Secretary Jobs in Allentown, PA

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal

BerkOne, a leader in content and process automation since 1936, has an immediate opening for motivated and reliable Mail Room Support Clerk to join our Outgoing Mail Department in Bethlehem, PA! WHAT YOU'LL DO The focus of the Mail Room Support Clerk is to provide support to the Outgoing Mail Department team. The primary responsibility is to understand, perform, and support operations of outgoing mail, in preparation for the Post Office. We are looking for individuals that are comfortable standing for long periods of time and doing repetitious work. Additional responsibilities include: Catch and sort mail as it comes off the equipment Hand stuff envelopes, use folding machines and pressure seal equipment Run postage meters, which include postal rates and associated information Consistently meet client deadlines with high levels of accuracy Assume additional responsibilities as needed LOCATION + SCHEDULE On-site in our Bethlehem, PA office Full-time, Monday - Friday 12:00 pm to 8:00 pm PAY + BENEFITS: Salary: $12.75 - $14.00/hour + shift differential Paid, on the job training! Medical, dental, & vision insurance Generous PTO - Vacation, Sick, Personal Time, Holidays! 401(k) Profit Sharing Basic Life Insurance Tuition Reimbursement Travel Assistance Employee Assistance Program Long Term Disability Preparation of Wills Optional pet insurance High school diploma or general education degree (GED) Six months of production or warehouse experience is helpful, but not required Excellent attention to detail Must be good with numbers and basic math Must be able to stand for duration of shift Able to frequently lift and move up to 50 lbs. ABOUT BERKONE At BerkOne, open and honest communication is the mobilizing force that maintains the integrity of our company. We interact with each other and our clients with respect and trust. Our employees drive the success of our organization, and we are committed to providing the environment for them to succeed! We encourage the use of information, imagination, and initiative to develop innovative solutions. Check out our real-world results at berkone.com. BerkOne is an Equal Opportunity Employer. All positions require a successful reference check, criminal background check and drug screen. Compensation details: 12.75-14 Hourly Wage PId0fad1ff9191-26***********8

This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%) Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%) May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%) Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%) Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. (10-15%) Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%) Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%) Perform any additional responsibilities as requested or assigned. (0 - 5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Bachelor's degree in business administration or related field; or equivalent work experience and knowledge. Experience: Three to five plus years of related experience and demonstrated supervisory skills. Knowledge and Skills: Knowledge of real estate, title and /or mortgage business strongly preferred. Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access. Excellent oral and written communication skills. Effective interpersonal skills and leadership abilities. A strong customer-service focus. Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player. Project management skills; ability to prioritize and handle multiple tasks and projects concurrently. Ability to handle stress and work under pressure. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

