Scheduler Jobs in Marysville, WA

Optispan is redefining what it means to live a longer, healthier life. Co-founded in 2023 by Dr. Matt Kaeberlein and Dr. George Haddad, we are dedicated to advancing preventive health and longevity through science-driven, personalized care. Our mission is to optimize healthspans-ensuring individuals not only live longer but thrive throughout their lives. With a focus on precision medicine, we employ cutting-edge tools such as biological age testing, continuous glucose monitoring, and advanced biomarker analysis. These are integrated into comprehensive strategies that also prioritize exercise, nutrition, sleep, mental health, and the latest in longevity therapeutics. At Optispan, we serve both corporate clients and individuals, designing programs that empower proactive health management, reduce the risk of age-related diseases, and elevate overall quality of life. Our passionate team of experts is united by a bold vision: to make optimal healthspans achievable for everyone, transforming the future of aging into a journey of vitality and possibility. About The Role The Client Care Advocate is a full-time, in-person role at our Tukwila, WA office. A typical schedule for this role is Monday-Friday, 8am-5pm. The Client Care Advocate is at the heart of delivering an outstanding and seamless experience for our clients, ensuring they feel supported and valued as they embark on their personalized health journeys. In this role, you will blend hospitality and client care with operational expertise, working collaboratively with clients, internal teams, and healthcare professionals. A key part of your responsibilities includes guiding clients through the complexities of insurance claims and benefits, managing follow-up care, and coordinating care plans to ensure every step of their journey is smooth and well-supported. Your ability to navigate these processes with professionalism and empathy will reflect Optispan's commitment to excellence and personalized service. Strong organizational skills, attention to detail, and proficiency with technology are essential. Key Responsibilities Client Excellence and Support Serve as the primary point of contact for new clients, guiding them through onboarding and developing tailored roadmaps for their health journeys. Conduct intake and consultation calls to introduce included program benefits and services, while guiding clients through comprehensive medical intake forms to ensure accurate and thorough documentation. Deliver clear, compassionate communication while proactively managing client needs, ensuring they feel supported and comfortable through regular touchpoints and personalized case management. Educate clients on recommended preventative screenings, vaccinations, and strategies to make informed decisions, empowering them to navigate healthcare more effectively and proactively manage their health and well-being. Act as an advocate for clients experiencing challenges with insurance claims, provider communication, or medical bills. Client Coordination and Case Management Facilitate referrals to trusted specialists, healthcare providers, and wellness professionals. Assist clients in navigating complex healthcare insurance systems and platforms. Schedule follow-up appointments, ensuring seamless coordination with clients and providers. Create and regularly update personalized care plans using AI tools to align with clients' evolving health goals and needs. Manage client pipelines, including scheduling consultations, coordinating assessments, and tracking progress. Handle insurance billing navigation and claims follow-ups, assisting clients in resolving claim issues, verifying benefits, and ensuring accurate billing information is communicated between clients, providers, and insurance companies. Data and Technology Utilization Leverage scheduling software, electronic health records (EHR), CRM platforms, and task management tools to streamline processes and improve efficiency. Compliance and Confidentiality Ensure all activities comply with HIPAA and other relevant privacy regulations. Basic Qualifications 3+ years of customer service experience or equivalent experience Proficiency in Microsoft Suite Strong verbal and written communication skills, with the ability to engage effectively with clients and team members Exceptional attention to detail and organizational skills Ability to work independently as a self-starter and as part of a team High level of professionalism, reliability, and ethical standards Strong problem-solving abilities, with the ability to think quickly and adapt to new challenges Excellent time management and multitasking skills Desired Qualifications Experience or strong interest in working within the health or wellness industry Previous experience in client-focused or administrative support roles. Comfortable learning and using scheduling software, electronic health records (EHR), or similar platforms. Understanding of insurance billing processes and healthcare navigation principles Proven ability to coordinate complex processes, manage competing priorities, and thrive in dynamic environments. At Optispan, we celebrate diversity and are committed to creating an inclusive environment for all employees. We believe diverse teams drive innovation and better serve our clients. We welcome candidates from all backgrounds and experiences to apply. Why work with Us? At Optispan, we are passionate about empowering individuals to achieve their fullest potential-whether they are our clients or our team members. By joining us, you'll be part of a mission-driven organization that is redefining preventive healthcare. Why you'll love being a part of our team: Enjoy opportunities for career advancement in Healthspan optimization, client success leadership, and program innovation. Collaborate with a group dedicated to transforming lives through science-driven, personalized care. Thrive in a supportive environment that values innovation, curiosity, and teamwork. Access opportunities to expand your skills and expertise in the fast-evolving fields of Healthspan and preventive medicine. We offer a comprehensive benefits package, including: Health, dental and vision coverage 401(k) plan Health Savings Account (HSA) & Dependent Care Flexible Savings Account (DCFSA) Employee Assistance Program (EAP)

