Secretary Jobs in Bellaire, TX

**** Currently, we are not accepting submissions from recruiters or headhunters for this position. Thank you. Well known for its construction law expertise since 1989, Cokinos | Young offers a broad array of legal services delivered with a commitment to efficiency, value, and client service. Clients benefit from our extensive experience on a wide range of projects in both the public and private sectors. Cokinos | Young prides itself on a vibrant culture of cooperation and collaboration and welcomes all qualified candidates looking to join our growing team of professionals. Today, we are a firm of approximately 100 lawyers across Texas and on both coasts. The Firm is currently seeking an experienced Litigation Secretary in our Houston office. This dynamic position involves a combination of administrative, organizational, client service, and communication tasks to support a team of Houston attorneys. You will work under the supervision of an attorney team and will provide support on assigned legal cases and tasks. The firm offers a competitive benefits and compensation package and a supportive team environment and culture. The optimal candidate will have 5+ years of experience and competencies in Microsoft Word, strong attention to detail, and organizational skills. Apply today and join our team! Responsibilities for Litigation Secretary Provide secretarial support to 3-5 attorneys Manage case deadlines and filings Assist with trial preparation and research Maintain/enter billable time entries for attorneys Transcribe, prepare, edit, and proofread legal documents and communications Organize legal documents in the document management system Maintain court docket (including calendaring docket control orders) Prepare document outlines, including motions and petitions Schedule court hearings, depositions, and other proceedings Effectively communicate with clients and colleagues Source and verify important case intelligence Familiarity with construction law and liens is a plus but not required. Answer phone calls and emails, take notes/messages and redirect calls and messages when appropriate. Maintain attorney calendars Qualifications of Litigation Secretary Associate degree or equivalent legal degree preferred 5+ years of legal secretary experience Notary public desired Basic level of experience using office machinery (printers, fax machines, photocopiers, etc) Advanced knowledge of Microsoft Office Suite: Outlook, Word, Teams, and other business technologies Experience with document management software is a plus. Sensitivity to confidential documents and information Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment Proven experience working in a professional office environment Excellent verbal and written communication skills High standards of client service Organizational and time management skills Ability to prioritize work and meet deadlines Ability to work independently to accomplish routine tasks Great team player Pay/Salary: Commensurate with experience. Pay includes a year-end performance-based bonus. Job Type: Full-Time Shift: 8 hours per day, Monday - Friday (plus occasional overtime) Location/In-person preferred/2-day remote hybrid options Benefits: Medical, Dental, Vision, Life Insurance, 401K and Profit Sharing

Join Our Team! We are seeking an experienced Probate Litigation Secretary to support our growing probate group. If you're a detail-oriented and highly organized professional with probate and litigation experience, we want to hear from you! This position will support a team of attorneys, alongside skilled paralegals and others within the group. Position Overview: As a Probate Litigation Secretary, you will play a critical role in supporting attorneys with day-to-day tasks, drafting legal documents, managing calendars, client communications, and ensuring smooth trial preparation. This position requires a candidate comfortable handling a fast-paced environment, strong communication skills, and proficiency in legal administrative tools. Key Responsibilities: Document Drafting and Formatting: Drafting litigation documents in Microsoft Word, formatting documents prepared by attorneys, and ensuring accuracy and compliance. Document and Email Management: Work in iManage Document Management System to file and organize documents and emails effectively. Electronic Filing: Handle filing processes in various courts/jurisdictions for attorneys. Calendar and Deadline Management: Maintain attorney calendars using Outlook, tracking discovery deadlines, and ensuring timely submissions. Trial Preparation: Assist attorneys with trial preparation, including organization and support for case-related materials. Time Entry: Record and manage attorney time entries. Client and Administrative Assistance: Manage communications with clients, potential client inquiries, billing, collections, and filing of A&O's (Appointments and Orders) in court-related matters. Qualifications Required: Experience: Minimum 7+ years of legal secretary experience within a law firm. Probate and Litigation experience are mandatory. Education: College degree preferred but not required. Technical Skills: Strong proficiency in Microsoft Office applications and familiarity with Document Management Systems (DMS). Typing Speed: Minimum 65 WPM with exceptional accuracy and proofreading skills. Soft Skills: Exceptional communication ability, detail-oriented, well-organized, and capable of thriving under pressure. Work Style: Comfortable in a fast-paced, high-stress office environment, with a willingness to work overtime when needed. Work Schedule & Compensation: Hours: Monday-Friday, 8:00 AM to 5:00 PM (1-hour lunch break). On-Site Role: This is an in-office position operating 5 days per week. Salary Range: $85,000 - $92,000, dependent on experience.