We are seeking a detail-oriented and organized Administrative Assistant/Clerk to support our office and steel fabrication shop operations. This role will assist with administrative duties, paperwork, scheduling, organization, and compliance tasks while providing support to the Plant Superintendent in the shop. The ideal candidate is comfortable working in a shop or construction environment and can adapt to both office and industrial settings. This position is 100% on site. RESPONSIBILITIES Provide administrative support to office staff and Plant Superintendent. Assist in scheduling meetings, managing calendars, and handling correspondence. Organize and maintain files, ensuring proper documentation and record-keeping. Coordinate communication between office and shop personnel. Order and maintain office and shop supplies as needed. Perform general clerical duties, including data entry, scanning, and filing. Occasionally visit the fabrication shop to assist with administrative tasks as needed. QUALIFICATIONS Previous experience in an administrative or clerical role (manufacturing, construction, or industrial setting is a plus). Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software. Ability to work in both an office and shop environment. Excellent communication skills and attention to detail. Ability to handle confidential information with professionalism. Comfortable in a fast-paced, hands-on work environment. Experience with I-9 verification and employee documentation is a plus. Familiarity with steel fabrication or construction industry processes is a plus. Bilingual (English/Spanish) is a plus. WORK ENVIRONMENT Office-based with occasional work in the shop environment. Exposure to noise, dust, and industrial equipment when in the shop. Must be able to wear appropriate PPE (Personal Protective Equipment) when required. JGM offers a competitive wage and benefit package: Medical, Vision & Dental PTO & Holidays 401(k) + Matching Life Insurance Short/Long Disability Employee Assistance Program Generous Referral Program Training and Further Education This job description is subject to change based on the needs of the business and is not all-inclusive. JGM is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you! GENERAL INFORMATION Reports to the office executives but will interact with all main office and field personnel. Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours. JOB DESCRIPTION/DUTIES Greet visitors and provide hospitable experience as soon as they arrive at the office. Answer and distribute incoming telephone calls in a pleasant and professional manner. Open and distribute office and field mail. Manage the reception area to ensure effective professional image. Maintain and order office supplies, accessories and fulfill order requests when necessary. Provide administrative support that includes typing, data entry, copying, faxing and filing. Create and maintain company and customer databases. Distribute weekly payroll checks to personnel. Process employee expense reimbursements. Interact with vendors in obtaining billing information. Organize employee safety training records. Assist in any ad-hoc duties, projects and activities as and when required. MINIMUM QUALIFICATIONS High School Diploma or equivalent. Associate's degree in a related field preferred. Well-developed and effective interpersonal and communication skills. Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively. Self-starter with a driven mindset and strong work ethic. 3-5 years of working experience within an office environment and/or customer service preferred. Proficient in Microsoft Office, specifically Outlook, Word, and Excel. Proficient typing and data entry skills required Ability to maintain confidentiality and handle sensitive information appropriately. Ability to lift and move office supplies and boxes up to 30 pounds. BENEFITS Eligible for Company Profit Sharing Plan after first year. Medical, Dental and Vision Health Benefits Insurance Benefits including Life and Short-term Disability. Paid Time Off Paid Holidays

Allied Personnel Services is seeking candidates for an Office Coordinator opening! This temporary position is expected to last 2-3 months with the potential for extension. Hours are 8:15am-4:45pm, Monday-Friday. Availability to work 2 Saturdays for admissions events is required. Pay is $19.00/hr. Responsibilities: Greet students and visitors at the front desk Prepare for and work admissions events Oversee team of work study students Pick up/sort mail, prepare signage, and create name tags Manage calendars and scheduling for staff Candidates must have a high level of professionalism as a company representative. Strong organizational skills and communication skills are required. Qualified candidates can apply by emailing a resume today!

The Academic Department Administrative Support for Student Academic Program and Center Directors addresses the needs of faculty, directors, and students by performing a broad range of administrative duties to support the work of the STEM and IDS Program Directors. Working in collaboration with the Office of Academic Affairs and with the support of the other academic administrative support staff, the Academic Department Administrative Support oversees the functions of the office and serves as a liaison between administrative and academic areas of the College community. Specific Responsibilities: Working in collaboration with the Office of Academic Affairs Support Coordinator and under the direction of the academic department chairperson, provide administrative support for faculty and staff in academic departments, proactively assisting department and program chairs with: • Department and program administration including implementation of college and departmental processes and procedures • Process and information management including maintaining academic department and program websites, collaborative on-line workspaces • Internal and external communications • Confidential records management and reporting including data collection and budget management • Coordinating projects, tasks, and events, including faculty searches • Student support, as deemed appropriate by department and administrative supervisors Qualifications: • Associate Degree or minimum two years clerical/administrative experience in an educational environment is preferred • Strong interpersonal, organizational and communication skills, both written and oral • Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn additional computer programs • Demonstrated initiative to work independently and as part of a team. • Ability to multi-task, problem-solve, manage processes, and maintain flexibility • High degree of discretion dealing with confidential information Other Duties: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job. Ursinus EEO Statement: Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.

