perform office-related errands, such as shipping, mailing, and supply management. Assist with special projects, including technical presentations and vendor coordination. Corporate Office & Organizational Management Oversee office operations, ensuring a well-organized, fully stocked, and maintained workspace. Lead organizational projects, including: Storage reorganization Mail distribution and tracking Digital file management and backups Maintain and update dedicated teams' wiki pages. Coordinate daily lunch orders for the Dallas office team. Meeting & Event Coordination Schedule and set up in-person meetings, ensuring logistics and materials are prepared. Assist in planning and executing company events in collaboration with the Marketing team. Support conference preparation, ensuring all necessary materials and arrangements are in place. Team & Community Engagement Support Assist with team-building activities, employee recognition, and morale-boosting events. Coordinate requests related to corporate and community support initiatives. Support HR functions, including hiring coordination and recruiter management. Assist with new hire onboarding and exit processes, including documentation and orientation. Communicate HR policies and assist with policy updates as needed. Track employee training and certifications to ensure compliance. Additional Responsibilities Assist with customer communications and reporting when necessary. Minimum Qualifications Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once. Strong communication, confidentiality, attention to detail, and organizational skills. Proficient in Google suite and Microsoft suite, as well as other standard office software. Bachelor's degree preferred but not required. Potential for occasional in-state travel. Based full-time in Dallas, TX (uptown area)

Primary Job Functions: Support 2-10 staff members Calendar management and email correspondence Meeting and travel scheduling Answer phones and greet visitors Order and restock office supplies **Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **

Perfect for a new graduate or entry level candidate looking to get their foot in the door!!! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About Us: We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions. Position Overview: The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks. Key Responsibilities: Executive & Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner. Arrange and oversee travel plans, including flights, accommodations, and transportation. Prepare meeting agendas, take notes, and follow up on action items. Handle correspondence, emails, and phone calls professionally and promptly. Assist with document preparation, filing, and data organization. Office Management & Client Coordination: Set up and maintain the office environment to ensure a professional and welcoming atmosphere. Coordinate and prepare for client and business meetings, including catering and presentation materials. Serve as the primary point of contact for office vendors, deliveries, and facility management. HR & Accounting Support: Assist with onboarding new employees, including paperwork and IT setup. Maintain personnel records and support HR-related administrative duties. Help process invoices, expense reports, and basic financial documentation. Work closely with the accounting team on administrative tasks as needed. Qualifications & Skills: 3-5 years of experience in an administrative, executive assistant, or office management role. Self-starter with a proactive and solution-oriented mindset. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools. Ability to handle sensitive and confidential information with discretion. Bachelor's degree preferred but not required. If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!

Front Office Assistant/Shipping Support | Temp-to-Hire Schedule: Monday-Friday, 8:30 AM-5:00 PM | On-Site Responsibilities Manage incoming calls, voicemails, and text messages, directing inquiries as needed Greet and assist walk-in customers, handling drop-offs, pick-ups, and driver coordination Collect and enter customer quote information into the system for the Sales Team Coordinate shipping logistics, including freight, parcel, and international shipments Monitor order statuses, provide tracking updates, and resolve shipping issues Process damage claims, submit required documentation, and communicate with customers Maintain fulfillment accounts by tracking inventory, processing orders, and updating logs Requirements: Bilingual (English/Spanish) is required 2+ years of relevant experience HS Diploma is preferred Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Are you a detail-oriented and enthusiastic individual looking to launch or advance your administrative career? GoSharps is expanding, and we're seeking a dedicated Administrative Assistant to join our friendly and established team in Farmers Branch! This is an excellent opportunity to learn, grow, and contribute to a company that values its employees. What You'll Do: Be the friendly voice of GoSharps, handling inbound and outbound customer calls with professionalism and efficiency. Manage service scheduling, process payments, and provide accurate information to our valued customers. Collaborate with team members to fulfill inter-company requests promptly. Proactively manage customer accounts, including follow-up calls on overdue payments. Maintain meticulous records of all customer interactions. Who You Are: You have strong interpersonal and communication skills, with a natural ability to connect with people over the phone. You're highly organized and possess a keen eye for detail. You're proficient in Microsoft Office Suite. You handle confidential information with discretion. A Bachelor's or Associate's degree is a plus, but not required. Being able to speak Spanish is a bonus. Compensation & Schedule 40 hours per week Position is located on-site in Farmers Branch Compensation $17 - $18 per hour We are not currently offering this position in a remote or WFH setting What We Offer: No weekend work/late hours required. M-F 8-5 Comprehensive benefits package, including medical, dental, vision, and a 401(k) with employer match. Enjoyable work environment with company-provided snacks and drinks. Fun annual company outings. Opportunity to learn and grow within a stable company. To see more of what we do at GoSharps, please feel free to visit our website.