Susman Godfrey has an opening for a Legal Secretary in its downtown Houston office. Qualified candidates will have complex commercial litigation experience with stable job history. Skilled in ECF filing, docket calendaring, and litigation procedures is required. Experience with managing federal court cases is a plus. Must have superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, and able to work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Must be highly proficient in Microsoft 365 and Adobe. Please send resumes to *************************.

Hirsch & Westheimer, P.C. is offering an opportunity for a Legal Secretary supporting a group of attorneys within the Litigation practice group in Houston Hirsch & Westheimer has an immediate opening for a Legal Secretary with at least 3-5 years' litigation experience. The ideal candidate would have a strong understanding of the regulatory systems and legal processes of trial, appellate, and bankruptcy law. Candidates must have strong interpersonal and organizational skills, the ability to multi-task and take direction well with a positive attitude. Qualifications: · Fluency in e-filing (Federal and State courts), docketing and online document management systems; · Knowledge of all State and Federal court procedures and requirements; · Expertise in calendaring, preparation of Table of Contents and Table of Authorities, and Microsoft office applications; · Ability to prioritize daily tasks to meet litigation deadlines; · Comfortable communicating with attorneys, courts and others involved in the process; · Ability to work well under pressure and detail-oriented.- -Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Client documents and responding to filing or closing deadlines: -Prepare and coordinate e-filings in state and federal courts. -Handle incoming and outgoing mail, faxes and scan documents. -Ensure that documents are saved and filed into the appropriate workspaces/folders and paper files, as necessary. -Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. -Maintain Outlook contacts for each attorney as appropriate. -Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. -Maintain a master list for each file and update the list as new files or matters are opened. -Maintain a master physical file location list. -Open files, close files and assist with conflicts checks. -Provide support to the attorneys with timesheets and regular billing matters. -Requests reimbursement for attorneys through Accounts Payable. -Maintain a good working rapport with clients which requires discretion and judgment. -Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs. Education and Experience Required: A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable. 10 + years' litigation secretarial experience in a law firm environment preferred. Qualifications and Skills Required: Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures and Federal Court filing a plus but not required Working knowledge of the firm's litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Additional Information Degree Preferred: 2 Year Degree Certificate Preferred: Business School Certificate Experience Preferred: 3-5 Years 100wpm

Houston, TX - Salary Range 77k- 90k Job Brief This position is to assist several attorneys. They are responsible for drafting correspondence, pleadings, and all other client or case related materials, enter time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner. Responsibilities Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including final production of legal documents and correspondence Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material. Draft pleadings and perform e-filing with various State and Federal Courts Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney Enter attorneys' time for timesheets and billing purposes Proofread all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact Perform routine filing and retrieve closed files when requested Handle expense reimbursements Maintenance of schedules and calendars, route incoming calls, mail, and visitors Prepare, edit and format closing documents, signature pages and binders Assist with the opening of new client matters and the gathering of pertinent information to complete task Manage attorneys' calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients Requirements 3-5 years commercial litigation experience preferred Skilled in ECF filing, docket calendaring, and litigation procedures is required Experience with managing federal court cases is a plus Able to thrive in a challenging environment is essential Must be highly proficient Word and Excel and competent in PowerPoint Able to travel for trials, arbitrations, hearings, or any other case related projects Able to work overtime as needed

Our client, a full service firm located in downtown Houston, is seeking a litigation legal secretary for their probate practice. Qualifications: 7+ years of experience supporting litigation attorneys Probate experience Typing 65+ words per minute or more Proficient in Microsoft Word, PowerPoint, Excel, etc Detail oriented Organized Great communication skills Experience with iManage is beneficial Duties: e-Filing Calendaring Trial Preparation Filing A&O's Assist with billing and collections Heavy client contact Enter time for attorneys This position is in office 5 days per week in Downtown, Houston. Occasional overtime as needed. Due to the high volume of resumes typically received, applicants may not be contacted directly unless their skills/experience closely match those requested by our clients- some of which may not be reflected in this posting. We invite you to keep an eye on future job postings.