On-site in Bremerton, WA and San Diego, CA! Job Responsibilities: Lead Project Team in implementation of the Primavera P6 scheduling software Develop and Coordinate training courses for Primavera P6 scheduling software Provide continuous, ongoing training and support to system users Provide support, oversight, and technical inputs related to Primavera system interconnectivity to other IT systems and data bases Provide ongoing analysis of system efficiency and effectiveness, recognizing and controlling processes designed to continuously improve the Project Planning and Management process. Provide system reporting as requested by end users and senior leadership Serve as the internal subject matter expert for Primavera P6 platform and lead the activities and operations of the platform across the system and for all users Continuously gain awareness and understanding of the ship repair Scheduling essentials, and the operations that lead to successful project execution. Job Qualifications: Must have considerable experience using and supporting Primavera Software Knowledge and experience of P6 integrations API and Webservices would be a plus Must have experience developing and coordinating custom training for geographically diverse workforce Must have experience using Microsoft Office 365 Suite of applications including Word, PowerPoint, Excel, Outlook, PowerBI, and PowerAutomate Must have knowledge of Secure System Development Lifecycle (SDLC) Management methodologies including change management controls, secure configurations, and safety and criticality analysis Position requires excellent time management, technical, verbal and written communication skills Ability to collaborate across a multi-functional team Ability to work with partners and vendors Detail-oriented with strong problem-solving skills Self-starter with the ability to manage multiple projects at one time EDUCATION AND EXPERIENCE Incumbent must have demonstrated experience and familiarity, and be technically sound in operating and supporting the Primavera P6 Project Management Tool Any project management course work or certificates, computer science training, or completion of Primavera P6 training is a plus Prior experience in leadership roles during an implementation of Primavera P6 in multi-functional application is a plus WORKING CONDITIONS Work primarily performed in office environment. May be required to conduct shipyard on-site visits to survey ongoing operations and may be required to conduct on-site training in shipyard environment to internal customers.

Our client is seeking a Front Office Coordinator to join their team! This position is located in Bellevue, Washington. Act as Tier 1 incident management for offices by intaking, responding to, and rerouting or resolving reported incidents Manage the temporary access card process for employees and vendors Handle employee access requests for those visiting from another office location Create a friendly and welcoming atmosphere for guests by assisting with the sign-in process using the visitor management platform, Traction Guest Manage general email correspondence Serve as a helpful resource for employees Manage incoming mail and packages, including daily retrieval from the building mailroom and logging deliveries in the tracking system Review the internal operations calendar and meeting reports to stay informed about in-office activities Create and maintain process documentation to ensure consistent programming and team operations Accept catering deliveries and communicate with meeting hosts as needed Provide general office and team support as needed Desired Skills/Experience: 1+ years of relevant experience Passion for customer service Strong written and verbal communication skills Strong interpersonal skills Ability to interact professionally and thoughtfully with internal and external clients at all levels Ability to work well both independently and as part of a team Flexibility to adjust schedule based on office and team needs Effective time management skills in a hybrid work environment with fluctuating office occupancy Ability to move throughout the facility for extended periods Ability to lift boxes or equipment up to 50 lbs. as needed Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $16.52 - $23.62 (est. hourly)

Work Address: Seattle, WA, 98101 Shift Time: Mon - Fri / 8 AM - 5 PM Dress Code: Business Casual. COVID Requirements: No covid vaccines are required. Driving: No driving required. Interview Type: We would hold all three types of interviews; phone/virtual/in-person. Manager Job Description: We are looking for someone who will ensure excellent and professional client service at all times as well as lead in coordinating meeting rooms and events. Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins and restocking rooms as needed.) This position requires a high school diploma or GED, with 1-2 years of related hospitality and office experience preferred. Key skills include clear communication, strong customer service and organization, basic computer skills, and the ability to work in fast-paced environments. The role also requires following directions, maintaining a clean and safe workspace, and working well both independently and in teams. Physical requirements would include being able to stand up all day as well as heavy lifting. Comments/Special Instructions Experienced with banquet services, front of house & hospitality/ concierge is a plus. Main Responsibilities: Ensure excellent and professional client service at all times Lead in coordinating meeting rooms and events Ability to train team members on responsibilities and tasks associated with the position Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.) Undertake general waiting and service duties of food and beverages Follow hygienic food and beverage handling procedures Provide general assistance in cleaning kitchen and function areas, as directed Manage conference/hospitality calendar, greet clients and guests Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) QUALIFICATIONS (Education, Experience, and Certifications) Requires high school diploma or GED 1-2 years of related hospitality and office experience is preferred Responsibilities: Provides consistent and high-quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms. Assembles and arranges conference equipment in function and conference rooms per event requirements. Disassembles conference rooms at appropriate break down times. Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail. This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.

