Office Support Clerk Jobs At Ricoh

Role: Receptionist CANDIDATE RESPONSIBILITIES: *** Make sure the switchboard is open and operating promptly at 8:00 a.m., throughout the day until 5:00 p.m. Relief coverage will be provided for a one-hour lunch, as well as morning and afternoon breaks *** *** Greets visitors in a professional friendly and hospitable manner *** Ensures visitors sign in, receives a visitor badge and notifies appropriate staff to escort visitors beyond the lobby area *** Professionally answers incoming calls *** Ensures call are redirected to the appropriate staff or transfer call to voice mail when appropriate *** Receives and sorts incoming mail and faxes for pick-up *** Keeps front desk manual up-to-date detailing receptionist procedures *** Performs other routine clerical functions as directed EDUCATION AND MINIMUM REQUIREMENTS: *** High school diploma or GED *** Minimum of one year administrative experience *** Experience in Microsoft Office (Word, Excel, Outlook) SPECIAL ABILITIES AND/OR REQUIREMENTS: ***Excellent phone etiquette *** Excellent verbal communication skills *** Punctual ***Able to work with minimum supervision *** Should be customer service driven *** Able to multi-task

The Order Processor will be responsible for receiving and processing of incoming equipment, software, and service orders. Duties include verifying the sales order package for accuracy and working with Sales, Administration and Operations until the order is completed and accurate. Essential Duties: Scan and index documents into workflow system Verify customer and order information for accuracy and completeness, legal requirements, as well as internal policy compliance Validate order against published pricing and accuracy of entry in commission software Validate buyout and upgrade types. Communicate with Sales Administration personnel or Sales Representatives for missing items and order status Document and update comments in workflow system with pertinent information throughout the order process Coordinate with the Purchasing team for any inventory or configuration needs, ETA of items and updating Sales as needed Once inventory is received and assigned, enter order and delivery information onto scheduling worksheet Update workflow software with confirmed delivery date and other required index fields Enter order into operating system using codes specific to the type of order and products requested on the paperwork Contact customer to validate information, readiness for delivery and set expectations for next steps in the order process Participate in by-weekly cross departmental open order log review Actively participate in all aspects of the “Centric Way” and be an advocate for all internal and external customers Experience: 1-2 years of order processing experience in a fast-paced sales environment High School diploma, Bachelor's degree preferred Knowledge of Microsoft Office (Word, Excel)

Office Services / Document Specialist - SiteLogistix - Miami, Florida Job Description Office Services / Document Specialist POSITION PROFILE: Ensures jobs are completed according to company quality standards, client job specifications and client requested deadline, by effectively supervising assigned personnel, equipment operation and Workflow. Main Responsibilities (but not limited to): Copying Documents, Scanning Documents, Assembling and Binding Documents / inserting tabs and slip-sheets, 3 ring binders, velo binding, GBC binding etc. Indexing and coding of documents. Complete projects in a timely manner. Support Site Manager with office needs. Quality control all documents that are copied or scanned. Willing to work weekends or overtime when needed. Proficient with Microsoft software applications and Adobe software. Requirements: Must be comfortable standing for long periods of time, comfortable lifting at least 25 - 50 lbs. Must be detail-oriented and follow directions well. Paid Vacation Paid Holiday and sick time Health Insurance 401K Savings Plan Hours are 8:30 AM to 5:00 PM Experience Required: 1 to 2 Years Education Required: High School or equivalent Employee Job Status: Full Time Job Type: Full-time Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Work Location: In person