is $25.06 an hour. The Office Support V in the District Attorney's Office performs paralegal work involving some independent judgment as assigned by the Office Deputy Director or the Deputy Director's designee. This role also performs a variety of legal secretarial duties including advanced typing, and a variety of office support tasks as required. Work may be confidential in nature under the general supervision of the department head. POSITION RESPONSIBILITIES: Essential Functions Performs administrative/secretarial duties with respect to major felony cases, homicide cases, and high-profile criminal matters, assigned to the District Attorney's Office, including: * With final approval from the assigned prosecutor, independently performs legal research and drafts and prepares numerous types of pleadings, including but not limited to motions, answers, and notices necessary for the processing of criminal cases. * With final approval and under the supervision of the assigned prosecutor, reviews and assists in redaction of surveillance videos, police body worn cameras, and similar media. * With final approval and under the supervision of the assigned prosecutor, prepares courtroom presentations, including but not limited to the creation of PowerPoint demonstrations as well as video and audio clips suitable for courtroom audio/visual equipment. * With the assistance of criminal investigators, and at the direction of the assigned prosecutor, locates court witnesses and other people involved in criminal cases, including the drafting of material witness motions and warrants. * Coordinates, prepares and maintains the administrative aspects of assigned cases which include working closely with assigned attorney in preparing subpoenas, discovery packets, correspondence, setting up meetings and interviews with witnesses; prepares any motions, orders, notices or answers relating to cases; prepares jail list/writs, including interstate subpoenas. * Must be familiar with, and knowledgeable of, the facts of each case assigned, thereby easily adapting to fast-paced changes in trial strategies, including communicating these changes to trial witnesses and other court-related personnel. * Enters, manages, and maintains all criminal case information in office electronic databases and statistical programs. * Where necessary, communicates on a daily basis with law enforcement, victims and witnesses, and all levels of federal, state, and local government, as well as public and private agencies concerning criminal cases, including but not limited to appearance dates, other important dates, case status, and results of proceedings. * Maintains calendar of significant dates for assigned cases; notifies assigned prosecutor of due dates, hearing dates, etc.; and prepares files for disposition. * Answers telephones and performs related receptionist duties, including responding to telephone inquiries for supervisory personnel Non-Essential Functions * Assists attorneys and management staff as necessary as determined by the Office Deputy Director. MINIMUM EDUCATION AND EXPERIENCE: * High School Diploma required. Bachelor of Arts or Bachelor of Science from an accredited program preferred. * Possess a paralegal certificate from a recognized issuing agency. * Prior legal secretarial experience, preferably in a District Attorney's Office or in a private law firm with an emphasis on criminal practice. * Prior experience utilizing computer database programs to retrieve and manipulate information, as well as word processing experience. * Prior customer service experience with an emphasis on heavy contact with both the public and all levels of professionals, both face-to-face and by telephone. * Any equivalent combination of experience and training, in the sole discretion of the District Attorney's Office, that provides the required knowledge, skills and abilities. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: * Successful completion of employment background check, including but not limited to NCIC criminal check and child abuse clearances. * Able to obtain security clearances and satisfactorily complete the training necessary to perform NCIC checks, as well as obtain authorization to utilize the internet based "J-Net" system. * Able to communicate effectively using the English language, both orally and in writing. * Knowledgeable in the use of multi-line telephone equipment. * Good, accurate typing skills using either a typewriter or computer keyboard, with the minimum acceptable speed of 45 WPM with 85% accuracy * Possess basic understanding of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel preferred), Microsoft PowerPoint, Adobe Professional, and other database concepts. * Understanding of office methods, rules, practices, and procedures. * Capable of understanding and carrying out oral and written directions. * Able to maintain cooperative working relationships with those contacted in the performance of duties, including all other employees. * Tact, discretion, and professionalism in dealing with members of the public. * Ability to handle stress. * Physical presence in the office is required. PHYSICAL DEMANDS: Physical lifting of multiple files and file boxes as necessary. Maximum weight of boxes is 15 pounds, which is usually required approximately once per week. WORKING ENVIRONMENT: Clean, climate-controlled office setting. This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.

