Secretary Jobs in Brent, FL

About the job As an Administrative Support Specialist, you will play a key role in ensuring the seamless operation of various administrative tasks that support our business initiatives. From market research to trade show coordination, managing bid processes, and handling social media efforts, your work will contribute to the company's efficiency and growth. Check out our family of companies ************************** ******************** ************** Key Responsibilities: Conduct market research to identify trends, opportunities, and potential competitors. Assist in registering sister company Polysport USA with buyer groups via CO-OP and government entities. Coordinate logistical arrangements for trade show participation, including booth setup, promotional materials, and vendor communication. Support the preparation and submission of bid documents, ensuring accuracy and compliance with deadlines. Collaborate with third-party vendors to implement website updates and changes. Manage social media accounts, driving engagement and increasing brand visibility. Provide administrative support for proposal generation and project coordination. Assist in managing sponsorships, fostering relationships, and maximizing exposure for the company. Use research techniques to identify leads and support customer acquisition efforts. Maintain accurate records in the CRM system through data entry and updates. Organize and distribute product literature to support team efforts. Coordinate sample orders from suppliers to aid ongoing initiatives. Qualifications Requirements: Proven experience in administrative support roles, sales coordination, or construction proposal coordination. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills. Proficiency in CRM systems and Microsoft Office Suite. Ability to work independently and collaboratively within a team environment. Availability to work Monday through Friday, 9 AM to 5 PM. Featured benefits Medical insurance Vision insurance Dental insurance 401(k)

Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: * Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. * Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. * Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. * Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. * Communicate with drivers/customers on route delays and issues preventing on-time service. * Assist drivers with any issues they encounter on the road. * Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. * Sorts and distributes mail, replenishes office supplies, and files. * Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: * Minimum of associates degree or high school diploma with 5 years of executive clerical experience. * Background in logistics * Strong English composition skills- Spanish Speaking strongly preferred * Excellent typing both speed and accuracy. * Excellent excel and word skills. * Highly organized, detail oriented. * Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. * Work effectively with internal and external individuals, including other professionals in the community. * Work effectively as a member of a team. * Effectively communicate to various internal and external audiences in both person and through various electronic media. * Manage time and work effectively with minimal supervision. * Effectively manage multiple priorities simultaneously. * Effectively works in a fast-paced environment. Benefits: * Competitive pay $15.00 - $16.00 per hour * Health, dental, and vision insurance * Retirement savings plan * Paid time off and holidays * Professional development opportunities * Rotating Shifts: * Monday - Friday * 8:00am-5:00pm An equal opportunity Employer

Staff AdministratorJob Category: AdministrationTime Type: Full time Minimum Clearance Required to Start: SecretEmployee Type: RegularPercentage of Travel Required: Up to 10%Type of Travel: Continental US* * * The Opportunity: CACI has an immediate opening for a Security Administrator to support the Naval Aviator Production Process- Sustainment (NAPP S) efforts undertaken by the Chief of Naval Air Training. Assigned to support Naval Aviation Schools Command (NASC), this individual will support actions including initiation and review prior to submission of background investigations in the National Background Investigation Service (NBIS) system, the Defense Information System for Security (DISS), the Secure Web Fingerprint Transmission (SWFT) system, and tracking of prerequisites for enrollment in Naval Introductory Flight Evaluation (NIFE). This position is physically located at Naval Aviation Schools Command, NAS Pensacola, FL. Responsibilities: Conduct liaison with TG Accessions, MATSG-21, and NIFE analysts as necessary to support TG Accessions functions. Maintain and update current and projected student information in NIPDR to include planned start dates for NIFE and remarks on delays on training. Perform clerical, personnel security, and general administrative duties, including the preparing, filing, and maintaining of correspondence, reports, and records. Process clearance documents and requests, track classified mail, maintain report control systems, and assist personnel with SCI access ineligibility appeals. Implement security awareness programs, and investigate security violations. Verify classified correspondence receipt records, electronic personnel security questionnaires and security termination statements. Create and updated files on each applicant. Prepares and processes executive level correspondence. Draft clearance certifications, and security termination statements; assist in managing and maintaining classified material control programs; prepare investigative reports and letter of reprimand or admonishment; verify