The Office Administrator/Executive Assistant is the point person for the office in Downers Grove. In addition to managing the office, they will provide high-level administrative tasks, coordinate company events and provide travel coordination to team members as needed. The position will also contribute to special projects and support the GM. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities efficiently. The ideal candidate for this job is resourceful, organized, and can solve problems while working independently. Maintaining a positive attitude whilst managing their workload and deadlines in a timely manner, is a key to success in this position. Responsibilities: Managing office operations: Maintaining a smooth-running office. Working with the landlord on office matters and scheduling maintenance. Tracking office expenses, processing invoices and approving payments. Event planning: Coordinating and facilitating company events, leadership meetings, tradeshows and conferences. Project Management: Assist in strategic planning and execution of projects. Monitor deadlines and follow up on action items assigned to key stakeholders. Conduct research and provide data analysis. Handle special projects as assigned by the executive. Document management: Filing, organizing, and maintaining physical and digital documents. Travel: Organizing travel as needed. Communication: Answering emails, responding to inquiries from staff and clients, and communicating office policies. Office supplies: Monitoring office supply inventory, placing orders, and managing stock levels. Reception duties: Greeting visitors, managing reception area, and directing guests. Administrative support: Preparing reports, PowerPoint presentations, Excel spreadsheets and other documents as needed. Basic HR support: Assisting with local HR needs such as onboarding new employees, and handling basic HR tasks. Confidentiality & Discretion :Handle sensitive and confidential information with the highest level of professionalism. Maintain compliance with company policies and ensure legal and ethical standards are met. Requirements: Education: High School Diploma, Degree preferred. Experience: 5+ years managing office administration and travel scheduling. Skills & Abilities: Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines. Excellent communication skills: Clear verbal and written communication to interact with staff, clients, and vendors. Self-starter: Ability to work independently, with minimal direction. Attention to detail: Ensuring accuracy in all administrative tasks. Strong Proficiency in office software: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), email, and other relevant programs. Time management skills: Effectively managing time to meet deadlines and prioritize tasks. Interpersonal skills: Building positive relationships with colleagues and clients. Positive attitude: willingness to take on whatever comes their way!

Join our dynamic team at Kaseya, where we strive to create an efficient and welcoming environment for our employees and guests. We are looking for a dedicated Office Coordinator to ensure our office operations run smoothly and efficiently. Key Responsibilities: Assist with greeting new hires for new hire training. Assemble welcome kits and gift bags for new hires. Assist with building ID badges and parking passes. Reserve conference rooms as requested. Check printers for paper and functionality. Assist with collecting badges, laptops, and company equipment from leavers. Assist with travel planning as needed. Run occasional company-related errands such as picking up supplies or food for meetings/events. Assist company executives with various tasks and projects. Maintain the company calendar and employee boards. Create FedEx shipping labels. Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.). Stock executive fridges and check inventory Properly register vendors with the building. Obtain necessary documentation from vendors for building access. Provide necessary parking validation for vendors. Qualifications: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and other office management tools. Previous experience in office coordination or a similar role is preferred.

Prosums direct client is seeking an Office Associate to join their team on a part time basis. This will be working 2 days a week onsite (8-5PM) Tuesdays and Thursdays Must have good customer service skills and a personality. 8-5 work hours, 2 days a week onsite (4 hours a day) Ideally Tuesday, Thursday 10:00-2:00 on-site Make coffee as needed, tidying up, vacuum, clean counters as needed and making sure the environment is clean. They have a janitorial service for the restrooms etc. Help putting food out for evening events when needed. Help people print and socially interact with inhouse clients/customers.

Seeking a self-motivated, detail oriented, and forward-thinking individual to assist our leasing, maintenance, and finance departments with their work loads. This role would require strong communication skills and a team player mentality. With daily interactions with prospects, tenants, and owners, this job is suited for someone who enjoys communicating with people and is process oriented. This position offers the ability to cross-train between each of our departments and the growth potential for promotion to a department role. The ideal person for this role would be: A friendly, flexible person with a desire to help others and solve problems. Someone who wants to learn how property management works and have a career in property management. Company Core Values Think - We bring a resilient, optimistic, and forward-thinking mindset. Speak - We are clear, empathetic, and timely communicators. Work - We are systematic, flexible, and driven workers. Interact - We uplift, support, and celebrate wins as a team. Responsibilities Screening incoming phone calls. Greeting all guests that come to the office. Answering general tenant questions about leases, maintenance, and finance. Assisting with general secretarial tasks as needed. Supporting each department as needed. Some examples are shown below In leasing department: Answering owners inquiries about their properties on the market. Answering prospect and tenants questions about the leasing process. Posting properties to the market for rent Welcome new tenants and hand off keys In maintenance department: Speaking with property owners, tenants, and vendors to facilitate lining up maintenance vendors for needed property repairs. Drafting work orders Following up with vendors on the status of outstanding work orders In finance department: Post deposits and rents Send out late notices Prep utility and vendor bills Qualifications Skills: Excellent communication skills Team player Sharp memory Ability to multi-task, problem solve, follow through and meet deadlines in a timely and organized manner Ability to learn new skills and processes Proficient in Microsoft Office Proficient typing skills Proficient math skills Experience: Real estate experience Ideally worked with Appfolio, LeadSimple, or other property management software Benefits: Paid time off Paid holidays Half-days on Fridays from mid-September to mid-March 401(k) 3% Match Insurance benefits are not being offered at this time Salary: $39,000 - $41,000 per year Office Hours: 8:00am am 4:00pm Monday through Friday Job Type: Full-time Application Question(s): How soon are you looking to start with Apple Realty? What is your primary motivation for changing from your current job? Why does a career in property management interest you? Ability to Commute: Durham, NC 27705 (Required) Ability to Relocate: Durham, NC 27705: Relocate before starting work (Required) Work Location: In person