Under general supervision by the Office Services Manager, the Office Services Specialist / Catering position is responsible for performing a variety of operational duties throughout the Firm according to established policies and procedures. Ability to work in a cooperative positive manner with all coworkers, clients, attorneys, and non-attorney staff and observe confidentiality in all matters relating to Thompson Coe. Professional demeanor and regular predictable attendance at the appointed time is expected. Works closely with and coordinates work efforts with the Records Clerks, Receptionist, Office Services, Office Administrator, Office Services Manager and Attorneys and Staff as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactory. Essential Duties and Responsibilities: Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Assist in Office Services which includes deliveries, occasional mail run, printing, and scanning. Maintain conference center and meeting rooms for immediate use and providing set-ups as needed. Assist with maintaining flex offices for use, clean up, and set up. Interact congenially with clients, attorneys, paralegals, secretaries, all other staff, and other representatives in and outside of the Firm. Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Maintain the Café (Kitchen) and Coffee Bars in presentable condition and stocking sufficient inventory of supplies. Provide backup coverage for Reception on a daily basis (lunch, breaks, vacations, etc.). Monitor and maintain budget for office catering expenses. Assist when needed with inventory of supplies and refreshments and ordering of same. Assists with Firm catering events, social events, meetings, lunches, etc., this includes ordering food for meetings. Adhere to Firm policies and procedures as outlined in the Firm Handbooks. Maintain positive and respectful attitude. Job Requirements: Ability to adhere to a schedule of 9:00am - 6:00pm Monday through Friday. Over-time will be required for after-hours events. Maintain a good attendance record. Punctual and prepared to perform duties upon arrival. 2+ years' experience in a receptionist/catering type role. Superb interpersonal skills, including a positive attitude, client-first mindset and ability to work in a collaborative, fast-paced environment. Excellent communication skills, including the ability to effectively communicate verbally and in writing with clients and personnel at all levels. High attention to detail and pride in accuracy of completed work. Must demonstrate a high level of trustworthiness, integrity and professional discretion. Ability to think independently and possess good judgement. Ability to recognize and resolve problems efficiently, independently or together in a team. Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel. Knowledge of Rendezvous booking software a plus (or a similar program). Valid authorization to work in the U.S.

6 Month Contract to Hire (Full Benefits included on contract) Fully onsite: Dallas, TX Pay: $21-$29/hr. Must Have Skills & Experience: High school diploma or general education degree (GED); and related experience and/or training. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of organization. Ability to do simple math. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Microsoft Outlook, Word, Excel and PowerPoint. Strong Customer Service skills Day to Day: As the Office Assistant, you will support the Senior Vice President, Market Officer and Director of Property Management, to ensure the clients Dallas office is running well. As a highly customer-centric professional, you will be the first point of contact for the Dallas office and your goal is to deliver absolute customer satisfaction. You will use your creativity and polished interpersonal skills to enhance the day-to-day work experience for the clients employees and visitors. In addition to answering and directing all incoming calls in a courteous and professional manner, you will greet customers and visitors into the office and announce their presence to the appropriate person or department.

I. Receptionist A. Greets and directs clients to appropriate individuals or meeting rooms B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person C. Transcribes after-hours voicemails and sends messages to appropriate party D. Manages incoming meetings and organizes catering as needed E. General housekeeping of the reception area F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx II. Office Coordination/Operations A. Restocking/cleaning kitchen throughout the day and at the end of day B. Restocking/cleaning conference rooms after each meeting C. General housekeeping of the entire office D. Order daily lunch for Partners E. Handle any maintenance or repairs with building management F. Liaison between IT and employees to ensure issues are resolved in a timely manner G. Maintain organization of file, supply, and storage areas III. HR Support A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies B. Manage and maintain a filing system for Partners and COO IV. Purchasing A. Ordering business cards B. Office and Kitchen Supplies - keeping stock and ordering inventory C. Miscellaneous orders for Partners V. Executive Assistant Back Up A. Constant communication with the Executive Assistant B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed C. Assist Executive Assistant(s) as needed Qualifications & Requirements: Education: · High school diploma Experience: · 3-5 years' experience as a receptionist or admin assistant with heavy phone usage Skills: · A high degree of professionalism on the phone and in person · Exceptional organization skills and attention to detail · Ability to complete tasks and projects with little oversight · Self-motivated · Strong ability to multi-task · Able to use a switchboard · Proficient in Excel, Word · Optional experience: CoStar, LoopNet, Monday.com