classified correspondence receipt records, electronic personnel security questionnaires, and security termination statements. Work with websites SWFT, DISS, and other security websites. Coordinate with OPM and DOD CAF about clearances issues and eligibilities. Qualifications: Required: High School Diploma or equivalent, and 3+ years of related experience. Must be willing to travel up to 10%. Must have personal transportation and comply with all vehicular/personnel requirements necessary to access U.S. Military installations. Must be eligible to obtain a Secret Clearance. Required hardware/software qualifications: Experience with web browser technologies, common data entry requirements, Windows operating systems, Microsoft applications (Word, Excel, and Access), communicating/connectivity within the NMCI environment. Required Certifications: Must obtain/maintain Information Assurance (IA) user certification after obtaining NMCI user account. - ________________________________________________________________________________________ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ________________________________________________________________________________________ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. The proposed salary range for this position is: $35,776 - $52,300 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Welcome to Universal Strategy Group Inc (USGI)! USGI is a Service-Disabled Veteran Owned Small Business. USGI was founded in 2007 with the single focus of preserving and promoting American security. Our mission is to provide the best-in-class personnel who provide tailored analytical, operational, and technical solutions to our Nation's most complex national security challenges while exceeding customer expectations. USGI is committed to recruiting, nurturing, and retaining top talent that set us apart from our competition. USGI is an experienced, team-oriented, dynamic, and expanding company that values exceptional performance! USGI understands that well-cared for and motivated personnel are the key to the successful accomplishment of any mission, and toward that end, USGI takes exceptional care of our team. USGI is seeking a Background Investigations [BI] Administrative Specialist to provide DCSA Field Operations with Background Investigations (BI) Administrative and Program Support Services. BACKGROUND The DCSA mission is to secure classified and sensitive information and technology in the United States (U.S.) industrial base against attack and compromise, ensure the federal and contractor workforce can be trusted with sensitive and classified information, and preserve military readiness and warfighting capabilities by identifying and defeating threats presented by and to the defense supply chain. DCSA provides security services to DoD through the integration of personnel security policy, industrial security, security training and education, information systems security and counterintelligence. DUTIES AND RESPONSIBILITIES Perform record and file management functions, electronic and physical, maintenance, and accurate data gathering and data entry. Responsible for setting up new electronic or hard copy files and preparing records for transfer or destruction in accordance with DCSA Policy. Assist the Hiring Manager/Supervisor/Leadership with in-and- out processing of civilian employees. Required to research, implement and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required. Provides assistance, phone and desk coverage for the assigned Division/Directorate/Office, which requires coordination of calendar and schedules, coordinating and booking travel, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, data/metrics, staff summary sheets, and sensitive or classified reports, as required. Assists in the preparation of time and attendance reports by means of an automated system. Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required. Responds appropriately to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required. Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required. Required to accurately collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required. Provide administrative management and program support at the regional headquarters and Field offices to assist in ensuring timely initiation, tracking, and completion of all administrative duties, to include but not limited to, analytical and portfolio support reducing the administrative burden on field managers Tracking/managing the BI inventory of equipment and vehicles Tracking and send notifications for quarterly and annual training As necessary assist with updating the SharePoint site Maintain/update distro lists for outlook Organize and schedule regular Teams meetings Update briefing slides and when applicable submit for release approval Coordinate miscellaneous support services requirements such as repair of office equipment, technical support, and custodial services, with the appropriate Region Staff Assists in preparing budget reports, with input RMD, DRMD, Field Managers/Supervisors and their staff, regarding quarterly and annual budget projections pertaining to office supplies, training and equipment. Responsible for troubleshooting minor issues with DCSA network and telecom system. Coordinates with appropriate support staff securing mission essential resources including services and equipment which may be necessary for efficient and uninterrupted operations. Prepares documentation, plans and assists with Safety Inspections and Self Inspections for assigned DCSA locations, when required Responsible for providing assistance in the Defense Travel System (DTS) which is a fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (temporary duty (TDY) travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) Contractor. Assist division level management in making and processing travel arrangements; processing travel expense report forms, checking requests and checking the status of issues, as required. Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files. MINIMUM QUALIFICATIONS U.S. Citizen High school diploma or equivalent Two (2) years of relevant administrative and technical support experience relating to the requirements for Task 1 and all its subtasks Superior oral and written communication skills, as well as a good command of the English language CLEARANCE: A Secret security clearance is required for this position; work may begin with an interim Secret security clearance. POSITION HOURS/LOCATION: Normal operating hours under this contract are between 8:00 a.m. to 5:00 p.m. Eastern Time (ET) Monday through Friday. The Program Manager (PM) and the Government's Contracting Officer's Representative (COR) shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission. TELEWORK Telework is authorized and determined by the locality. USGI offers a competitive salary and comprehensive benefits including health, dental and vision benefits, life insurance, AD&D, short and long-term disability insurance, 401(k) plan with company match, plus generous PTO offerings to include vacation/sick days, bereavement leave, and 11 paid Federal holidays. USGI is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Responsibilities Plans, directs, and coordinates administrative support services of the organization, such as recordkeeping, document destruction, mail distribution, travel planning, telephone operator/receptionist, and other office support services. Arranges for purchase of office supplies and equipment. Analyzes internal processes and recommends and implements procedural or policy changes to improve operations, such as supply changes or the disposal of records. Delegates responsibilities among the staff and ensures that no staff member is overloaded with work. Reviews staff-prepared correspondence, reports, etc. for proper format, grammar, spelling, punctuation, and adherence to instructions. Ensures adequate supplies for the office and maintains accurate and updated inventories. Produces weekly status reports on the progress of action items and initiatives for the function. May also supervise maintenance and alteration of office areas and equipment layout and housekeeping. May also manage such services for a field office of the organization. Qualifications Required Skills: Associate's or Bachelor's degree in Business Administration, Public Administration, Aviation Management, or a related field, or equivalent experience. Minimum of 5 years of administrative support experience, preferably in a government or aviation-related environment. Previous experience in an aviation or defense-related program is a plus. Proficiency in resource management software, project management tools, and data analysis tools (e.g., Excel, Access, or similar systems). Preferred Qualifications: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Familiarity with project management software (e.g., MS Project, Trello, Asana) is a plus. Experience with government program management systems (e.g., procurement, reporting, or budgeting systems) is a plus. Administrative support certifications (e.g., CAPM, executive assistant certifications) are desirable but not required. SECURITY CLEARANCE: This Position requires an Active TS/SCI, US Citizenship is required To hold this clearance. Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $86,000 - $138,000. This represents the typical salary range for this position based on experience and other factors. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

About Us: Saltmarsh is a leading accounting and consulting firm that values its people as the heart of our success. We take pride in fostering an environment of excellence, collaboration, and legendary service. Join our team and become part of a culture that thrives on teamwork and growth. Position Overview: We are seeking an organized, detail-oriented, and welcoming Administrative Specialist/Receptionist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. Key Responsibilities: Greet and welcome clients, visitors, and team members with a positive and professional attitude. Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly. Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed. Handle incoming and outgoing mail, deliveries, and packages efficiently. Maintain a neat and organized reception area, ensuring a welcoming environment. Provide administrative support to various departments, including data entry, document preparation, and filing. Assist with the organization of firm events, including client meetings, team gatherings, and training sessions. Manage office supplies, monitor inventory, and place orders as necessary. Support special projects and other administrative tasks as assigned. Requirements Qualifications: 2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting. Strong organizational and multitasking abilities with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members. Proficiency in Microsoft Office Su ite (Word, Excel, Outlook, PowerPoint). Ability to maintain confidentiality and handle sensitive information appropriately. Positive attitude, adaptability, and a commitment to providing exceptional service. Why Join Saltmarsh? At Saltmarsh, we value our team members and strive to provide a rewarding and supportive work environment. Our benefits include: Competitive salary and comprehensive health, dental, and vision insurance. Paid time off and holidays to support work-life balance. Professional development opportunities, including training and certifications. Retirement plan with company match.