Atos is a global leader in digital transformation with 107,000 employees and annual revenue of over € 11 billion. European number one in cybersecurity, cloud and high performance computing, the Group provides tailored end-to-end solutions for all industries in 71 countries. A pioneer in decarbonization services and products, Atos is committed to a secure and decarbonized digital for its clients. Atos is a SE (Societas Europaea), listed on Euronext Paris and included in the CAC 40 ESG and Next 20 Paris Stock indexes. The purpose of Atos is to help design the future of the information space. Its expertise and services support the development of knowledge, education, and research in a multicultural approach and contribute to the development of scientific and technological excellence. Across the world, the Group enables its customers and employees, and members of societies at large to live, work and develop sustainably, in a safe and secure information space. Are you looking for a flexible, part-time job with a great work-life balance? We're searching for a Mail Clerk to join our team in Plano, Texas! This is an excellent opportunity for someone who enjoys staying organized, working independently, and handling administrative tasks. What We Offer: ✅ Hybrid work mode - a mix of remote and on-site work ✅ Competitive pay - $15 per hour ✅ Part-time hours - 15 to 20 hours per week ✅ Supportive team environment What You'll Do: 📌 Handle incoming and outgoing mail efficiently 📌 Organize and distribute documents and packages 📌 Maintain records and assist with basic administrative tasks 📌 Ensure smooth communication within the team Who We're Looking For: ✔️ Detail-oriented and organized individuals ✔️ Strong communication and time-management skills ✔️ Ability to work independently and meet deadlines ✔️ Previous experience in mail handling or administrative roles (preferred but not required) If you or someone you know is interested, apply now or reach out for more details! We'd love to hear from you. #NowHiring #JobOpportunity #PartTimeJob #PlanoTX #MailClerk #HybridWork

Immediate need for a talented Trade Support. This is a 09+ months contract opportunity with long-term potential and is located in Wilmington, DE(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-63083 Pay Range: $30 - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Manage and ensure timely loan and return settlement in all markets and resolve related issues daily. Ensure appropriate collateral is agreed and transacted with counterparties daily. Calculate margin requirements to ensure compliance with internal and client guidelines, and provide reporting to auditors, management and clients. Ensure sufficiency management is reviewed with appropriate actions taken to mitigate securities lending risks to client investment portfolios. Follow established procedures and perform appropriate controls (including cash, security and collateral reconciliations), while exercising good judgment in managing risk and following escalation procedures. Coordinate and manage internal and external service provider relationships - ensure successful delivery of contracted services, proactively address and problem solve, build and adapt service level standards and agreements to meet the evolving needs of the business. Build and maintain close relationships and partnerships with Securities Lending and other *** colleagues (trading desk, product managers, technology teams, etc.), as well as with external service providers, custodians and counterparties. Develop expertise in local market practices through experience, training, classes and outside research, to ensure best of class service. Support the continued evolution of the Securities Lending technology platform and global process model. Participate in projects as they relate to broader business product and system development, as well as process re-design and improvement. Seek to influence the change of the marketplace through participation in industry associations and vendor initiatives. Key Requirements and Technology Experience: Key skills; Trade Support Securities Lending/Collateral Reconciliations Understanding of financial markets and related instruments Working knowledge and understanding of securities lending Solid regulatory background and strong risk awareness, proceeds of APAC markets regime knowledge is a plus. Excellent attention to detail, problem solving/analytical abilities, research skills and able used to a high tempo working style. SQL/ Python Programming knowledge would be an advantage to help transform manual touch points and create efficiencies in the various workflows. Adaptable communication skills PC proficient with experience in Excel in particular Experience with Aladdin applications and workflows such as Dashboard, Trade Entry, Security Master and CAM would be desirable Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The Quality Assurance Coordinator is involved in batch record review, ensures manufacturing records are complete, accurate, and compliant, and identifies any non-conformances and participates in CAPA (Corrective and Preventive Action) activities including deviation investigations. Key Responsibilities: Batch Record Review: Reviews executed batch records, master batch records, and other relevant documentation. Ensures records are complete, accurate, and compliant with Good Manufacturing Practices (GMP) and regulatory requirements. Identifies potential deviations or non-conformances during the review process. Quality Assurance Support: Provides ongoing quality assurance support for manufacturing processes and critical utilities. Participates in the development and implementation of quality assurance programs and procedures. Conducts assessments, gathering information through interviews, flow charting, and other techniques. Documentation: Reviewing and approving QA-driven documentation, such as Standard Operating Procedures (SOPs) and work instructions. Maintaining and updating records and documentation. Other Duties: Overseeing review and audit of various reports. Writing, reviewing, analyzing, and revising SOPs. Skills and Qualifications: High School Diploma Required Strong understanding of GMP and regulatory requirements. Knowledge of relevant manufacturing processes and technologies. Experience with batch record review and quality assurance activities.