Works under the direction of the Nursing Supervisor, Clinic Manager or appropriate staff to provide basic patient care to assigned patients. Providence Swedish caregivers are not simply valued - they're invaluable. Join our team at Swedish Shared Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: 1 year Related experience in the medical field. Preferred Qualifications: Coursework/Training In Medical Office Assistant, Medical Secretary or Health Unit Coordinator. Upon hire: CNA, LPN, or MA licensure General experience regarding medical office paperwork preferred; including billing, coding and medical terminology. Why Join Providence Swedish? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve. About Providence At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. About the Team Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we're dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. Requsition ID: 352843 Company: Swedish Jobs Job Category: Patient Access Job Function: Revenue Cycle Job Schedule: Full time Job Shift: Day Career Track: Admin Support Department: 3900 SS Sleep Clinic Address: WA Edmonds 7320 216th Ave W Work Location: Swedish Edmonds 7320 216th Workplace Type: On-site Pay Range: $28.42 - $42.75 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. RequiredPreferredJob Industries Other

Harvey Nash has partnered with a global business solutions provider in the Bellevue area in need of a Front Office Coordinator for their corporate headquarters. The position involves greeting visitors, managing office access, handling mail/packages, coordinating office operations, and providing administrative support. The role requires customer service skills, strong communication, adaptability, and the ability to work both independently and as part of a team. Some physical activity, such as moving around the office and lifting up to 50 lbs., is required. 6 Month Contract with Potential for Hire | Onsite Mon-Fri

Full-time, Contract Description is contingent upon successful contract proposal submission and award. Prevailance is seeking an experienced and mission-focused professional to support Commander, Naval Surface Forces Pacific (CNSP) and Afloat Training Group Pacific (ATGPAC) as a Scheduler. This position is crucial for enhancing training standards, improving operational readiness, and ensuring effective management of training resources. The Scheduler is essential for ensuring that the Pacific Fleet is adequately trained and prepared for immediate deployment. The ideal candidate will have strong leadership skills, a background in Navy operations, and a commitment to enhancing training effectiveness and operational readiness. Responsibilities include, but not limited to: Training Management: Develop, analyze, and implement training standards for ships within the Pacific Fleet. Monitor, analyze, and track training progress for units, ensuring adherence to established training requirements. Scheduling and Resource Allocation: Schedule training units and personnel, coordinating training resources to optimize unit readiness and efficiency. Resolve scheduling conflicts and manage training resource allocation to meet evolving training standards. Quality Assurance: Provide quality control for training programs, ensuring compliance with Navy training and certification processes. Conduct assessments and evaluations to ensure the effectiveness of training programs. Data Analysis: Utilize data analysis techniques to assess training metrics, monitor progress, and report findings to leadership. Identify areas for improvement in training processes and standards. Collaboration and Support: Work closely with various training groups and commands to ensure alignment and effectiveness in training initiatives. Support the development of Ballistic Missile Defense (BMD) training requirements and certification processes. Requirements Experience: Operational Experience: A minimum of 5 years of experience managing shipboard operations at a division level, with an emphasis on training and certification. Afloat Training Group assessor experience is highly desired. Scheduling and Resource Management: At least 5 years of experience scheduling training units and managing training personnel and resources. 2 years of experience with Navy training and certification processes, including monitoring and analysis of training metrics. Technical Proficiency: Proficient in the use of the Microsoft Office Suite for documentation, reporting, and data analysis. Knowledge Areas: Navy Standards: In-depth knowledge of the Surface Force Training and Readiness Manual (SFTRM). Familiarity with the certification process for Navy ships, including associated training requirements and standards. Security Clearance: Must be able to obtain and maintain a Secret security clearance Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant. Salary Description $80,000 - $135,000