SUMMARY: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff. Observes confidentiality of firm and client matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents. Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision. Familiar with firm forms, legal forms, document formats, printing requirements and on-line legal research sites. Performs legal research tasks using all available resources including libraries and computer data systems, when applicable or requested. Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable. Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed. Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines. Processes bills; proofs work in process; reviews and edits work in process in preparation for billing. Works closely with administrative support staff proofs documents returned from other administrative staff, scanning center or outsource vendors. Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney. Assist other secretaries as time or workload permits or as assigned. Performs legal assistant duties as requested. Community association experience a plus. WORKING CONDITIONS: Normal law office environment with some exposure to excessive noise, dust, temperature and the like. Requirements KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours. TYPICAL PHYSICAL NEEDS: Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs. EEO STATEMENT: Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

700 E Cervantes StSte B, Pensacola, Florida, 32501-3489, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: • A community first, company second culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: Family resources, EAP counseling sessions, access Headspace , backup child and elder care, maternity/paternity leave and more Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-KB1 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. Salary/ Wage Range Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Temp Seeking Administrative Assistant Monday thru Friday 8-5 Pensacola, FL ***must pass clerical assessments ***must pass background check and screening ***must have administrative experience $17.07/HR This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity. EXAMPLES OF DUTIES May serve as a lead to lower-level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations Performs other duties as assigned TYPICAL QUALIFICATIONS Minimum Qualification Requirements: Training and Experience: High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements. Associate degree or higher, is preferred Knowledge, Skills, Abilities, and Other Characteristics (KSAOs): project management principles research and reporting methods public relations principles specialized terminology, procedures, policies, and practices in assigned area of responsibility applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes basic mathematical principles routine bookkeeping principles and practices modern office procedures, methods, and equipment basic filing and recordkeeping principles prioritizing work tasks reviewing work methods and/or procedures and making recommendations for improvement using a computer and related software applications monitoring activities in assigned area of responsibility collecting, organizing, and presenting complex technical data designing and preparing reports and forms providing customer service proofreading and editing documents utilizing modern office equipment performing mathematical calculations communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction handle multiple tasks simultaneously type complex correspondence, memos, vouchers, and/or other related information maintain complex, sensitive, and confidential documents, records, and files define problems, collecting data, establishing facts, and drawing valid conclusions work independently conduct specialized research assemble and organize data and information Emergency Management Responsibilities: During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned. Physical Requirements: Positions in this class typically require: reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and finger and hand dexterity as well as repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. 17.07 Qualifications Must have administrative/clerical experience and be able to type a minimum of 35 WPM.

Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. More than 11,000 of the industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Administrative Assistant at Marsh McLennan Agency (MMA). MMA provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 200 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC). Applicants must be within driving distance to our Pensacola, FL office to be considered for this role and have the ability to commute to the office five days a week. A day in the life. As an Administrative Assistant you will: * Sort incoming mail & distribute according to office procedures * Pick-up outgoing mail around office, sort and apply proper postage for USPS shipping * Maintain office supplies, printed materials, and kitchen/break area supplies * Operate office equipment (copiers, printers, scanners, etc.) and assist others when problems arise * Answer phones & transfer calls to the appropriate parties * Greet visitors, assist, and direct guests appropriately based on nature of business * Assist various departments with special projects as needed * Operate office voicemail system and assist others as needed * Help keep lobby areas and meeting rooms ready for use & prepare for meetings as needed * Assist with calendar for meeting rooms and training area * Help process incoming checks according to company guidelines * Access Carrier websites, download, and distribute documents according to office procedures * Assist with client document deliveries in town * Provide support to Office Administrator, and assist with other admin team tasks, as needed Our future colleague. We'd love to meet you if your professional track record includes these skills: * 1 to 2 years' experience preferred * Excellent phone & interpersonal communication and customer service skills * Excellent organizational skills with ability to prioritize