OFFICE SERVICES REPRESENTATIVE 1 At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them. We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. An Office Services Representative 1 is the entry level position within this job family. They work onsite 100% of the time as their job functions cannot be performed from home. They immediately begin cross training throughout all of the Office Services areas, learning how to perform all of the various processing functions within incoming and outgoing mail, scanning, uploading, indexing, archiving/records retention, return mail/address changes, printing, binding and inserting. They work closely with various coworkers to learn how to review/identify/sort/prepare various incoming and outgoing workflow functions. They are taught what work to prioritize throughout their day as well as how to track/log their daily production including how to perform quality control checks within all areas. They take directions from all of their trainers depending on which area they are working at throughout their day. They must be flexible and willing to move to different workstations throughout the day, adjusting to the ever shifting needs of the department, which fluctuate depending on incoming and outgoing volumes as well as with the employee time off calendar. Job Standards (Briefly describe 3 to 6 essential job duties, associated performance standards and the approximate percentage of time performing each. Each essential job duty should be weighted at least 10 % and no greater than 40 %, totaling 100 %.) Essential Job Duty #1: 40% Processes various incoming workflow functions - Mail, RightFax, Accounting & Policy Documents Opens, sorts and prepares incoming forms for scanning and/or delivery via scanner, copier, fax or mail delivery. Identifies document types by form family and form name, looking for correct policy number and/or name. Uploads/indexes documents to workflow queues, ensuring accuracy, clarity and quality of image and identity. Operates and troubleshoots various machines/hardware and computer software to perform job junctions. Stages/archives scanned output according to form type, locking up checks in safe for delivery to Accounting. Logs production output to various reconciliation spreadsheets as needed for control purposes. Corrects any mistakes in form-type, typos or policy number brought to our attention, learning from mistakes. Essential Job Duty #2: 30% Processes various outgoing workflow functions - Mail, Express Services, Print, Policy Binding Collects, prepares and processes outgoing mail for shipment via USPS, UPS or Presort. Collects, logs, binds and fulfills outgoing New Business policies, paying close attention to delivery method. Prints various policy owner documents, ensuring quality print output and correct print stock is used. Operates and troubleshoots various machines/hardware and computer software to perform job functions. Logs production output to various reconciliation spreadsheets as needed for control purposes. Essential Job Duty #3: 10% Records Retention Services Collect, prepares and logs items for archival purposes, ensuring accuracy for future retrieval if necessary. Retrieves documents upon request from various sources. Investigating as necessary until request is found. Essential Job Duty #4: 10% Return Mail and Address Change Requests Processes change of address requests from workflow queue. Ensuring accuracy and timeliness. Processes return mail. Opening, sorting, investigating and logging return mail for processing. Essential Job Duty #5: 10% Begins cross training on Office Services Representative Level 2 job functions Begins to learn and shadow with coworkers in higher level functions within Print Operations, Imaging and Fulfillment Services, Shipping and Receiving, WorkDay Financials as well as calling Policy Owners and Agents for address update information. WHAT YOU GET TO DO Data entry and with a high sense of accuracy is key - other handle mail tasks: opening, scanning, imaging, printing, and processing incoming and outgoing mail Training will be provided and even cross-training in various areas Use computer systems for all tasks Verify scanned images and change printer toner as needed Adapt to changing priorities and system downtimes Process return mail and various forms, learning and memorizing document types Upload documents into the administrative system and clear work queues No phone or headset use; focus on screen-based tasks WHAT YOU BRING Must be comfortable working in a quiet environment with a team of three and with this person would make 4 Must be comfortable with repetitive work (but like above will be cross strained) Will be collaborating with long-tenured, experienced colleagues who are passionate about their work Familiarity with Microsoft Office Suite, especially Word (minimal Excel usage) Ability to perform tasks such as drag and drop clicking Experience with imaging and scanning Experience with “indexing” Strong data entry skills Experience with document entry and validation Ability to perform key tasks consistently throughout the day Must be comfortable lifting 50 lbs. Must be able to work for a US based company without requiring visa sponsorship. COMPENSATION AND BENEFITS Hourly contract rate range of $16.00 to 18.00 based on experience and qualifications, as well as geographical market and business considerations. Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following: Paid time off and holidays 401k & company match Flexible Health Care, Dependent Care, and Commuter Spending Accounts Employee Assistance Program Life & Accidental Death and Dismemberment Insurance Short and Long-Term Disability Payroll advance program, Charitable donation match, Athletic event sponsorship, Referral reward program, and more… MORE ABOUT WIMMER SOLUTIONS Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants. If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you. Get the job you have always wanted. You will join a broad team of professionals who are energized about their careers as well as their community. For more career opportunities or to refer a friend, please visit ********************************** and talk to a recruiter today.