Job Responsibilities: Developing and documenting processes and procedures in order to establish consistency and accuracy Managing, maintaining, and updating the department's master project schedule bi-monthly. Generating and distributing reports in order to assist with the management of projects (i.e., schedule variance report, schedule look ahead reports), and thereafter communicating project status to other departments. Facilitating monthly priority/status meetings between various departments and organizations. Performing schedule validations and risk assessments Job Summary This position is responsible for providing best in class support for the day-to-day operations of the company. Responsibilities include generating and distributing reports in order to assist with the management of projects, facilitating monthly priority/status meetings between various departments and organizations, and performing schedule validations and risk assessments. Competencies Delivering High Quality Work Driving Continuous Improvement Working Safely Skills Planning and Organizing Scope Control Task and Project Planning Time and Task Management Education Associate's Degree in Engineering or Business Bachelor's Degree preferred

The Company: Advice Chaser is a disruptive, people-centered professional referral service. Our mission is to connect everyday investors with the best financial guidance from the best financial advisors. Our advisor partners share this vision, and we help them connect with the clients they are best suited to serve. Job Description: Were looking for an agile, savvy, entrepreneurial individual to join our remote scheduling team and help us match consumers with financial advisors. Your work will be critical to the success of your teammates and our company. Responsibilities: Call webinar attendees for feedback and to offer them our matching service. Call consumers who fill out a form to be matched with an advisor. Use our scheduling software and CRM to report on calls and schedule consumers to meet with advisors. Call advisors to notify them of appointments scheduled. Send occasional emails to share content with consumers. Contribute to a company culture of motivated, driven professionals who support each other in maintaining a relentless work ethic, and move each other to continually improve our offering. Be willing to be honest and straight with everyone in the company. We deal openly with one another - no exceptions, no nonsense. Show up with flexibility and an inclination to adapt to a market that is in constant motion. Must-haves: Solid work ethic, compassion and respect for colleagues, partners, and consumers, and a strong commitment to using critical thinking and creativity to help us grow as a company and a team. Strong time management, organization, and decision-making skills are critical A self-starter, invested in our mission and goals, motivated to problem solve and create. Strong written and verbal communication and meticulous note taking. Work well in a collaborative, purpose-driven, consumer-focused environment. Adaptable in an environment of constant change, we thrive on rapid response to developing shifts. Compensation and Benefits: Base Salary of $50k annually Bonus: Uncapped and tied directly to your performance On target earnings $84k annually Open vacation policy Were a team. That means we love working with each other and encouraging each other to do our best. We work hard because were excited about what were doing in the industry. Every day we help the best financial advisory practices to serve their clients and grow their practice while providing regular folks access to the best financial guidance and education. Advice Chaser is an equal opportunity employer. Required Skills: Bonus CRM Decision-Making Compensation Critical Thinking Salary Time Management Scheduling Education Software Communication Management $ 50,000.00 - 84,000.00 (US Dollar)

Alpha Home Health and Hospice is a Medicare-certified agency seeking someone just as passionate as we are about providing quality patient services to join our team as a Home Health Scheduler Job Details: Status: Full Time - Regular FTE: 1.0 Location: Everett Wage Range: $24.00-$26.50 Job Duties & Responsibilities: Answer and coordinate inbound phone calls. Responsible for maintaining information involving current staffs and contract staff demographic information, skill sets, availability, and productivity levels. Assists the Intake department, as needed (inputting referrals etc.) Accurately completes all workflow associated with staff requests for scheduling changes, caseload reassignments, recertification of services, new referral scheduling, missed visit, visit time exceptions, visit time change requests and all associated workflow as assigned and delegated by the Director of Nursing or Clinical Managers. Supports clinical leadership by maintaining the proper daily workflow of tasks. Communicates effectively, professionally, and thoroughly with staff regarding coordination of care expectations, educates and enforces deadlines, and establishes and maintains positive working relationships with current staff and contract staff. Demonstrates commitment, professional growth, and competency. Provides insight to identify needs for additional staff. Maintains comprehensive working knowledge of contractual staff relationships. Serves as an administrative support resource for all clinical and marketing staff. Ensures compliance with all state, federal & Medicare regulatory requirements. Other duties and responsibilities as needed- assigned by Director of Operations or Executive Director. Supports Hospice Authorization and Insurance verifications as needed per DOO or ED. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description. Job Requirements? Demonstrates strong written and oral communication skills in person, over the phone (verbal and text) and over email. Establishes productive organizational skills and habits. Provides excellent customer service skills. Strong team skills. Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities. Technical aptitude to know, learn and master the agency's software. Ability to multi-task in a fast-paced office environment. Promote and demonstrate company core values and mission. What we offer you: A choice of medical, dental, and vision plans Health concierge and Teladoc services FSA and HSA accounts Life, AD&D, STD, and LTD plans PTO Paid holidays Employee Assistance Program 401K with company match Company-wide celebrations of your great work & accomplishments Support for your professional growth and development Tuition reimbursement AMAZING teammates & leaders that are supportive, inclusive, and fun! And more! We would love to meet you and hear your commitment to living CAPLICO with us! Customer Second (Employee First) Accountability Passion For Learning Love One Another Intelligent Risk Taking Celebration Ownership The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at **************************** The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at ****************************