is $25.06 an hour. The Office Support V in the District Attorney's Office performs paralegal work involving some independent judgment as assigned by the Office Deputy Director or the Deputy Director's designee. This role also performs a variety of legal secretarial duties including advanced typing, and a variety of office support tasks as required. Work may be confidential in nature under the general supervision of the department head. POSITION RESPONSIBILITIES: Essential Functions Performs administrative/secretarial duties with respect to major felony cases, homicide cases, and high-profile criminal matters, assigned to the District Attorney's Office, including: With final approval from the assigned prosecutor, independently performs legal research and drafts and prepares numerous types of pleadings, including but not limited to motions, answers, and notices necessary for the processing of criminal cases. With final approval and under the supervision of the assigned prosecutor, reviews and assists in redaction of surveillance videos, police body worn cameras, and similar media. With final approval and under the supervision of the assigned prosecutor, prepares courtroom presentations, including but not limited to the creation of PowerPoint demonstrations as well as video and audio clips suitable for courtroom audio/visual equipment. With the assistance of criminal investigators, and at the direction of the assigned prosecutor, locates court witnesses and other people involved in criminal cases, including the drafting of material witness motions and warrants. Coordinates, prepares and maintains the administrative aspects of assigned cases which include working closely with assigned attorney in preparing subpoenas, discovery packets, correspondence, setting up meetings and interviews with witnesses; prepares any motions, orders, notices or answers relating to cases; prepares jail list/writs, including interstate subpoenas. Must be familiar with, and knowledgeable of, the facts of each case assigned, thereby easily adapting to fast-paced changes in trial strategies, including communicating these changes to trial witnesses and other court-related personnel. Enters, manages, and maintains all criminal case information in office electronic databases and statistical programs. Where necessary, communicates on a daily basis with law enforcement, victims and witnesses, and all levels of federal, state, and local government, as well as public and private agencies concerning criminal cases, including but not limited to appearance dates, other important dates, case status, and results of proceedings. Maintains calendar of significant dates for assigned cases; notifies assigned prosecutor of due dates, hearing dates, etc.; and prepares files for disposition. Answers telephones and performs related receptionist duties, including responding to telephone inquiries for supervisory personnel Non-Essential Functions Assists attorneys and management staff as necessary as determined by the Office Deputy Director. MINIMUM EDUCATION AND EXPERIENCE: High School Diploma required. Bachelor of Arts or Bachelor of Science from an accredited program preferred. Possess a paralegal certificate from a recognized issuing agency. Prior legal secretarial experience, preferably in a District Attorney's Office or in a private law firm with an emphasis on criminal practice. Prior experience utilizing computer database programs to retrieve and manipulate information, as well as word processing experience. Prior customer service experience with an emphasis on heavy contact with both the public and all levels of professionals, both face-to-face and by telephone. Any equivalent combination of experience and training, in the sole discretion of the District Attorney's Office, that provides the required knowledge, skills and abilities. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: Successful completion of employment background check, including but not limited to NCIC criminal check and child abuse clearances. Able to obtain security clearances and satisfactorily complete the training necessary to perform NCIC checks, as well as obtain authorization to utilize the internet based “J-Net” system. Able to communicate effectively using the English language, both orally and in writing. Knowledgeable in the use of multi-line telephone equipment. Good, accurate typing skills using either a typewriter or computer keyboard, with the minimum acceptable speed of 45 WPM with 85% accuracy Possess basic understanding of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel preferred), Microsoft PowerPoint, Adobe Professional, and other database concepts. Understanding of office methods, rules, practices, and procedures. Capable of understanding and carrying out oral and written directions. Able to maintain cooperative working relationships with those contacted in the performance of duties, including all other employees. Tact, discretion, and professionalism in dealing with members of the public. Ability to handle stress. Physical presence in the office is required. PHYSICAL DEMANDS: Physical lifting of multiple files and file boxes as necessary. Maximum weight of boxes is 15 pounds, which is usually required approximately once per week. WORKING ENVIRONMENT: Clean, climate-controlled office setting. This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.

