How To Become A Records Analyst: What It Is and Career Path

What is a records analyst and how to become one

Updated January 8, 2025

4 min read

A records analyst maintains the security and efficiency of record management processes. He/She oversees the storing of information and files in the database. He/She assists in processing incoming information, including sorting, classifying, and coding materials for integration into systems or storage areas. Furthermore, he/she reviews documents and sorts data accordingly. Besides that, he/she follows the organization's procedures in disposing of outdated documents. Also, he/she updates client accounts and business information in the system. Additionally, he/she maintains retention schedules and develops strategies for data management. Generally, he/she gathers, sorts, and analyzes different types of information relating to the industry of employment.

Employers seek candidates with at least a bachelor's degree in information systems or a similar field. Candidates must have over five years of related work experience. You must be proficient in Microsoft Office. You must possess communication, time management, multitasking, and analytical skills. Record analysts earn around $43,866 yearly. This falls between $28,000 and $68,000.

ScoreRecords AnalystUS Average

Salary

3.5

Avg. Salary $44,714

Avg. Salary $59,228

Stability Level

4.8

Growth Rate 11%

Growth Rate 0.3%

Diversity

6.5

Race

American Indian and Alaska Native 1.26%

Asian 8.61%

Black or African American 10.45%

Hispanic or Latino 17.12%

Unknown 4.19%

White 58.37%

Gender

female 68.83%

male 31.17%

Age - 46

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 46

Stress Level

4.8

Stress level is manageable

7.1 - high

Complexity Level

6.0

Complexity Level is intermediate

7 - challenging

Work Life Balance

8.6

Work Life balance is excellent

6.4 - fair

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Key steps to become a records analyst

Explore records analyst education requirements

Most common records analyst degrees

Bachelor's

53.1 %

Associate

21.1 %

Master's

8.9 %

Start to develop specific records analyst skills

Skills	Percentages
Data Entry	21.51%
PowerPoint	12.53%
SharePoint	8.23%
Retention Schedules	5.90%
Hard Copy	4.61%

Complete relevant records analyst training and internships

Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New records analysts learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a records analyst based on U.S. Bureau of Labor Statistics data and data from real records analyst resumes.

Research records analyst duties and responsibilities

Manage the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.
Ensure compliance with all HIPAA requirements
Assist in the execution of search warrants and submissions of subpoenas.
Train new staff on FDA regulate & non-FDA regulate eBDR procedures.

Prepare your records analyst resume

When your background is strong enough, you can start writing your records analyst resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a records analyst resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose From 10+ Customizable Records Analyst Resume templates

Build a professional Records Analyst resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your Records Analyst resume.

Apply for records analyst jobs

Now it's time to start searching for a records analyst job. Consider the tips below for a successful job search:

Browse job boards for relevant postings
Consult your professional network
Reach out to companies you're interested in working for directly
Watch out for job scams

How do records analysts rate their job?