Job Title: invoicing clerk Job Requirement: • Should have ONLY 5-10 years of experience • Candidates Should have a personal banking or accounting background, that would be ideal. • The software used can be trained, but the candidates should have experience with pos and • Invoicing. • The manager is looking for candidates with background in data entry and accounting. • Parking is provided Job Responsibilities: • This role will consist of creating PO's, helping with billing and invoicing, managing the office supplies inventory and administrative duties for the office including ordering coffee, refilling coffee cups, etc. • Candidates should be detail oriented and able to navigate tools like Coupa and Oracle.

Role and Responsibilities The role reports to the Administrative Assistant to the Director at State Materials Office (SMO). It supports meeting and event coordination, information management, and communication across SMO, ensuring efficient operations and a well-organized work environment. Responsibilities span calendar and resource management, documentation, communication, and process improvements. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. Specific duties include: Meeting and Event Coordination: Oversee the scheduling, planning, and logistical arrangements for meetings and events, including room reservations, configuration, technology, and resource needs. Collaborate with team members to confirm and manage recurring schedules and adjust dates or attendees as necessary. Documentation and Communication: Attend meetings to capture and distribute notes, minutes, and other relevant documents. Manage announcements and notifications regarding personnel changes and updates within SMO, as well as content for departmental displays and communication channels. System and Resource Management: Manage email distribution lists and membership across various platforms. Regularly update the Travel and Training App with approvals, calendar entries, and generate reports as needed. Recognition and Engagement Initiatives: Support Employee of the Month program and other recognition activities by drafting announcements, printing certificates, and updating organizational materials, as well as contributing content for department monitors highlighting news, events, and key announcements. Information and Resource Library Maintenance: Maintain an organized repository of photos, videos, and shared resources by documenting events, soliciting content, and managing folders. Update and maintain internal SharePoint content for resource accessibility. Process Improvement: Recommend and implement improvements for documentation, shared sites, and digital processes. Collaborate with technical teams to refine workflows, update procedures, and ensure information is current and accessible. Additional Support: Provide general administrative and operational support as needed or as requested by the Administrative Assistant. Qualifications and Education Requirements Qualifications and Education Requirements Preferred Skills • Strong communication and interpersonal skills • Organized and highly motivated • Data entry and quality review experience • Specific computer skills, Outlook Email, Excel, Word, PowerPoint, and SharePoint. • Technical writing skills. • Be able to multi-task and work well with others or individually to meet common goals. Additional Notes This position operates in a professional office setting and may require occasional travel for meetings and events. The role may involve periodic extended hours for high-priority projects.