Job Title: DDC Project Assistant We seek a DDC Project Assistant to support Building Automation System (BAS) projects in Dallas, TX. This role is ideal for an organized and detail-oriented professional eager to assist in the successful execution of HVAC controls, energy management systems, and innovative building technologies. Key Responsibilities Assist project managers in coordinating DDC and BAS installations, ensuring projects meet deadlines and budget requirements. Support submittal preparation, material procurement, and scheduling for BAS projects using Bluebeam, MS Project, and AutoCAD/Revit software. Work with control engineers and field technicians to facilitate system programming, troubleshooting, and commissioning. Maintain accurate project documentation, including drawings, schedules, RFI tracking, and change orders. Collaborate with vendors and subcontractors to ensure seamless integration of Tridium Niagara, Distech, Alerton, ALC, Johnson Controls Metasys, Bacnet, Trane, and Schneider Electric BAS solutions. Qualifications Associate's or Bachelor's degree in Engineering, Construction Management, or a related field (preferred). 2+ years of experience supporting BAS/DDC or mechanical/electrical construction projects. Familiarity with HVAC control systems, energy management platforms, and BAS software. Proficiency in Bluebeam, MS Project, AutoCAD, Revit, and Navisworks is a plus. Strong communication and organizational skills with the ability to manage multiple project tasks. Local and stable work history in the Dallas, TX, area. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

At Mayer, we are committed to transforming the energy landscape with innovative energy solutions. Headquartered in Plano, Texas, we provide top-tier solar installations and energy efficiency services in multiple states that empower our clients to embrace clean, renewable energy while achieving significant cost savings. We are passionate about sustainability and dedicated to making a positive impact on both our community and the environment. Position Overview We are seeking a proactive and detail-oriented Recruiter/Office Administrator to join our team. This entry-level position involves managing the recruitment process to attract top talent while ensuring smooth office operations. The ideal candidate is organized, detail-oriented, people-oriented, and thrives in a fast-paced environment. Key Responsibilities Posting jobs on various platforms and attending job fairs, etc to recruit Processing applicants, conducting initial screening efforts, and scheduling interviews Answers frequently asked questions from applicants relative to standard policies, benefits, hiring processes, etc. Scheduling/Coordinating and conducting new hire orientation Complying with and keeping accurate records for state required documentation for all new employees Provides clerical support to the HR department Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties Track/Organize and Order office supplies Manage and coordinate incoming calls and messages Administrative assistance as needed Qualifications & Skills Experience: Recruitment or office administration preferred. Education: High School Diploma required. Bachelor's degree in Business, HR, or related field preferred. Strong interpersonal and communication skills. Ability to manage multiple priorities and work independently. Proficiency in applicant tracking systems is a plus. Knowledge of HR best practices is a plus. What We Offer Competitive salary Opportunities for career growth and development A collaborative and mission-driven work environment Schedule: 8 hour shift Day shift Monday to Friday Full-Time Ability to Commute: Plano, TX 75074 (Required) Ability to Relocate: Plano, TX 75074: Relocate before starting work (Required) Work Location: In person

Firm Mission Statement Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents. Position Overview The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish. Essential Job Functions & Responsibilities Greet and assist clients upon arrival Conduct initial assessments and gather necessary information to assist clients Verify client documentation by collecting ID or other necessary information Take client fingerprints following the intake appointment Submit fingerprints to FBI Scan/upload fingerprints and authorization forms into the case management system in a timely manner Scan client documents into case management system as necessary Prepare intake folders to be used by Intake Specialists Prepare and mail Welcome Kits to clients Scan contracts into case management system following signatures Answer and direct incoming calls to the appropriate department or team member Confirm upcoming appointments for clients and reschedule as needed Ensure client welcoming area is clean, organized, and replenished with appropriate snacks Collect client payments and ensure all money handling safety procedures are followed Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership Complete inventory of office supplies, as needed Essential Skills, Knowledge & Abilities Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written Proficient in Microsoft Office Suite Ruthless attention to detail Excellent organizational skills Ability to work independently and proactively Ability to multitask and prioritize work Minimum Qualifications Must be bilingual in Spanish and English 1-3 years' experience in customer service preferred High school diploma or equivalent experience Schedule: Tuesday to Saturday / 8:30 am - 5:30pm

Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset's goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron's and Forbes top RIA firm. Cresset is seeking an Associate, Office Coordinator in our Dallas office. We are looking for an energetic professional who thrives wearing multiple hats and is experienced in handling a wide range of situations and dealing with urgent matters in a timely and effective manner. It is critical the Office Coordinator be a self-motivated individual who is comfortable juggling multiple projects and is eager to foster and deepen relationships in order for Cresset to best serve its clients. They may also be involved in supporting key initiatives, ad hoc projects, and other efforts at the firm level. Primary Responsibilities: Needed in the office 5 days a week from 8am-5pm Welcoming visitors in a warm and friendly manner Answering and directing phone calls in a polite and friendly manner Taking and ensuring messages are passed to the appropriate team member Performing ad-hoc administrative duties Qualifications and Characteristics: 2+ years of work experience in an office environment; Bachelor's degree a plus Proactive skills: has the emotional skill set to interact with clients who have high expectations and demands Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Strong organizational, communication, leadership, and interpersonal skills Must be a team player willing to contribute in a variety of ways to broader Cresset team Ability to develop and maintain collaborative relationships internally and among clients Ability to manage sophisticated, complex and challenging situations from origination to completion Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service High degree of professionalism and flexibility in a demanding, fast-paced and frequently changing environment Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with Cresset's values and culture What We Offer Cresset offers a competitive compensation package including a discretionary bonus program and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

We are seeking a detail-oriented and analytical Office Administrator to support our Property Tax practice. This role involves handling property tax assessment notices, tax bill processing, data entry, mail handling, and compliance tracking. The ideal candidate is highly organized, proactive, and possesses strong problem-solving and research skills. Key Responsibilities Administrative & Data Management Process, review, and enter property tax assessment notices, tax bills and other jurisdiction related documents into the system. Organize and maintain physical and digital filing systems. Upload and verify property data in the company database, ensuring accuracy and integrity. Research and reconcile data discrepancies in property tax records. Receive, sort, and distribute incoming mail, scanning and uploading tax-related documents. Answer phones and direct callers as appropriate. Other duties as needed. Property Tax Compliance & Coordination Track and monitor tax bill deadlines, appeal deadlines, and compliance requirements. Verify property tax assessments and resolve discrepancies with taxing authorities. Assist with jurisdictional data requests to meet statutory filing deadlines. Qualifications & Skills Ability to prioritize tasks, work on multiple assignments, and manage ambiguity in a deadline-driven environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Adobe Acrobat. Ability to research and navigate county websites for property data and tax information. Strong organizational skills and ability to maintain database integrity. Team-oriented with a proactive approach to problem-solving and follow-up. Valid driver's license and reliable transportation. Preferred Qualifications High-school or General Educational Development (GED) diploma required. Property Tax or Commercial Real Estate experience preferred.

Clearoute is seeking an organized, diligent, and experienced professional to join the team as a full-time M Worldwide Front Desk Coordinator & Administrative Assistant. About M Worldwide M Worldwide is a dynamic and fast-paced organization committed to delivering exceptional service and creating a welcoming environment for clients, visitors, and team members alike. We are seeking an enthusiastic, organized, and approachable individual to join our team as a Front Desk Coordinator & Administrative Assistant located in Plano, Texas. Role Overview As the first point of contact for our office, you will play a crucial role in creating positive experiences for clients and visitors. You will manage a variety of administrative and customer service tasks, maintain organized front desk operations, and assist with social media and scheduling duties. This position requires high energy, excellent decision-making skills, and a natural ability to make others feel welcome. Key Responsibilities: Front Desk & Customer Service: Greet and welcome clients, visitors, and team members with warmth and professionalism. Answer and direct phone calls, taking messages or handling inquiries as needed. Ensure the reception area is clean, organized, and inviting. Administrative Support: Manage scheduling and booking for meetings, appointments, and events. Handle payments and maintain accurate financial records. Organize and maintain files, documents, and office supplies. Assist in preparing reports, presentations, and correspondence. Social Media & Communications: Support the creation and posting of content on company social media accounts. Monitor and respond to online inquiries and messages. Decision-Making & Problem-Solving: Make sound decisions when managing conflicts or unexpected situations. Proactively identify areas for improvement in front desk operations and suggest solutions. Skills & Qualifications: High school diploma or equivalent (additional education or training in administration or customer service is a plus). Previous experience in a receptionist, administrative, or customer service role preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Familiarity with social media platforms and content creation. Proficiency in Microsoft Office Suite and other common office software. What We're Looking For: A high-energy individual who thrives in a fast-paced environment. Someone with a welcoming and approachable demeanor. A proactive problem-solver who can make decisions confidently. A team player who is dependable and self-motivated. Why Join Us? Be part of a collaborative and supportive work environment. Opportunities for growth and development within the company. Competitive compensation and benefits package. *M Worldwide & Clearoute are an equal opportunity employer and we encourage candidates from all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.*