A global financial firm is seeking a Junior Banker Assistant to provide administrative support to a team of 25+ Junior Bankers, ranging from Analyst to Junior VP levels. This position is part of a team of assistants supporting various industry groups and offers a fast-paced, high-volume workload. *Fully on-site, 5 days/week *6 month contract with potential to extend - looking for a long term fit! The ideal candidate will have 0-1 years of administrative experience and a background in customer service, hospitality, events, or call centers. A high school diploma is required, while a bachelor's degree is preferred but not mandatory. Full training and ongoing support will be provided. Responsibilities: Calendar and meeting management, including scheduling meetings, coordinating conference calls across time zones, and managing banker calendars (Associate level and above) Handling high volumes of calls and emails, relaying information accurately, and coordinating room bookings for internal and external meetings Arranging travel, including visa applications, flights, accommodations, and car bookings, as well as processing expenses in a timely manner Assisting with invoice processing, ad hoc tasks, and daily team requests Providing phone and vacation coverage for colleagues and supporting day-to-day operational needs Required Skills & Qualifications: Proficiency in Microsoft Word, Excel, and Outlook Strong time management skills with the ability to handle multiple time-sensitive priorities efficiently Professional communication skills in person, on the phone, via Zoom, and through email Ability to work in a dynamic environment and support multiple teams Resourceful and proactive in problem-solving Ability to handle sensitive business matters with discretion and confidentiality Team-oriented mindset with the ability to work well under pressure Please submit your resume in Word format for immediate consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Front Desk Administrator - “Director of 1st Impressions” Cypress Area location Contract-to-hire Answer and transfer phone calls to an appropriate employee Greet and log visitors Support office and management with general administrative duties/tasks Pickup mail, review & distribute to designated employees Responsible for Postage refill, etc. Schedule to FedEx, UPS and/or courier pick ups Arrange Conference Rooms and keep the calendar updated Set-up and clean-up for meetings and events Order lunches, as needed for meetings or events Maintain Office products and supplies; order as needed Keep kitchen neat, clean and tidy - Maintain fridge, microwaves, dishwasher, coffee machines, etc. Place work orders or maintenance requests with appropriate personnel Requirements: 1+ year administrative support experience Excellent mastery of Microsoft Office Suite Mature, dependable demeanor who has excellent customer service skills

Established boutique law firm looking for receptionist to join team. You'll play an important role as the face and first point of contact for firm. Responsibilities detailed below: Greet clients and visitors Answer incoming calls and manage multi-line switchboard Calendar/coordinate conference room functions Distribute incoming/outgoing mail Receive and distribute deliveries Maintain kitchen and office supply inventory Provide general administrative and clerical support as directed Requirements: Excellent phone etiquette and communication skills Positive friendly attitude and a team player Strong organization skills and ability to multi-task Reliable, punctual, maintain professional appearance Basic knowledge of MS Outlook and Word required; basic knowledge of Excel and PowerPoint preferred Bi-lingual (English/Spanish) is a plus Previous receptionist experience preferred Law Firm experience a plus Office Hours 8:30-5:30pm. Salary commensurate with experience.

Our client in Greenway Plaza area is seeking an Administrative Assistant to join their team. We are seeking candidates with 2-5 years experience, in a corporate environment, and ability to work in a fast paced environment. Growth potential, stability and benefits offered. This is a hybrid work schedule, with a starting pay range of $20 - $26/hr. Responsibilities: Secure pricing, generate quotes, process purchase orders Track orders, data entry, filing Calendar management, travel arrangements, expense reports Project coordination Qualifications: Bachelors degree preferred, but not required 2+ years of administrative / clerical support in an office environment Excellent communication skills, as well as grammar and spelling Proficiency in Microsoft Office All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Feeling like you're always one step ahead? Wilcrest Pharma gets you. You know that feeling-when everything's coming at you fast, and you're seeing chaos around the office. That's where you step in. You're the person who thrives when things get messy. The one who sees the puzzle and puts the pieces together before anyone else even notices it's fallen apart. At Wilcrest Pharma we know the importance of smooth operations. Our executives? They can't do it alone. That's where you step in. Imagine this: The CEO is about to walk into an important meeting, but their calendar's a mess. Travel plans need rearranging. A last-minute request pops up. There's no panic here because you've already handled it. You've got everything under control, and now they can focus on the big picture-because you've taken care of the details. Our Administrative Assistant is about more than just supporting the top brass. You're the unsung hero behind every successful day. You're the glue that holds it all together. So, what do we need from you? You're an expert in organization, communication, and problem-solving. You're ready to juggle priorities, keep the ball rolling, and ensure no detail gets overlooked. You don't just react, you anticipate. In the world of Wilcrest Pharma, you'll be keeping everything running smoothly, making sure nothing-absolutely nothing-falls through the cracks. You're calm under pressure, and you have the skills to make even the most stressful days feel like a breeze. When the clock's ticking and it seems like everything is happening at once, you're the one who brings order to the chaos. Ready to get in the driver's seat and help make a difference? Join us at Wilcrest Pharma. Together, we'll make sure every piece falls into place.

