Secretary Jobs in Arizona

A client of Insight Global is hiring for an Administrative Assistant to join their team in Tucson, AZ! Must be local to AZ and able to commute to work onsite! This is a one to two year long contract (benefits offered). Job Description This position will involve essential administrative tasks such as mail sorting, filing, coordinating monthly meetings, and handling check sorting. The successful candidate will work closely with the manager and collaborate with the entire team, ensuring that all operations run smoothly and efficiently. Key Responsibilities: Sort and distribute incoming mail and packages. Organize and maintain filing systems for easy access to documents. Coordinate monthly lunch meetings for the team. Manage the sorting of checks and ensure proper documentation. Support team members with administrative tasks as needed. Adhere to schedules and timelines, demonstrating strong self-discipline and reliability. Follow direct instructions and take initiative to ask questions when clarification is needed. Required Skills and Experience High School Diploma or GED 2-3 years of experience in an administrative roles. MS Office Skills (Excel, PowerPoint, Outlook) Nice to Have Skills and Experience Experience with Oracle, ESP, Cofax Verify, or invoice processing systems is a plus. Compensation $20/hr to $24/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role include medical, dental, and vision insurance, as well as additional benefits. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

- Independent Financial Advisor Established Independent Financial Advisor is seeking a detail-oriented Administrative Assistant to support daily operations and client engagement. This role is integral to ensuring efficiency in financial planning processes and delivering superior service to clients. Responsibilities The successful candidate will be responsible for: Answering inbound calls professionally and assisting clients with inquiries. Preparing new account documentation and service-related paperwork. Managing and maintaining client databases, ensuring accuracy and completeness. Providing professional customer service in person and via phone. Processing money-movement and wire transfer transactions. Coordinating and resolving client service requests in a timely manner. Scheduling client meetings, referral call appointments and maintaining the advisor's calendar. Compiling account review spreadsheets. Managing website content updates and social media posts. Organizing client events and marketing workshops. Preparing Monthly Newsletter for Referral Partners Overseeing electronic filing systems and processing mail, emails, faxes, and voicemails efficiently. Qualifications & Skills The ideal candidate will possess the following: Exceptional verbal and written communication skills. Strong organizational skills and attention to detail. Ability to prioritize tasks, meets deadlines consistently and requires minimal supervision to achieve objectives. Proficiency in CRM software and standard office applications. Professional demeanor with a commitment to client service excellence. Requirements Experience: Minimum 5 years of office administration; 1 year of experience in financial services (preferred). Background Check: Must pass criminal, financial, and civil screenings (no felonies or criminal convictions; good credit required) this is not a flexible requirement. This position is subject to on-going Periodic Industry Required Review and Audit. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM. Compensation: Salary $48,000 per year plus Retirement Savings, Medical, Dental and PTO. Location: Arrowhead Area, NW Peoria (occasional remote work possible). If you meet these qualifications and are looking for a dynamic administrative role within the financial sector, we encourage you to apply. Please forward Resume to ******************************