As a service organization, Wesley selects employees who bring our mission to promise. When you become a member of the Wesley team, you contribute to the active lifestyle, high quality of care and other services we provide older adults at our award-winning communities or other residence. Our workforce is as diverse as our services, which include independent living, assisted living, Catered Living, memory care, skilled nursing, rehabilitation, hospice, home care and home health. Our Total Rewards philosophy is a balanced approach that meets the needs of employees on their career journey whether they are just joining the workforce or nearing retirement. We evaluate our Total Rewards offerings annually to provide benefits employees would find meaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation: Employees, and their families if elected, can participate in medical and vision insurance (full time and ACA eligible), dental (full time) and group life (employee only for full time, excludes part-time and on-call staff). We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. We also offer 6 Paid Holidays (8 hours for full time and 6 hours for part time per event, excludes on-call staff) and 1 Personal Holiday of Choice per year (excludes on-call staff). Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule on the company match, and minors are ineligible for the company match. A food and beverage discount of 50% is available to all employees at any Wesley bistro. Employees are also eligible for On-Demand Pay with Dayforce Wallet. Minors need parental consent to access this benefit. To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees as detailed in the plan summary. Lastly, the efforts and contributions of our valued employees are celebrated in our best-in-class recognition and reward platform, Inspire. Points earned for various reasons may be redeemed for a variety of merchandise, gift cards, tickets, travel and other experiences selected by the employee. This summary is intended to reflect the most reasonable and genuinely expected offering of benefits and other compensation for the posted job. The official website for all Wesley job postings is ********************************** Wesley is not responsible for content on third-party job boards. Salary ranges, benefits and other compensation are subject to change. Enrich the lives of older adults through community, choice, and continuing care in the Home Care Scheduler role. This role is responsible for efficiently scheduling staff to deliver care services for residents and patients receiving home care services. Find your sense of belonging at Wesley! You will provide continuing care through these responsibilities Essential functions of this position include the following: Schedule staff to deliver care services daily, weekly and monthly for residents and patients receiving home care services; both on campus and off campus (private home). Monitor customer satisfaction with clients through various channels such as follow-up inquires, surveys, and other feedback tools. Enter, update, and maintain accurate client schedules, profile details and care services. Provide reminder calls to staff and clients to ensure schedule continuity. Run reports to monitor home care aide staff certifications and credentialing. Track labor hours for staff and agency personnel. Adjust staffing and schedules as needed. Other duties and projects as assigned. Our requirements and qualifications for success High school diploma, GED or equivalent work experience. Prior experience with software-based scheduling systems. Ability to read, write and communicate proficiently in English. Excellent communication skills (verbal and written), interpersonal skills, and documentation skills. Proficiency with Microsoft Office and other workplace technology including cloud-based software and mobile apps. Self-motivated, self-directed, excellent organizational skills, and ability to effectively manage stress. Critical thinking skills and ability to adapt to changing priorities a must. Ability to work independently and with minimal supervision. Physical, environmental, and mental requirements Ability to hear, understand, and distinguish speech and/or other sounds one-to-one, in a group, and via telephone/computer. Ability to sit, stand or walk at-will throughout shift. Keyboarding and near visual acuity. Ability to lift up to 25 lbs. Ability to multi-task and remain calm in the midst of frequent changes Salary Range: $21.60 to $31.77 per hour