Mindlance Inc. is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Responsible for forensic document storage; coordinates storage and retrieval of forensic data from offsite long term storage, including daily packaging & shipping of up to 40lb boxes Scanning up to 5,000 images daily Preparation of client and court ordered litigation packages Works directly with the departments responsible persons to prepare monthly NNSL lists Provides notary services as needed Other duties as assigned Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Functions as the Department Secretary and Billing Clerk for the Innovations Partial Hospitalization Program. Also provides support for the Clinical Supervisor and Operating Manager of Partial Hospital Programming. JOB DUTIES AND RESPONSIBILITIES: Maintains confidentiality of all materials handled within the Network/Entity as well as the proper release of information. Complies with Network and departmental policies regarding issues of employee, patient, and environmental safety and follows appropriate reporting requirements. Complies with Network and departmental policies regarding attendance and dress code. Types letters to physicians, referral sources, interdepartmental personnel and various other persons as designated by the responsible staff in a timely manner. Schedules patients for admissions for the Innovations program. Answers telephones in a friendly and courteous manner, uses good judgement to route calls to appropriate staff. Ensures timely initiation of intake procedures through telephone intervention, completion of the intake assessment, and utilizing the EPIC In-basket messaging process. Verifies benefits/authorization requirements of patients accepted into the program prior to admission. Registers patients according to hospital procedure. Compiles and types daily schedule and is responsible for arranging transportation needs for Innovations patients. Compiles daily schedule in the EPIC system for both therapist and physician schedules. Maintains the Policy and Procedure Manual in conjunction with the Program Supervisor. Prepares statistical information and reports for JACHO, State DPW, and other additional program audits. Maintains files of correspondence coming into and going out of the program - scanning appropriate documents in records as indicated. Types agendas, memos, reports, and forms for the Program when necessary. Tracks office supplies weekly and shares needs with the Operating Manager. Maintains tracking of toiletry needs and orders through hospital vendor, as well as ordering nutritional supplies through hospital vendor (ie. Metz Catering). Maintains daily billing sheet for programming and sends it to Hospital Billing Department each day. PHYSICAL AND SENSORY REQUIREMENTS: Sitting up to 7 hours a day in 2-hour increments. Standing up to 1 hour per day in 10 minute increments. Walking up to 1 hour per day in 10-minute increments. Uses hands and fingers frequently for typing, data entry, and filing. Lifting and carrying up to 10 pounds occasionally. Occasional stooping and bending, rarely reaches above shoulder level. Normal hearing as it relates to conversation and telephone. Normal vision and ability to read computer monitor. COMMUNICATIONS: Must be able to communicate with the treatment team, referral sources, inter-hospital staff, and psychiatric patients and their families. ADDITIONAL REQUIREMENTS: Familiarity with psychiatric treatment methods and terminology preferred. Aptitude with EPIC and computer data entry. Must be able to independently organize and prioritize workload and meet schedules and deadlines on a daily basis. Must be able to drive to sister Partial Hospital Programs within the Network to assist with staffing needs and training as needed. EDUCATION: High School Diploma WORK SCHEDULE: Routinely Monday through Friday, day shift (7:30am - 4:00pm) Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.