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Structured Foundation Repairs Houston is a foundation repair company in Houston that prides itself on delivering high-quality services. With an A+ BBB rating, lifetime warranty, affordable financing options, and free evaluations, we ensure that our customers receive top-notch foundation repair solutions. Role Description This is a full-time on-site role for an Administrative Assistant at Structured Foundation Repairs Houston in Houston, TX. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communicating effectively, assisting with executive administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Excellent organizational and time-management abilities Proficiency in Microsoft Office applications Ability to work effectively in a team setting Experience in the construction or home improvement industry is a plus High school diploma or equivalent

Our client in Houston, Texas has an immediate need for a Receptionist on a contract to posible hire basis. Company Profile: Construction Industry Great Company Culture Tenured Team 9am-4pm M-F Receptionist Role: The Receptionist will serve as the first point of contact playing an important role in managing front-office operations, ensuring that guests and calls are greeted promptly, and maintaining a tidy and organized workspace. Greet visitors and guests in a friendly and professional manner, ensuring they feel welcome. Answer and direct phone calls efficiently, providing accurate information and transferring calls when necessary. Maintain a clean and organized reception area, ensuring a professional appearance at all times. Handle incoming and outgoing mail and deliveries. Assist with administrative tasks, including filing, scheduling, and data entry. Ensure office supplies are stocked and assist in ordering when necessary. Schedule appointments and meetings, ensuring all participants are informed. Provide general support to office staff as needed. Maintain confidentiality and security of sensitive information. Receptionist Background Profile: Minimum of 2 years of experience in a receptionist or administrative support role. Strong communication and interpersonal skills, with the ability to speak clearly and professionally. Ability to multitask, stay organized, and handle a fast-paced environment. Proficient in office software (e.g., MS Office, Google Suite) and phone systems. A friendly, approachable demeanor and excellent customer service skills. Strong attention to detail and problem-solving ability. Ability to maintain confidentiality and handle sensitive information with discretion. Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit. Features and Benefits of Client: Medical Dental Vision PTO 401k Equal Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

The Office Manager/Receptionist serves as the first point of contact for the Galveston County Consolidated Drainage District (District). This position is responsible for ensuring the efficient daily operations of the office while providing exceptional customer service to residents, local businesses, District staff, and other stakeholders. The Office Manager/Receptionist is key in supporting administrative functions and maintaining a positive, professional environment for all visitors and District personnel. Key Responsibilities Administrative Support Oversee the daily operations of the District's office, including opening and closing procedures. Maintain organized files, records, and documentation in accordance with public records management guidelines. Coordinate the scheduling of meetings, appointments, and District-related events. Prepare agendas, take minutes, and distribute materials for meetings as needed. Assist in budget tracking, procurement processes, and expense reporting. Other reasonable duties as assigned Front Desk Operations Serve as the primary point of contact for in-person, phone, and email inquiries, offering accurate, courteous, and timely responses. Greet visitors, residents, contractors, and staff in a professional and welcoming manner. Maintain a clean, organized, and functional front desk and lobby area. Ensure that the public receives relevant information regarding District services, policies, and procedures. Program and Event Support Provide logistical support for District-sponsored workshops, public meetings, and events. Assist with room reservations, preparation of promotional materials, and participant registration. Help with the creation and distribution of community outreach materials, including flyers, brochures, and newsletters. Track event attendance and collect feedback for future improvements. Communication and Collaboration Act as a liaison between the District and other government agencies, contractors, and the public. Monitor and respond to the District's general email accounts and social media platforms. Update and maintain the District's website and ensure it reflects the latest information and events. Resource Management Order and manage inventory for office supplies and District materials, adhering to District purchasing protocols. Coordinate the maintenance and servicing of office equipment and other District resources. Ensure efficient check-out and return of District equipment, including electronic devices and public outreach materials. Preferred Qualifications Experience in an office management or administrative role, preferably within a government or public sector setting. Familiarity with public sector regulations, procedures, and compliance. Strong customer service skills, with the ability to interact with a diverse range of stakeholders. Proficient in office software (e.g., Microsoft Office, MS Planner) and office technology. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Knowledge of budget management, procurement, and financial reporting is a plus. High school diploma or equivalent; associate's degree or relevant certifications preferred. Working Conditions Typical office environment, with occasional light physical activity related to event setup or materials transport. May require flexibility in hours for special events or meetings outside of regular office hours. Must be able to interact with the public in a respectful and professional manner at all times. Contact: For more information about the Galveston County Consolidated Drainage District, visit To apply, please submit a resume and cover letter to Paige Bailey, CEO/General Counsel at ************************ for further inquiries. Additional Information The District may accept relevant education or certifications in lieu of experience. All positions within the Galveston County Consolidated Drainage District are security-sensitive and require a criminal background check. Equal Opportunity Employment The Galveston County Consolidated Drainage District is an equal opportunity employer. All applicants will receive consideration without regard to age, race, color, disability, religion, national origin, gender, sexual orientation, gender identity, or status, in accordance with applicable laws.