Specific duties include: Meeting and Event Coordination: Oversee the scheduling, planning, and logistical arrangements for meetings and events, including room reservations, configuration, technology, and resource needs. Collaborate with team members to confirm and manage recurring schedules and adjust dates or attendees as necessary. Documentation and Communication: Attend meetings to capture and distribute notes, minutes, and other relevant documents. Manage announcements and notifications regarding personnel changes and updates within SMO, as well as content for departmental displays and communication channels. System and Resource Management: Manage email distribution lists and membership across various platforms. Regularly update the Travel and Training App with approvals, calendar entries, and generate reports as needed. Recognition and Engagement Initiatives: Support Employee of the Month program and other recognition activities by drafting announcements, printing certificates, and updating organizational materials, as well as contributing content for department monitors highlighting news, events, and key announcements. Information and Resource Library Maintenance: Maintain an organized repository of photos, videos, and shared resources by documenting events, soliciting content, and managing folders. Update and maintain internal SharePoint content for resource accessibility. Process Improvement: Recommend and implement improvements for documentation, shared sites, and digital processes. Collaborate with technical teams to refine workflows, update procedures, and ensure information is current and accessible. Additional Support: Provide general administrative and operational support as needed or as requested by the Administrative Assistant. QUALIFICATIONS AND EDUCATION REQUIREMENTS Qualifications and Education Requirements PREFERRED SKILLS Strong communication and interpersonal skills Organized and highly motivated Data entry and quality review experience Specific computer skills, Outlook Email, Excel, Word, PowerPoint, and SharePoint. Technical writing skills. Be able to multi-task and work well with others or individually to meet common goals

Fortune 500 clients and government agencies trust eGain AI knowledge solution to improve customer experience and reduce cost of service. Top rated by Gartner, eGain AI Knowledge Hub orchestrates AI and experts to deliver trusted answers to customers, agents, and field staff. We dream big and sweat details. We are diverse, optimistic, and tenacious. We take pride in what we do but we don't take ourselves too seriously. If work is fun for you, talk to us. We will not waste your time. Responsibilities Foster a welcoming and efficient office environment for eGain employees. Oversee day-to-day office operations, including maintenance, event planning, team-building activities, and travel arrangements. Offer primary administrative support to the company's legal team. Experience 1 to 5 years of experience in an administrative position. Excellent organizational and time management abilities. Strong teamwork skills with the ability to collaborate across various departments. Our Hiring Process is “Easy with eGain” Step 1: Written test Aptitude section - this is a GRE style test (60 minutes or less) Step 2: Panel interview (in-person at eGain Sunnyvale office) Next Step Email resumé to **************** with “Office Administrator” as email subject.

Job Title: Level 1 Support - Fluent Spanish Mode : Contract (6+ Months Excellent Customer service skills Excellent written and oral communication skills Strong organizational skills Strong interpersonal skills Strong analytical ability to troubleshoot complex problems Solid Microsoft environment knowledge Solid understanding of TCP/IP and networking principles Desire to learn and be part of a team Candidate needs to be fluent in Spanish - written and verbal

SGS Technologies, we are a software development and staffing company that doesn't simply talk services - we accomplish them. With two decades of experience, we use a combination of latest technological knowledge, future-driven ideas, and specialized skills for multiple forms of IT requirements. SGS has served numerous clients nationwide in various industries and we want you to be a part of that growth and opportunity! Roles and responsibilities: · Greeting visitors · Managing security and telecommunications systems · Handling queries and complaints via phone, email and general correspondence · Transferring calls as necessary · Taking and ensuring messages are passed to the appropriate staff member in time · Managing meeting room availability · Receiving, sorting, distributing and dispatching daily mail · Preparing vouchers · Handling transcription, printing, photocopying and faxing · Recording and maintaining office expenses · Handling travel arrangements · Coordinating internal and external events · Managing office inventory such as stationery, equipment and furniture · Overseeing office services like cleaners and maintenance service providers · Assisting the HR team with recruitment, onboarding and termination processes · Maintaining safety and hygiene standards of the reception area As you create your receptionist job description, be sure to include any of your business's unique needs so that your job listing accurately reflects what your role will entail. Front desk/ Receptionist Skills · Excellent verbal communication · Good telephone communication etiquette · Organized and resourceful · Customer-focused · Active listener · Adept at prioritizing, scheduling and multitasking · Ability to handle office equipment (e.g., the telephone system, printer and the fax machine) · Fast and eager learner Front desk/ Receptionist Qualifications · High school diploma or GED · Associate or bachelor's degree in communications or business · Familiarity with multi-line telephone systems · Prior experience with Microsoft Office and typing