* Provides office services by implementing administrative systems, procedures, and policies; providing information; resolving administrative problems; monitoring administrative projects; ensuring operation of equipment; maintaining supplies; developing administrative staff where applicable in the department assigned. * ESSENTIAL FUNCTIONS * PRODUCES INFORMATION * By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner. * ASSISTS MANAGEMENT TEAM * By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community. * By arranging travel, planning meetings and events, and participating in special events as requested. * ASSISTS THE OFFICE STAFF * By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned. * MAINTAINS DEPARTMENT SECURITY * By following internal policies related to confidentiality. * SUPPLIES * Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed. * WELCOMES GUESTS AND CUSTOMERS * By greeting them, in person or on the telephone; answering or directing inquiries. * MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION * By keeping information confidential. * ENSURES OPERATION OF EQUIPMENT * By completing preventive maintenance requirements * following manufacturer's instructions * troubleshooting malfunctions * calling for repairs; maintaining equipment inventories * evaluating new equipment and techniques. * CONTRIBUTES TO TEAM EFFORT * By assisting others when necessary. * QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education * High School Diploma required * Bachelor's Degree preferred * Work Experience * 5 years of progressive professional assistant experience and responsibility preferred * Licenses / Certifications * N/A

Hours: Flexible, with both full-time and part-time schedules available. M-F 8am - 5pm. The Administrative Assistant will provide dedicated administrative support within the company. This role involves managing various administrative tasks to ensure smooth departmental operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities with efficiency and professionalism. Responsibilities Assist with day-to-day administrative tasks, including scheduling meetings, managing departmental communications, and handling requests from team members. Maintain and update departmental databases, ensuring accurate record-keeping and reporting. Prepare and edit documents, presentations, and reports in line with departmental needs. Act as a liaison between the department and other internal teams, ensuring seamless communication and collaboration. Organize departmental meetings, including preparing agendas, materials, and taking minutes. Track deadlines and ensure timely completion of departmental projects and administrative duties. Monitor and order supplies as needed to support departmental functions. Perform other administrative duties as required to support the department's success. Qualifications Must be a U.S. Citizen without dual citizenship. Familiarity with data entry and database management systems. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Ability to prioritize tasks and work efficiently under pressure. Attention to detail and a proactive approach to problem-solving. Education and/or Experience High school diploma or equivalent required (Associate's degree preferred). At least 1-2 years of experience in an administrative role, supporting a specific team or department. Experience coordinating departmental activities and managing internal communications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift up to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are encouraged to be fully vaccinated against COVID-19. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary. Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth. As a government contractor, we adhere to regulations including the need for U.S. citizenship for certain positions. Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and have been accessed. About Trident Maritime Systems - Custom Alloy Division Trident Maritime Systems is a global leader in providing innovative solutions for maritime and defense industries. Our Custom Alloy division in High Bridge, NJ, specializes in manufacturing high-quality seamless and welded pipe and tube solutions, as well as custom fabrications for critical applications. We serve government and commercial clients. For government, we work on military and defense contracts requiring precision and reliability. For commercial clients, we provide custom-engineered solutions across various industries. This dual focus allows us to take on diverse, high-pressure projects. Unlike mass production facilities, we create large, custom fittings tailored to specific needs. Our plant features large machines for heavy-duty work in a traditional manufacturing environment. It can be hot, cold, or dirty, but we prioritize safety and provide tools and training to ensure success. Trident Maritime Systems offers a comprehensive benefit package which includes: Cigna medical, dental; VSP vision. Flexible Spending Account & Health Savings Account (with company contributions) 401K Paid Time Off 10 Paid Holidays Safety shoe reimbursement, $200 per year Prescription safety glasses program Voluntary Supplemental Insurance Company Paid Life Insurance Voluntary Life Insurance Paid training and development opportunities Employee referral program

Are you an experienced legal administrative professional with a background in corporate and real estate law? We are seeking a skilled Real Estate/Transactional Client Service Specialist to provide high-level support to a team of attorneys in a fast-paced legal environment. What You'll Do: Provide exceptional client service by managing communications, scheduling, and document preparation. Work closely with attorneys and clients to ensure seamless information flow. Manage attorney calendars, deadlines, and travel arrangements. Organize meetings, client development activities, and financial records. Prepare, proofread, and process legal documents, memoranda, and correspondence. Handle electronic filings, mailings, and messenger services. Collaborate with team members and support staff to enhance efficiency. What We're Looking For: Minimum of five years of experience in a law firm or corporate legal department. Corporate and real estate law experience required. Strong multitasking and organizational skills in a deadline-driven environment. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Experience managing client financial records and utilizing legal terminology. Ability to handle confidential information with professionalism and discretion. Why Join Us? We offer a dynamic and collaborative work environment where your skills and expertise will be valued. If you are a proactive, detail-oriented legal administrative professional looking to grow in a reputable firm, apply today!