We are seeking a dedicated and detail-oriented Administrative Assistant to support an established Independent Financial Advisor. This full-time, in-office role is essential to ensuring efficient daily operations and delivering superior client service. The ideal candidate will possess strong organizational and communication skills and have a professional demeanor, with prior experience in office administration and financial services preferred. Responsibilities: Professionally answer inbound calls and assist clients with inquiries. Prepare new account documentation and service-related paperwork. Manage and maintain accurate client databases and records. Provide excellent customer service in-person and over the phone. Process money movement transactions, including wire transfers. Coordinate and resolve client service requests in a timely manner. Schedule client meetings, referral calls, and maintain the advisor's calendar. Compile account review spreadsheets and other reporting as needed. Manage website content updates and social media posts. Organize client events and marketing workshops. Prepare and distribute monthly newsletters for referral partners. Oversee electronic filing systems and manage incoming mail, emails, faxes, and voicemails efficiently. Requirements: 5 years of office administration experience preferred. 1 year of financial services industry experience preferred. Exceptional verbal and written communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks, meet deadlines, and work independently. Proficiency in CRM systems and standard office applications. Professional demeanor and commitment to delivering excellent client service. Must pass a criminal, financial, and civil background check (no felonies or criminal convictions; good credit required). This is a non-negotiable requirement due to industry regulations. This position is subject to ongoing periodic industry-required reviews and audits. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM (occasional remote work possible). Compensation: $48,000 per year, plus Medical, Dental, and Paid PTO. Location: Arrowhead Area, NW Peoria, AZ. Equal Opportunity Employer: This is an equal-opportunity employer. We embrace diversity and inclusion and are committed to creating a workplace that celebrates and supports the diversity of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Russell Tobin's client a leading health insurance company is hiring an Administrative Assistant in Phoenix, AZ 85021 (Onsite) Job Title: Administrative Assistant Hours: Standard Business Hours Job Duration: 03+ Months with the possibility of extension Pay Range: $19.88/hr. - $20.88/hr. on W2 Job Description: We are seeking an Administrative Support professional to perform various clerical and administrative tasks, ensuring excellence, privacy, quality, and compliance. This position requires versatility in handling multi-functional duties while providing guidance and assistance to both internal and external customers. The role involves organizing office operations, managing correspondence, and assisting departmental staff with administrative tasks to meet business goals. Major Responsibilities: Perform daily office operations such as filing, organizing, copying, scanning, answering phones, and distributing materials. Organize and compile correspondence and documents using prescribed methods (alphabetical, numerical, etc.). Coordinate with team members to update and generate correspondence, departmental files, systems, and manuals. Provide assistance to internal and external customers via phone, email, and in-person communication. Assist departmental staff with various clerical and administrative tasks and projects. Meet quality, quantity, and timeliness standards in alignment with department performance goals. Demonstrate knowledge of required systems, procedures, forms, and manuals. Adhere to a full-time work schedule, completing 40 hours per week and any additional hours as needed to meet business requirements. Perform any other duties as assigned by management. Skills & Competencies: Required Skills: Proficiency in office equipment (copiers, fax machines, scanners, telephones). Ability to type 35 words per minute with 5% or less error rate. Basic knowledge of word processing, spreadsheet, and database software. Intermediate proficiency in PC usage. Capable of sitting or standing for extended periods (8+ hours per day). Light manual work, including lifting up to 20 pounds. Professional Competencies: Strong verbal and written communication skills. Maintain confidentiality and privacy at all times. Manage a diverse administrative workload under tight deadlines. Basic investigative and analytical skills. Navigate, input, and maintain data across multiple systems. Adapt to a fast-paced, rapidly changing work environment. Build and maintain relationships in a collaborative team setting. Preferred Competencies: Knowledge of medical, pharmaceutical, and health services terminology. Understanding of the organization's services and operations. Qualifications & Education: Required Experience: 1+ years of experience in an office or clerical role. Required Education: High School Diploma or GED. Preferred Experience: 1+ years of experience in a health insurance, medical office, or health-related field. 1+ years of experience in a sales or marketing-related role. Preferred Education: Associate's Degree in a related field. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