LMC is currently seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. This role is essential in supporting our construction management team by ensuring that all administrative and operational tasks are handled efficiently. The ideal candidate will have a strong background in office management and customer service, with the ability to communicate effectively and assist in various administrative duties. Key Responsibilities: Implement administrative projects, systems, process, and policies Answer incoming calls and respond to emails professionally Execute clerical and general office duties such as setting up filling systems, data entry, provide administrative support to the construction team Assist with office management tasks, ensuring that all necessary supplies are stocked and organized. Date stamp, sort, and circulate mail to appropriate departments or individuals. Utilize computer systems to maintain project documentation and records accurately. Support the team with typing reports, correspondence, and other documentation as required. Collaborate with various departments to ensure seamless operations on-site. Prepare billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using Microsoft Word, Excel spreadsheets, other databases, and /or presentation software. Requirements: Knowledge and skills relevant to a Construction office technical tasks Previous experience in an administrative role Strong computer skills, including proficiency in Microsoft Office 365 Familiarity with construction terminology and processes

The Administrative Assistant in Humble TX serves as the first point of contact for the community, providing a warm welcome to visitors and comprehensive administrative support. This role is essential for maintaining an organized and professional front office operation. Key Responsibilities: Reception: Greet guests, manage incoming calls, and direct inquiries appropriately. Clubhouse Reservations: Coordinate the booking and scheduling of the clubhouse for events, activities, and groups. Track collection of reservation fees and responsible for forwarding to the appropriate departments. Sport Reservations: Coordinate the booking and scheduling of the tennis courts, pickleball courts, and baseball/softball fields. Access Card Management: Process and distribute access cards, ensuring secure and efficient access to facilities. Troubleshoot basic access system issues and contact vendor for additional support. Website Administration: Review and update Association website as needed to keep information current and accurate. Inquiry Support: Address general questions, providing accurate information and guidance. Administrative Assistance: Support various administrative tasks including but not limited to mail distribution, scheduling, and document management. Reporting: Pull monthly reports to ensure accuracy of resident access to amenities and other reports as needed for proper management of the property. Perform other duties as assigned. Qualifications High school diploma or equivalent required. One to two years related experience/training. Language/Math/Reasoning Ability Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables. Computer Skills Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc. Certificate/Licenses N/A Competencies Professional Maturity: The ability to separate emotional feelings from the real issues at hand. The ability to legitimately and objectively challenge the substance of our beliefs and biases of our observations. Responsibility: The ability to meet commitments made to yourself and others, keeping the promises you make, and acknowledging and accepting the choices you have made, the actions you have taken, and the results they have led to. Communication: The ability to write and speak effectively using appropriate convention based on the situation; actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others. Flexibility: Demonstrate responsiveness and adaptability following change initiatives and demonstrates ongoing support for change efforts. Organized: Methodical and efficient in structuring tasks to be accomplished. Computer Savvy: The knowledge and ability to use computers and technology efficiently and effectively. Customer Service: The ability to demonstrate a series of activities designed to enhance the level of customer satisfaction. Job Description Job Knowledge/Technical Knowledge: Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role, and understands the impact this role has on other business functions within the organization. Interpersonal Communication: Writes and speaks effectively based on the psychological, relational, situation, environmental and cultural dynamics within the situation. Manages Change: Demonstrates effectiveness and flexibility with changing environments, responsibilities, tasks, and people. Attention to Detail: Follows detailed procedures to ensure accuracy in the entry and reporting of data. Organization: Uses time efficiently by prioritizing and planning work activities. Integrity and Respect: Demonstrates utmost level of integrity in all instances and shows respect towards others and towards company principles. Teamwork: Shares key information with others involved in a project or effort, works in harmony to accomplish objectives, responds with enthusiasm to directives, and shows support for departmental and organizational decisions. Quality: Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed. Accountability: Takes personal responsibility and ownership for adhering to all company policies and procedures while also completing work timely and in accordance with performance expectations. Physical Demands Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner. Close vision (clear vision at 20 inches or less). Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Exerting up to 10 pounds of force occasionally to lift, carry, pull, or otherwise move objects. Manual dexterity sufficient to reach/handle items and work with the fingers. Work Environment Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Moderate noise (examples: business office with computers and printers, light traffic). Full Time: Work Schedule: Monday through Friday 9 AM - 5 PM. From March through November, hours will adjust for daylight savings time, with Wednesdays being the only day with hours of 11 AM - 7 PM. Job Type: Full-Time Salary: From $18.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday through Friday 9 AM - 5 PM. From March through November, hours will adjust for daylight savings time, with Wednesdays being the only day with hours of 11 AM - 7 PM. Ability to commute/relocate: Humble: Reliably commute or planning to relocate before starting work (Required) Experience: Customer service: 1 year (Preferred) Job Type: Full-time Pay: $18.00 per hour Schedule: Monday to Friday Work Location: In person Onsite