duties * Multi-tasked and detail oriented with ability to self-check for accuracy * Must have excellent computer skills and be proficient with MS Office applications * Ability to learn the Agency Management Computer System (Sagitta & ImageRight) * Must be able to work independently and as part of a team * A shared commitment to MMA company values: Integrity, Collaboration, Passion, Innovation, Accountability We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you. Valuable benefits. We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work. Some benefits included in this role are: * Medical, dental and vision insurance * 401K and company match program * Company-paid life and disability * Generous paid time off programs * Employee assistance program (EAP) * Volunteer paid time off (VTO) * Career mobility * Employee networking groups * Tuition reimbursement and professional development opportunities * Charitable contribution match programs * Stock purchase opportunities To learn more about a career at MMA, check us out online: *************************** or flip through our recruiting brochure: ********************** Follow us on social media to meet our colleagues and see what makes us tick: * ************************************ * ********************************** * ***************************** * ******************************************************* Who you are is who we are. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams. Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers. #MMASE

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Executive Director, Institutional Development and departmental staff. The Administrative Assistant will perform a wide range of administrative support tasks, including, but not limited to, preparing letters and reports, maintaining files, and answering phones; helping with event logistics and mailings; working effectively in a diverse community and meeting the needs of diverse populations; following complex instructions; and providing exceptional customer service assistance to faculty, staff, students, donors, board members, volunteers, and visitors. The Administrative Assistant will maintain clean and orderly office reception areas, meeting rooms and shared spaces. Additionally, the Administrative Assistant will coordinate and arrange meetings, prepare agendas, record and transcribe minutes of meetings; maintain departmental calendars; make recommendations to improve efficiencies; review news and nonprofit publications; and enter information accurately in donor database. The Administrative Assistant will be required to demonstrate professionalism in his or her appearance, communication, and conduct at all times. This position may require availability to work flexible hours, including evenings and weekends. This position reports to the Director, Foundation Scholarships. MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer experience using Blackbaud Raisers Edge; nonprofit customer service experience; excellent communication and organization skills; and expert experience in Microsoft Office programs. ANNUAL SALARY: $28,700.00 (14.72/hour) SUPPLEMENTAL MATERIALS: Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran's preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact the recruiting department at *******************************. Application Deadline: Open Until Filled The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Supplemental life, dental, vision, and disability insurance are available at group rates. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at **************, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.

About the Role We are seeking a dependable and highly organized Administrative Specialist to manage and support key operational functions within our IT services company. This fully on-site position is ideal for someone who thrives in a fast-paced, detail-driven environment and takes ownership of their work with consistency and professionalism. What You'll Do Review time entries submitted by technical staff to ensure accuracy and readiness for billing Coordinate calendars, internal communications, and meeting logistics Prepare and format documents, spreadsheets, and internal reports Maintain accurate and well-organized digital filing systems Handle procurement of IT-related equipment, managing vendor coordination and order tracking Review, approve, and post internal materials, documentation, or communications Conduct regular license auditing to support compliance and software tracking Track project tasks, recurring responsibilities, and follow-up items Make sound, low-level decisions that align with company standards and leadership direction Maintain complete confidentiality with sensitive business and personnel information What You Bring Proven experience in an administrative or operations support role, preferably in a technical or IT environment Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Strong attention to detail, accuracy, and organizational skills Self-motivated with the ability to manage tasks independently and consistently Good judgment and decision-making in day-to-day administrative responsibilities High level of professionalism and integrity in handling confidential information Willingness and ability to work on-site, full-time from 8:00-5:00 Why You'll Love It Here Supportive team and technology-forward environment Work that contributes directly to operational success and client service Competitive pay and comprehensive benefits Apply Today Please submit your resume and a brief cover letter highlighting your experience and interest in the role. We look forward to connecting with you! *Candidate(s) who are offered a position will be required to successfully pass a pre-employment background check and drug screening. **Bit-Wizards is an Equal Opportunity Employer ***No outsourcing or recruiting firms, please. NOTE TO APPLICANTS: Salary or wages listed on Indeed.com or TheLadders.com are not based on actual data for this job listing. The salary ranges that any third party provides with the listing on their websites are based on their own salary calculators and are not accurate for the Northwest Florida area.