24 Seven is teaming up with a well-known lifestyle company based in Phoenix, Arizona to help them find a Legal Secretary to join their team in this onsite role. This is a full-time, 6 month with potential to extend or turn into a fulltime opportunity. While on contract you'd be eligible for benefits including, medical, vision, dental and more. Ideal candidate: will have a Bachelor's degree in Legal Studies, Business, or a related field, along with at least 3 years of experience providing administrative support to a corporate legal department, Position Summary Oversee the liaison role for contract and internal review processes, manage both internal and external communications, and handle contract administration. Responsible for company insurance policies, certificates of liability insurance, drafting NDAs and agreements, reviewing smaller contracts and order forms, managing litigation and discovery, conducting legal research, and juggling multiple priorities. Responsibilities: Serves as liaison between the Legal Department, department leaders, Ambassadors, employees, and external vendors/agencies. Manages special projects, including presentations, information distribution, direct mailings, and litigation. Creates and designs correspondence, memos, charts, tables, business plans, etc., ensuring accuracy and clarity while proofreading for errors. Manages contracts, including docketing, filing, requests, processing, and overseeing contract management software. Tracks global company insurance policies. Manages Certificate of Liability Insurance, including docketing, filing, and requesting certificates for events. Oversees vendor NDAs, assists with Employee NDAs, Employment Agreements, and vendor DPAs. Reviews vendor contracts (termination letters, subscription quotes, etc.) and drafts independent contractor and consultant agreements. Meets with department leaders to discuss contracts, contractors, and renewals. Coordinates tasks and projects with legal contractors. Assists with litigation matters and prepares discovery requests, coordinating across departments. Manages the department's internal ticketing system and executes ticket requests. Collaborates with Indirect Procurement on contract requests through internal systems. Assists with Ambassador incentive and recognition events, including charter bookings, liability forms, and insurance. Supports legal operations, including software management, department mail, emails, and document filing. Organizes and files company vehicle documentation. Supports the Chief Legal Officer, General Counsel, Associate General Counsel, and Legal Counsel with daily tasks. Qualifications: Preferred Education: Bachelor's degree in Legal Studies, Business, or related field. 3 years providing administrative support to a corporate legal department. Intermediate to expert level capabilities of all Microsoft Office programs. Knowledge of trademark registration process and drafting corporate board minutes Advanced word processing- Typing 50+ WPM. Bilingual in Spanish is a plus. Preferred Certification/ License: Certified Legal Professional, Professional Legal Secretary, Certified Paralegal, or related.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona. will be based in Phoenix, AZ and will report to the Contracts Manager. Area of Focus: Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project. Additional responsibilities: Coordinate the daily operation of the functional unit on the assigned project. Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings. Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests. Transmittals of Contract Documents as required for record keeping. Interpret established policy and provide information for the resolution of problems. May attend meetings with or as a representative of their supervisor. Performs other duties as required. Job Scope: Nature of work: Works on mostly routine tasks and usually implements solution through individual effort Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work Budgetary responsibility: Has no budget responsibility. Managerial responsibility: Does not manage people, function, projects or programs Requirements: High School diploma or equivalent Five (5) years administrative/secretarial experience. Strong (oral and written) communication and documentation skills. Experience with heavy industrial engineering and construction projects administration Must be a self-starter, quick learner, highly productive and have strong business ethics. Must have working knowledge of standard Microsoft Office products. Ability to work with general office equipment such as a personal computer and keyboard and photocopier. Offer: Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.

The admin assistant provides essential support to ensure smooth office operations, managing schedules, communications, and general administrative tasks like filing, data entry, and answering phones. Communication: Answering and directing phone calls. Managing email correspondence. Preparing and distributing memos, letters, and other documents. Handling incoming and outgoing mail. Scheduling and Coordination: Scheduling appointments, meetings, and travel arrangements. Managing calendars and reminders. Coordinating meetings and events. Organization and Filing: Maintaining organized filing systems, both physical and digital. Organizing and retrieving documents and information. Preparing reports and presentations. General Office Support: Answering phones and greeting visitors. Ordering office supplies and equipment. Maintaining office equipment and supplies. Assisting with data entry and other clerical tasks. Other Potential Responsibilities: Assisting with project management, such as tracking deadlines and facilitating communication. Handling expense reporting and basic accounting tasks. Providing support to multiple departments or managers. Conducting research and preparing reports. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 3 years' experience as an Administrative Assistant or other relevant administrative support Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

Key Responsibilities: Greet and assist visitors in a friendly and professional manner. Answer and direct phone calls, emails, and other inquiries. Manage calendars, schedule appointments, and coordinate meetings. Maintain office supplies and ensure office areas are organized. Prepare and distribute correspondence, reports, and documents. Assist with data entry, filing, and record-keeping. Coordinate travel arrangements and expense reports as needed. Support various departments with administrative tasks and special projects. Contract Details: Duration: 6 months (potential for extension). Compensation: $25-$28/hour Work Schedule: On-site

IDR is seeking an Office Coordinator to join one of our top clients in Phoenix, Az! If you love working with people and are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today! Must have skills: Previous experience with MS Outlook (needs to know their way around Outlook) High School diploma required Proficiency in PC operation and related software such as all Microsoft programs Nice to Have: Minimum of 1 year receptionist experience What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 20+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 10 years in a row