Job Details Salary: 0.00 Contact: Kaitlin Hoffman Contact Email: houstonop@accurateusa.com Job Description HIRING IMMEDIATELY: ADMINISTRATIVE ASSISTANT IN HOUSTON, TX Accurate Personnel is seeking highly organized and detail-oriented Administrative Assistants for multiple opportunities across Houston. With competitive pay ranging from $28 to $32 per hour, these roles offer the chance to work with a variety of respected companies in diverse industries. If you are looking to leverage your administrative skills and contribute to dynamic teams, we want to hear from you! Pay, Schedule, and Location Starting at $28 to $32/hour, paid weekly Excellent benefits package: Medical, Dental, and Vision Monday through Friday, $28 to $32/hour Located in Houston, TX Duties and Responsibilities Manage and coordinate office activities, including scheduling meetings and conference rooms, ensuring smooth day-to-day operations. Take detailed notes during meetings and distribute minutes to stakeholders in a timely manner. Prepare presentations, reports, and documents for internal and external meetings. Coordinate travel arrangements and assist with scheduling for executives or team members. Organize and maintain filing systems, both physical and electronic. Handle incoming phone calls and emails, responding or directing inquiries as needed. Assist in the preparation of budgets and track office supplies and inventory. Assist with onboarding new employees, including document preparation and scheduling orientation. Provide general administrative support to executives, managers, and other team members as needed. Requirements and Qualifications Proven experience as an Administrative Assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple tasks efficiently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Professional demeanor and the ability to maintain confidentiality. Strong attention to detail and problem-solving skills. Ability to adapt in a fast-paced and changing environment. (Salary range based on experience) ABOUT ACCURATE PERSONNEL Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has provided temporary job services and direct hire searches for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today! Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Susman Godfrey has an opening for an Administrative Assistant in the Houston office. This role is strategically designed as a direct career path toward becoming a Legal Secretary. Responsibilities include, but are not limited to, maintaining and updating Outlook contacts, revising and editing documents, file organization, light accounting, coordinating travel and other administrative responsibilities. Successful candidates must be detail-oriented, have superior organizational skills, able to handle multiple tasks simultaneously under strict deadlines, have excellent writing and communication skills, exercise good judgment, possess a team player attitude, and have the flexibility to work after hours when needed. Qualified candidates will have a 4 year college degree. Some experience in a prior legal setting is preferred. At least one to two years of work experience in an office environment. Other requirements include a strong computer proficiency in MS 365 and Adobe Professional.