Job Title: Administrative Assistant Job Type: Full-Time About the Role: We seek a highly organized and detail-oriented Administrative Assistant to support daily operations across multiple locations. This role involves handling financial transactions, office management, vendor communications, and general administrative support. We'd love to hear from you if you thrive in a fast-paced environment and have strong multitasking skills! This is a great chance to grow with a locally owned and operated restaurant group that truly values each team member! With over 41 years of excellence in the local dining scene, we're looking forward to welcoming you into a team that values growth, collaboration, and fun! Key Responsibilities: Daily: Manage and count cash bags, track shortages, and coordinate deposits Handle bank transactions, including deposits and change orders Collect, sort, and distribute mail across departments Answer and direct phone calls, emails, and voicemails professionally Weekly: Process invoices, resolve vendor issues, and maintain accurate records Monitor and replenish office supplies Assist with administrative tasks for corporate and management teams Monthly: Maintain organized filing systems for legal documents, invoices, and correspondence Track comps and discounts for multiple locations Post online merchandise sales into QuickBooks What We Offer: Team-Oriented Culture: Work closely with a supportive and collaborative team Growth Opportunities: Expand your skills in administration and operations Competitive Pay & Benefits: Includes [list any specific benefits such as PTO, insurance, discounts, etc.] Dynamic Work Environment: Play a key role in a thriving, fast-paced industry What You Bring: Strong organizational and multitasking abilities Excellent communication and interpersonal skills Experience in restaurant or retail environments is a plus Proficiency in Microsoft Office (Outlook, Word, Excel) and Gmail Ability to handle sensitive financial and operational information with discretion Pay: $17/hr. - $18/hr. DOE (Depending on Experience) Must pass a pre-employment background check and drug screen. This position is Temp-To-Hire. No benefits are offered during the temp period. TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Receptionist - Coastal Vascular & InterventionalJOB_DESCRIPTION.SHARE.HTML CAROUSEL_PARAGRAPH JOB_DESCRIPTION.SHARE.HTML Fort Walton Beach, Florida Coastal Vascular & Interventional Admin Support Services Regular Full-time 1 USD $16.00/Hr. USD $18.50/Hr. 39653 SCA Health Job Description Overview Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality outcomes and a better experience for patients and providers, all at a lower total cost of care. As part of Optum, we participate in an integrated care delivery system that enables us to support our partners as they navigate a complex healthcare environment, Only SCA Health has a dynamic group of physician-driven, specialty care businesses that allows us to customize solutions, no matter the need or challenge: We connect patients to physicians in new and differentiated ways as part of Optum and with our new Specialty Management Solutions business. We have pioneered a physician-led, multi-site model of practice solutions that restores physician agency by aligning incentives to support growth and transition to value-based care. We lead the industry in value-based payment solutions through our Global 1 bundled payment convener, that provides easy predictable billing to patients. We help physicians address everything beyond surgical procedures, including anesthesia and ancillary service lines. At SCA Health, we offer a comprehensive benefits package to support your health, well-being, and financial future. Our offerings include medical, dental, and vision coverage, 401k plan with company match, paid time off, life and disability insurance, and more. Click here to learn more about our benefits. The new SCA Health represents who we are today and where we are going-and the growing career opportunities for YOU. Responsibilities Greet and communicate with patients and visitors within the facility Answer incoming calls to the facility Register patients and verify identity, demographics, financial and insurance information Communicates with other business office and clinical departments Open mail and distribute Accept and record patient cost share payments Prepare and reconcile daily deposits Maintain clean and tidy lobby area Verify vendor and visitor sign in Patient chart preparation Qualifications High school diploma or equivalent Bilingual preferred Two years previous medical clerical experience Basic knowledge of Medical Terminology Basic computer skills and familiarity with medical software Strong communication skills USD $16.00/Hr. USD $18.50/Hr. PI1f0b71ac8eb6-26***********9