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. We are excited to announce the opening of our new Technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified and experienced Receptionist/Office Coordinator to join its team. Reporting to the HR Operations Manager, This role requires excellent communication skills, the ability to multitask, and a strong sense of customer service. You will be responsible for greeting visitors, answering phones, setting up conference rooms for meetings, managing office supplies, and assisting with various clerical tasks as needed. An overview of your responsibilities: Greet and welcome visitors, clients, and employees with professionalism and courtesy Answer incoming calls, direct them to the appropriate staff members, and take messages as needed Manage office communications including emails, deliveries, and office mail Ensure the reception area is clean, organized, and stocked with necessary supplies Maintain office schedules, meeting rooms, and appointments Handle office supply inventory, placing orders when necessary, and ensuring proper stock levels Assist with various administrative tasks, including data entry, filing, and preparing documents Coordinate meetings and events, including scheduling, room preparation, and catering arrangements if needed Support office management and HR with employee-related tasks, such as onboarding or internal communications Provide backup support to other departments and assist with ad-hoc projects as assigned Stock Management: Track inventory levels, order necessary ingredients and supplies, and manage food costs to ensure profitability Office Supplies Management: Monitor and order necessary office supplies, keeping inventory updated Accommodation & Travel Arrangements: Manage accommodation and other needs for employees and clients (conference rooms, catering, transport, hotels) Scheduling: Plan and confirm appointments, update agendas (meeting room reservations), and manage upcoming visits (clients and employees) Meeting Catering: Coordinate meal orders for internal meetings, follow established procedures (forms and authorizations), and consolidate multiple requests when necessary Ensure cleanliness of all meeting spaces and liaise with the cleaning company when needed Meeting Preparation: Set up meeting rooms, arrange required equipment and resources, and provide snacks and beverages Ensure meeting rooms are tidy and in order once meetings conclude What you'll need, among other things! Bilingual in both Spanish and English High school diploma or equivalent (Associate's or Bachelor's degree preferred) 1-2 years of experience in an administrative or office support role, preferably in a receptionist or customer service position Strong verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent organizational skills and attention to detail Ability to multitask and prioritize tasks in a fast-paced environment Professional and friendly demeanor with the ability to interact with individuals at all levels Ability to handle confidential information with discretion Why choose XNRGY! Competitive salary Medical, dental, and vision insurance 401 K Employee Assistance Program Paid time off A dynamic team, open to change to bring its color Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona Being part of a green industry transformation Fast-growing dynamic environment where entrepreneurial spirit is recognized Inclusive and diversity-friendly environment Career advancement: XNRGY promotes internal promotion Electric charging stations At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer and Coherence. Be part of carving our footprint and joining a winning team!

Do you thrive in an organized, customer-focused office environment while managing daily tasks efficiently? Our established financial planning firm in Phoenix, AZ is looking for a Receptionist / Operations Assistant to play a key role in running and coordinating the day-to-day operations in our fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. A sharp phone presence with excellent listening skills, a love for customer service, and the ability to manage multiple tasks at one time is required to be successful in this role. Are you a strong, proactive office leader eager to share your skills and ideas? We encourage you to apply today! Minimum Requirements: 2+ years of front office reception experience Strong proficiency in MS Office with a demonstrated ability to quickly learn and adapt to new software systems Experience with Salesforce preferred, but not required High School Diploma or equivalent This position requires that you possess the following skills: Strong ability to prioritize tasks and manage time effectively to meet deadlines Provide exceptional customer service Excellent verbal and written communication skills Positive and approachable contributing to a collaborative work environment Self-motivated with a strong sense of initiative Committed to continuous learning and staying up-to-date with industry trends Excellent organizational skills with a focus on detail and accuracy Demonstrated consistency in follow-through on tasks and responsibilities Ability to work independently while proactively meeting both business and personal goals Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service you will: Answer phones and direct callers to the appropriate associate Greet clients warmly and professionally Address client inquiries related to administrative matters Receive, sort, and distribute mail and packages Assist with inventory management of office supplies Perform clerical duties such as photocopying, faxing, and filing Provide general administrative and clerical support Maintain clean and organized reception area and conference rooms Ensure accurate data entry into database/CRM Thank you for your interest in the Receptionist / Operations Assistant role for Strategy Financial Group, a growth-oriented, independent financial services firm located in Phoenix, Arizona. Please take a moment to explore our website ****************************** and view the services we provide. Excited about this opportunity? We'd love to hear from you-apply today!

