How to hire a Recruiting Coordinator

How to hire a recruiting coordinator, step by step

Here's a step-by-step recruiting coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a recruiting coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new recruiting coordinator
• Step 8: Go through the hiring process checklist

What does a Recruiting Coordinator do?

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1. Identify your hiring needs

   Before you start hiring a recruiting coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine Employee vs Contractor Status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a recruiting coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a recruiting coordinator that fits the bill.

   This list presents recruiting coordinator salaries for various positions.

   Type Of Recruiting Coordinator	Description	Hourly Rate
   Recruiting Coordinator	Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show More	$16-28
   Human Resources Internship	A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures... Show More	$12-20
   Human Resources Generalist	A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference... Show More	$19-36

   Show more

2. Create an ideal candidate profile

   Common Skills:

   • Customer Service
   • Applicant Tracking Systems
   • Human Resources
   • Background Checks
   • PowerPoint
   • Recruitment Process
   • Phone Screens
   • Interview Process
   • Onsite Interviews
   • Candidate Travel
   • Linkedin
   • Coordinators
   • Travel Arrangements
   • Excellent Organizational

   Check All Skills

   Responsibilities:

   • Manage bulletins on craigslist, newspapers and mailing letters.
   • Monitor and manage applicants/resumes in TALEO; identify internal and external candidates to forward to next step.
   • Manage external relationships with employment and professional associations to ensure compliance with EEO.
   • Schedule interviews with managers booking conference rooms and manage conflicting schedules and calendars.
   • Communicate effectively with branch manager, regional vice-president, and corporate departments to accomplish daily payroll reports.
   • Manage advertising vendors/associations and online resources (LinkedIn) to recruit from multiple talent sources w/ an emphasis on university/veteran/disability campaigns.

   More Recruiting Coordinator duties

3. Make a budget

   Including a salary range in your recruiting coordinator job description helps attract top candidates to the position. A recruiting coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a recruiting coordinator in Mississippi may be lower than in California, and an entry-level recruiting coordinator usually earns less than a senior-level recruiting coordinator. Additionally, a recruiting coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average recruiting coordinator salary

   $45,459yearly

   $21.86 hourly rate

   ---

   Entry-level recruiting coordinator salary

   $34,000 yearly salary

   Updated March 17, 2025

   Average recruiting coordinator salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	District of Columbia	$53,789	$26
   2	California	$53,323	$26
   3	New York	$52,044	$25
   4	Massachusetts	$50,261	$24
   5	Maryland	$49,860	$24
   6	Virginia	$46,935	$23
   7	Washington	$45,881	$22
   8	Texas	$45,819	$22
   9	Colorado	$45,592	$22
   10	Arizona	$45,257	$22
   11	Oregon	$44,191	$21
   12	Pennsylvania	$43,943	$21
   13	Georgia	$42,843	$21
   14	Illinois	$42,687	$21
   15	Nevada	$42,225	$20
   16	Florida	$41,892	$20
   17	North Carolina	$41,380	$20
   18	Kansas	$40,714	$20
   19	Minnesota	$40,339	$19
   20	Michigan	$39,907	$19

   Average recruiting coordinator salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	Cambridge Associates	$84,597	$40.67	1
   2	Infosys Public Service	$61,318	$29.48
   3	Cornerstone Research	$61,293	$29.47	1
   4	MongoDB	$59,920	$28.81	6
   5	Kent Daniels & Associates	$59,787	$28.74
   6	Vertex Pharmaceuticals	$59,723	$28.71
   7	Splunk	$59,297	$28.51
   8	Alteryx	$59,117	$28.42
   9	Lewis Brisbois Bisgaard & Smith	$58,401	$28.08
   10	Lovelace Respiratory Research Institute	$57,663	$27.72
   11	Sidley Austin	$57,424	$27.61	2
   12	Persistent Systems	$57,412	$27.60
   13	Paul, Weiss, Rifkind, Wharton & Garrison	$57,022	$27.41	4
   14	Southern California Hospitals	$56,974	$27.39
   15	Salesforce	$56,961	$27.39	7
   16	BNY Mellon	$56,760	$27.29
   17	McKinsey & Company Inc	$56,678	$27.25
   18	ITX	$56,187	$27.01
   19	Lincoln University	$56,185	$27.01	2
   20	Deloitte	$56,146	$26.99	16

4. Writing a Recruiting Coordinator Job Description

   A good recruiting coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a recruiting coordinator job description:

   Recruiting Coordinator job description example

   
   

   JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

   
   

   We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

   
   

   The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

   
   

   As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

   
   

   Equal Opportunity Employer/Disability/Veterans

   
   

   Copy This Example

   

5. Post your job

   There are a few common ways to find recruiting coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your recruiting coordinator job on Zippia to find and recruit recruiting coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit recruiting coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new recruiting coordinator

   Once you have selected a candidate for the recruiting coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new recruiting coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a recruiting coordinator?