How to hire a Scanner

How to hire a scanner, step by step

Here's a step-by-step scanner hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a scanner job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new scanner
• Step 8: Go through the hiring process checklist

What does a Scanner do?

Post A Scanner Job For Free, Promote It For A Fee

Post Free

1. Identify your hiring needs

   Before you start hiring a scanner, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine Employee vs Contractor Status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A scanner's background is also an important factor in determining whether they'll be a good fit for the position. For example, scanners from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of scanner salaries for various roles:

   Type Of Scanner	Description	Hourly Rate
   Scanner		$11-17
   Picker And Packer	Pickers and packers are warehouse employees, usually in the retail or manufacturing industry. They are primarily responsible for fulfilling orders for delivery... Show More	$11-18
   Imaging Clerk	An imaging clerk works in an imaging clinic or radiology center and handles multiple roles. Their first duty is to handle general clerical operations, such as scanning and uploading of images to a computer or organizing files in an orderly manner... Show More	$10-16

2. Create an ideal candidate profile

   Common Skills:

   • RF
   • Computer System
   • Input Data
   • Pallet Jack
   • Scan Product
   • Patient Charts
   • HIPAA
   • Computer Programs
   • Assembly Line
   • Hard Copy
   • EHR
   • QC
   • Scan Gun
   • Digital Copies

   Check All Skills

   Responsibilities:

   • Maintain and manage database with clinical details and digital radiology imaging.
   • Scan all documents receive from prepping department according to client specifications using IBML and/ Kodak i600 series scanner.
   • Scan EHR and paper offices.
   • Maintain (HIPPA) privacy and security rules.
   • Scan groceries at a fast pace and safely manner.
   • Scan and load packages on and off FedEx trucks.

   More Scanner duties

3. Make a budget

   Including a salary range in your scanner job description is a great way to entice the best and brightest candidates. A scanner salary can vary based on several factors:

   • Location. For example, scanners' average salary in florida is 38% less than in north dakota.
   • Seniority. Entry-level scanners earn 36% less than senior-level scanners.
   • Certifications. A scanner with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a scanner's salary.

   Average scanner salary

   $14.03hourly

   $29,178 yearly

   ---

   Entry-level scanner salary

   $23,000 yearly salary

   Updated April 1, 2025

   Average scanner salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	California	$35,513	$17
   2	Utah	$33,833	$16
   3	Washington	$33,649	$16
   4	New York	$32,871	$16
   5	Colorado	$32,818	$16
   6	Wisconsin	$30,884	$15
   7	Illinois	$30,014	$14
   8	Ohio	$29,962	$14
   9	Pennsylvania	$29,637	$14
   10	Maryland	$28,863	$14
   11	Oklahoma	$28,192	$14
   12	Indiana	$28,100	$14
   13	Tennessee	$27,788	$13
   14	Georgia	$27,186	$13
   15	North Carolina	$26,947	$13
   16	Louisiana	$26,526	$13
   17	Texas	$25,752	$12
   18	South Carolina	$25,000	$12
   19	Minnesota	$24,543	$12
   20	Florida	$23,366	$11

   Average scanner salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	American Woodmark	$40,829	$19.63
   2	Cargill	$39,462	$18.97	4
   3	Infosys Public Service	$36,176	$17.39
   4	LBMC	$34,541	$16.61
   5	Vallarta Supermarkets	$34,302	$16.49	1
   6	Tesla	$34,279	$16.48
   7	H-E-B	$33,552	$16.13
   8	ASML Holding	$33,039	$15.88
   9	Mount Sinai Health System	$32,448	$15.60	1
   10	TidalHealth	$32,439	$15.60
   11	Cass Information Systems	$32,387	$15.57
   12	Lowell General Hospital	$32,327	$15.54
   13	M.C. Dean	$32,271	$15.51
   14	Asbury Automotive Group	$32,106	$15.44
   15	IM Flash Technologies	$31,772	$15.28
   16	RANDA Solutions	$31,565	$15.18	2
   17	Pacific Architects and Engineers	$31,523	$15.16
   18	DSS Staffing	$31,330	$15.06
   19	Kelly Services	$31,252	$15.03	3
   20	Workbox Staffing	$31,218	$15.01

4. Writing a Scanner Job Description

   A scanner job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a scanner job description:

   Scanner job description example

   On behalf of our client, Headway Workforce Solutions is currently seeking Part-Time Field Data Scanners. As a Field Data Scanner, you will be in charge of obtaining field data from a collection of retail stores in the Detroit and surrounding area (Taylor, Allen Park, Warren, Madison Heights) by performing video scans using an iPhone 10 (or higher) throughout the week. Scans must be done twice a week, but you can pick the days. Applicants should be organized, dependable, comfortable using Smartphone apps, and willing to travel between stores. We do not expect any interaction with store employees or shoppers.
   Responsibilities of a Field Data Scanner:
   Obtain field data by performing video scans using an iPhone
   Accurately collect data with high level of detail orientation in natural settings
   Work with technology and troubleshoot as needed
   All other duties as assigned
   Qualifications & Requirements:
   Valid drivers license, reliable transportation, and current automobile insurance
   Eligible to work in the US
   Must have an iPhone 10 or higher
   Experience working in a retail environment (preferred)
   Additional Information:
   Schedule:
   Approximately 8-12 hours per week
   Project is expected to last through the end of 2022
   Pay
   $16.50/HR Physical Requirements:
   The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   Ability to stand for long periods, lift to 15 pounds, bend, kneel, reach, stretch, move heavy items
   About Headway - Headway Workforce Solutions is a leading B2B (Business to Business) provider of workforce solutions with an array of contract-based integrated services and national staffing solutions. Passionate about our work and dedicated to our clients, we are committed to exceeding expectations in the human capital service sector. To learn more about us visit: www.headwaywfs.com
   Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs and benefits.

   Copy This Example

   

5. Post your job

   To find the right scanner for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with scanners they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit scanners who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your scanner job on Zippia to find and recruit scanner candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting scanners requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new scanner

   Once you've decided on a perfect scanner candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new scanner. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign Up To Download Full List

   Sign Up

How much does it cost to hire a scanner?