+ Production Load Management: Responsible for overseeing and adjusting the constantly changing production load to ensure operational efficiency and the ability to meet customer demand. This requires flexibility and a proactive approach to managing any variations in production capacity or supply chain issues. + Sales and Production Coordination: Collaborates directly with the sales team to understand fluctuating demand and with the production team to ensure that available capacity is aligned with customer orders. In addition, works closely with suppliers to understand lead times and any potential delays that may impact the production schedule. + Cost and Schedule Optimization: Analyzes and identifies opportunities to optimize both costs and schedules. Provides the team with relevant updates on cost or time changes, and makes actionable suggestions to improve the overall production process and delivery timelines. + Dynamic Scheduling Adjustments: Regularly adjusts job scheduling to accommodate shifting supply chain conditions, production capacity constraints, and unforeseen disruptions, ensuring minimal delays and maintaining productivity. + ERP/MRP System Management: Responsible for managing all jobs, materials, and inventory within the ERP/MRP system to ensure accurate and timely scheduling, tracking of orders, and resource allocation for all production tasks. + Customer Communication: Provides updates to customers and customer representatives on the status of open orders, ensuring transparency and fostering strong customer relationships. Addresses any inquiries regarding order progress, delays, or delivery schedules. + Shipping/Receiving Collaboration: Works closely with the shipping and receiving departments to plan and coordinate delivery routes, ensuring that shipments are delivered on time and in the most efficient manner possible, while managing any potential disruptions. + Reporting Structure: Typically reports to the Supply Chain Manager, providing regular updates on production schedules, potential delays, and cost implications, while working to ensure all operational goals are met efficiently. Experience Level: Entry-Level This position requires the ability to work effectively in a fast-paced, constantly changing environment and communicate effectively across various departments to ensure smooth production and delivery operations. Pay and Benefits The pay range for this position is $24.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Monroe,WA. Application Deadline This position is anticipated to close on Mar 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Responsibilities: Developing and documenting processes and procedures in order to establish consistency and accuracy Managing, maintaining, and updating the department's master project schedule bi-monthly. Generating and distributing reports in order to assist with the management of projects (i.e., schedule variance report, schedule look ahead reports), and thereafter communicating project status to other departments. Facilitating monthly priority/status meetings between various departments and organizations. Performing schedule validations and risk assessments Job Summary This position is responsible for providing best in class support for the day-to-day operations of the company. Responsibilities include generating and distributing reports in order to assist with the management of projects, facilitating monthly priority/status meetings between various departments and organizations, and performing schedule validations and risk assessments. Competencies Delivering High Quality Work Driving Continuous Improvement Working Safely Skills Planning and Organizing Scope Control Task and Project Planning Time and Task Management Education Associate's Degree in Engineering or Business Bachelor's Degree preferred

The Medical Imaging Scheduler provides a wide range of routine to moderately complex support tasks for medical imaging along with prioritizing multiple tasks during high volumes. These responsibilities include scheduling outpatient imaging services for CT, MRI, Ultrasound, and Radiology. Providence Swedish caregivers are not simply valued - they're invaluable. Join our team at Swedish Mill Creek and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required qualifications: Associate's Degree Or equivalent from a two year college or technical school with emphasis in healthcare preferred, or six months to one year related experience and/or training in health care related field. Preferred qualifications: Within 6 months (180 days) of hire Medical Terminology Certification or successful completion of a Medical Terminology course 1 year of experience in a healthcare setting (i.e. physician's office, scheduler, etc.). Experienced in obtaining insurance verifications, referrals and authorizations. Medical imaging experience. Why Join Providence Swedish? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