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Welcome to Universal Strategy Group Inc (USGI)! USGI is a Service-Disabled Veteran Owned Small Business. USGI was founded in 2007 with the single focus of preserving and promoting American security. Our mission is to provide the best-in-class personnel who provide tailored analytical, operational, and technical solutions to our Nation's most complex national security challenges while exceeding customer expectations. USGI is committed to recruiting, nurturing, and retaining top talent that set us apart from our competition. USGI is an experienced, team-oriented, dynamic, and expanding company that values exceptional performance! USGI understands that well-cared for and motivated personnel are the key to the successful accomplishment of any mission, and toward that end, USGI takes exceptional care of our team. USGI is seeking a Background Investigations [BI] Administrative Specialist to provide DCSA Field Operations with Background Investigations (BI) Administrative and Program Support Services. BACKGROUND The DCSA mission is to secure classified and sensitive information and technology in the United States (U.S.) industrial base against attack and compromise, ensure the federal and contractor workforce can be trusted with sensitive and classified information, and preserve military readiness and warfighting capabilities by identifying and defeating threats presented by and to the defense supply chain. DCSA provides security services to DoD through the integration of personnel security policy, industrial security, security training and education, information systems security and counterintelligence. DUTIES AND RESPONSIBILITIES Perform record and file management functions, electronic and physical, maintenance, and accurate data gathering and data entry. Responsible for setting up new electronic or hard copy files and preparing records for transfer or destruction in accordance with DCSA Policy. Assist the Hiring Manager/Supervisor/Leadership with in-and- out processing of civilian employees. Required to research, implement and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required. Provides assistance, phone and desk coverage for the assigned Division/Directorate/Office, which requires coordination of calendar and schedules, coordinating and booking travel, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, data/metrics, staff summary sheets, and sensitive or classified reports, as required. Assists in the preparation of time and attendance reports by means of an automated system. Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required. Responds appropriately to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required. Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required. Required to accurately collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required. Provide administrative management and program support at the regional headquarters and Field offices to assist in ensuring timely initiation, tracking, and completion of all administrative duties, to include but not limited to, analytical and portfolio support reducing the administrative burden on field managers Tracking/managing the BI inventory of equipment and vehicles Tracking and send notifications for quarterly and annual training As necessary assist with updating the SharePoint site Maintain/update distro lists for outlook Organize and schedule regular Teams meetings Update briefing slides and when applicable submit for release approval Coordinate miscellaneous support services requirements such as repair of office equipment, technical support, and custodial services, with the appropriate Region Staff Assists in preparing budget reports, with input RMD, DRMD, Field Managers/Supervisors and their staff, regarding quarterly and annual budget projections pertaining to office supplies, training and equipment. Responsible for troubleshooting minor issues with DCSA network and telecom system. Coordinates with appropriate support staff securing mission essential resources including services and equipment which may be necessary for efficient and uninterrupted operations. Prepares documentation, plans and assists with Safety Inspections and Self Inspections for assigned DCSA locations, when required Responsible for providing assistance in the Defense Travel System (DTS) which is a fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (temporary duty (TDY) travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) Contractor. Assist division level management in making and processing travel arrangements; processing travel expense report forms, checking requests and checking the status of issues, as required. Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files. MINIMUM QUALIFICATIONS U.S. Citizen High school diploma or equivalent Two (2) years of relevant administrative and technical support experience relating to the requirements for Task 1 and all its subtasks Superior oral and written communication skills, as well as a good command of the English language CLEARANCE: A Secret security clearance is required for this position; work may begin with an interim Secret security clearance. POSITION HOURS/LOCATION: Normal operating hours under this contract are between 8:00 a.m. to 5:00 p.m. Eastern Time (ET) Monday through Friday. The Program Manager (PM) and the Government's Contracting Officer's Representative (COR) shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission. TELEWORK Telework is authorized and determined by the locality. USGI offers a competitive salary and comprehensive benefits including health, dental and vision benefits, life insurance, AD&D, short and long-term disability insurance, 401(k) plan with company match, plus generous PTO offerings to include vacation/sick days, bereavement leave, and 11 paid Federal holidays. USGI is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.