At CareSense we are only as good as our team members. Our extraordinary team provides quality services, bringing quality of life for our consumers and their families. We are seeking a dynamic group home Administrative Assistant who demonstrates an understanding of and belief in positive approaches as a guiding philosophy, along with a strong commitment to community integration for people with disabilities. The Administrative Assistant is responsible for assisting the Director in daily opperations. This person is able to work independently and assists our agency grow by increasing referrals while retaining high consumer satisfaction and compliance with all applicable rules and regulations. Responsibilities Include: Performs duties and projects as assigned by Director Hire, train, retain, and supervise managers, program specialists, and home leads Ensure all client and staff paperwork is accurate, complete, maintained, and kept updated Ensure efficient and effective operations Ensure high level client satisfaction Work closely with staff to ensure proper scheduling of caregivers and solve issues that arise. Ensure accurate staffing of clients with caregivers based on location, time, skills/needs, and requests. Utilize our web-based care management system to monitor operations including clinical documentation, monitor care logs, and to maintain client and caregiver records Effectively and accurately communicate with caregivers, clients, and case managers. Ensure effective recruiting of staff, retention, and training Perform home visits and as necessary Complete incident reporting as necessary Other projects/duties as assigned by administration Requirements: Good relationships and contacts in the relevant industry Excellent phone skills Excellent interpersonal skills Excellent verbal and written communication skills, to effectively communicate with nurses, physicians, case managers and patients Fast paced Self-directing and very independent with the ability to work with little direct supervision Advanced knowledge of computers Very comfortable with technology applications including personnel recruiting systems, staffing and scheduling systems, electronic medical records systems, Microsoft Word, Excel, and Power Point Very organized and detailed, able to handle extensive amounts of paperwork/documentation Reliable car, valid State driver's license and car insurance Background check will be required

Full-time Description We are seeking an Administrative Assistant to join our rapidly growing sales team in the Bridgewater/Raritan area. This person will work closely with the VP and sales team to increase profitability by creating new leads and contract renewals. The ideal candidate is highly self-motivated, able to cultivate an exceptional internal and external customer-focused experience, with a high level of professionalism coupled with the drive to achieve sales goals. Key Responsibilities Sales Team Support: Provide comprehensive administrative support to sales representatives and the sales manager, including preparing sales reports, managing correspondence, and handling customer inquiries. CRM Management:Using Salesforce, Update and maintain the Customer Relationship Management (CRM) system with accurate customer information, sales leads, and activity tracking. Documentation: Assist in the preparation of sales proposals, contracts, quotes, and presentations. Ensure all sales-related documents are properly filed and easily accessible. Data Entry & Reporting: Input sales data and generate regular reports on sales performance, pipeline, and other key metrics as requested by the sales team. Scheduling & Coordination: Organize and schedule meetings, appointments, and travel arrangements for the sales team. Coordinate internal and external meetings, including customer calls or presentations. Customer Support: Respond to inquiries from clients or prospective clients, either by phone or email, and direct them to the appropriate sales representative. Benefits Paid Vacation - PTO Holiday Pay Paid Personal Days Paid Sick Days 401k - Retirement Plan Medical Insurance Vision Insurance Dental Insurance Verizon Wireless 12% Discount Requirements Strong proficiency in Gmail, Google Docs, Google Sheets Experience in Customer Service Strong Phone presence Demonstrate excellent written and verbal communication skills Strong organizational skills Leadership skills and works well in a team-oriented setting Knowledge of Salesforce or other CRM platform preferred but not required