This salary range may be inclusive of several career levels at Valley Medical Center and will be narrowed during the interview process based on several factors, including (but not limited to) the candidate's experience, qualifications, location, and internal equity. VALLEY MEDICAL CENTER Perioperative Services The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization. TITLE: PERIOPERATIVE SERVICES SCHEDULER ROLE: See for Administrative Partner for generic job duties. JOB OVERVIEW: The scheduler is responsible for the efficient administration and notification of the daily surgery/anesthesia schedule(s) to ensure that all pertinent information is available and that usage is maximized. The incumbent uses automated scheduling software to enter, maintain and communicate daily schedules. In addition to scheduling, the coordinator performs general office procedures, patient billing using computer interfaces and data entry/retrieval within the organizations information systems. AREA OF ASSIGNMENT: Perioperative Services HOURS OF WORK: Variable RESPONSIBLE TO: Manager of Perioperative Services PREREQUISITES: * Minimum six months secretarial/clerical work experience in a medical setting (within the last five years preferred). * Completion of a recognized unit secretary program or coursework in a related field is desirable. * Knowledge of medical terminology is required. QUALIFICATIONS: * Knowledge of modern office principles and practices. * Knowledge of the operation of standard office equipment, including PC or computer terminal and software programs as required by specific job duties. * Ability to understand and apply oral and written instructions to produce a desired result. * Ability to learn and understand the practices and procedures relating to the work of the assigned unit. * Knowledge of the meaning and use of medical terminology and common abbreviations. * Knowledge of the function and operation of automated surgery scheduling systems/information management programs and operating room protocol. * Ability to effectively communicate/interact with physicians and nursing personnel to perform the duties of the position. * Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. * Knowledge of surgical/anesthesia procedures and operational flow * Possess critical thinking, organizational and time management skills * Ability to coordinate resource/equipment needs for procedural requirements. * Demonstrates flexibility and manageability of multiple demands within tight time constraints. * Ability to work independently with minimal supervision UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS: A. Generic Job Functions: See Generic for Administrative Partner. PERFORMANCE RESPONSIBILITIES: A. Generic Job Functions: See Generic Job Description for Administrative Partner B: Unique Job Functions: * Utilizing automated scheduling software, schedules all cases, patients and operating rooms, including emergency and elective add-on cases, pain procedures; prepares daily schedule and distributes in a timely manner to all interested parties. * Applies knowledge of procedural flow/resource requirements to optimize OR utilization. * Coordinates resource utilization with anesthesiologist and charges nurses prior to schedule finalization. * Identifies (or receives) changes to the surgery schedule, ensures that changes are recorded in appropriate systems and that all interested parties receive timely notification. * Maintains unit-specific records as assigned, updates and verifies patient data in information system(s), records of case log book as required. * Informs manager of all scheduling changes, and maintains open lines of communication to facilitate additional changes; understands and follows formal chain-of-command guidelines in performing job duties. * Enters patient charges within organizationally defined timeframes and prepares month-end statistical reports. * Reviews daily charge reconciliation reports to ensure charging accuracy * Collaborates with Materials Management/Purchasing for accurate prices/billing. * Creates custom reports using data obtained from multiple information systems to assist leadership in the evaluation of operational processes. * Acts as a liaison between surgical services, other departments/units and physicians' office personnel to provide/gather information or convey instructions. * Demonstrates excellent customer service skills * Provides secretarial support by answering multiple telephone lines and directs messages to the correct personnel. * Orders supplies/forms for the departments. Pay Grade: Opeiu-B Job Qualifications: PREREQUISITES: Minimum six months secretarial/clerical work experience in a medical setting (within the last five years preferred). Completion of a recognized unit secretary program or coursework in a related field is desirable. Knowledge of medical terminology is required.

About the Company CardioOne partners with independent cardiologists to provide innovative solutions that improve patient outcomes and reduce costs. Our value-based cardiology care solutions help our physician partners thrive in the shift to value-based care. CardioOne offers a magnificent work environment, good working conditions, and competitive pay. We offer medical, dental, vision, and a 401k plan w/match to benefit eligible employees. We offer PTO (Personal Time Off) and sick time to full-time employees. We take pride in creating a culture of employee engagement that translates into an exemplary patient experience. Join us in our mission to positively impact US cardiology. CardioNow's mission is to empower you with accurate, timely insights into your cardiovascular health-keeping you informed, supported, and confident. By combining medical expertise with advanced technology, we deliver proven outcomes through a personalized approach. About the Job At our rapidly growing practice, CardioNow, we are seeking a detailed Invasive and Non-Invasive Scheduler. You will perform various duties along with arranging operative and/or invasive procedural appointments for multiple hospital departments carefully coordinating services to ensure timely access to care and be responsible for obtaining prior authorization from payers for Cardiology services. You will report directly to the VP of Operations or his/her designee. This position has an estimated start date of June or July. What you'll do: Schedules all inpatient and outpatient surgeries and procedures as requested by the cardiologist or office staff Obtains and adds patient demographics and insurance information into the billing system Contacting payers to verify patient benefits and obtain necessary authorization Prepares and distributes the daily surgery schedule to staff Confirms and documents the need (or lack of) for an authorization and takes the appropriate actions to ensure the authorization is obtained. Verify the basic patient/service information is available. Prioritizes the urgency of the authorization by anticipating the approximate time it may take to obtain the authorization from the insurance company, the complexity of the procedure and the scheduled date of service; follows up with insurance company to accelerate responses and expedite urgent authorizations. Solid understanding of insurance verification, insurance registration workflows, and prior authorization requirement. What you'll need: Prior experience in a fast-paced hospital or clinic based in cardiology preferred High school diploma or GED required Minimum one (1) year scheduling experience in an ambulatory surgery facility, acute-care hospital, or doctors office Strong verbal and written communication skills Ability to maintain patient confidentiality in all areas. Able to work independently in high pressure situations. Work Location: You will work out of the Lynnwood, WA office located at 19020 33rd Ave West. Additional Information Full-time range of $21-$23 per hour plus medical, dental, and vision benefits.