American Title is a locally owned and operated organization with a family atmosphere. We enjoy seeing one another face-to-face in the office (this position is not eligible for remote work). We offer a well-rounded benefits package effective the first of the month after commencement of employment. Benefits include such plans as a company paid life insurance and disability policies, 401(K), medical, dental, vision, paid time off and much more! AMERICAN TITLE SERVICE AGENCY EMPLOYEES ARE DEDICATED TO THE FOLLOWING: A commitment to a value system based on the respect for dignity of all individuals, whether customer or supplier Adherence to the highest ethical standards and expectation that each associate will maintain consistency, persistence and above all, integrity Striving for excellence in all that we undertake, encouraging consistent and continuous improvement in all results Recognizing that "Above all Else...Service"! to our customers maintains our existence Accepting responsibility and communicating clearly if we cannot honor a commitment The ideal candidate will remain flexible while supporting multiple departments within the administrative office of the company. Assist the Title Department with office tasks such as scanning and copying Assist the Recording Department with tasks such as reviewing recordable documents for standards, scanning recordable documents, communicating with the county recorder's office Assist the Accounting Department Cover front-desk reception duties Greet everyone entering the office with eye contact and a smile Answer phone, greeting caller with a friendly tone, and transfer calls or answer questions timely Frequently check back with callers waiting on hold and offer options when applicable Distribute mail Order supplies Provide support to Escrow Department by assisting with customer service and administrative duties Assist the entire office with workflow Support good working relationships with all clients Minimum of 6 months working in an office environment Excellent verbal communication Ability to handle multiple phone-line system Problem-solving skills Strong organizational skills Microsoft Outlook All your information will be kept confidential according to EEO guidelines.

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Legal Office Receptionist to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

Job Title: Office Assistant (Onsite - Monday through Friday, 1:00 PM - 5:00 PM) Industry: Legal Pay: $19.00 - $22.00 per hour About Our Client: Our client, a well-established legal organization in Nogales, AZ, is seeking an Office Assistant to provide essential administrative support. This role is perfect for someone who is organized, detail-oriented, and eager to contribute to a fast-paced environment. Job Description: The Office Assistant will be responsible for managing administrative tasks, assisting legal staff, and maintaining organization within the office. This role requires strong attention to detail and the ability to multitask efficiently. Key Responsibilities: Greet visitors and provide front desk support. Scan and organize legal documents. Receive and distribute office correspondence. Prepare labels, binders, and other office materials. Assist legal staff in assembling materials for hearings and meetings. Maintain office organization and adhere to company policies. Perform additional administrative tasks as needed. Qualifications: Previous office or administrative experience preferred but not required. Strong organizational skills and attention to detail. Ability to multitask and work independently. Professional demeanor with excellent communication skills. Additional Details: Contract position with an immediate start. Flexible lunch schedule. Interview process: Phone screen followed by immediate start. Perks: Gain experience in a professional legal setting. Opportunity to develop administrative and organizational skills. Supportive and collaborative work environment. If you're looking for a great opportunity to contribute to a legal office in Nogales, AZ, apply today! Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Review and approve invoices, reports, memos, letters, financial statements, and other documents. Review and approve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board and other meetings. Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Expert ability to work independently and manage one's time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Technical Skills Previous experience with computer applications, such as MS Word, Excel and PowerPoint, Outlook and Teams Why this Role? "Here, you can do the work that matters.” This role is typically the first person that visitors see when they come into the facility. Visitors will consist of customers, dealers, visiting employees and executives. The chance for interaction with a very diverse crowd is second to none.