The Office Administrator plays a key role in ensuring efficient office operations, providing excellent client service (both internal and external), and maintaining effective communication within the organization. This role involves managing administrative tasks, coordinating office activities, handling phone communications, and maintaining a well-organized and professional work environment. Key Responsibilities: Office Administration & Client Service: Serve as the primary point of contact for internal and external clients, ensuring a professional and welcoming office environment. Handle incoming and outgoing phone calls, direct calls appropriately, and take messages when needed. Organize and maintain office records, filing systems, and correspondence. Office Operations & Facility Management: Manage day-to-day administrative tasks, including purchasing office supplies, handling mail from carriers (USPS, DHL, FedEx, etc.), and maintaining inventory. Ensure the cleanliness, organization, and safety of the office environment. Coordinate with the General Manager to address office maintenance and upkeep. Event & Meeting Coordination: Prepare meeting rooms by setting up equipment, refreshments, and materials to ensure a positive visitor experience. Assist with company events, celebrations, and employee engagement activities in coordination with the HR department. Manage time, schedules, appointments, and conference room bookings. Employee Support & Onboarding: Assist with new hire onboarding as needed. Provide general office support to staff and management. Support process improvements and organizational efficiency initiatives. Qualifications & Requirements: Education: High School Diploma or equivalent (Associate's or Bachelor's degree preferred). Experience: At least 2 years in an administrative role or similar office environment. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment. Strong communication skills (oral and written) and ability to interact professionally. Organized, detail-oriented, and proactive in handling office tasks. Positive, personable, and customer-service focused. Ability to work independently, take direction, and manage multiple tasks efficiently. Willingness to adapt to change and contribute to office process improvements.

Field Representative I, Document Imaging Ensures and maintains customer satisfaction according to company standards of quality and output by prepping, scanning, inspecting, compiling, and assembling documents. Job Duties and Responsibilities: * Performs full-performance level work in the conversion of hard copy letters, forms, and other paper documents into an electronic imaging format. * Prepares documents for scanning by removing staples, paperclips, rubber bands, etc., for the document scanning process. * Reviews the paper record against the electronic document to verify image quality and missing documents. * Verifies and validates image/document errors and makes necessary changes as needed. * Maintains productivity and quality levels in accordance with current standards. * Reviews each scanned record for accuracy and clearness of the scanned product. * Scans all new documentation received and loose paperwork. * Meets deadlines in a fast-paced environment while maintaining quality and error-free work. * Achieves Time Productive statistics by meeting standards established. * Maintains optimal machine performance, maintenance (clearing jams, refilling toner, etc.). * Completes all paperwork in a timely, accurate, and legible manner. * Communicates problems effectively and promptly to the manager. * Prevents assembly errors by maintaining an organized workstation. * Achieves customer satisfaction by performing error-free jobs per customer specifications using various imaging technology for Digital Mail and Imaging operations. * Duties may include shipping & receiving and handling of USPS. * Additional duties may be assigned as needed. Qualifications (Education, Experience, and Certifications): * High school diploma or equivalent. * Basic PC skills. * Basic Computer Data Entry Experience. * Basic Typing and Data Entry skills. * Intermediate computer skills including, but not limited to, Microsoft Office Word, Outlook, and Excel. Knowledge, Skills, and Abilities: * Utilizes critical thinking and detailed work skills. * Ability to perform repetitive tasks and maintain focus required. * Ability to retain information and maintain a high level of accuracy required. * Ability to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales, and production departments. * Must be able to adapt to changing situations and be flexible. * Must be well organized and able to multi-task and manage to deadlines. * Ability to interact with EDMS, computer database, and other computer software. * Ability to analyze situations, problems, and information, and take appropriate action. * Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence, or pace while maintaining quality and output standards. Working Conditions, Mental and Physical Demands: * Ability to work multiple shifts including nights, weekends, overtime, and holidays depending upon work volume and customer needs. * Must be able to work in a production facility by adapting to moderate medium to high noise levels. * Deals with moderate stress levels by adapting to and coping with stressful situations for extended periods of time. * Position often requires the ability to stand on feet for at least eight (8) hours per day. * To handle customer orders, may be required to lift and move supplies weighing up to 50 lbs. from the floor to waist height, carrying it 10 feet and lowering back to the floor. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.