PeaceHealth is seeking a CSTO Scheduler Timekeeper Specialist for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $26.70 - $40.06. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc. Job Summary Responsible for adhering to PeaceHealth scheduling practices while creating, balancing, and publishing department schedules, and posting and approving open shifts. Partners with managers to establish department schedule requirements and review/approve caregiver time off requests. Ensures license and certification compliance. Regularly audits and reviews timecards for accuracy and pay rule compliance. Approves caregiver submitted timecard edit requests, as well as payroll correction submissions. Details of the position * In partnership with assigned leaders, establishes schedule requirements. Prepares and maintains assigned department schedules, including inputting schedules into My Time. * Identifies any open shifts within the schedule and following department communication protocols, works to post and assign those open shifts within the schedule. * Prepares, updates, prints, and distributes staffing schedules for delivery to designated clinical areas daily. * Ensures all changes to the schedules are in accordance with organizational policies and documented by the scheduling system. * Reviews caregivers are current with required licensure or credentials needed to be scheduled for work. Communicate issues to leadership, as necessary. * Supports assigned departments by regularly auditing caregiver timecards to ensure they are accurate and compliant with PeaceHealth pay practices and timekeeping policies. * Approves caregiver submitted edit request for timecard changes or corrections. May also assist leaders and caregivers with submitting payroll corrections. * Assists in identifying ways to improve scheduling processes. Functions as a resource to appropriate management team for efficient use of staffing/scheduling system. * Works closely with managers to provide productivity and statistical reports as requested. May participate in analyzing and interpreting data to ensure optimal staffing. * May coordinate education schedules as requested. * Performs other duties as assigned. What you bring * Associate Degree Preferred. * Minimum of 1 year Required: experience in staffing, scheduling, and/or time and attendance management. * Preferred: Healthcare setting experience. * Preferred: Experience scheduling and/or timekeeping within a collective bargaining agreement environment. Skills * Skills in problem solving and organizing and disseminating information. (Required) * Strong verbal, written and interpersonal communication skills with the ability to communicate effectively with individuals at all levels within the PeaceHealth organization. (Required) * Effective communication skills, both verbal and written. (Required) * Strong analytical, critical thinking and problem-solving skills. (Required) * Advanced computer skills to include Excel, Word, and knowledge of scheduling and/or time & attendance software. (Required) * Ability to multi-task and work in an environment with multiple interruptions and successful follow-through is necessary. (Required) Working Conditions Lifting * Consistently operates computer and other office equipment. * Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. * Sedentary work. Environmental Conditions * Predominantly operates in an office environment. Mental/Visual * Ability to communicate and exchange accurate information. * The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program. See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility. For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

Job Responsibilities: Developing and documenting processes and procedures in order to establish consistency and accuracy Managing, maintaining, and updating the department's master project schedule bi-monthly. Generating and distributing reports in order to assist with the management of projects (i.e., schedule variance report, schedule look ahead reports), and thereafter communicating project status to other departments. Facilitating monthly priority/status meetings between various departments and organizations. Performing schedule validations and risk assessments Job Summary This position is responsible for providing best in class support for the day-to-day operations of the company. Responsibilities include generating and distributing reports in order to assist with the management of projects, facilitating monthly priority/status meetings between various departments and organizations, and performing schedule validations and risk assessments. Competencies Delivering High Quality Work Driving Continuous Improvement Working Safely Skills Planning and Organizing Scope Control Task and Project Planning Time and Task Management Education Associate's Degree in Engineering or Business Bachelor's Degree preferred

Job Responsibilities: Developing and documenting processes and procedures in order to establish consistency and accuracy Managing, maintaining, and updating the department's master project schedule bi-monthly. Generating and distributing reports in order to assist with the management of projects (i.e., schedule variance report, schedule look ahead reports), and thereafter communicating project status to other departments. Facilitating monthly priority/status meetings between various departments and organizations. Performing schedule validations and risk assessments Job Summary This position is responsible for providing best in class support for the day-to-day operations of the company. Responsibilities include generating and distributing reports in order to assist with the management of projects, facilitating monthly priority/status meetings between various departments and organizations, and performing schedule validations and risk assessments. Competencies Delivering High Quality Work Driving Continuous Improvement Working Safely Skills Planning and Organizing Scope Control Task and Project Planning Time and Task Management Education Associate's Degree in Engineering or Business Bachelor's Degree preferred